1

““Doing Business Doing Business with DLA”with DLA”

Defense Logistics Agency

Tribal Government InstituteTulsa, OK

2 Feb 2011

Presented by: Scott Rybicki

DLA’s Mission Supporting the Warfighter

2

DLA is DoD’s combat logistics support agency. Our mission is to provide best value integrated logistics solutions to America’s Armed forces and other designated customers in peace and in war, around the clock, around the world.

3

• A $36.8 Billion global enterprise • Supports nearly 1,600 weapon systems• Provides 84 percent of all Military Services’ repair parts

• Managing 4.8 Million separate line items via eight supply chains• Foreign Military Sales

– Projected Sales Fiscal Year 2009: $1.53 Billion

– Shipments: 570,000 per year

– Supporting 115 Nations

• Provides 100 percent of:– Fuels – Clothing and Medical Supplies

– Food – Construction Material

• Worldwide Presence:– 28 countries and 48 states (except Vermont and Iowa)

Scope of DLA Customer Support

5

5Leveraging distribution to complete the supply chain

/ SERVICES / SERVICES / COCOMs / TRANSCOM

Vendor Distribution Activities

Reverse Logistics

• Integrated, End to End Supply Chain Manager

• Significant Presence at Military Industrial Sites

• Strong Partnership with Industrial Base

DoD’s Supply Chain Manager

5

6

DLA Overview…Global Supply Chains

Aviation Land Maritime C&T Medical Subsistence C&E Energy

Richmond Ft. BelvoirColumbus Philadelphia

EBS FAS

• Aviation Original Equipment Manufacturer (OEM) Items

• Engines & Airframes

• Aviation Supply Chain Commodities

• Wheeled Vehicles

• Tracked Vehicles

• Batteries

• Nuts & Washers

• Converters

• Valves/Hardware

• Fluid Handling

• Electronics

• Motors

• Packing/Gaskets

• Recruit Clothing

• Organizational Clothing Equipment

• Pharmaceutical

• Medical/Surgical Equipment

• Institutional Feeding

• Operations Rations

• Produce

• Construction

• Equipment

Full Spectrum Global Support

7

Distribution• Defense Distribution Center • 25 Distribution Centers

Distribution• Defense Distribution Center • 25 Distribution Centers

Stockpile• Defense National Stockpile Center

Stockpile• Defense National Stockpile Center

Reutilization & Disposal• Defense Reutilization & Marketing Service • Reverse Logistics

Reutilization & Disposal• Defense Reutilization & Marketing Service • Reverse Logistics

DLA Services• Document Automation & Production Service•Defense Automatic Addressing System Center

DLA Services• Document Automation & Production Service•Defense Automatic Addressing System Center

Theater Support• DLA Europe• DLA Pacific• DLA Central• DLA Africa

Theater Support• DLA Europe• DLA Pacific• DLA Central• DLA Africa

Supply Chains• Subsistence• Fuel/Energy • Land Systems• Maritime Systems

Supply Chains• Subsistence• Fuel/Energy • Land Systems• Maritime Systems

• Aviation Systems• Medical• Clothing & Textile• Construction & Equip

• Aviation Systems• Medical• Clothing & Textile• Construction & Equip

• Defense Logistics Information Service

1. Get a D-U-N-S number - Dun & Bradstreet (1-800-333-0505)

• Takes about 10 minutes - free of charge• Or register for your DUNS number at:

https://www.dnb.com/product/eupdate/requestOptions.html

2. Register in the Central Contractor Registration (CCR) and Online Representations & Certifications Applications (ORCA):

http://www.ccr.gov & http://www.orcabpn.gov 

If Small, register on CCR’s Dynamic Small Business Database site - a search engine for buyers, a marketing tool for small firms and a "link" to procurement opportunities:http://dsbs.sba.gov/dsbs/dsp_dsbs.cfm

3. Be able to receive electronic funds transfers, have email and fax capability.

Before You Can Sell To DLA

9

10

11

Doing Business With DLA

• DLA Contracting Services Office (DCSO)– To provide DLA enterprise infrastructure contracting support– Currently no web link available.

For more information:

rosita.carosella@dla.mil or aggie.gallagher@dla.mil – For example:

Facilities support enterprise-wide

Security

Quality of life

Information technology

Professional/Management Services

12

Doing Business With DLA

• DLA Strategic Materials– Manages the strategic and critical raw material stockpile that supports

national defense needs

Opportunity sites:

https://www.dnsc.dla.mil/upload/showaq.asp?status=1

https://www.dnsc.dla.mil/acquisitions-small-business.asp– For example:

• Purchase of Titanium • Facilities Maintenance Service• Fire Suppression Maintenance  • Tungsten Sampling and Moisture Analysis  • Chromium Metal Sampling and Testing• Sample/ Analyze and relocate ferroalloys 

13

Doing Business With DLA

• DLA Document Services– DAPS provides professional printing, copying, duplicating, scanning,

imaging, document conversion, CD-ROM, and web services to the Defense Department and the Federal Executive Branch.

– Opportunity site:– http://www.daps.dla.mil/aboutdaps.html

NOTE: All DAPS business opportunities are posted on either GSA eBuy or FedBizOps

– For example:• Printing services• Building libraries of digital documents• Converting paper to digital services• Distribution support services for warehousing

14

Doing Business With DLA

• DLA Distribution– Worldwide network of 25 distribution depots

Opportunity site:– https://www.ddc.dla.mil/businessopportunities/businessOpportunities.aspx

– For example:

• Packaging materials

• Conveyor systems

• Information Technology (IT) support services and equipment

• Construction services

• Distribution support services for warehousing

15

Doing Business With DLA

• DLA Disposition Services– DODs provider of choice for worldwide reuse, recycling and disposal

solutions

Opportunity sites:– http://www.drms.dla.mil/newproc/procedures.shtml and

http://www.drms.dla.mil/newproc/index.shtml • Removal, transportation, recycling and disposal of hazardous waste• Specialized Office Furniture• Promotional Items • Maintenance for various audio visual conference room systems,

office machines, and printers• Temporary Services• Tire Disposal Services

DLA LAND & MARITIME Columbus, OH

DLA AVIATION Richmond, VA

DLA TROOP SUPPORT Philadelphia, PA

DLA ENERGY Fort Belvoir, VA

ENERGYALEXANDRIA, VA

AVIATIONRICHMOND, VA

Defense Supply Centers

LAND & SEACOLUMBUS, OH

TROOP SUPPORT & GENERAL

PHILADEPHIA, PA

DLA Supply Centers (Major Buying Activities)

17

DLA Overview…Global Supply Chains

Aviation Land Maritime C&T Medical Subsistence C&E Energy

Richmond Ft. BelvoirColumbus Philadelphia

EBS FAS

• Aviation Original Equipment Manufacturer (OEM) Items

• Engines & Airframes

• Aviation Supply Chain Commodities

• Wheeled Vehicles

• Tracked Vehicles

• Batteries

• Nuts & Washers

• Converters

• Valves/Hardware

• Fluid Handling

• Electronics

• Motors

• Packing/Gaskets

• Recruit Clothing

• Organizational Clothing Equipment

• Pharmaceutical

• Medical/Surgical Equipment

• Institutional Feeding

• Operations Rations

• Produce

• Construction

• Equipment

How BRAC affected DLA

Base Realignment and Closure (BRAC 2005)

• All spare parts transfer from Military Services to DLA

• “As is/Where is” Philosophy (Transfer in Place)• DLA Detachments do not use DIBBS….yet

DLA Detachments (via BRAC)

DLR Detachment Info

• DLA Maritime - Mechanicsburg, PA: https://www.neco.navy.mil/

• DLA Land - Warren, MI: http://contracting.tacom.army.mil

• DLA Land - Aberdeen, MD: https://abop.monmouth.army.mil/•

ALL OTHER DETACHMENTS USE www.fbo.gov to advertise their opportunities

“eProcurement”: a plan to connect all of DLA under one ERP

system

Defense Logistics Agency

How DLA Will Buy In The FutureEProcurement

• E-Procurement will integrate procurement functional capabilities and result in an enterprise-wide contracting system

• Supports the assumption of the Depot Level Reparable contracting function

• Incremental deployment tentatively planned for FY09 through FY12

• No impacts are anticipated to DLA’s suppliers• Minor enhancements to DIBBs to include a Post Award

Request (PAR) processing that will allow vendors to submit PARS (modification requests, etc) via DIBBS which will be routed to E-Procurement

• Request for Quotations - Under $100,000• Most common type - Average award is <$4,000

• Generally quoted directly on our web site

• 30 - 35% are awarded without human intervention

• Request For Proposals (RFPs) - over $100,000• Solicitation must be filled in by hand and returned to

DSCC by a specific time and date

• Proposals may be negotiated

Common Solicitation Types at DLA Supply Centers

How DLA Supply Centers Buy

1. Approved CAGE Code & Part Number

• Manufacturer(s) already approved

• Approved source(s) for dealers and distributors

2. Fully Competitive

• Bidsets and Drawings Available

3. Source controlled via approved sources

4. Qualified Products/Manufacturers Lists (QPLs/QMLs)

DIBBS Home Page www.dibbs.bsm.dla.mil

Under $150K

Over $150K

ForecastTool

VendorRatingSystem

How DLA Buys

85% of our solicitations are AUTOMATED via

DLA Internet Bid Board System• These procurements are system generated, web based,

evaluated and awarded by the computer.

• Automated procurements have a T or U in the 9th position of the solicitation number. (For example SP090005T0000)

What is on DIBBS? https://www.dibbs.bsm.dla.mil/

DLA Internet Bid Board System (DIBBS):• View solicitations and submit quotes

• View RFPs

• View Long Term Contracts Opportunities

• View provisions, clauses and packaging specs

• View award history

• Access drawings and technical data (cFolders)

• Access Forecast Information (Supplier Requirements Visibility Application or SRVA)

• Access the Automated Best Value System (ABVS)

(your Performance Score used in award decisions)

Forecast Information on DIBBS

Supplier Requirements

Visibility

Application

SRVA •Provides 24 months of projected purchase order quantities

• Access via DIBBS user ID and password

•Once logged in, job aid available to assist in navigation

Logistics Information Available via WebFLIS

Public Query searches are: • NSN/NIIN, • CAGE Code • Part Number • CAGE Code/Part Number combination

http://www.dlis.dla.mil/WebFlis/pub/pub_search.aspx

Procurement HistoryPerfo

rmance Transformation

Culture

Federal Procurement Data System –

Next Generation (FPDS-NG)https://www.fpds.gov/

Link to DLA SB Course

http://www.dla.mil/db/documents/HowToDoBusinessDLA2010.pdf

SMALL BUSINESS COURSE DOING BUSINESS WITH DLA

AN OVERVIEW FOR NEW VENDORS

Procurement Technical Assistance Centers (PTACs)

What are PTACs???Government funded local resources available across the country providing assistance in marketing your products and services to Federal, state and local governments

PTAC Goals:

• Help small businesses be competitive• Explain the complexities of Government procurement• Encourage economic development through job retention and creation• Build strong contractors through targeted training and one-on-one assistance

http://www.dla.mil/db/procurem.htm

                                                            

Doing Business With DLA:

• Getting Started

• Assistance in your area (PTACs)

• Small Business Programs

• Quoting on DLA BSM DIBBS

• Alternate Offers – how to get approved

• Understanding quality requirements

• Packaging – what the government wants

• How to get Drawings

• Payment Processing

• And much more!

TTraining

KKnowledge

OOpportunities Free Seminars

Seating is limited – make reservation at:

http://www.dscc.dla.mil/News/events/tko/

Free Supplier Training hosted by DLA Land and Maritime

2011March 8-9May 17-18July 12-13

October 18-19 

Perform

ance Transformation

Culture

June 28-30 2011 PLAN TO ATTEND!

• Exceptional Speakers• Extensive Training• Exhibit Your Products and Capabilities

Information available at:http://www.ndia.org/

What DLA Needs From You

• High Quality Products

• Timely Or Early Delivery

• Fair And Reasonable Price

• Responsible Adherence To Contract Terms

• Immediate Notification Of Any Problems

Why????Lives Of Our Service Men And Women Depend On It!

Perform

ance Transformation

Culture

Let’s work together to bring them home safely!

DEFENSE LOGISTICS AGENCYAMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

DEFENSE LOGISTICS AGENCYAMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENTWARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Questions?