1. department of energy 2 ppc presentation for 2013/14 1 st quarter performance

DEPARTMENT OF ENERGY

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PPC PRESENTATION FOR 2013/141st QUARTER PERFORMANCE


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Introductiona)In April this year, the Department presented its 2013/14 APP to this committee based on the strategic session held in November 2012.b)The presentation indicated where our plans going forward were aligned to government priorities, NDP, government outcomes, budget as well as our role in the Strategic Integrated Projects (SIPs) of PICC.


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Introduction (continues……)c)The Department took cognisance of the fact that 2013/14 is the last year of the current government’s term of office.d)The Department will make every effort to ensure that all research made available to us are utilised to achieve our MTEF goalse) Key focus areas have been identified for the 2013/14 financial yearf)We have also identified areas where we are most likely not going to meet our intended targets.(unfunded and under funded mandates )


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KEY FOCUS AREAS FOR 2013/14

•Implementation of the IRP ( nuclear, IPPs, etc.) •Increase the number of grid and non-grid connections through INEP•Solar Water Heaters programme•Energy Efficiency•Finalisation of the CEF group restructuring process•Finalisation of the IEP•Monitoring of Petroleum Compliance•Conclusion of the Regulatory Account Process


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Challenges experienced in the following programmes•SWH (Challenges of local content, etc.)•Energy Efficiency (EEDSM)

CONCLUSION

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• Branch heads will focus their presentations on the partially achieved and not achieved targets

• CFO will give details of the department’s financial performance.

THANK YOU


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PPC PRESENTATION ON THE

1st QUARTER PERFORMANCE PROGRAMME 4 : NUCLEAR ENERGY

Mr Z MbamboDeputy Director General

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 4: Nuclear Energy

Annual Target Quarterly Target Progress this Quarter

Comments/ Corrective actions

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One nuclear infrastructurereview conducted.

Terms of Reference(TOR) including scope of work and project plan defined

Achieved: Emergency preparedness review TOR and Action Plan document completed.

Implementation ofprocurement process.

Recommendedprocurement processspecifications toNNEECC.

Partially Achieved: Recommended procurement framework benchmark submitted to NETC

Procurement studies divided into two parts, (1) Procurement Framework Benchmark (2) Detailed procurement study




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Submission made toNNEECC on NuclearFuel Cycle Strategy.

N/A Target to be reported during the 3rd quarter.

Set up NRWDI office &implement Section 30(transitional arrangement) of the NRWDI Act, 2008.

Transfer of financialresources into theinstitute completed.

Not Achieved1st meeting of the Technical Task Team to address transitional arrangement was held. Cabinet memorandum on Board of Directors appointment drafted. Resolution: Expedite on cabinet memo decision

There was a need to set up the transitional structure before appointing the Board for NRWDI




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1 Radiation Portal Monitors installed.

Development ofMomorandum ofUnderstanding (MoU)with port authorities.

Not Achieved The Directorate is working with the National Nuclear Regulator (NNR) to include detection of nuclear material at relevant ports as a requirement in the Certificate of Registration (CoR). Letters to communicate this requirement have been submitted to the ports authorities by the NNR and MoU will be drafted.




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100% of applicationsfor nuclear materials& related equipmentconcluded within the8-week time period.

100% of applicationsfor nuclear materials& related equipmentconcluded within 8-week time period.

Partially Achieved 30 out of 32 (94 %) authorisations were approved and issued within 8 weeks

1 (Number of nuclear audits conducted).

N/A To be reported during the second quarter.

8 nuclear safeguardscompliance inspectionsconducted.

2 nuclear safeguardscompliance inspectionsconducted.

Achieved




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Public consultationprocess completed.

Gazette amendments for public comments.

Not Achieved NNR Act amendment delayed due to INIR recommendations/FOSAD comments being addressed. Workshop to address the FOSAD Cluster with necessary stakeholders held.

Nuclear Energy Actamendment submitted to Cabinet.

Draft amendment billcompleted.

Not Achieved Stakeholder comments on draft Bill being consolidated.

Public consultationprocess completed.

Bill gazetted for publiccomments.

Not Achieved Draft Fund Bill for Radioactive Waste Management submitted to National Treasury for consultation




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Transitionalarrangements for State System Accounting and Control for Nuclear Material.

Negotiate with the host.

Partially Achieved The interim arrangement: Necsa Safeguards Management to report directly to the DoE as from the Financial Year 2014/15. The change of the initial plan (negotiation with the host) was due to the recommendation of the Integrated Nuclear Infrastructure Review (INIR) mission report

4 community outreachevents held.

N/A To be reported during the second quarter.


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1st QUARTER PERFORMANCE PROGRAMME 3 : PETROLEUM & PETROLEUM

PRODUCTS REGULATIONS

Mr T MaqubelaDeputy Director General

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 3: Petroleum and Petroleum Product Regulation



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1 500 complianceinspections conducted at the sites

375 complianceinspections conducted.

Achieved 382 compliance inspections conducted

100% of enforcementnotices issued.

100% of enforcementnotices issued

Achieved 117 non-compliance issues were identified during the quarter under review, of these 116 enforcement notices were issued, and one non-compliance matter was resolved immediately, hence no notice was issued.




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750 fuel samples tested.

N/A Target to be reported during the 2nd quarter

TOR for the appointment of a service provider to conduct fuel testing has been finalised. A service provider should be appointed during the second quarter.

90% compliancerate with the 60-daysprescribed timeframeby the controllerwhen adjudicating onpetroleum site & retailNTI licence application.

90% compliance rate with the 60-days prescribedtimeframe.

Partially achieved 25% compliance rate was achieved during the quarter under review. The cause for partially achieved status is due to requests by applicants to extend the period for the submission of additional information.




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95% compliance rate with the 90-days prescribed timeframe by the controller adjudicating on all petroleum activitylicence applicationsexcluding site & retail NTI applications.

95% compliance rate with the 90-days prescribed timeframe.

Achieved No Change of Hands (CoH) applications were due for finalisation during the quarter under review but 10 out of 48 CoH applications which are due for finalisation in the next quarter were finalised in this quarter.




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100% compliance rate by the controller on finalising all historical applications that were on the system as of 30 September 2012.

25% of outstandingapplications finalised.

Partially achieved 16.9% of outstanding applications were finalised during the quarter under review. The target is likely to be achieved next quarter due to the number of responses from applicants. The Department is working with Oil companies to exert pressure on retail applicants to submit additional information so their licences can be finalised.




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100% of arbitrationnotices issued forarbitration requests.

100% compliance rate.

N/A No arbitration requests were received during the quarter under review.

Nine PPA & licencingawareness campaignsconducted per annum.

Two awareness campaigns conducted.

Partially achievedOne PPA & Licensing awareness campaign was conducted during the quarter under review

The second awareness campaign was deferred to the 2nd quarter due to poor attendance.




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Implement the BFP& MDZ review studyrecommendations.

Publish the BFP reportfor comments & consult key stakeholders. Secure resources to conduct the MDZ review.

Not achieved The Department's position on the BFP elements was presented to the SAPIA Board of Governors. The Department will discuss the BFP elements with Platts to finalise the Position Document for publication to solicit comments.

Implement & monitorRAS. Fuel marginsadjustment in line withRAS models.

Submit progress report

Partially achieved Monthly Technical Committee meetings were held and the report is in the process of being finalised.




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Promulgate & implement the fixed retail margin of IP.

Approval of final report& implementation of the fixed retail margin for IP.

Partially achieved The pricing team discussed and finalised the consolidated comments from stakeholders. Awaiting approval.

Conduct the servicestations survey todetermine the BSS asset base.

Appointment of theservice provider (project manager).

Partially achieved The TOR for the service station survey finalised and submitted to SCM for discussion in the next BAC meeting.




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Gazette the biofuelspricing framework.

Promulgate the biofuels pricing framework(including the financialsupport mechanism).

Not achieved The Interdepartmental Biofuels Task team met to discuss the financial support mechanism. The DOE, DTI and National Treasury are finalising the details regarding the levy.


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1st QUARTER PERFORMANCE PROGRAMME 6 : PROGRAMMES AND PROJECTS

Dr W BarnardDeputy Director General

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 6: Programmes & Projects



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200 000 additionalhouseholds electrified.

30 000 additionalhouseholds electrified.

Achieved: Municipalities =12 725 connections achieved in the 1st quarter of 2013/14 financial year .

Eskom = 20 468 connections achieved in the 1st quarter of 2013/14 financial year . Total : 33 193




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15 000 non-gridconnections.

2 500 non-gridconnections.

Partially Achieved: 2341 connections were achieved.

2 IECs established. N/A No target set for this quarter

350 km new MV power lines constructed

90 km new MV powerlines constructed.

Not achieved, 12.4 km MW power lines constructed

Projects are in initial stage and the municipal programme for 2013/14 financial year will commence in July 2013




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220 km existing MVpower lines upgraded.

55 km existing MV power lines upgraded.

Not achieved,





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6 new bulk substationsbuilt.

1 new bulk substationbuilt

Not achieved, 10 new substations in progress


10 additional substations upgraded.

2 additional substationsupgraded

Not achieved, 4 sub-stations being upgraded





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R933 million spent onBEE & SMME.

R100 million spent onBEE & SMME.

Not achieved

These figure have not been obtained since the information has not been submitted from the various implementers of projects. These figures will be reported on in in the next quarter.

12 progress reports submitted

3 progress reports submitted

Achieved:Monthly report received from regions

12 progress reports &dashboards submittedper project

3 progress reports &dashboards submittedper project.

Achieved:Progress reports were prepared for INEP, IPP and PICC, Outcomes 6 and 9.




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4 SIP reports submitted to EXCO/MANCO &PICC Secretariat on allSIPS.

1 SIP report submitted to EXCO/MANCO & PICC Secretariat on all SIPs.

Partially Achieved: SIP reports were compiled and submitted to Minister and PICC. SIP8 draft Business plan been developed and discussed with Minister. SIP 6 Business plan not been finalised due to withdrawal of DBSA from process as a result of funding issues.

A proposal for reporting to EXCO/MANCO meeting to be developed during the next quarter




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Refurbishment of keyelectrical networks in 9municipalities.

Refurbishment of keyelectrical networks in 2municipalities.

Partially achieved:Allocations been made to 7 municipalities and 2 Metro's. Slow response from municipalities on feedback wrt submitting motivated requests. Members of Steercom been invited.

Delays in response from municipalities on completing the application forms. It is envisaged that the annual target would still be achieved.




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129 679 SWHs installed.

25 000 SWHs installed.

Partially Achieved:18 770 SWH installed

60% of constructionphase of IPP Bid Window 1 projects completed.

10% of constructionphase of IPP Bid Window 1 projects completed.

Achieved: 12% construction achieved




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12 000 jobs created. 2 000 jobs created.

Achieved: 1615 jobs created through INEP programmes 5308 jobs been created due to IPP Window 1 construction phase. Total jobs: 6923

All these targets are only measured for the months of April and May 2013 as June figures will only be available end July 2013.




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60% of budget allocated for community upliftment spent on upliftment &empowerment projects/programmes.

15% of budget allocated for community upliftment spent on upliftment &empowerment projects/programmes.

Achieved: The unit used 17% during the first quarter to assist needy learners with school uniforms as well as stationery at rural areas. Also assisted old disabled men and women with wheelchairs.




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4 public energyawareness campaignsconducted.

1 public energyawareness campaignconducted.

Achieved:Participated in Learners Focus Week where 250 learners from the coastal provinces especially from rural areas where 14 of them received bursaries to study in the STEM fields, Mangaung Career Expo, Ekuruleni Youth Summit and participated in the June 16 career exhibitions


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1st QUARTER PERFORMANCE PROGRAMME 2: ENERGY POLICY & PLANNING

Mr O AphaneDeputy Director General

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 2: Energy Policy & Planning



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Development of 2indicators for:1. electricity supplysecurity2. electricity EE.

Achieve stakeholderagreement on theparameters for tracking electricity supplied versus the demand.

Not achieved Due to delays in the Departmental matching & placing process, there were no personnel to execute this task. This target will be achieved through the monitoring framework for energy policies to be completed by quarter 3.

Development ofa research agendafor the expansion ofgas infrastructure

Propose & agreeon research topics forthe expansion of gasinfrastructure.

Not achieved No human resources to execute the task, however, it will be addressed through the market scan, report due in quarter 3.




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Development of aresearch agenda for the expansion of electricity generation, transmission& distributioninfrastructure.

Propose & agree on research topics for theexpansion of electricity generation, transmission& distributioninfrastructure.


Development of aresearch agenda for EE in the Electricity Sector

Propose & agree onresearch topics for EE in the Electricity Sector.





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Draft IEP submitted to Cabinet.

Draft IEP published for public consultation.

Draft IEP documenttabled for Cabinetapproval.

Achieved

IRP & TDP incorporated as part of IEP.

Draft TDP publicconsultation processcommenced.

Not Achieved Aligned with IEP Stakeholder consultation process. Eskom proposal to be policy adjusted.




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Liquid FuelsInfrastructure Roadmapincorporated as part ofIEP.

Draft Liquid FuelsInfrastructure Roadmap public consultationprocess commenced.

Not achieved (target assumed completion of 20YLFIRM Project). The consultant reported completion of Demand Projections and Assumptions to 2030 and commenced the modelling and drafting of the final report. New date for submission of final report, on which consultation will be based, is 31-Aug-13 .

Constraints: Late submission of data by oil companies as well as lack of integrity (noting data discrepancies identified) on the same data; internal administrative processes for the release of funds to pay the Consultant; and resultant unavailability of subcontractors to assist the Consultant. Corrective: funds availed; data quality checks done.

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 2: Policy & Planning



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Energy statistic compiled & disseminated timeously (according to reporting obligations).

Monthly basis:Joint Oil Data Iniative.

Achieved: Jodi Oil and Gas questionnaires for April and May 2013 were submitted to IEA

Quarterly basis:Petroleum product sale. Fuel levies & taxes. Data bank (upstream oil, gas).

Achieved APPA Databank is updated with data up to March 2013. IEA Prices and Taxes 2nd quarter questionnaire submitted to IEA.

Annual basis:Energy balance.

Not Achieved: Commodity flows for Gas and Coal have been finalised.

Electricity and Petroleum commodity flows to be finalised by 31 July 2013.




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Developed strategy &plans for the introduction of new economic infrastructure as per the IEP/IRP

Draft Liquid FuelsRoadmap Reportcompleted for publicconsultation.

Not achieved (target assumed completion of 20YLFIRM Project).




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Developed strategy &plans for the introduction of new economicinfrastructure as per the IEP/IRP.

Gas infrastructuredevelopment options to support power generation & other requirementsdrafted for publicconsultation.

Achieved. ToR for the Appointment of a Service Provider for Gas Infrastructure Development Approved. Hydrocarbons Policy Specific work subsumed within the said ToR.




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Develop amendments to the Petroleum Products Act, Gas Act

Legislation introduced in Parliament.

Partially Achieved

Nedlac process completed. ERA & NERA Bills currently with the SLA in preparation for formal tagging to parliament.




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Transmission,Distribution InfrastructureRehabilitation &Expansion Planpublished after publicconsultation.

Transmission &distribution majorinfrastructureassessment.

Not Achieved: DX infrastructure assessment work delayed due to procurement process. TDP report completed by Transmission Grid Owner (Eskom), currently being reviewed by DoE to ensure alignment with national objective (i.e. loadforecast, RE nodes and Electricity Imports)

.




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Amendments toElectricity RegulationAct & National EnergyRegulator Act certifiedfor deliberation byParliament ISMO Billpromulgated.

Consultation withNERSA regarding theregulatory measures tosupport infrastructuredevelopment bymunicipalities.

Annual Target Achieved: Quarterly target is captured incorrectly and needs to be amended.




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Published electricity price path for the 20 years.

Electricity pricingpolicy options revised.

Partially Achieved Cabinet approved the Electricity Pricing Policy options.

Promulgate discussiondocument on themaximum refinery gatepricing (LP Gas) model.

Achieved




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Bidding documentsdeveloped in respect of W3 of REIPP, gas, coal baseload programmes.

IPP bidding programmes put in place for renewables (next bidding rounds), baseload coal & gas, biomass, cogeneration & imported hydro.

Partially Achieved Request for information issued to the market to determine market readiness prior to putting the procurement process in place.


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1st QUARTER PERFORMANCE PROGRAMME 5: CLEAN ENERGY

Mr O AphaneDeputy Director General

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 5: Clean Energy



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Developed energyconsumption baselines for 10 municipalities.

Stakeholder engagement process with 10 targetedmunicipalities.

Achieved

Promulgation of revised Cabinet-approved strategy & plan for improving EE.

Stakeholder engagement on draft National Energy Efficiency (NEE) Strategy document.

Achieved




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Stakeholder consultedEnergy Conservation Scheme rules developed.

Consultation on theECS with 10 industrycompanies representingthe Intensive EnergyUsers Sector.

Not achieved Draft energy management Regulations completed and ready for further consultation. Engagement with NERSA were confirmed in the 1st quarter however the meetings were held in the 2nd quarter. A draft ECS discussion document is available but not yet completed for further engagement with the industry. The plan between DoE and Nersa is to complete before the end of September.


Annual Target Qterly Target

Progress this Quarter Comments/ Corrective actions

52

Completed feasibilitystudy for thedevelopment of theNorthern Cape solarpark.

N/A Geotech Assessment has been completed for the Prieska site. Consultants have been appointed for the EIA and main Feasibility Study and both studies have commenced. The EIA report with respect to Eskom’s transmission lines and substations support to the solar park Upington site has been submitted to DEA and is currently awaiting the Record of Decision.

A separate tender for the Upington site was issued following the conclusion of a land access agreement. Tender evaluations have been completed. Contract negotiations will be finalised in the second quarter, i.e. July 2013.




53

Transition to revisedcontracting model fornew SWH installations.

Approval of newcontracting model withEskom, based on 70%local content thresholdfor SWH.

Partially Achieved. Final Draft Contracting Model agreed upon between DoE and Eskom.




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80 000 SWH unitsinstalled.

N/A 20674 SWH installedTarget to be reported during the 2nd quarter.

Promulgated policyfor the standard offerscheme for solar waterheaters.

Consultation on thestandard offer policyframework with NERSA.

Partially Achieved




55

Submitted Project Idea Notes & Project Design Documents processed within the prescribed timelines.

All applicationsprocessed within the prescribed timelines.

Partially Achieved. 3 PINs and 0 PDDs were received

Submissions have been done accordingly

Promote the CDM& negotiation of theUNFCCC position.

Stakeholder engagement & education on CDMmethodology.

Achieved. CDM Stakeholders agreed to the adoption of the Grid Emission Factor for the Southern African Power Pool. GEF workshop was held in April 2013 at DoE offices with CDM Stakeholders. Climate Change Negotiations attended in Bonn, Germany in June 2013.


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1st QUARTER PERFORMANCE PROGRAMME 1: SUB-PROGRAMME:

GOVERNANCE AND COMPLIANCE

Ms T Zungu Chief Operating Officer

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 1: Sub-programme: Governance & Compliance Annual Target Quarterly Target Progress this

Quarter Comments/

Corrective actions

57

Risk ManagementImplementation Plan(including risk register) approved by the RiskManagement Committee by the end of June each year.

Draft & presentRisk ManagementImplementation Planfor approval by the Risk Management Committee.

Partially Achieved Draft Risk Management Implementation Plan in place. Meeting scheduled for 12 June 2013 for presentation of Implementation Plan did not materialised. Implementation Plan will be presented in the subsequent RMC meeting during second quarter.


Quarter Comments/

Corrective actions

58

4 quarterly riskmanagement reportspresented to the RiskManagement Committee.

1 risk management report presented to the Risk Management Committee

Achieved : Presented on the 30 April 2013

100% of seniormanagement provided with prescripts &procedures for managing conflict of interest in the DoE (e.g gifts, declaration & outside work).

N/A N/A Target to be reported during the 4th Quarter


Quarter Comments/

Corrective actions

59

4 progress reports onanti-fraud & corruptioncases presented tothe Risk ManagementCommittee, AuditCommittee & PublicService Commission.

1 progress report on antifraud & corruption cases presented to the Risk Management Committee, Audit Committee & PublicService Commission.

Achieved :Anti-Fraud and Corruption (AFC) Progress Report presented during Risk Management Committee, Audit Committee held on the 30 April 2013 and 23 May 2013 respectively; and submitted to Public Service Commission

.


Quarter Comments/

Corrective actions

60

100% of active allegedfraud & corruption cases referred to the DoE that are responded to within a prescribed period of 40 days.

100% of active alleged fraud & corruption cases referred to the DoE that are responded to within a prescribed period of 40 days.

No cases received from NACH, Whistle Blowing Mechanism, AG, IA and other sources

.


Quarter Comments/

Corrective actions

61

100% of alleged fraud & corruption cases investigated & resolved.

100% of alleged fraud & corruption casesinvestigated & resolved.

Achieved :No cases received from NACH, Whistle Blowing Mechanism, AG, IA and other sources

.

Strategic Plan (whenapplicable) & APP tabled in Parliament by the stipulated timelines.

N/A N/A Scheduled for 1'st and 2'nd draft to be submitted to Treasury in 2'nd and 3'rd quarter respectively and final scheduled for tabling in Parliament in the 4'th quarter.


Quarter Comments/

Corrective actions

62

Strategic Plan & APPoperationalised through operational & business plans.

N/A N/A Development of 2013/14 Business Plans re-scheduled to 1'st quarter of 2013/14 due to delays in finalising 2013/14 APP. Development of 2014/15 Business Plans scheduled for 4'th quarter.


Quarter Comments/

Corrective actions

63

Service DeliveryImprovement Plansdeveloped, implemented & adhered to.

Service DeliveryImprovement Plansimplemented & adhered to.

Not Achieved - see comments.

Development of 2013/14 Service Delivery Plans re-scheduled to 2nd quarter due to challenges experienced with the identification and appointment of a service provider. Service Provider now appointed, process to be finalised by 31 October 2013


Quarter Comments/

Corrective actions

64

Performance site visits introduced & 4 or more conducted according to Branch Business Plan.

1 performance site visit conducted per Branch Business Plan.

Achieved: A site visit was conducted on 13 June 2013: four petroleum service stations were inspected in the Pretoria area together with the Petroleum Compliance Monitoring and Enforcement.


Quarter Comments/

Corrective actions

65

4 M&E compilationreports prepared forinternal approval &submitted per NT format & within 60 days of the end of each quarter to NT.

1 M&E compilation report prepared for internal approval & submitted per NT format & within 60days of the end of each quarter to NT.

Achieved:The approved 4th quarter performance reports (tables) were submitted to National Treasury on 28 May 2013.


Quarter Comments/

Corrective actions

66

Commission 1 externalmixed-methodsevaluation dependenton funding (evaluation of energy data collection,management &dissemination in SouthAfrica).

Draft Steering CommitteeTOR. Draft request for proposals & submit application pack to BidAdjudication Committee for assessment.Submit to SCM for further processing if approved by Budget at Completion (BAC)

Partially Achieved: The draft Steering Committee TOR are in place. This process is on hold due to financial constraints.


Quarter Comments/

Corrective actions

67

Annual Report produced by 15 September of eachfiscal year

NT Annual Reporttemplate pre-populatedwith 2012/13 annualtargets & distributed tobranches.

Achieved: Draft Annual Report developed and submitted to the Auditor General on the 31 May 2013.


Quarter Comments/

Corrective actions

68

MPAT questionnaire &supporting evidencesubmitted online byrequested deadline

N/A Due in the second quarter

Final draft submissionsof Schedule 3A SOEsStrategic Plans & APPs reviewed, analysed & submitted to Minister for approval.

N/A N/A Report on 1st draft Strategic Plan & APP submissions of Schedule 3A SOEs are due in the 2nd quarter, 2nd draft in the 3rd quarter and final draft during the fourth quarter


Quarter Comments/

Corrective actions

69

NERSA electricity,piped-gas & petroleumpipelines levies & NNR authorisation fees submitted to the Minister for approval.


Schedule 2 SOEsShareholder Compacts & Corporate Plans with budgets reviewed, analysed & submitted to the Minister for approval.



Quarter Comments/

Corrective actions

70

SOE quarterlyperformance reportsreviewed, analysed & submission drafted for Ministerial approvalwithin 30 days of receipt of reports.

SOE 4th quarterperformance reports for the 2012/13 financial year reviewed, analysed & Ministerial submission drafted by 31 May 2013

Partially Achieved:

All quarterly reports were received on 30 April 2013 as prescribed by the PFMA, except for NNR which was received on 02 May 2013.


Quarter Comments/

Corrective actions

71

SOE quarterlyperformance reportsreviewed, analysed & submission drafted for Ministerial approvalwithin 30 days of receipt of reports.

SOE 4th quarterperformance reports for the 2012/13 financial year reviewed, analysed & Ministerial submission drafted by 31 May 2013

Partially Achieved:

Quarterly review meetings were held between the 8 and 13 May, except for CEF which was held on 13 June 2013.

Submissions were still under review on 31 May 2013 as the Draft Annual Financial Statements should be incorporated into the submissions were submitted at the end of May.

CEF review meeting was not held due to non-availability of the DOE Senior managers.

The 4th quarter submissions were delayed by the Draft Annual Financial statements (due on 31 May 2013) and this information should be incorporated into the submissions.


Quarter Comments/

Corrective actions

72

Cabinet Memorandafor filling SOE boardvacancies drafted &submitted for Ministerial & Cabinet approval within 2 months of vacancy arising.

Payments Associationof South Africa (PASA) Board appointmentsCabinet Memorandumsubmitted for Ministerial approval by 30 June 2013

Achieved:Submission and Cabinet Memorandum for the appointment of the NNR CEO were routed to the Minister for approval on 29 April 2013.

The Department of Energy does not have an entity called Payments Association of South Africa, therefore quarterly target as published does not apply.

(To be corrected during the next quarter)


Quarter Comments/

Corrective actions

73

Cabinet Memorandafor filling SOE boardvacancies drafted &submitted for Ministerial & Cabinet approval within 2 months of vacancy arising.

Payments Associationof South Africa (PASA) Board appointmentsCabinet Memorandumsubmitted for Ministerial approval by 30 June 2013

Achieved:Position of NERSA Full-Time Regulator Member: Piped Gas was advertised and shortlisting done. However interviews have not being held yet.

Interviews were arranged and postponed twice due to unavailability of the principals.

NERSA Part-Time Regulator Members term expires during the third quarter of 13/14, thus the recruitment process was started and advert was placed in the national newspapers and government gazette from 23 June 2013


Quarter Comments/

Corrective actions

74

2 SOE boardperformanceassessments submitted to the Minister.

1 SOE boardperformance assessmentsubmitted to the Minister.

Partially Achieved:

Two Board Assessments were received from CEF & SANEDI and are currently under review.

The Board Assessments were due on the 31 May 2013 thus they are still under review.


Quarter Comments/

Corrective actions

75

Develop policy guidelines & templates for populating SOPs.

Literature search& develop draft forcomments.

Achieved:

1. Research has been done and development of the draft SOE Oversight booklet is in the early stages.2. Draft SOPs Policy guidelines developed

SOP's Policy guidelines and Template developed, they will be circulated to Senior Managers for inputs as from the 21/06/2013 to the 28/06/2013 before approval.


Quarter Comments/

Corrective actions

76

Review, amend (where necessary) & submit standard operatingprocedures for approval.

Disseminate draft SOPs for confirmation & review

Partially Achieved Draft was disseminated to all the branches, not all branches responded, document will be re-circulated to Line


Quarter Comments/

Corrective actions

77

4 quarterly performancereports submitted to the Audit Committee.

1 performance reportsubmitted to the Audit Committee.

Not Achieved: Compliance report for the first quarter to be presented to the Audit Committee to be held during the second quarter.

The target was mistakenly captured as Performance Instead Compliance Report


Quarter Comments/

Corrective actions

78

64 bilateralintergovernmentalengagements/visitshosted in the EnergySector, excluding Africa (inbound & outbound).

16 bilateralintergovernmentalengagements/visitshosted in the EnergySector, excluding Africa (inbound & outbound).

Achieved : 17 bilateral engagements attended. Target exceeded.

Australiax2, Qatar, Azerbeijanx2, Russiax2, Francex2, Germanyx3, Japanx3, China Development Bank, China Import & Export Bank, India. Visits were focusing on oil and gas, clean energy and nuclear energy dialogues.


Quarter Comments/

Corrective actions

79

16 bilateralintergovernmentalengagements/visitshosted in the EnergySector with African states (inbound & outbound).

4 bilateralintergovernmentalengagements/visitshosted in the EnergySector with African states (inbound & outbound).

Achieved: 13 bilateral engagements attended.

Mozambique, Angola, Senegal, Sudan, Ethiopia, DRC, Algeria, Egypt, Lesotho, Malawi, Swaziland, Zambia and Zimbabwe.


Quarter Comments/ Corrective actions

80

12 multilateralengagements/visitshosted in the EnergySector.

3 multilateralengagements/visitshosted in the EnergySector

Achieved: 16 multilateral engagements undertaken this quarter. Target exceeded.

EU consultation hosted in South Africa, CEM in India, Post BRICS meeting in South Africa, Meeting with the EU Deputy Head in Pretoria, EU delegation discussing projects, CFIR in South Africa, BNEF in USA, WEF in Cape Town, Grand Inga workshop in France, Renewable energy Club launch in Germany, OECD roundtable in France, IPP program in Barcelona, IRENA in Abu Dhabi, IEA in France, Nuclear Power Conference in Russia, IBSA in India, COP 19 preparatory meeting in Germany. Post-2015 UN Development Agenda meeting in South Africa. This is an achievement as most activities were on multilateral engagements to build capacity and sharing of information on renewable energy, electricity , hydrocarbons and nuclear energy.


Quarter Comments/

Corrective actions

81

5 progress reports onthe implementation ofinternational EnergySector agreements.

1 progress report onthe implementation of international Energy Sector agreements.

Partially Achieved Work in progress. Report to be submitted after the quarter.

2 structured SADCintergovernmental energy forums participated in.

N/A Achieved1 SADC intergovernmental engagement.

1 SADC intergovernmental meeting attended to prepare for the upcoming Infrastructure Master Plan meeting.

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 1: Sub-programme: Governance & Compliance



82

4 SADC prioritisedEnergy Sector projectsparticipated in/contributed to.

1 SADC prioritisedEnergy Sector project participated in/ contributed to.

Achieved 3 SADC engagements

1 SADC Centre for Renewable Energy and Energy Efficiency (SADCREEE) workshop hosted in South Africa; SEALL workshop hosted in Botswana; and SADC Energy Ministerial meeting.

1 strategy progressreport submitted to the Minister.

Conduct stakeholderconsultation to secure input in the draft Implementation Plan.

Achieved. Submission drafted after the second round of consultation with government departments and is waiting for Ministerial approval. The submission is currently in Minister's office. The SOEs workshop preparations has commenced to secure input in the draft Implementation Plan.


83


1st QUARTER PERFORMANCE PROGRAMME 1 :SUB PROGRAMME:

CORPORATE SERVICES

Mr GM MnguniDeputy Director General

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 1: Sub-programme: Corporate Services



84

Finalisation of phase 3 of the HR Plan.

Quarterly progressreports on theimplementation ofphase 3 of the HR Plansubmitted.

Partially achieved: All the reports were finalised.The review of the HR plan is in progress and will be finalised and published in the next quarter

Finalisation of the review of phase 2 of the HR Plan’s progress.

Review report of HR Plan implementation submitted to the DPSA by 30 June.

Partially achieved: The review report for the HR Plan is still not finalised and extension of the due date was requested from DPSA. The review will be finalised in the second quarter

Challenges were encountered to get all the inputs from all the role players in time




85

4 HR policies reviewed/ updated in line with broader public services prescripts.

1 HR policy reviewed/updated in line withbroader public servicesprescripts.

Partially achieved ; Policies were drafted and introduced and discussed in the DBC structures, but not yet approved

Policies will be finalised in the next quarter

8 workshops conducted at head office & regional offices on 4 policies.

2 workshops conducted at head office & regional offices on 4 policies.

Achieved: Five (5) presentations were done on HRP&A policies at two 2 Regional offices and 3 in Head Office




86

Finalised supportservices organisationalstructure.

Conduct work-studyinvestigation on support services organisationalstructure.

Partially achieved : Functional Analysis and structure not finalised yet

The process is negatively affected by the fact that line function structure is still not finalised.

Implementation of all the identified organisationalculture surveyrecommendations forDoE for 2013/14 as per the Implementation Plan.

Commence withfacilitation & coordination of the implementationof culture surveyrecommendations as per the Implementation Plan.

Achieved: The draft Change Management Road Map was completed and it will be presented to EXCO at the next meeting.




87

Vacancy rate reduced to 10%.

Vacancy rate reduced to 15%.

Achieved: The average vacancy rate for the Quarter was 9.22% which is still below 10%

100% of trainingprogrammesimplemented.

No target set. Target to be reported during 2nd quarter.

During this quarter 7 training programmes were implemented . The WSP and the new training plan was submitted to the SDC for approval . Full implementation will resume in the next quarter




88

Conducted 4 DBC & 4 multilateral meetings in line with the GPSSBC rules for chambers.

1 DBC & 1 multilateralmeeting held.

Achieved

Training/awarenesssessions on labourrelation conducted.

No target set for quarter.




89

Turnaround time forfinalisation of grievance& misconduct casesimproved by 30 & 45days, respectively.

Turnaround time forfinalisation of grievance& misconduct casesimproved by 30 & 45days, respectively.

Partially achieved:No grievance was received for the quarter.14 cases were received :8 Cases 52 days old;5 Cases 35 days old; and1 Case 5 days old

Lack of capacity, some of the cases are dealt with by people from outside the dept who are not always available especially for chairing of disciplinary cases. Lack of cooperation from relevant people when investigations are conducted.Tighter interventions put in place for the second quarter including weekly monitoring of progress.




90

4 approved wellnessprogrammesimplemented.

1 approved wellnessprogramme implemented.

Achieved: One Sports Day activity for all employees held on 10 May 2013

None

50% of performanceagreements submitted.

50% compliance withthe submission ofperformance agreements.

Achieved: 80% of all performance agreements were received by the end of June 2013

None




91

1,8% of employment of people with disabilities.

No target set. Figure for the quarter for disability 0.8%

47% of women in middle management.

No target set. Only to be measured at the end of the year.

42,5% of women in SMS positions.

No target set. Women in SMS level slightly improved to 38%.




92

12 of MIS reportssubmitted on EE.

Publish 3 MIS reports.

Achieved: Three (3) MIS Reports are published on the intranet, one for every month in the quarter.

None

1 DoL report submitted on EE.

No target set. Report only to be submitted in October 2013

50% of employees in the DoE trained on the Records ManagementPolicy & Procedures.

No target set. Target is set to be measured at the end of the second quarter.




93

29 serviceable vehicles maintained.

29 serviceable vehiclesmaintained.

Achieved: 29 serviceable vehicles maintained throughout the quarter

95% of new candidatesscreened as per theMISS.

No target set. Target is set to be measured at the end of the year.

60 vetting investigationsconducted as per theMISS.

15 vetting investigationsconducted as per theMISS.

Partially achieved: Only 7 investigations were completed during this quarter.




94

9 physical security audits conducted as per the MISS.

2 physical security audits conducted as per the MISS.

Partially Achieved: Only one Security Audit was conducted during this quarter .

Approved DoEcommunication strategy (including Action Plan).

Draft communicationstrategy (including Action Plan).

Implementation on going(Refer to performance indicators 1.5.29-1.5.44 as per APP)




95

20 PPPs. 5 PPPs conducted. Achieved: 6 Public Participation Programmes and 5 other corporate events conducted.

Target over achieved due to 6 PPPs and 5 Other events managed.

4 external communicationcampaigns conducted.

1 external communicationcampaign conducted.

Achieved:1 campaign of 9 provincial Gas Amendment Act Public Consultation hearings

50 weekly mediamonitoring reports.

13 weekly mediamonitoring reports

Achieved




96

Daily response tomedia enquiries (24 hrs electronic media; 48 hrs print media).

Daily response tomedia enquiries (24 hrs electronic media; 48 hrs print media).

Achieved :Unavailability of line function SMS affects turnaround times for resolving media queries.

36 media statementsissued by the DoE.

9 media statementsissued by the DoE.

Achieved :Target over achieved due to DoE needs of 12 media statements and 23 media invites issued




97

8 structured (face to face) media interactions.

2 structured (face-face) media interactions

(4) Achieved Target over achieved due to DoE needs -Budget Vote Media Briefing; REIPPP media briefing; RustMo 1 Solar Park site launch; and Nuclear Round Table




98

8 internal networksessions conducted.

2 internal networksessions conducted.

(4) Achieved Target over achieved due to DoE needs - Edu-expo on Freedom Day; Wellness Sports Day; National Credit Regulator; DG`s information Session

.

4 internal marketingcampaigns implemented.

1 internal marketingcampaign implemented.

(+3) Achieved Target exceeded due to DoE needs -




99

50 updates conducted on the events calendar.

13 updates conducted on the events calendar.

Achieved :Weekly report on all the updates

.

13 publicationsdeveloped.

3 publications developed.

Achieved :April, May and June editions

50 website updatesmade.

13 website updatesmade

Achieved Target exceeded due to DoE needs - 100 updates made

50 intranet updatesmade.

13 intranet updatesmade.

Achieved Target exceeded due to DoE needs - 134 updates made




100

1 updated stakeholderdatabase.

1 updated stakeholderdatabase.

Achieved N/A

4 stakeholderengagements conducted

1 stakeholderengagement conducted

Achieved :Quarterly Communicators Forum held on 27 June 2013

8 cluster sessionsattended as per the GCIS schedule.

2 cluster sessionsattended as per the GCIS schedule.

GCIS decision for cancellation of fortnightly meeting announced at March 2013 Government Communicators Forum

N/A




101

Implement ResourceCentre Strategy & Plan.

Implement ResourceCentre Strategy & Plan.

Achieved Establishment of the Resource Centre in progress in line with Business Plan 2013

100% of the followingrequests receivedprocessed withinprescribed or agreedtimeframes:

100% of the followingrequests receivedprocessed withinprescribed or agreedtimeframes:

Achieved - 100% of requests received processed within agreed or prescribed timeframes




102

Draft & vet legislationincluding subordinatelegislation administeredby the DoE;

Draft & vet legislationincluding subordinatelegislation administeredby the DoE;

Partially Achieved. 3 Bills received. (1) PPA comments submitted on 5 June 2013 and Bill to be workshopped internally. (2)ERA received comments from OSCLA on 24 June 2013 and awaiting response from line function (3) NERA was submitted to OCSLA and awaiting comments and pre-certification.




103

Comply with legalprocesses for conclusionof internationalagreements as set outin Chapter 5 of the 2006Manual on ExecutiveActs of the President ofthe RSA;

Comply with legalprocesses for conclusionof internationalagreements as set outin Chapter 5 of the 2006Manual on ExecutiveActs of the President ofthe RSA;

Partially Achieved. 8 pending: (1) Grand Inga Treaty, (2) Japan, (3)SADC SAPP Power Projects (4) Zimbabwe, (5) Senegal, (6) France (Nuclear), (7) Tanzania, (8) Sweden.




104

Vet contracts enteredinto by the DoE & advise on implications;

Vet contracts enteredinto by the DoE & adviseon implications;

Achieved. 11 contracts received and dealt with. One Lesotho / Eskom agreement pending info from line function. DOE is not party to this agreement.

Research & draftlegal opinions;

Research & draftlegal opinions;

Partially Achieved. 7 finalised, One awaiting further instructions and 2 outstanding received on 26/06.




105

Process appeals tothe Minister for decision;

Process appeals tothe Minister for decision;

Achieved. 29 Appeals with Controller for response and record. 19 Finalised by Legal Services in quarter. 11 appeals with Legal Services for finalisation, within agreed time frames




106

Manage all litigationfor & against the DoE/Minister; &

Manage all litigationfor & against the DoE/Minister; &

Achieved. 4 new litigation matters received and 22 pending legal actions from previous financial years, all being attended to in terms of court rules.

Ensure that PAJA &PAIA are complied with.

Ensure that PAJA &PAIA are complied with.

Achieved. 16 new requests: 7 finalised and 9 pending finalisation by DIO all still within prescribed timeframes in terms of PAIA




107

95% of WAN availabilityachieved.

95% of WAN availability.

Achieved: WAN availability exceeded 98%

95% of server availabilityachieved.

95% of server availability

Achieved: Server availability exceeded 98%

Develop 1 petroleumlicensing lodgmentmodule.

Develop & display 1licensing lodgementmodule as per projectschedule.

Achieved: The 90 day licence application processing calculation has been developed




108

Maintain 1 data line at each of the 9 regional offices.

Install data lines at 2regional offices.

Partially Achieved: Data line installed at Welkom, Durban and Cape Town

Since resumption of the VPN project, data lines have been installed at 3 regional offices. Data lines to be installed by 31.12.2013


109


1st QUARTER PERFORMANCE PROGRAMME 1: SUB-PROGRAMME: FINANCIAL

MANAGEMENT SERVICES

Ms Y ChettyChief Financial Officer

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 1: Sub-programme: Financial Management Services

Annual Target Quarterly Target Progress this Quarter Comments/ Corrective

actions

110

4 budget submissionssubmitted to NT.

N/A N/A N/A

12 IYM reports submitted to NT.

3 IYM reports submitted to NT.

Achieved: No challenges experienced during the quarter under review, reports were submitted on due date

12 (monthly) budgetexpenditure statementssent to branches.

3 (monthly) budget expenditure statements sent to branches.

Achieved: Expenditure statements for the months of April, May and June were forwarded to all responsibility managers as usual, no constraints encountered.

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 1: Sub-programme: Financial Management

Services Annual Target Quarterly Target Progress this

Quarter Comments/

Corrective actions

111

100% of revenuecollected surrendered to NT.

100% of revenue collected surrendered to NT.

Partially achieved Funds collected in April were surrendered late to NT due to the technical/teething problems experienced following a change in the BAS system. The May surrender was done timeously. The June surrender was only effected in early July due to the late capturing of the payment request. The request was captured on the 28th of June and the funds reached NT in early July.



Quarter Comments/

Corrective actions

112

12 debtors age-analysis compiled.

3 debtors age-analysis reports compiled.

Achieved: Debtors' ageing for all three months of the current quarter were compiled and signed off accordingly.

12 (monthly) bankreconciliations completed & submitted to NT.

3 (monthly) asset reconciliations performed.

Achieved: Although the BAS changeover teething problems were experienced in the month of April resulting in a delay in submitting to NT, all three reconciliation were compiled and submitted to NT.



Quarter Comments/

Corrective actions

113

16 asset verificationsconducted.

4 asset verifications conducted.

Achieved:4 Asset verifications were performed as planned at the following locations: DG's House (Pretoria) -Minister's House (Pretoria) -Deputy Minister's House (Pretoria) -Limpopo regional office (Polokwane)

-

100% of approvedtransfers processed.

100% of approved transfers processed.

Achieved: 100% of approved transfers processed



Quarter Comments/

Corrective actions

114

100% of approvedinvoices paid within 30 days of receipt.

100% of approved invoices paid within 30 days of receipt.

Achieved :100% of approved invoices paid within 30 days of receipt

12 reports submitted to NT.

3 (monthly) reports on payments of approved invoices within 30 days of receipt submitted to NT by the 7th of each month.

Achieved :April report delivered on 7 May 2013 May report delivered on 6 June 2013 June report delivered on 4 July 2013



Quarter Comments/

Corrective actions

115

12 compliance reports submitted to NT.

3 compliance reports submitted to NT.

Achieved :June report will be submitted, it is due on 22 July 2013

4 interim (quarterly)financial statementssubmitted to NT.

1 interim (quarterly) financial statementsubmitted to NT.

Achieved Interim Financial Statement for March was submitted to National Treasury on 30 April. Interim Financial Statement for June is due on 31 July 2013.



Quarter Comments/

Corrective actions

116

Developed & circulated 1 AFS work plan.

N/A N/A N/A

2 AFSs submitted to NT & AGSA.

1 draft AFS submitted to NT & AGSA by 31 May.

Achieved :Draft AFS is submitted to NT and AGSA on the 31 May 2013.

100% alignment of SCM policies to NT SCM prescripts.

SCM policy aligned as per instruction notes issued by NT, where applicable.

Achieved :The SCM Policy is aligned to the TR and all issued Instruction Notes from NT. The policy is however subject to continuous review, The latest review was undertaken is on the DBC agenda for recommendation

.



Quarter Comments/

Corrective actions

117

100% compliance to the SCM checklist

100% compliance to SCM policies &prescripts, i.e. orders generated only after SCM checklist criteria are me

Achieved: SCM Compliance is checked prior to the generating of purchase orders

2 awareness & training sessions conducted onSCM matters.

N/A Achieved :SCM workshop was held with SCM Officials on 20 June 2013

12 (monthly) reviews of commitment & accrual register conducted

3 (monthly) reviews of commitment & accrual register conducted.

Achieved: Review of the commitment and accrual register is conducted monthly



Quarter Comments/

Corrective actions

118

1 procurement plansubmitted to NT.

1 procurement plan submitted to NT.

Achieved: Procurement plan submitted to NT on 26/04/2013

1 update performed to the supplier database.

Maintain the supplier database.

Achieved: Database in place

4 warehouse inventory counts & reconciliationsperformed.

1 warehouse inventory count & reconciliation performed.

Achieved: The warehouse inventory count was conducted on 27-28 June 2013 for Quarter 1


119


1st QUARTER PERFORMANCE PROGRAMME 1 :SUB PROGRAMME:

CORPORATE SERVICES

Mr S NtanziCD: Office of the Director-General

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 1: Internal Audit



120

Annual Audit Plan with:– 70% clientsatisfaction achieved;&– 70% Audit Committeesatisfaction achieved.

Risk-Based Annual AuditPlan executed with:– 70% clientsatisfaction achieved;&– 70% Audit Committeesatisfaction achieved.

Client Satisfaction - Not Achieved

Audit Committee - This assessment is only conducted at year end

We are currently busy finalising first quarter audits. The client satisfaction survey is only conducted upon completion of an audit.

Internal Audit StrategicPlan reviewed & updated

Prepare a draft Strategic Plan & Annual Internal Audit Plan

Achieved

DoE 1st Qtr. 2013/14 Performance Information ReportProgramme 1: Internal Audit



121

Internal Audit AnnualPlan compiled.

Present 1st draft Internal Audit Annual Plan to the Audit Committee for approval.

Achieved

Internal Audit Charter &Audit Committee Charter reviewed

N/A Achieved

AG management letteraddressed.

Internal audit action(tracking document).

Not Achieved

Thank YouKe ya leboga

Ke a lebohaKe a leboga

Ngiyabonga Ndiyabulela

NgiyathokozaInkomu

Ndi khou livhuhaDankie

122

1. department of energy 2 ppc presentation for 2013/14 1 st quarter performance

Documents

youdepartment of energy

quarter performance

irp nuclear

nuclear fuel cycle strategy

transitional arrangement

ppc presentation

detailed procurement

nrwdi office