1 degree works training for staff provided by the office of the registrar april 26, 2010
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Degree Works Training for Staff
provided by
The Office of the RegistrarApril 26, 2010
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Visit the Registrar’s Web Page for additional information and resources:
http://www.lehman.edu/provost/registrar/registrar.html
Your DGW Contact: Tavita Luckhai, DegreeWorks Coordinator Registrar’s Office, SH-108 (718) 960-5105 [email protected]
The Office of the Registrar
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DegreeWorks is…
DegreeWorks is a computerized, web-based degree audit program and academic advising tool that has been designed to assist students and their advisors in reviewing their progress toward graduation.
This program takes courses from the student’s transcript (which are arranged chronologically) and reorganizes them so advisors and students can see the completed and remaining degree requirements by categories.
The Office of the Registrar
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DegreeWorks does not…
… replace an official transcript
OR
… an advisor
The Office of the Registrar
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DegreeWorks rearranges a student’s transcript, which SIMS organizes chronologically, and places the
courses according to the degree requirements.
The Office of the Registrar
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What is in DegreeWorks? Student Audit Information.
Degree Requirements Checklist.
CUNY Skills Assessment requirements tests results in Math, Reading and Writing.
Composition, Language, LEH and Writing Intensive Requirements.
General Education and Distribution Requirements. Major Requirements.
Minor Requirements. General Elective.
Insufficient -Unsuccessful Course(s) Attempts.
In-Progress Course(s).
Not Counted -Includes Course(s) “Placeholder “ for ePermits.
The Office of the Registrar
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Who is included in DegreeWorks?
Undergraduate
Graduate
All matriculated students:
Any student enrolled within the last 2 years.
The Office of the Registrar
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Step 1: Go to www.cuny.edu.
Step 2: Once in the CUNY portal, click on the ‘Portal Log-in/Backboard/eSIMS’ link on the upper left corner of this page.
Step 3: Once in your CUNY page, advisors click on ‘Student Advisement/Degree Audit (Degree Works)’
link in SSO Application for Faculty and Staff. Students click in SSO Application for Students .
Step 4: You will be directed to the DegreeWorks Audit.
To access DegreeWorks…
The Office of the Registrar
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Step 1: Enter a Student ID Number
Step 2: Press Enter
To access the student degree audit:
Step 3: Click the Audit tab.
Step 4: Click View Audit
Student ID Number
Audit
View Audit
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THIS IS A STUDENT’S DEGREE AUDITScroll down
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Other features in DegreeWorks are:
What-If
Planner (Student Educational Plan – SEP)
Notes
GPA Calculator
Look Ahead
The Office of the Registrar
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What is the “What-If” audit?
“What-If” audit allows advisors and students to process speculative degree audits for students using their current class history.
Students can use this feature if they are thinking of changing their majors, minors and/or concentrations and would like to know how their course(s) will be applicable to their intended program.
The Office of the Registrar
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What is the “What-If” audit?“What-If” audits may be printed, but are not saved to the system.
When selecting the requirement criteria for a “What-If” audit, it is important to select the Degree Program (ex. Bachelor of Arts) before selecting the Degree/Major combinations from the drop down list.
Note: DegreeWorks reflects the requirements for the 2009-2011 Undergraduate and Graduate Bulletins.
not
VERY IMPORTANT:
The Office of the Registrar
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What is the “What-If” audit?
The Office of the Registrar
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What is the Planner?
The Planner feature allows for a split screen look:
The student's audit on the left The student's planner on the right
Note: Students can only view (but not create and edit) these planned schedules.
You can create a plan for your student for as many as six years.
only view
The Office of the Registrar
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What is the Planner?
The Office of the Registrar
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What is Notes?
The Notes feature allows an advisor to add permanent notes of what was discussed with the student.
The Notes feature allows an advisor to add, modify and delete notes. However, we strongly recommend that you do not delete or modify any notes.
Once you have written your note:
Click on “Save Note” button, then Audit Tab and click on “Process New” button for the Note to be immediately available for all to see.
we strongly recommend that youdo not delete or modify any notes
The Office of the Registrar
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What is Notes?
The Office of the Registrar
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What is the GPA Calculator?
There are three different GPA calculators:
Graduation Calculator
Term Calculator
Advice Calculator
This functionality allows students and advisors the ability to calculate minimum grades needed to reach a target cumulative GPA. It can assist with the accurate mapping of student paths to achieving honors, avoiding probation, and/or satisfying personal academic aspirations.
Graduation Calculator
Term Calculator
Advice Calculator
The Office of the Registrar
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What is the GPA Calculator?1) Graduation Calculator:
Gives students the GPA needed to achieve a desired GPA, based on their remaining number of credits and required number of credits.
desired
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What is the GPA Calculator?2) Term Calculator:
Allows students to determine changes to overall GPA based on possible grade(s) for currently enrolled course(s).
Students on probation, in honors programs or enrolled in programs where their GPA is critical, are especially recommended to use this calculator.
The Office of the Registrar
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What is the GPA Calculator?3) Advice Calculator:
This feature lists the number of credits and specific grades needed to achieve a desired GPA.desired
The Office of the Registrar
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What is Look Ahead?
This feature allows students to view how a future course can be applied to their graduation requirements.
This is similar to running a Planner audit (SEP). Students mostly use this feature because they do not have access to process audits from the Planner.
The Office of the Registrar
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What is Look Ahead?
Look Ahead mode
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Other useful links in DegreeWorks
Takes students to the CUNY Portal Login page.
Frequently Asked Questions and Answers.
Provides helpful links for students: Lehman’s College Website, Registrar’s Homepage, Academic Advisement Appointments, etc.
Print the Degree Audit.
Log out from the DegreeWorks system.
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How is DegreeWorks beneficial for students? It is a 24/7 program available via the Internet.
Note: Compatible with Internet Explorer and Safari only.
Students learn the degree requirements as well as being able to identify the courses they must complete in order to earn their degree.
Students may view any holds/stops on their record.
Students can estimate how many semesters it will take them to graduate.
Students can experiment with potential Grade Point Average through the GPA calculator.
The Office of the Registrar
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No more “He said/She said”. DegreeWorks provides the same information to all students regarding their major requirements.
PROVIDES CONSISTENT INFORMATION
Reminder: The Notes feature on DegreeWorks allows advisors to place a note on the student’s audit. These notes can serve as a reminder to the student and be helpful to other advisors that might meet with the same student.
What is in it for advisors?
LESS PAPERWORK.
The Office of the Registrar
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Using DegreeWorks, and asking your students to review their audits before they meet with you, allows students to play an active role in the advising process. In addition, rather than just reviewing registration, you can spend more time talking about the student’s development, choices and future plans.
ALLOWS FOR MORE MEANINGFUL ADVISEMENT SESSIONS
What is in it for advisors?
The Office of the Registrar
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What can advisors do to help DegreeWorks function more efficiently?
Make sure to review your students’ major audits; you are the experts.
Provide clear information to students regarding the department’s major requirements.
Your suggestions for improvement are always welcome.
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The Office of the Registrar
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The DegreeWorks advisement system tries its best to fit all of the “In Progress” (most recently registered) courses, sometimes moving other courses that previously fulfilled the requirements.
For this reason, it is critical that users understand degree requirements. This issue should not be a cause for concern, as long as students are aware while planning their future registration(s).
All courses will be properly applied during the official graduation review by the Graduation Auditors.
Note:
IMPORTANT REMINDER
The Office of the Registrar
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CONTACT INFORMATION:
For questions and/or comments on DegreeWorks, please send emails to:
The Office of the Registrar