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Presenting with

17703 – Modernizing Project Driven Firms with PeopleSoft Release 9.1 and Oracle Technology Case Study - Savannah River Nuclear Solutions, LLC (SRNS)

Greg Ahlstrom – Deputy CFO SRNS Mike Castronovo – BTRG/AMC Project Manager Megan Boundey – Senior Product Manager, Oracle PeopleSoft

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The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described for Oracle’s products remains at the sole discretion of Oracle.

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EPPM Reference Architecture for PeopleSoft ERP Customers Leveraging Oracle Applications for EPPM

Portfolio Finance Mgmt

Portfolio Governance

Portfolio Planning

Primavera P6 Project

Analytics

Primavera Portfolio

Management (ProSight)

Primavera

Time Mgmt

Scope Mgt

Resource Mgmt

Risk Mgmt

Schedule Mgmt

Project Allocations, Burdening, & Costing

Project Cost Reporting

PeopleSoft

Financials Contracts

Supplier Relationship Mgmt

Oracle BI Suite EE Plus

App

licat

ions

P

roce

sses

Project Monitoring

Portfolio Analysis

Benefit & ROI Mgmt

Content Mgmt

Project Cost Capitalization & Chargeback

Project Planning & Budgeting

Financial Accounting

PeopleSoft Project Costing Program Mgmt Resource Mgmt

Services Procurement

Oracle PeopleSoft Apps Oracle Primavera Apps Oracle BI Apps

P6 Analytics

Contract Management

Contractor/Supplier Negotiation & Financial Management

Contractor Management

Session Agenda

• Current Environment

• Current Implementation

• Future Plans and Optimizations

• Lessons Learned

• Questions and Answers

SRNS-RP-2011-01393

Current Business Environment

• Savannah River Nuclear Solutions LLC (SRNS) and DOE Savannah River Site (SRS)

• SRS Background

• Current Environment and Challenges

• SRS Future = Enterprise SRS

2

DOE Savannah River Site (SRS) Snapshot • 198,334 acres,

or about 310 square miles – Fourth largest DOE site in the United

States (behind Nevada Test Site, Idaho National Laboratory, and Hanford Site)

• SRS workforce: Approximately 12,000 – Prime contractor (about 58 percent) – DOE-SR and DOE-NNSA – Other contractors

• $2B Annual Site Budget SRS: Savannah River Site DOE-SR: Department of Energy-Savannah River DOE-NNSA: Department of Energy-National Nuclear Security Administration

SRNS Snapshot

• DOE Environmental Management

• Management, stabilization, and disposition of neptunium, uranium, plutonium and other nuclear materials

• Management and disposition of solid, liquid and transuranic wastes

• Receipt and management of spent fuel and other nuclear materials from other DOE sites domestic research reactors

• Savannah River National Laboratory • Excess facility demolition • Environmental remediation

• DOE National Nuclear Security Administration

• Tritium operations and extraction • Directed Stockpile Work • Recovering Helium-3

• Non-proliferation • Pit Disassembly & Conversion • Waste Solidification Building

• Uranium blending and shipping • Foreign nuclear fuel receipts

• Savannah River Site Management & Operating (M&O) Contractor • $800M Annual Budget + $400M per year for past 3 years with American Recovery &

Reinvestment Act Funding • 4,900 employees

Customers and Missions

SRS’s Mission Today

K Area Complex

Spent fuel being unloaded in L Area

One of many scientists in SRNL

Demolition work inside P Reactor

Old Radioactive Waste Burial Ground during

remediation

Operations inside the Tritium Extraction Facility

Shipments from the HEU Blend Down program

TRU waste being loaded for shipment

What is a DOE M&O Contractor?

• Special type of Government Contract (Federal Acquisition Regulations Part 17.6)

• Major Business Differences of an M&O Contractor vs other Gov’t Contractors – DOE participates in M&O contractor labor relations – DOE participates in M&O contractor management controls – DOE  participates  in  M&O  contractor’s  purchasing  process – DOE finances M&O contractor with overnight funding (no Contractor

cash required) – M&O  contractor’s  accounting  system  is  integrated  with  DOE  books  of  

account per DOE Accounting Handbook – DOE requires a separate corporate entity for contract performance

Evolution = SRS Site Future = Enterprise SRS

Savannah River Site (SRS) needs the functionality of a Business Management System to support the SRS tasks of cleanup, defense, and future missions of the SRS Existing Systems are -

• Costly - Mainframe Applications and Enterprise Applications estimated to cost $46 million between FY 2010 – FY 2016

• Old - Current systems are over 20 years old, have exceeded their useful life, and are based on antiquated technologies, both hardware and software.

• Not Supported – Some old hardware and software is not currently supported by the manufacturer.

• Non-Compliant - Current systems do not align to Federal Enterprise Architecture (FEA) guideline preferences

• Non-responsive – System performance degrades during periods of high use, such as monthly and year end closing

Current Environment and Challenges

Current Environment and Challenges

• Scattered – Data resides in many repositories and is not integrated. • Not Integrated – Many different systems yields many interfaces to

manage. • Customized – Many systems are customized applications.

• Systems cannot react to new, evolving, and fast changing

business needs

Current State – Early 2010

A plate of spaghetti, But not very tasty

Complex Business Cost Structure

ARRA Direct Labor & Materials EM Direct Labor & Materials SRNL Direct Labor & MaterialsNNSA Direct Labor & Materials

Fringe Benefits (formerly Absence Adders and Taxes and Plans)(Applied to Direct Labor Cost)

Legacy Benefits(Pension & Retiree Medical)

(Applied to the Total Costs shown below)

Essential Site Services (ESS)(Applied to the Total Costs shown below)

General & Administrative (G&A)(Applied to the Total Costs shown below)

Unit Billing Services (IT, Telephone, Radio, Pager, PPE, etc.)(Applied to Labor Hours of the user receiving the service)

ARRA Direct Distributables(Applied to applicable base Total Costs)

Business Unit Overhead(Formerly Construction, Infrastructure, ESH&QA,

Engineering, IT, & Supply Chain Dept. Overheads)

(Applied to Direct Labor, Corporate Reachback, & Staff

Aug Labor Costs)(Allocated to recipients of the service, eg., EM, NNSA, ARRA,

SRNL, etc.)

NNSA Overhead(Applied to Direct Labor,

Corporate Reachback, & Staff Aug Labor Costs)

FY 2012 Cost Accounting Structure

SRNL Direct Distributables(Applied to Total Direct Costs by

Cost Center)

LDRD(Applied to Total Direct Costs)

SRNL Overhead(Applied to Direct Labor,

Corporate Reachback, & Staff Aug Labor Costs)

Current Implementation

• Business Process Modernization Project (BPMP) • Objectives • Benefits • BPMP Process • Timeline • Today

11

BPMP Project

Implementation of a new comprehensive suite of integrated business systems to:

• Streamline business processes • Enhance management controls • Address cost accountability • Increase transparency • Adapt to industry best business practices

BPMP Project Objectives

• Enable business process re-engineering and implementation of industry best practices by using an integrated suite of COTS software – Reduce operating costs – Facilitate day-to-day management – Improve work flows

• Eliminate old business processes – About 30 processes

• Retire old systems – 32 Mainframe and old applications

• Increase SRNS’ efficiency: – Modernize business processes

• Streamline operations: – Improved access to timely and accurate information for managers and users

• Facilitate better decision-making: – Coordinate efforts across the Business Units

• Eliminate duplicate activities: – Eliminate redundant, non-value added tasks

Project Benefits

Financial and Project Costing Benefits – Eliminate multiple sources of data – Improve data integration for Control Account Managers (CAM) – Provide financial transparency – Measure metrics via dashboard – Add query drill-down capabilities – Incorporate an integrated reporting source combining historical and current data

Supply Chain Benefits – Provide a user-friendly interface to identify and track materials and services – Incorporate supplier-maintained catalogs which can be accessed by Site customers via the Internet to identify

materials and services – Use new Contract Management and Supplier Performance tools to ensure SRNS procurement contracts are

managed appropriately – Provide user-tailored reports and dashboards

Information Technology Benefits – Enhance reporting capabilities and data availability – Streamline infrastructure by retiring the mainframe – Comply with Federal Enterprise Architecture Standards – Implement  industry  “best  practices”  through  the  use  of  an  integrated  suite  of  COTS  software  

Enterprise Requirements / PeopleSoft ROI Business Need Solution PeopleSoft /Oracle Business Agility - including flexible, integrated systems – Support of business redesigns, reorganizations, and other business changes, as needed. Manage lines of business cost and performance metrics, support multiple stakeholder requirements, including customers, vendors, and employees

Configurable organizational structures, flexible cost structures, upgradable and customizable software, timely feature pack releases. System captures and reports direct costs to line of business / project driven efforts.

Integrated enterprise chartfields, business  units,  trees,  set  id’s,  effective dating, chartfield configurator, accounts, departments, projects, and module level chartfields, etc.

Enterprise Competency Support - including business process transformation, system consolidations/standardizations, stepwise transitions, and workflow/workforce automation

Integrated ERP/COTS solution that includes various applications such as Financials Management , Supply Chain Management, Human Capital Management, Asset Management, etc., and use of leading/best practices

Each of these applications contain modules, such as General Ledger, Project Costing, Purchasing , Accounts Payable, workflow, etc. Configurable business rules and modules that can be brought online as the organization is ready

Enterprise Performance and Reporting Enterprise metrics, management and operational reports delivered in a timely fashion, a seamless flow of enterprise data.

Integrated applications and analytics, including trained users, aligned processes and procedures, schedules, and data tools to move data into and throughout the system

OBIEE  Reporting  tool  and  ETL’s,  PeopleSoft Batch Processing, PS Query, PS reports, Integration Broker

Enterprise Alignment / Application Inventory Competencies Existing Applications Current Implementation Financial Management Project Costing(PC), General Ledger(GL),

Accounts Payable (AP), Cash Management(CM),Commitment Control

Cash / Revenue Management Accounts Receivable(AR), Billing(BI), Contracts(CT)

Supply Chain Management Inventory (IN), Purchasing(PO), eProcurement (ePro)

Supplier Relationship Management Spro Technical Infrastructure PeopleSoft 9.1 Financials and Supply Chain

Management, People Tools 8.51, Human Capital Management 9.1

Enterprise Performance Reporting OBIEE 11G, Project Analytics, Financial Analytics, Procure and Spend Analytics

Project Portfolio Management and Scheduling

Primavera P6

Human Capital Management (HCM) Enterprise Payroll, ePay, Human Resources, Benefits administration, eDevelopment, eProfile, eBenefits,

Forecasting and Scenario Planning Hyperion – Version 11

BPMP Application Development Stages DOE 413-3.14 = DOE Information Technology Project Guide

BPMP Project Timeline

18

Timeline Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11

Core Financials (GL and PC)

Extended Financials (AR, AP, CT, BI)

Supply Chain Management

Planning & Financial Analytics

Procurement Spend Analytics

Support Phase

2010 2011

BPMP Status Today

• A Work in Progress – Labor Go-Live. September 23, 2011. Status = Successful

– Supply Chain and Extended Financials Go-Live. October 3, 2011

• So you ask -- What are we doing here?

– Financial Systems Go-Live. Mid-October 2011 • After approved balance forwards received from DOE

PeopleSoft Applications (ESA , SCM, FIN, ALM, PPM, HCM)

Project Costing

ALM

PPM

OBIEE

T&L

Contracts

GL

Expenses

AP

KK

SPro

ePro/PO

Inventory

Catalog

AR

Billing

Hyperion

Cash Mgt

Analytics • Project Analytics • Financial Analytics • Spend and Procure

Analytics

ESA Highlights - Project Costing

Project Costing

Repository to capture and manage project costs Integrated costing structure for detailed analysis

WBS Activity and Tree Structures Detailed resource costing structure Business Units, project types, budgets System chartfields, Analysis types

Tools for re-pricing transactions or reallocating

costs (such as indirect or direct costs)

Project transaction collections and feeds Collects cost /transactions from other modules (labor, materials, expenses, etc.) Feeds other systems such as GL, CT, AM, BI for re-pricing/Billing or reporting Interfaces key project information, such as schedule, budget, resources, and cost with 3 party

tools such as Primavera Tools for proactive project management

ESA Highlights - Contracts

22

Setup and Manages Customer Contracts Creates transactions

for PeopleSoft billing Bills reimbursable

expenses/project costs in Project Costing

Records the project revenue

Provides flexible options for Contract processing

Implements billing limits

Tracks prepaid balances and encumbrances

SCM Highlights – (ePro, PO, IN, sPro)

23

eProcurement/Purchasing Allows employees to manage their own requisitions Auto source to streamline purchase order processing Electronic exchanges with suppliers Provides procure-to-pay automation via EIPP

Inventory

Capture and maintain complete inventory of the items you store, including receiving, putaway, and sourcing

Provides multiple ways to account for inventory Services Procurement - (sPro)

Enables control and oversight for services spending from Requisition to Work Order processing

Provides for subcontractor time and expense entry and tracking

Provides distributions to PO & WO

OBIEE Analytics – 11g - Highlights

Analytics • Project Analytics • Financial Analytics • Spend and Procure Analytics

Reduced 25 reports to 1 report – with a dashboard

Reporting and Analytics Application

OBIEE Reporting Highlights

• Less technical limitations, moves complexity under the covers, requires more advanced planning

• Instant Satisfaction - Connects data via drilldowns, dashboards, and portal-linking features, answers questions quickly.

• Key features – Use  Delivered  ETL’s(Extract,  Transform,  Load)  to  bring  data  into  

the warehouse and automatically build the meta data repository – Create reports with Answers or BI Publisher – Create  and  personalize  dashboards,  scorecards,  KPI’s,  and  

Gauges

Hyperion Highlights

26

Hyperion Planning and Analytics Application Financial Analytical Analysis

• Forecasting tool

• What if scenario planning

2011 – Systems Consolidations – End State

System Retirements FY 2011 FY 2012 FY 2013

Application Name Age (Years) 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr Consolidated Labor System 18 Labor Distribution System 22 Site Personnel Roster 20 Consolidated Assessment Processs 7 Integrated Cost Tracking System 10 HR Organization Breakdown Structure 18 Manual Voucher System 18 Work Authorization System 18 Cross Appilcation Report Submission System 18 Integrated Budget System 14 Integrated Budget Accounting Reporting System 18 Bank Reconciliation System 33 Encumbrance Reporting System 18 Power Quantity Cost Distribution System 18 DOE Standard Accounting Reporting System 7 Procurement Cycle System - Accounts Payable 28 Procurement Cycle System 28 Adabas Computer Security 17 FMTS Purchase Requisition and Routing System 7 Unit Billing System 2 Staff Augmentation Time Sheet 2 Accounts Payable Service Invoice Tracking System 10 Prescription Safety Eyeglass Order System 8 Safety Shoe Request 8 Accounts Receivable and Cashbook 11 Accounts Payable Cash Management Remittance System 8 Manual Voucher to EDWS 4 Work Authorization Document - Routing & Approval 2 PC Lease Acceptance 6 PC Lease 11 Accounts Payable Voucher Transfer System 6 Contracts and Supply Chain Automated Data Environment 2

Production - System is fully operational in a production environment Warm Standby - User accounts are limited to READ only access. Data remains current. Cold Standby - User accounts are limited to READ only access. Contains historical data only. Retired - Code and data have been archived.

The Future

29

Enterprise SRS

• SRS Today – Environmental Management

• Clean up the Cold War legacy

– National Nuclear Security Administration Defense Programs

• Maintain nuclear defense programs and systems

– Defense Nuclear Nonproliferation

• Remove nuclear weapons material from  the  world’s  inventory

• SRS of the Future – Environmental Stewardship

• Leader in radioactive waste cleanup technologies

– Clean Energy • Research and develop hydrogen

based energy and small modular reactor technology

– National Security • Leader in global nuclear

nonproliferation and threat detection and reduction systems

30

Future Proofing the Enterprise

31

• Create a new corporate-wide business process center matching the integrated

PeopleSoft architecture

• Support, manage, and consolidate IT business systems investments and activities

• Create a business process competency center to assist users in their transition to

PeopleSoft

• Continue systems consolidation and process enhancement / optimizations Continue to streamline cost collection processes - (T&L, Expenses) Enhance enterprise analytics Consolidate “Asset  Management”  systems Implement full asset life cycle ROI management Enhance project portfolio management systems

SRNS Future Vision Competencies Existing Applications Current Implementation Future / Possible Applications

Financial Management PC, GL, AP, CM , KK Expenses (EX)

Cash / Revenue Management AR, BI, CT

Supply Chain Management IN, PO, ePro Supply planning, Quality

Supplier Relationship Management

Spro eSupplier Connection, Strategic Sourcing, supplier contracts, Spro Requisitions

Infrastructure PeopleSoft 9.1 Financials and Supply Chain Management, People Tools 8.51, Human Capital Management 9.1

Enterprise Portal

Enterprise Performance Reporting OBIEE 11G, Project Analytics, Financial Analytics, Procure and Spend Analytics

HR Analytics

PPM and Scheduling Primavera P6

Project Portfolio Management, Balanced Scorecard, Program Management (*)

Human Capital Management (HCM)

Enterprise Payroll, ePay, Human Resources, Benefits administration, eDevelopment, eProfile, eBenefits

eProfile Manager, Time and Labor, Talent/Competency Management modules, Candidate Gateway

Asset Management (ALM) Asset Management, Maintenance Management

Forecasting and Scenario Planning

Hyperion – Version 11

Lessons Learned

• Leverage reporting tools to consolidate report requests • Make decisions / limit analysis paralysis • Create bolt-ons instead of invasive customizations • Use Competency Center to assist in on-the-job training,

knowledge transfer, yielding better user acceptance and more accurate data.

• Early mock up of legacy data conversion to weed out problems – Better than any internal audit

• Plan ahead Plan ahead Plan ahead Plan ahead

Final Take Aways

• Reduced 30 antiquated business processes • Retired 32 old, tired, and obsolete IT systems • Leverage “canned functionality” • Consolidated 25 reports to 1 with OBIEE • Make Decisions – No Analysis Paralysis • Mock up data conversion to root out data problems • Plan ahead • New Modern ERP system providing business agility to

support new missions

Q&A

Acknowledgements

Thanks goes to the 75+ Project Team Members that have made, Successful Labor Go-Live on Sept 23rd are making, Supply Chain Go-Live Today and will make Enterprise SRS and the Future this project a Success!

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MEET THE PPM EXPERTS Meet the Experts: Oracle Project Portfolio Management Moscone West - Applications/CRM Lounge Tuesday October 4, 2011 3:30 pm – 4:30 pm Meet the Experts: Oracle Fusion Project Portfolio Management Moscone West - Applications/CRM Lounge Thursday October 6, 2011 9:00 am – 10:00 am

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VISIT THE PPM PARTNER PAVILION

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ORACLE PPM DEMOGROUNDS Demo # Product Area

8240 Oracle E-Business Suite: Oracle Projects

8260 Oracle E-Business Suite: Oracle Projects

8261 PeopleSoft Projects (ESA) and Expenses Solutions

8262 Oracle JD Edwards EnterpriseOne Project Management Solutions

8263 Oracle Primavera Solutions

8264 Oracle Primavera Solutions

8280 Oracle Primavera Solutions

8281 Oracle Fusion Project Portfolio Management

8282 Oracle Fusion Project Portfolio Management

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Oracle OpenWorld 2011 PeopleSoft Projects (ESA) & Assets (ALM) Session Schedule

Session ID

Title Presenters Date/Time Location

8767 Killer KPIs for Professional Services Organizations

Bill Gibbard, Cardinal Point Solutions

David Landry, Oracle

Tuesday 10/4/2011 11:45 AM

Westin Market Street

Concordia

17724 Capital Project and Maintenance Efficiency with a PeopleSoft

Release 9.1 Upgrade

Shannon Klabnik, MIPRO Consulting

Loida McDearis, Oracle

Tuesday 10/4/2011 3:30 PM

Moscone West 3012

17727 Why Use PeopleSoft Projects and Primavera P6 Applications for Professional Services and IT

Sankar Janardhanan, ITC InfoTech

Megan Boundey, Oracle John Pikovskiy

Wednesday 10/5/2011 11:45 AM

Moscone West 3012

12427 Building Mobile Solutions for Oracle Applications: Technical

Insight

Paul Chamberlain, Oracle Howard Shaw, Oracle Hody Crouch, Oracle

Wednesday 10/5/2011 4:45 PM

Moscone West 2016

8627 Driving Global Services with PeopleSoft Applications at L&T

Infotech

Arvind Ankalikar, L&T Infotech Vinayak Ranade, L&T Infotech

Roxanne Johnson, Oracle

Thursday 10/6/2011 10:30 AM

Westin Market Street

Concordia

20802 Combining the Power of Enterprise Financial and Project Portfolio

Management

Carol Johnson, DRS Defense Solutions

Paul Martin, University of Western Ontario

Dick Faris, Oracle

Thursday 10/6/2011 10:30 AM

Moscone West 3012

17822 How to Succeed with PeopleSoft Asset Management and PeopleSoft

Real Estate Management

Stephen Denis, Partners Healthcare

Loida McDearis, Oracle Howard Shaw, Oracle

Thursday 10/6/2011 12:00 PM

Moscone West 3006

21060 Oracle Project Analytics for PeopleSoft

James Plumb, INC Research Ramke Ramakrishnan,

MarketSphere Consulting Manuel Puyana, Oracle

Thursday 10/6/2011 12:00 PM

Moscone West 3012

Session ID

Title Presenters Date/Time Location

17820 Get the Most from PeopleSoft Expenses: Global Per Diem &

Workflow Deep Dive

Richard Linton, University of Wisconsin

Howard Shaw, Oracle

Monday 10/3/2011 11:00 AM

Moscone West 3003

8752 Leave Your Search at Home: PeopleSoft WorkCenters Bring

Context to You

Shawn Haynes, Cardinal Point Solutions

Monday 10/3/2011 11:00 AM

Moscone West 3012

9818 Automating Public Sector Projects with PeopleSoft ESA

Michelle Oltmans, Metaformers Monday 10/3/2011 11:00 AM

Moscone West 3024

17703 Modernizing Project-Driven Firms with PeopleSoft Release 9.1 and

Oracle Technology

Greg Ahlstrom, Savannah River Nuclear Solutions

Mike Castronovo, AMC Megan Boundey, Oracle

Monday 10/3/2011 2:00 PM

Moscone West 3012

19840 General Session: Project Portfolio Management – Transforming the

Enterprise

Colleen Baumbach, Oracle Mark Rosenberg, Oracle

David Scott, Oracle Yasser Mahmud, Oracle

Barbara Fox, Oracle

Monday 10/3/2011 3:30 PM

Moscone West 3014

8750 Taking the "Work" out of Workflow with PeopleSoft Approval

Framework

Brett Kearney, Cardinal Point Solutions

Monday 10/3/2011 5:00 PM

InterContinental Hotel

Grand Ballroom B

23581 Innovation in the Staffing Industry with Oracle Real-Time Decisions &

PeopleSoft

Indivar Nayyar, Infosys Limited Peter Stacholy, Infosys Limited

Marshall Powell, Oracle Roxanne Johnson, Oracle

Monday 10/3/2011 5:00 PM

Westin Market Street

Concordia

17700 The PeopleSoft Projects Roadmap: You Ask, Oracle Delivers

Mark Rosenberg, Oracle Tuesday 10/4/2011 11:45 AM

Moscone West 3012

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Information Portal Hosted & Mobile PeopleBooks

Doc Home Pages and Enterprise Integration Point

Maps

Transfer of Information (TOIs) Cumulative Feature Overview & Upgrade Resource Report Tools

Business Process Maps & Entity Relationship Diagrams

Learn More PeopleSoft Information Development Resources

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Video Feature Overviews PeopleSoft Apps Strategy Blogs

Oracle Learning Library

YouTube Twitter Fit Gap UPK

Learn More PeopleSoft Information Development Resources

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For More Information

search.oracle.com

or www.oracle.com/goto/ppm

project portfolio management

For collateral, customer testimonials, webcasts, podcasts, partner network, white papers, and more.

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Latin America 2011 December 6–8, 2011

Tokyo 2012 April 4–6, 2012

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