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Accreditation 101Accreditation 101

February 2009February 2009

Ensuring Educator Excellence

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AccreditationAccreditation The process by which an organization The process by which an organization

recognizes a program of study or an recognizes a program of study or an institution as meeting predetermined institution as meeting predetermined standards. ...standards. ...www.plexisweb.com/glossary/words/a.htmlwww.plexisweb.com/glossary/words/a.html

Procedure by which an authoritative Procedure by which an authoritative body formally recognizes that a body body formally recognizes that a body or person is competent to carry out or person is competent to carry out specific tasks.specific tasks.www.peercenter.net/glossary/www.peercenter.net/glossary/

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Institution

College, university, school district, county office of education, or other entity that offers one or more educator preparation programs

– CSU—23 campuses

– UC—8 campuses

– AICCU—57 institutions

– Other Sponsors—30 sponsors

– Induction Programs—170 sponsors

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Program

Approved educator preparation program

– e.g., multiple/single subject, education specialist, administrative services, pupil personnel services, school nurse

Completion of an approved program leads to a credential or authorization

Approximately 1,000 approved educator preparation programs in California

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Commission on Teacher Commission on Teacher CredentialingCredentialing

Responsible for the accreditation of all Responsible for the accreditation of all educator preparation institutions and educator preparation institutions and the programs the institutions offer in the programs the institutions offer in CaliforniaCalifornia

Completion of an approved educator Completion of an approved educator preparation program allows a program preparation program allows a program sponsor to recommend the candidate sponsor to recommend the candidate for a credentialfor a credential

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GovernanceGovernance EC 44371 EC 44371 (a) The system for

accreditation of educator preparation shall do all of the following:(1) Concentrate on the overall quality of

educator preparation in credential programs.(2) Hold professional elementary, secondary,

and postsecondary educators responsible for quality in the preparation of professional practitioners.

(3) Contribute to improvements in educator preparation and recognize excellence in preparation programs and institutions.

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Commission on Teacher Commission on Teacher CredentialingCredentialing

– 14 individuals appointed by the Governor and 14 individuals appointed by the Governor and confirmed by the Senateconfirmed by the Senate• 6 teacher representatives6 teacher representatives• 1 administrative services representative1 administrative services representative• 1 services, non administrative services1 services, non administrative services• 4 public representatives4 public representatives• 1 school board representative1 school board representative• 1 faculty representative1 faculty representative

– Superintendent of Public Instruction or designeeSuperintendent of Public Instruction or designee– 4 ex officio members (nonvoting members)4 ex officio members (nonvoting members)

• CSUCSU• UCUC• AICCUAICCU• CPECCPEC

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Committee on AccreditationTasks the COA must complete:

(1)Make decisions about the accreditation of educators’ preparation. The Committee's decision making process shall be in accordance with the Accreditation Framework.

(2) Make decisions about the initial accreditation of new programs of educator preparation in accordance with procedures established by the Committee.

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COA Tasks COA Tasks (continued)(continued)

(3) Determine the comparability of standards submitted by applicants with those adopted by the Commission, in accordance with the Accreditation Framework.

(4) Determine the comparability of standards submitted by applicants with those adopted by the Commission, in accordance with the Accreditation Framework.

(5) Adopt guidelines for accreditation reviews, and monitor the performance of accreditation teams and other aspects of the accreditation system.

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COA MembersCOA MembersK-12 MembersK-12 Members

Joyce Abrams Joyce Abrams Retired Teacher, Retired Teacher, Chula Vista UnifiedChula Vista Unified

Dana GriggsDana Griggs San Bernardino San Bernardino County Superintendent of SchoolsCounty Superintendent of Schools

Joseph JimenezJoseph Jimenez BTSA Induction BTSA Induction Cluster Region DirectorCluster Region Director

Carol LeightyCarol Leighty Superintendent, Superintendent, Temecula Valley UnifiedTemecula Valley Unified

Karen O'ConnorKaren O'Connor Teacher, Poway Teacher, Poway UnifiedUnified

Nancy Watkins Nancy Watkins Teacher, Placentia-Teacher, Placentia-Yorba LindaYorba Linda

Postsecondary MembersPostsecondary Members

Ellen Curtis-Pierce Ellen Curtis-Pierce Associate Associate Vice Chancellor, ChapmanVice Chancellor, Chapman

Lynne Cook Lynne Cook Dean, CSU Dean, CSU NorthridgeNorthridge

Gary KinseyGary Kinsey Associate Dean, Cal Associate Dean, Cal Poly PomonaPoly Pomona

Reyes Quezada Reyes Quezada Professor, Professor, University of San DiegoUniversity of San Diego

Ruth SandlinRuth Sandlin Chair, Educational Chair, Educational Psychology, CSU San BernardinoPsychology, CSU San Bernardino

Sue TeeleSue TeeleDirector, Extension, UC RiversideDirector, Extension, UC Riverside

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Purposes of the Commission’s Purposes of the Commission’s Accreditation SystemAccreditation System

– Accountability-public and Accountability-public and professionprofession

– Adherence to StandardsAdherence to Standards

– High quality preparation for High quality preparation for educatorseducators

– On-going program On-going program improvementimprovement

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Common StandardsCommon StandardsInstitutional CapacityInstitutional Capacity

1: Educational Leadership1: Educational Leadership

2: Unit and Program Assessment and Evaluation2: Unit and Program Assessment and Evaluation

3: Resources3: Resources

4: Faculty and Instructional Personnel4: Faculty and Instructional Personnel

5: Admission5: Admission

6: Advice and Assistance6: Advice and Assistance

7: Field Experience and Clinical Practice7: Field Experience and Clinical Practice

8: District-Employed Supervisors 8: District-Employed Supervisors

9: Assessment of Candidate Competence 9: Assessment of Candidate Competence

Common Standards and Glossary

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Program StandardsProgram Standards

Specific to each credential programSpecific to each credential program

e.g. multiple/single subject, e.g. multiple/single subject, administrative services, school nurse, administrative services, school nurse, school psychology…school psychology…

– Program DesignProgram Design

– CurriculumCurriculum

– Field ExperienceField Experience

– Candidate CompetencyCandidate Competency

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Commission’s Commission’s Accreditation SystemAccreditation System

……includes a series of activities includes a series of activities that, over time, give a picture of that, over time, give a picture of how the program and institution how the program and institution is meeting the adopted is meeting the adopted standards.standards.

Overview of Accreditation System

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Accreditation CycleAccreditation Cycle

Program Assessment (Yr 4)

Biennial Report (Yr 1)

Follow-up to Site Visit (Yr 7)

Site Visit (Yr 6)

Biennial Report (Yr 3)

Biennial Report (Yr 5)

Collect and Analyze

Data Annually

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CTC Administrator of CTC Administrator of AccreditationAccreditation

is responsible for is responsible for

implementing the Commission’s implementing the Commission’s accreditation system,accreditation system,

preparation of materials for the preparation of materials for the COA, and COA, and

guiding consultant staff related to guiding consultant staff related to accreditation activities. accreditation activities.

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CTC Consultants’ RoleCTC Consultants’ Role

Technical assistance to institutionsTechnical assistance to institutions

Review Biennial ReportsReview Biennial Reports

Facilitate review of Program Facilitate review of Program Assessment documents Assessment documents

Facilitate site visitsFacilitate site visits

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Board of Institutional Board of Institutional ReviewReview

Members: Members: – Educators (K-12 or IHE) who attend the 4 Educators (K-12 or IHE) who attend the 4

day BIR Trainingday BIR Training Tasks:Tasks:

– Review Program Assessment documentsReview Program Assessment documents– Serve on Site Visit Teams Serve on Site Visit Teams

Training Options: Training Options: – June 2009, August 2009, or January 2010June 2009, August 2009, or January 2010

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Institution Tasks and

Documents Submitted to the CTC

Ongoing Data Gathering & Analysis

Biennial ReportProgram AssessmentSite VisitFollow Up

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Do these all happen at Do these all happen at once?once?

Accreditation activities are Accreditation activities are spread out over a period of 7 spread out over a period of 7 years.years.

Each institution is completing at Each institution is completing at least one of the activities each least one of the activities each year. year.

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Institution or Program SponsorSubmit to

CTCCTC and COA

Year 1

•Data Gathering & Analysis Biennial Report Year 6, 7 & 1

Review report

Year 2

•Data Gathering & Analysis

Year 3

•Data Gathering & Analysis•Prepare program document updates

Biennial Report Years 2 & 3

Review report

Year 4

•Submit Program Assessment Document (s)•Data Gathering & Analysis

Program Assessment Documents*

Review Program Assessment Document (s)

Accreditation Activities across the Cycle

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Institution or Program Sponsor

Submit to CTC

CTC and COA

Year 5

•Data Gathering & Analysis •Prepare Common Standards self-study for site visit

Biennial Reports Years 4 & 5

Preliminary Report of Findings questions for sponsor

Year 6

•Data Gathering & Analysis•Complete preparations for site visit•Host site visit

Self-Study

Conduct Site Visit

Year 7

•Data Gathering & Analysis•Follow-up to site visit if necessary

Site visit response, if needed

Follow-up to site visit, if necessary

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What is due and when?What is due and when?

Each institution is assigned to Each institution is assigned to a cohort that is color coded. a cohort that is color coded.

Each cohort has a sequence Each cohort has a sequence of activities to follow.of activities to follow.

Sample Cohort Charts

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Academic Year

2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016

Cycle Year 4 5 6 7 1 2 3

Accreditation Activity

Institutional Data Collection

Program Assessment

Institutional Data Collection

Biennial Report

Institutional Data Collection

Site Visit

Institutional Data Collection

Site Visit follow

Institutional Data Collection

Biennial Report

Institutional Data Collection

Institutional Data Collection

Biennial Report

Due to CTC Program Assessment

Biennial Report

Self Study addressing Common Standards

Based upon accreditation decision

Biennial Report

Nothing Biennial Report

Due dates October 2010 or January

Aug. Oct. or Dec 2011

2 months before Site Visit

Based upon accreditation decision

Aug. Oct. or Dec 2014

None Aug. Oct. or Dec 2016

COA/CTC Feedback What & when

Preliminary Findings on each program and all standards by January 2011

-CTC Staff feedback in 6-8 weeks

-Aggregated report to COA

Accreditation decision made by COA

Based upon accreditation decision

-CTC Staff feedback in 6-8 weeks-Aggregated report to COA

None -CTC Staff feedback in 6-8 weeks-Aggregated report to COA

Sample Cohort MapSample Cohort Map

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Data Collection and Analysis

AnnuallyAnnuallyCollect dataCollect dataAnalyze dataAnalyze dataDecide if program Decide if program modifications are neededmodifications are needed

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Biennial Reports

Focus on candidate outcomesFocus on candidate outcomes

Each program sponsor will submit a Each program sponsor will submit a report for each approved program that report for each approved program that is offered that includes aggregated is offered that includes aggregated data, analysis, and program data, analysis, and program modificationmodification

Two sections of the report: A—for Two sections of the report: A—for each program (see above) and B—for each program (see above) and B—for overall trends and action plan overall trends and action plan submitted by the Dean/Director.submitted by the Dean/Director.

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Biennial ReportsBiennial Reports

Submitted in years 1, 3 and 5Submitted in years 1, 3 and 5

CTC staff will review the reportsCTC staff will review the reports

– Aggregated dataAggregated data

– Analysis of aggregated dataAnalysis of aggregated data

– Program modifications, if Program modifications, if appropriateappropriate

– Dean/Director’s summaryDean/Director’s summary

Biennial Report Web Page

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Program Assessment

Year 4 of cohort cycle Year 4 of cohort cycle

Focus on the adopted Focus on the adopted Program Program StandardsStandards

Thorough review of Thorough review of ALLALL approved approved preparation programs preparation programs

Due date to CTC: October - Due date to CTC: October - January; institution’s optionJanuary; institution’s option

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Program Assessment Document

Part I: Part I: Narrative,Narrative, describing the program describing the program currently in place.currently in place.

Part II: Current Part II: Current course syllabicourse syllabi(induction likely to submit professional (induction likely to submit professional

development and formative assessment) development and formative assessment)

Part III: Part III: AssessmentsAssessments used to assure used to assure candidate competencecandidate competence– e.g. rubrics, training information, calibration e.g. rubrics, training information, calibration

activities.activities.

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Program Assessment Review

CTC staff CTC staff – Organize and facilitate the review of Organize and facilitate the review of

documentationdocumentation

Two days of dedicated timeTwo days of dedicated time Two trained reviewers Two trained reviewers

– Review for links; HOW the Biennial Report data Review for links; HOW the Biennial Report data relates to the programsrelates to the programs

– Key Questions: How does the program know it is Key Questions: How does the program know it is preparing competent educators? Is the program preparing competent educators? Is the program meeting the adopted standards?meeting the adopted standards?

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Program Assessment Review

Program assessment is a process; a Program assessment is a process; a professional dialogue professional dialogue

Reviewers look for a description of Reviewers look for a description of

HOW the program meets the standardsHOW the program meets the standards

Each component of the standard is Each component of the standard is reviewed for supporting evidence reviewed for supporting evidence narrative.narrative.

Program Assessment Web Page

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Preliminary Report of Findings from Program

Assessment Submitted to COASubmitted to COA

– Six months prior to the site visit, Six months prior to the site visit, example: Report of Findings to COA, fall example: Report of Findings to COA, fall 2011 for a site visit in spring 20122011 for a site visit in spring 2012

Findings from Program Findings from Program Assessment will “focus” the site Assessment will “focus” the site visit.visit.

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Site Visit Year 6 Year 6

Team of trained Board of Institutional Team of trained Board of Institutional Reviewers: 3-10 individualsReviewers: 3-10 individuals

Areas of FocusAreas of Focus

– Common StandardsCommon Standards

– Areas of question from Program Areas of question from Program Assessment Assessment

– Confirmation of the Preliminary Program Confirmation of the Preliminary Program Assessment Report of Findings Assessment Report of Findings

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Site Visits CTC staffCTC staff will facilitate the site visit. will facilitate the site visit. BIR teamBIR team of reviewers will gather of reviewers will gather

information to make a decision regarding information to make a decision regarding each Common Standard and Program each Common Standard and Program Standards Standards – Biennial Reports Biennial Reports – Program Assessment Program Assessment – Interviews with employers, graduates, Interviews with employers, graduates,

candidates, field supervisors, and program candidates, field supervisors, and program personnel Institutions will receive a draft site personnel Institutions will receive a draft site visit report at the end of the site visit.visit report at the end of the site visit.

Site Visit Web Page

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Decisions on Standards

The site visit team must reach a decision on each The site visit team must reach a decision on each Common Standard and Program StandardCommon Standard and Program Standard

Met——All phrases of the standard are evident and effectively implemented.

Met with concern (s)—One or more phrases of the standard are not evident or are ineffectively implemented.

Not Met — Significant phrases of the standard are not evident or are so ineffectively implemented that it is not possible to see the standard in the program.

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Accreditation Options

AccreditationAccreditation

Accreditation with StipulationsAccreditation with Stipulations

Accreditation with Major Accreditation with Major StipulationsStipulations

Accreditation with Probationary Accreditation with Probationary StipulationsStipulations

Denial of AccreditationDenial of Accreditation

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Stipulations

If the recommendation is not If the recommendation is not “Accreditation,” the team must draft “Accreditation,” the team must draft proposed stipulationsproposed stipulations

If the COA decision is not If the COA decision is not “Accreditation,” the COA must take “Accreditation,” the COA must take action on stipulationsaction on stipulations

Stipulations identify the specific area (s) Stipulations identify the specific area (s) where the institution/program is not where the institution/program is not meeting the standard (s)meeting the standard (s)

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Findings and Follow up Year 7 Year 7 Report on issues, concerns, questions Report on issues, concerns, questions

or follow-up to the site visit or follow-up to the site visit Information from each activity Information from each activity

(Biennial Report, Program Assessment (Biennial Report, Program Assessment and Site Visits) will then be reported and Site Visits) will then be reported at Committee on Accreditation (COA) at Committee on Accreditation (COA) meetingsmeetings

The COA, in turn, shares findings with The COA, in turn, shares findings with the Commissionthe Commission

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Resources www.ctc.ca.govwww.ctc.ca.gov

– Go to Go to Program SponsorsProgram Sponsors

In the grey column on the right select In the grey column on the right select AccreditationAccreditation

There you will find information and There you will find information and updates on all accreditation updates on all accreditation activities.activities.

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Critical Resources

Accreditation FrameworkAccreditation Framework– http://www.ctc.ca.gov/educator-prep/PDhttp://www.ctc.ca.gov/educator-prep/PD

F/accreditation_framework.pdfF/accreditation_framework.pdf

Accreditation HandbookAccreditation Handbook– http://www.ctc.ca.gov/educator-prep/acchttp://www.ctc.ca.gov/educator-prep/acc

red-handbook.htmlred-handbook.html

COA’s Annual ReportCOA’s Annual ReportAccreditation Handbook

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Technical AssistanceWebcasts

http://www.ctc.ca.gov/educator-prep/webcasts.html

Accreditation 101Accreditation 101

Biennial ReportsBiennial Reports

Program AssessmentProgram Assessment

Preparing for a Site Visit: Nuts and BoltsPreparing for a Site Visit: Nuts and Bolts

Common Standards Common Standards