075 prequalification for provision of enterprise risk management consultancy services

7/22/2019 075 PREQUALIFICATION FOR PROVISION OF ENTERPRISE RISK MANAGEMENT CONSULTANCY SERVICES

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COUNTY GOVERNMENT OF UASIN GISHU

COUNTY GOVERNMENT OF UASIN GISHU

PREQUALIFICATIONFOR

PROVISION OF ENTERPRISE RISK MANAGEMENTCONSULTANCY SERVICES

TENDER NO. CGU/P/075/2014-2015

COUNTY SECRETARYP.O BOX 40-30100ELDORET KENYA


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Issued by COUNTY GOVERNMENT OF UASIN GISHU 2

TABLE OF CONTENTS

Page

INTRODUCTION . 3

SECTION I INVITATION TO TENDER. 4

SECTION II INSTRUCTIONS TO TENDERERS.. 5

APPENDIX TO INSTITUTIONS TO TENDER . 19

SECTION V SCHEDULE OF REQUIREMENTS 30

SECTION VI STANDARD FORMS. 33


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INTRODUCTION

1.1 This standard tender document for the procurement services has beenprepared for use by procuring entities in Kenya. It is to be used in the

procurement of all types of services e.g.

i. Security.ii. Cleaning.

iii. Servicing and repairs.iv. Transport.v. Clearing and forwarding.

vi. Air ticketing and travel arrangements and all others where there isno specific standard tender document for procurement of that

service.

1.2 The following general directions should be observed when using thedocument.

a) Specific details should be finished in the invitation to tender and in thespecial conditions of contract. The final document to be provided to the

tenderers should not have blank spaces or give options.

b) The instructions to tenderers and the general conditions of contractshould remain unchanged. Any necessary amendments to these parts

should be made through the appendix to the instructions to the tenderersor the general conditions of contract respectively.

1.3 Information contained in the invitation to tender shall conform to the dataand information in the tender documents to enable potential tenderers to

decide whether or not to participate in the tender and shall indicate any

important tender requirements,

1.4 The invitation to tender shall be issued as an advertisement in accordancewith the regulations or as a letter of invitation addressed to the tenderers who

have expressed interest following an advertisement of a prequalificationtender.

1.5 The cover of the tender document should be modified to include;i. Tender number.

ii. Tender name.iii. Name of procuring entity.iv. Delete name and address of PPOA.


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SECTION IINVITATION FOR PREQUALIFICATION ON 20/06/2014

Tender No: CGU/P/075/2014/2015

Tender name:PROVISION OF ENTERPRISE RISK MANAGEMENTCONSULTANCY SERVICES

1.1 The County Government of Uasin Gishu invites sealed tenders from eligiblecandidates for the supply of the service of

1.1 Interested eligible candidates may obtain further information from andinspect the tender documents at procurement office at county hall 1stfloor

during normal working hours.

1.2 A complete tender document may be obtained by interested candidates forfree at offices of County Government of Uasin Gishu or

www.uasingishu.go.ke

1.3 Completed tender documents are to be enclosed in plain sealed envelopes,marked with the tender number and be deposited in the tender box provided

at procurement office or be addressed and posted to County Government of

Uasin Gishu to be received on or before 4thJuly 2014

1.4

Tenders will be opened immediately thereafter in the presence of thetenderers representatives who choose to attend the opening at conference

hall at 10.00 am.

FOR COUNTY SECRETARY

UASIN GISHU COUNTY


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SECTION II INSTRUCTIONS TO TENDERERS

TABLE OF CONTENTS. Page

2.1 Eligible Tenderers 62.2 Cost of tendering .62.3

Contents of tender documents ...72.4 Clarification of Tender documents 7

2.5 Amendment of tender documents 82.6 Language of tenders ..82.7 Documents comprising the tender .82.8 Tenderers eligibility and qualifications .92.9 Validity of tenders 112.10 Format and signing of tenders ...112.11 Sealing and marking of tenders .122.12 Deadline for submission of tenders ...122.13 Modification and withdrawal of tenders ....122.14 Opening of tenders .132.15 Clarification of tenders ..142.16 Preliminary Examination ...142.17 Evaluation and comparison of tenders ...152.18 Contacting the procuring entity 162.19 Post-qualification ..172.20 Award criteria ...172.21 Procuring entities right to vary quantities .172.22

Procuring entities right to accept or reject any or all tenders 172.23 Notification of award ....18

2.24 Corrupt or fraudulent practices .19


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SECTION II INSTRUCTIONS TO TENDERERS

2.1 Eligible tenderers

2.1.1.This Invitation to tender is open to all tenderers eligible as described in theinstructions to tenderers. Successful tenderers shall provide the services forthe stipulated duration from the date of commencement (hereinafter referred

to as the term) specified in the tender documents.

2.1.2.The procuring entitys employees, committee members, board members andtheir relative (spouse and children) are not eligible to participate in the

tender unless where specially allowed under section 131 of the Act.

2.1.3.Tenderers shall provide the qualification information statement that thetenderer (including all members, of a joint venture and subcontractors) is not

associated, or have been associated in the past, directly or indirectly, with afirm or any of its affiliates which have been engaged by the Procuring entity

to provide consulting services for the preparation of the design,specifications, and other documents to be used for the procurement of the

services under this Invitation for tenders.

2.1.4.Tenderers involved in corrupt or fraudulent practices or debarred fromparticipating in public procurement shall not be eligible.

2.2 Cost of tendering2.2.1 TheTenderer shall bear all costs associated with the preparation and

submission of its tender, and the procuring entity, will in no case beresponsible or liable for those costs, regardless of the conduct or outcome of

the tendering process.

2.2.2 The pre qualification document is free

2.2.3 The procuring entity shall allow the tenderer to review the tender documentfree of charge before purchase.

2.3 Contents of tender documents

2.3.1.The tender document comprises of the documents listed below and addendaissued in accordance with clause 6 of these instructions to tenders

i) Instructions to tenderersii) General Conditions of Contractiii) Special Conditions of Contractiv) Schedule of Requirements


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v) Details of servicevi) Contract formvii) Confidential business questionnaire formviii) Principals or manufacturers authorization formix) Declaration form

2.3.2.The Tenderer is expected to examine all instructions, forms, terms, andspecifications in the tender documents. Failure tofurnish all information required by the tender documents or to submit atender not substantially responsive to the tender documents in every respect

will be at the tenderers risk and may result in the rejection of its tender.

2.4 Clarification of Documents

2.4.1.A prospective candidate making inquiries of the tenderdocument may notify the Procuring entity in writing or by post, fax or email

at the entitys address indicated in the Invitation for tenders. The Procuring

entity will respond in writing to any request for clarification of the tenderdocuments, which it receives no later than seven (7) days prior to thedeadline for the submission of tenders, prescribed by the procuring entity.

Written copies of the Procuring entities response (including anexplanation of the query but without identifying the source of inquiry) will

be sent to all prospective tenderers who have received the tender documents

2.4.2.The procuring entity shall reply to any clarifications sought by the tendererwithin 3 days of receiving the request to enable the tenderer to make timely

submission of its tender

2.5 Amendment of documents2.5.1.At any time prior to the deadline for submission of tenders, the

Procuring entity, for any reason, whether at its own initiative or inresponse to a clarification requested by a prospective tenderer, may

modify the tender documents by issuing an addendum.

2.5.2.All prospective tenderers who have obtained the tender documents will benotified of the amendment by post, fax or email and such amendment will be

binding on them.

2.5.3.In order to allow prospective tenderers reasonable time in which to take theamendment into account in preparing their tenders, the Procuring entity, at

its discretion, may extend the deadline for the submission of tenders.


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2.6 Language of tender

2.6.1. The tender prepared by the tenderer, as well as all correspondence anddocuments relating to the tender exchanged by the tenderer and theProcuring entity, shall be written in English language. Any printed literature

furnished by the tenderer may be written in another language provided they

are accompanied by an accurate English translation of the relevant passagesin which case, for purposes of interpretation of the tender, the Englishtranslation shall govern.

2.7 Documents Comprising the TenderThe tender prepared by the tenderer shall comprise the followingcomponents:

(a) A Tender Form and a Price Schedule completed in accordance

with paragraph 9, 10 and 11 below.

(b) Documentary evidence established in accordance with Clause 2.11that the tenderer is eligible to tender and is qualified to perform the

contract if its tender is accepted;

(c) Tender security furnished is in accordance with Clause 2.12

(d)Confidential business questionnaire

2.11 Tenderers Eligibility and Qualifications.

2.11.1Pursuant to Clause 2.1 the tenderer shall furnish, as part of its tender,

documents establishing the tenderers eligibility to tender and its

qualifications to perform the contract if its tender is accepted.

2.11.2 The documentary evidence of the tenderers qualifications to perform the

contract if its tender is accepted shall establish to the Procuring entitys

satisfaction that the tenderer has the financial and technical capabilitynecessary to perform the contract.

2.12 Validity of Tenders

2.13.1 Tenders shall remain valid for 60 days or as specified in the invitation to

tender after date of tender opening prescribed by the Procuring entity,


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pursuant to paragraph 2.18. A tender valid for a shorter period shall berejected by the Procuring entity as nonresponsive.

2.13.2In exceptional circumstances, the Procuring entity may solicit the Tenderers

consent to an extension of the period of validity. The request and theresponses thereto shall be made in writing. The tender security provided

under paragraph 2.12 shall also be suitably extended. A tenderer may refuse

the request without forfeiting its tender security. A tenderer granting therequest will not be required nor permitted to modify its tender.

2.14 Format and Signing of Tender

2.14.1 The tenderer shall prepare two copies of the tender, clearly / marking each

ORIGINAL TENDER and COPY OF TENDER, as appropriate. In the

event of any discrepancy between them, the original shall govern.

2.14.2 The original and all copies of the tender shall be typed or written in indelibleink and shall be signed by the tenderer or a person or persons dulyauthorized to bind the tenderer to the contract. All pages of the tender,

except for unamended printed literature, shall be initialed by the person orpersons signing the tender.

2.14.3 The tender shall have no interlineations, erasures , or overwriting except as

necessary to correct errors made by the tenderer, in which case suchcorrections shall be initialed by the person or persons signing the tender.

2.15 Sealing and Marking of Tenders

2.15.1 The tenderer shall seal the original and each copy of the tender in separate

envelopes, duly marking the envelopes as ORIGINAL and COPY. Theenvelopes shall then be sealed in an outer envelope.

The inner and outer envelopes shall:

(a) be addressed to the Procuring entity at the address given in the invitationto tender

(b) Bear, tender number and name in the invitation to tender and the words:

DO NOT OPEN BEFORE (day, date and time of closing),

2.15.3 The inner envelopes shall also indicate the name and address of the tenderer

to enable the tender to be returned unopened in case it is declared late.


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2.15.4If the outer envelope is not sealed and marked as required by paragraph2.15.2, the Procuring entity will assume no responsibility for the tenders

misplacement or prematureopening.

2.16 Deadline for Submission of Tenders

2.16.1 Tenders must be received by the Procuring entity at the addressspecified under paragraph 2.15.2 no later than 4thJuly 2014 at 10.00 am

2.16.2 The procuring entity may, at its discretion, extend this deadline for the

submission of tenders by amending the tender documents in accordance with

paragraph 6, in which case all rights and obligations of the procuring entity

and candidates previously subject to the deadline will thereafter be subject to

the deadline as extended.

2.16.3 Bulky tenders which will not fit in the tender box shall be received by the

procuring entity as provided for in the appendix.

2.17 Modification and withdrawal of tenders

2.17.1The tenderer may modify or withdraw its tender after the tenders

submission, provided that written notice of the modification , including

substitution or withdrawal of the tenders is received by the procuring entity

prior to the deadline prescribed for the submission of tenders.

2.17.2The Tenderers modification or withdrawal notice shall be prepared, sealed,

marked, and dispatched in accordance with the provisions of paragraph 2.15.

A withdrawal notice may also be sent by cable, but followed by a signedconfirmation copy, postmarked not later than the deadline for submission of

tenders.

2.17.3 No tender may be modified after the deadline for submission of tenders.

2.17.4No tender may be withdrawn in the interval between the deadline forsubmission of tenders and the expiration of the period of tender validity

specified by the tenderer on the Tender Form. Withdrawal of a tender duringthis interval may result in the Tenderers forfeiture of its tender security,

pursuant to paragraph 2.12.7.

2.17.5The procuring entity may at any time terminate procurement proceedingsbefore contract award and shall not be liable to any person for the

termination.


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2.17.6The procuring entity shall give prompt notice of the termination to thetenderers and on request give its reasons for termination within 14 days of

receiving the request from any tenderer.

2.18 Opening of Tenders

2.18.1 The Procuring entity will open all tenders in the presence of

tenderers representatives who choose to attend, at 10.00am Friday 4thJuly2014 and in the location specified in the invitation to tender. The tenderersrepresentatives who are present shall sign a register evidencing their

attendance.

2.18.3The tenderers names, tender modifications or withdrawals, tender prices,

discounts, and the presence or absence of requisite tender security and such

other details as the Procuring Entity, at its discretion, may considerappropriate, will be announced at the opening.

2.18.4 The procuring entity will prepare minutes of the tender opening which willbe submitted to the tenderers that signed the tender opening register and willhave made the request.

2.19 Clarification of tenders

2.19.1 To assist in the examination, evaluation and comparison of tenders the

procuring entity may at its discretion, ask the tenderer for a clarification ofits tender. The request for clarification and the response shall be in writing,

and no change in the prices or substance shall be sought, offered, orpermitted.

2.19.2 Any effort by the tenderer to influence the procuring entity in the procuring

entitys tender evaluation, tender comparison or contract award decisionsmay result in the rejection of the tenderers tender.

Comparison or contract award decisions may result in the rejection of the

tendererstender.

2.20 Preliminary Examination and Responsiveness

2.20.1 The Procuring entity will examine the tenders to determine whether they are

complete, whether any computational errors have been made, whether

required securities have been furnished whether the documents have beenproperly signed, and whether the tenders are generally in order.


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2.20.2 Arithmetical errors will be rectified on the following basis. If there is a

discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail, and thetotal price shall be corrected. if the candidate does not accept the correction

of the errors, its tender will be rejected, and its tender security may beforfeited. If there is a discrepancy between words and figures, the amount in

words will prevail.

2.20.3 The Procuring entity may waive any minor informality or nonconformity or

irregularity in a tender which does not constitute a material deviation,

provided such waiver does not prejudice or affect the relative ranking of anytenderer.

2.20.4 Prior to the detailed evaluation, pursuant to paragraph 23, the Procuring

entity will determine the substantial responsiveness of each tender to thetender documents. For purposes of these paragraphs, a substantially

responsive tender is one which conforms to all the terms and conditions ofthe tender documents without material deviations. The Procuring entitys

determination of a tenders responsiveness is to be based on the contents ofthe tender itself without recourse to extrinsic evidence.

2.20.5 If a tender is not substantially responsive, it will be rejected by the Procuring

entity and may not subsequently be made responsive by the tenderer bycorrection of the nonconformity.

2.22 Evaluation and comparison of tenders.

2.22.1 The procuring entity will evaluate and compare the tenders which have been

determined to be substantially responsive, pursuant to paragraph 2.20

(a) Operational Plan.

The Procuring entity requires that the services under the Invitation for

Tenders shall be performed at the time specified in the Schedule of

Requirements. Tenders offering to perform longer than the procuring entityhave required delivery time will be treated as non-responsive and rejected.

The tender evaluation committee shall evaluate the tender within 15 daysfrom the date of opening the tender.

2.22.5To qualify for contract awards, the tenderer shall have the following:-


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(a) Necessary qualifications, capability experience, services,equipment and facilities to provide what is being procured.

(b) Legal capacity to enter into a contract for procurement(c) Shall not be insolvent, in receivership, bankrupt or in the

process of being wound up and is not the subject of legal

proceedings relating to the foregoing

(d) Shall not be debarred from participating in public procurement.2.23. Contacting the procuring entity

2.23.1 Subject to paragraph 2.19, no tenderer shall contact the procuring entity on

any matter relating to its tender, from the time of the tender opening to thetime the contract is awarded.

2.23.2Any effort by a tenderer to influence the procuring entity in its decisions ontender evaluation tender comparison or contract award may result in therejection of the tenderers tender.

2.24 Award of Contract

a) Post qualification

2.24.1 In the absence of pre-qualification, the Procuring entity will determine to its

satisfaction whether the tenderer that is selected as having submitted the

lowest evaluated responsive tender is qualified to perform the contractsatisfactorily.

2.24.2The determination will take into account the tenderers financial and

technical capabilities. It will be based upon an examination of the

documentary evidence of the tenderers qualifications submitted by thetenderer, pursuant to paragraph 2.1.2, as well as such other information as

the Procuring entity deems necessary and appropriate.

2.24.3 An affirmative determination will be a prerequisite for award of the contractto the tenderer. A negative determination will result in rejection of theTenderers tender, in which event the Procuring entity will proceed to the

next lowest evaluated tender to make a similar determination of thatTenderers capabilities to perform satisfactorily.


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b) Award Criteria

2.24.3 Subject to paragraph 2.29 the Procuring entity will award the contract to the

successful tenderer whose tender has been determined to be substantially

responsive and has been determined to be the lowest evaluated tender,provided further that the tenderer is determined to be qualified to perform

the contract satisfactorily.

2.24.4The procuring entity reserves the right to accept or reject any tender and toannul the tendering process and reject all tenders at any time prior tocontract award, without thereby incurring any liability to the affected

tenderer or tenderers or any obligation to inform the affected tenderer ortenderers of the grounds for the procuring entitys action. If the procuring

entity determines that none of the tenderers is responsive; the procuringentity shall notify each tenderer who submitted a tender.

2.24.5A tenderer who gives false information in the tender document about itsqualification or who refuses to enter into a contract after notification ofcontract award shall be considered for debarment from participating in

future public procurement.

2.25 Notification of award

2.25.1 Prior to the expiration of the period of tender validity, the Procuring

entity will notify the successful tenderer in writing that its tender has

been accepted.

2.25.2 The notification of award will signify the formation of the Contract subject

to the signing of the contract between the tenderer and the procuring entitypursuant to clause 2.29. Simultaneously the other tenderers shall be notified

that their tenders have not been successful.

2.25.3 Upon the successful Tenderers furnishing of the performance securitypursuant to paragraph 31, the Procuring entity will promptly notify each

unsuccessful Tenderer and will discharge its tender security, pursuant toparagraph 2.12

2.28 Corrupt or Fraudulent Practices

2.28.1 The Procuring entity requires that tenderers observe the highest

standard of ethics during the procurement process and execution of


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contracts. A tenderer shall sign a declaration that he has not and will not beinvolved in corrupt or fraudulent practices.

2.28.2The procuring entity will reject a proposal for award if it determines that thetenderer recommended for award has engaged in corrupt or fraudulentpractices in competing for the contract in question;

2.28.3Further, a tenderer who is found to have indulged in corrupt or fraudulentpractices risks being debarred from participating in public procurement in

Kenya.

APPENDIX TO INSTRUCTIONS TO THE TENDERERS

Notes on the appendix to instruction to Tenderers

1. The appendix to instructions to tenderers is intended to assist the procuringentity in providing specific information in relation to corresponding clausesin the instructions to tenderers included in section II and the appendix has to

be prepared for each specific procurement

2. The procuring entity should specify in the appendix information andrequirements specific to he circumstances of the procuring entity, the

processing of the procurement and the tender evaluation criteria that willapply to the tenderers

3. In preparing the appendix the following aspects should be taken intoconsideration

a. The information that specifies and complements provisions of sectionIII to be incorporated

b. Amendments of section II as necessitated by the circumstances of thespecific procurement to be also incorporated.

4. Section II should remain intact and only be amended through the appendix.


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Appendix to instructions to tenderers

The following information for procurement of services shall complement or

amend the provisions of the instructions to tenderers. Wherever there is aconflict between the provisions of the instructions to tenderers and theprovisions of the appendix, the provisions of the appendix herein shall

prevail over those of the instructions to tenderers

Instructions to tenderers Particulars of appendix to

instructions to tenderers

2.1 Particulars of eligible tendrers

2.11 Particulars of eligibility and

qualifications documents ofevidence required

2.24 Particulars of postqualification if

applicable

Others as necessary Complete as necessary


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3.14 Resolution of disputes

The procuring entitys and the contractor shall make every effort to resolveamicably by direct informal negotiations any disagreement or dispute arising

between them under or in connection with the contract.

If after thirty (30) days from the commencement of such informal

negotiations both parties have been unable to resolve amicably a contract

dispute either party may require that the dispute be referred for resolution tothe formal mechanisms specified in the SCC.

3.15 Governing Language

The contract shall be written in the English language. All correspondence

and other documents pertaining to the contract, which are exchanged by theparties, shall be written in the same language.

3.16 Force Majeure

The contractor shall not be liable for forfeiture of its performance security,

or termination for default if and to the extent that its delay in performance or

other failure to perform its obligations under the Contract is the result of anevent of Force Majeure.

3.17 Applicable Law.

The contract shall be interpreted in accordance with the laws of Kenya

unless otherwise specified in the SCC

3.18 Notices

Any notices given by one party to the other pursuant to this contract shall besent to the other party by post or by fax or E-mail and confirmed in writing

to the other partys address specified in the SCC

A notice shall be effective when delivered or on the notices effective date,whichever is later.


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SECTION VI DESCRIPTION OF SERVICES

Notes for preparing technical specifications

A set of precise and clear description of the services required is a prerequisite for

tenderers to respond realistically and competitively to requirements of the

procuring entity without qualifying their tenders, the specifications should requirethat all goods and services to be incorporated be new, and of the most recentimprovements in design and materials unless otherwise provided for in the

contract.Samples of specifications from previous similar procurement are useful in their

respect.

Care must be taken in describing the services to ensure that they are not restrictive.In the description of services describing the services recognized national or

international standards should be used as much as possible. Where other particularstandards are used, the description should state the services that meet other

authoritative standards and which ensure at least a substantially equal quality thanother standards mentioned will also be acceptable.

This part will include any deliverables under the service contract.


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SECTION VIDESCRIPTION OF SERVICES


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MANDATORY REQUIREMENTS

1. Duly Completed Confidential Pre-qualification Business Questionnaire2. Copy of company registration/incorporation certificate3. The firm must have a physical address and an administrative office ((Attach evidence eg

a current lease agreement from landlord or title deed if owned, utility bills)4. Sworn Anti-Corruption Affidavit5. Valid Tax Compliance certificate6. Copy of PIN certificate and/or Copy of VAT certificate7. References of previous work done with specific work done including the contact person

not applicable for special group

8. Membership of a professional body for the Lead consultant -9. A signed statement that the bidder is not debarred from participating in public

procurement or disbarred from practice.

10.Audit accounts for the last two years

Evaluation of duly submitted prequalification tenders will be conducted along the following lines

and scores given against each criterion: -

The mandatory requirements stated hereunder will form the basis of preliminary evaluation.

Any missing mandatory requirement will lead to automatic disqualification.

No. Item Maximum

Score

Score

Awarded

Submission of the following:-

1. Copy of Company or Firms Registration Certificate Mandatory

2. ompany profile Mandatory

2. Membership of a professional body for the Lead consultant (Attachcopy of certificate of membership)

Mandatory

3. Availability; The firm must have a physical address and anadministrative office ((Attach evidence eg a current lease agreement

from landlord or title deed if owned, utility bills)

10%


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No. Item Maximum

Score

Score

Awarded

4. Financial Statements. The audited financial statements for the last two

ears

(For companies or firms that are registered or incorporated within the

last one calendar year of the Date of the Prequalification Document,

they should submit certified copies of bank statements covering a

period of at least six months prior to the date of the prequalification

document. The copies should be certified by the Bank issuing the

statements. The certification should be original).

OR

Certified copies of bank statements covering a period of at least six

months prior to the date of the prequalification document.

20%

Submission of and considering the following

6 Letter of Application fully completed, signed and stamped. Mandatory

7 Confidential Business Questionnaire (CBQ) is fully filled and

details correspond to the related information in the prequalification

tender.

Mandatory

8 Current Tax Compliance Certificate(TCC) Mandatory

9 Valid Trade License Mandatory

10 Personnel; The names, pertinent information and the Curriculum

Vitae (CV) of the principal (technical) personnel to execute the

contract(s) must be indicated in the format attached.( Appendix 1)

20%

11 Experience;

(a) Prospective suppliers and / or contractors shall have at least 3

years experience in the supply of items or services referred to on

page 1 of this Pre qualification tender document.

(b)Prospective suppliers and/or contractors shall demonstrate their

special experience and capability to organize for supply and

delivery of items or services appearing on the cover page of this

pre-qualification document.

20%


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No. Item Maximum

Score

Score

Awarded

12 Past Performance; The performance will be given due

consideration in Pre qualification tender of candidates. Letters of

reference from past and current customers should be included as

per the attached format

25%

13 Sworn statement as per the attached format. 5%

14 Litigation history, if any OR declaration to the contrary as the case

may apply.

Mandatory

TOTAL SCORE

100%

NOTES ON EVALUATION PROCESS:-

The approved candidates shall be the ones who attain the minimum score which is 70%.


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SECTION VII- STANDARD FORMS

Notes on standard forms

1. The tenderer shall complete and submit with its tender the form of tenderand price schedules pursuant to instructions to tenderers clause 9 and in

accordance with the requirements included in the special conditions ofcontract.

2. When requested by the appendix to the instructions to tenderers, the tenderershould provide the tender security, either in the form included herein or in

another form acceptable to the procuring entity pursuant to instructions totenderers clause 12.3

3. The principals or manufacturers authorisation form should be completedby the principal or the manufacturer, as appropriate in accordance with thetender documents.


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SECTION VI - STANDARD FORMS

1. Confidential Questionnaire form2. Declaration form


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CONFIDENTIAL BUSINESS QUESTIONNAIRE

You are requested to give the particulars indicated in Part 1 and either Part 2 (a), 2(b) or 2(c)whichever applied to your type of business.

You are advised that it is a serious offence to give false information on this form.

Part 1 General

Business Name .......................................................................................................................

Location of Business Premises .............................................................................................

Plot No, ..........................................................Street/Road .....................................................

Postal address ........................Tel No. ..................................Fax Email ...............................Nature of Business ................................................................................................................

Registration Certificate No. ...................................................................................................

Maximum value of business which you can handle at any one timeKshs. ........................

Name of your bankers ............................................................................................................

Branch ....................................................................................................................................

Part 2 (a)Sole Proprietor

Your name in full.Age.

NationalityCountry of Origin..Citizenship details

..

Part 2 (b)Partnership

Given details of partners as follows

Name Nationality Citizenship details Shares

1.

2. 3. 4.

Part 2 (c)Registered Company

Private or PublicState the nominal and issued capital of company

Nominal Kshs.

Issued Kshs.Given details of all directors as follows

Name Nationality Citizenship details Shares

1.

2. 3. 4.

Date.Signature of Candidate..


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LETTER OF NOTIFICATION OF AWARD

Address of Procuring Entity

_____________________

_____________________

To:

RE: Tender No.

Tender Name

This is to notify that the contract/s stated below under the above mentioned tender have been

awarded to you.

1. Please acknowledge receipt of this letter of notification signifying your acceptance.2. The contract/contracts shall be signed by the parties within 30 days of the date of this

letter but not earlier than 14 days from the date of the letter.

3. You may contact the officer(s) whose particulars appear below on the subject matter ofthis letter of notification of award.

(FULL PARTICULARS)

SIGNED FOR ACCOUNTING OFFICER


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FORM RB 1

REPUBLIC OF KENYA

PUBLIC PROCUREMENT ADMINISTRATIVE REVIEW BOARD

APPLICATION NO.OF..20...

BETWEEN

.APPLICANT

AND

RESPONDENT (Procuring Entity)

Request for review of the decision of the (Name of the Procuring Entity) of

dated theday of .20.in the matter of Tender No..of

..20

REQUEST FOR REVIEW

I/We,the above named Applicant(s), of address: Physical

address.Fax NoTel. No..Email , hereby request the Public Procurement

Administrative Review Board to review the whole/part of the above mentioned decision on the following

grounds , namely:-

1.

2.

etc.

By this memorandum, the Applicant requests the Board for an order/orders that: -

1.

2.

etc

SIGNED .(Applicant)

Dated on.day of /20

FOR OFFICIAL USE ONLY

Lodged with the Secretary Public Procurement Administrative Review Board on day of

....20.

SIGNED

Board Secretary


28/28

ANTI-CORRUPTION AFFIDAVIT FORM

REPUBLIC OF KENYA

IN THE MATTER OF AOTHS AND STATUTORY DECLARATION ACT CHAPTER 15 OF

THE LAWSOF KENYA

AND

IN THE MATTER OF THE PUBLIC PROCUREMENT AND DISPOSAL ACT, NO. 3 OF2005

I, ..of P. O. Box being a resident of . In the Republic of

Kenya do hereby make oath and state as follows:-

1. THATI am ..(Managing Partner/PrincipalOfficer/Senior Partner

(Name of Firm/individual) which is a Candidate in respect of Tender Number..

To render .services to County Government of Uasin Gishu and duly authorized

and competent to make this Affidavit.

2. THATthe aforesaid Candidate has not been requested to pay any inducement to anymember of the Board, Management, staff and/or employees and/or agents or County

Government of Uasin Gishu, which is the procuring entity.3. THATthe aforesaid Candidate, its servant(s) and/or agent(s) have not been offered and

will not offer any inducement to any member of the Board, Management, Staff and/or

employee(s) and/or agent(s) of County Government of Uasin Gishu.

4. THATthe aforesaid Candidate, its servant(s) and/or agent(s) have not been debarredfrom any procurement process.

5. THATwhat is deponed to hereinabove is true to the best of my knowledge information

and belief.

SWORNat by the said)

..) on this .. day of 20..)

Before me ) DEPONENT

Commissioner for Oaths )