05 network, files and folders

Download 05 Network, Files And Folders

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  • 1.What Is a Computer Network ? In the simplest terms, a computer network is a collection of computers that communicate witheach other to allow the sharing of informationand equipment. The information might be somethingas simple as a staff memo or something ascomplex as a student record database. Sharedequipment might include anything from a diskdrive and a printer to an entire buildingof computers. The advantage of a network is that a student couldjust as easily share hiswork with another student down the hall in another class as with a student halfway around the world.

2. The Internet Is the LargestNetwork in Existence. 3. In a Peer-to-Peer Network, Computers simply connect with each other in a workgroup to share files, printers, and Internet access.This is most commonly found in home configurations, and is only practical for workgroups of a dozen or less computers. If you have a cable modem or DSL line at home and several computers can use the Internet at the same time, chances are that you are set up as a peer-to-peer network. 4. Buffalo Seminaryuses a Client/Server network.

  • In aclient/server network , there are usually a large number of computers (called workstations or clients) which connect to a main computer (called the fileserver ordomain controller).
  • Most of the computers in the building areclients orworkstations.
  • Our file server is a computer in the closet near the study hall.

5. Where to find stuff

  • Open My DocumentsYoull find your files. When you create a document and save it this is where it will be saved automatically.
  • Now, open My Computer Youll find all the folders on the server that you have access to.

6. Shared Fileson the Network

  • classes on bufsem-fs2
    • Only teachers can make changes, but students can copy files.
  • students on bufsem-fs2
    • Teachers and students both have access to files and may change them.Only save something to this folder if you will need to share it with another student or a teacher.
  • your name on bufsem-fs2
    • This is your My Documents folder

7. All of these files are really saved on the server, so that you can work on them from any computer in the school.

  • My documents
  • Students on Bufsem-fs2
  • Classes on Bufsem-fs2

Note: each computer has a name so that it can be a member of the network domain (just like you have a username to be a member)The name of the network server isBufsem-fs2 8. Shared Printers

  • All students are setup to print to 2 of the network printers
    • Computer lab laser
    • Library Laser

Startsearch for printers If you need to print in color, please see me to access the color printer in the computer lab. 9. Working with files and folders 10. FILE STRUCTURE

  • Just as it is important to be able to locate a paper document in the correct folder or notebook in your schoolbag, it is necessary to be aware of the exact location of electronic files. Just like a filing cabinet, files in your computer can be organized into folders to make them easier to manage. Folders can contain documents or other folders.

11. Folders and Files

  • A file is usually stored in aFolder.A folder on your computer works the same way as a folder in a filing cabinet.Foldersact as containers for files, and are used to separate and organize files into groups. Folders can contain any type of file, and even other folders.You can create your own folders.

When you save your work, it becomes afile . A file is a collection of data stored under a specified name on a disk.(ex.Science Lab #1).A Word document is a file.An excel workbook is a file. A database which can consist of many tables and forms is a file.There are many different types of files.Each type has its own label orextensionto identify its type to your computer and to you. 12. File Types

  • File Names
  • Each file in your computer is stored with a distinctfile name . These names are made up of two parts: a description and an extension. The description usually identifies the contents of the file. If you create the file, you decide on this part of the name) The extension identifies the type of file.
  • The full file name consists of the description and extension, separated by a dot (.).
  • Sometimes, the extension may not appear, but it is always part of the official file name.

Each of the eight sample fileshas a differenticon(the small image next to the file name). The different icons can also help you to identify the file type. For example, every Word document will have the same icon as the one shown for Technology Skills.doc, and every text file will have an icon like the one shown for notes.txt.PowerPoint file Excel file Acrobat reader file Access database file Word file Image file Internet Explorer html file Text file extensions icons 13. Drives A Drive is a place where folders and files are stored. Compare a drive to a drawer in a file cabinet. Each (drive) drawer is labeled and can contain folders and files. The computer you are working on has several drives. The computers hard drive is called the C: drive.It is called C because early computers always had 2 floppy disk drives A: and B:If your computer has a floppy drive (many newer machines do not), that drive will almost always be the A: drive.If you have other drives on your computer, like a CD or DVD drive, they may be labeled D: or E: or F:. Etc. Network Drives On a network, we can use drives that actually reside on our server. ( Our server is a special computer that lives in the closet near the study hall.)The server can have many drives that domain members (people who have user names and passwords) can use.Many of the drives on the server are restricted and can only be used by faculty and staff. Local Drives 14. Our Network Drives There are three network drives that students have access to.These are labeled with names, and letters; Students on Bufsem-fs2 (L:) This drive is for you to store files and folders that you need to share with other students or teachers. You can add folders and label them so that you can both find them.Your teachers may ask you to create new folders for a class or class project.Classes on Bufsem-fs2 (K:) This drive is for teachers to use to post information that they may want you to use for your class work.Students can not store documents on this drive, but can copy the teachers documents and store them either in the Students drive or in their own My Documents folder Your Name on Bufsem-fs2 (Z:) This drive is your My Documents folder.This directory is your own private storage area on the network. 15. Saving a Document to a Network Drive

  • After you have created a document that you need to share with another member of the Domain (a teacher or student), you must save it to the Network drive: Students on BufSem-fs2.

RE DO THIS IMAGE Under the pull down file menu choose SAVE AS.A dialog box will open so that you can choose the correct place to save your document. 1. 2. 3. 16. My Computer

  • For those of you who are visual learners, these last few pages were probably confusing take heart the next slides will demonstrate this important concept clearly.

17. My Computer

  • On your desktop you will find the icon to open the utility My Computer.This utility is used for managing files and folders.(i.e.: delete, copy, rename files andfolders create folders)

THEDRIVES !! Double-clicking on any drive or folder will open that drive or folder and display its contents Local Drives Network drives 18. Double click on the drive to view its contents Files not in a folder Folders 19. Double Click on a folder to view its contents FilesDouble Click on the file to read it ! 20. Manipulating files and folders

  • Creating a new folder:
  • Open the My Computer utility and make sure you are seeing the both panes (click onfolders )
  • In the left (tree view or folder) pane, select the drive in which you want to place your folder. (In our case, we want to choose My Documents.) Click to display the contents of your folder in the right pane.

Place your mouse in an empty space and right click, choose > New > Folder.Type a name for your folder and press Enter. A new folder appears with the temporary name, New Folder. 1. 2. 3. 21. Moving or copying a file or folder

  • There are many ways to move or copy.
  • The easiest way I know is to RIGHT DRAG.

In the right pane, select the file or folder that you need to move or copy. (Note:Movingdeletes it from its original location.Copyingleaves it there and makes another copy you can use in the new location) Hold down the right mouse button and move the mouse to the destination folder in the left pane. When you release the mouse button, a menu will pop up asking if you want to move, copy, or place a shortcut to the file in this location. Click on the option you need 22. Renaming a file or folder: Right click the item to be renamed.ChooseRename .PressEnterto set the new name A text box will be available where the file name was. You can simply backspace and type a new name. 23. Deleting files and folders

  • To delete files or folders:
      • Select the files or folders that you want to delete. For instructions on how to select multiple files and folders, see"Selecting files


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