02 annexture 1 - nirma university

Students’

Information

Booklet

Annexure - I

General Rules & Regulations for Master in Business Administration (MBA) Programmes

ADMISSIONS

2020

INSTITUTE OF MANAGEMENT, NIRMA UNIVERSITY

Students' Information Booklet • Annexure 102

CONTENTS

Description Page No.

- HOSTEL AND OTHER FACILITIES RULES 03

- OTHER GENERAL RULES & REGULAITONS 08

• Prevention/Prohibition of Ragging 08

• Prevention/Prohibition of Drug Menace 12

• Discipline Rules 12

• Academic Dishonesty and Punishment 15

• Policy for Promotion of Academic Integrity and Prevention of Plagiarism 22

• Complaint Committee for Prevention of Sexual Harassment 29

• Women Development Cell 30

• Nirma University Alumni Forum 31

• Mechanism for Redressal of Students’ Grievances 32

• Equal Opportunity Cell 34

• Guidelines for Library Use 35

• Campus Placement Rules 36

• Policy Of Cancellation Of Admission And The Refund Of Fee 41

• Scholarship 41



HOSTEL AND OTHER FACILITIES RULES

The MBA is a residential programme. The students are required to stay at the Hostels located in the

University campus for the entire duration of the programme except for summer break/training and

vacations. The University, at present, has three hostels, two for boys and one for the girls. The hostels are

seven-storey buildings with spacious and well furnished rooms. Each room houses two students. The hostels

also have sports’ and other recreational facilities.

Each of the three hostels has a warden who is in-charge of the hostel. Presently, Prof. Sanjay Jain, Faculty, IM

is the Chief Warden of the hostels. All the issues related to the hostels should be brought to the notice of the

Chief Warden through concerned hostel warden.

The hostel mess is operated by a private contractor. Only vegetarian food is served in the Mess. Membership

of the Mess is compulsory for all the students staying in the hostel.

General Rules for Hostelites

• Hostel accommodation will be provided to a student only for the actual duration of the Programme in

which he/ she has been admitted to i.e. for academic session which is generally for about 10 months.

Students must vacate their rooms at the end of each academic year/session and hand over the rooms to

the hostel wardens. Hostel charges per annum (pa) means per academic session of about 10 months of

duration.

• As the hostel charges are for per academic sessions. The Students desirous to stay in the hostels during

the vacation period for their project work etc. are required to pay additional charges as decided by the

competent authority.

• The students must mark their presence by giving impression (thumb/finger) in the Bio-Matric Machines

installed in the Hostel for the same.

• The student will be required to sign the receipt of the items of furniture and fixtures provided in the

rooms for their use. They will be responsible for any damage to the furniture and fixtures or the

property of the rooms. While leaving the room at the end of the academic year, every student shall

handover the charge of the furniture and other material available in the room to the warden.

• If the student locks the room with private lock and leaves for vacation, the warden shall have the right to

open the lock and take possession of the room.

• The final year students should vacate the hostel within 7 days from the date of completion of the final

examination failing which they have to pay an amount per day per room as decided by the competent

authority from time to time.

• Security of students’ belongings is their own responsibility. The students have to make sure that they

lock the rooms properly before they leave for the day’s schedule. Any incidence of theft should

immediately be reported to the Chief Warden and Head of Institution through concerned hostel warden.

The officials of University/Institutes have the right to inspect any hostel room at any time.



• No guest will be allowed to enter/stay in the hostel rooms.

• All types of payments like light bill, or other charges, if any, are to be made at the hostel office.

• All the visitors including non-resident students should record their details of visits in the register kept at

the reception counter.

• Food will not be served in the hostel rooms unless a student is sick and unable to move out to the mess.

• Food ordered online/outside will be delivered at University main gate only. The security staff would

randomly inspect the food packet. Non-vegetarian food is not allowed in the campus.

• The students at the time of admission are required to give names of local guardians approved by their

parents in the prescribed Performa

• All cases of sickness must be reported immediately to the warden/ institute authority. This is a joint

responsibility of the sick student and his/her roommate and also those staying in the adjoining rooms.

Emergencies or accidents should also be immediately reported to the Chief Warden and Head of

Institution through concerned hostel Warden.

• The University has a right to change the allocation of rooms or get the rooms vacated anytime if exigency

demands.

• The visiting hours of the guardian of the student will be determined and during that period only the local

guardian can meet the student in the designated areas only.

• As the hostels are located on the campus, the students are expected to conduct themselves in a manner,

which will not cause offence or inconvenience to other members at the campus.

• The students must observe complete discipline inside the hostel premises and see that no wasteful,

improper and destructive use is made of amenities such as water, electricity, furniture, etc. The students

shall be responsible for any damage caused in the building or any other articles in the hostel, and will be

required to pay the damages as decided by the competent authority.

• Each student should see that his/her actions do not lead to breach of privacy or cause of inconvenience

to other residents of the hostel.

• Students shall follow Campus/Hostel timing as decided by the competent authority. Presently, the hostel

/ campus entry timing are:

From Sunday to Friday

Campus Entry Time: Up to 11.00 PM

Hostel Entry Time: Up to 11.30 PM

On Saturdays

Campus Entry Time: Up to 12.00 O’clock in the night

Hostel Entry Time: Up to 00.30 AM

• Necessary action shall be taken by the competent authority against the students entering the campus /

hostel after the stipulated time without prior permission or justified reason. Such students and their

vehicles may also be searched by the security.



• No waste paper or rubbish should be thrown around/in the hostel. When a student goes out of the room,

he/she should see that the lights are switched off.

• A student shall only occupy the room allotted to him/ her in the hostel, and shall not change the same.

• Hostel student shall not stay out of the hostel overnight without the permission of the Chief Warden.

Permission for such requirement should be taken in writing, indicating the address with the telephone

number at which the student will be spending night.

• Boys and Girls can interact with each other at the designated places as decided by the Competent

Authority. Under no circumstances, the boys and girls will enter the rooms of each other.

• Directives of Hon’ble Supreme Court of India, to prevent and curb ragging at different times, have been

implemented by the University. Ragging in the hostel /campus is strictly prohibited. Any incident of

ragging will be treated as per the procedure given in the Handbook.

• Further, the excerpts of Penalties, as given in the Handbook, under heading: “Ragging in and outside

campus” is subject to major penalty to be imposed on the concerned student(s).

• Gambling, possession & usage of alcoholic drinks and narcotics anywhere within the hostel premises /

campus is strictly prohibited. This is in accordance with the legal requirements of the State. Breach of

this clause under State laws will be dealt with according to law. Further, the excerpt of the Penalties, as

given in the Handbook (MBA), is quoted: “Involving himself / herself in a criminal act like using

alcoholic beverages, drugs, gambling on or outside the campus including instigating the other

students for such action” is subject to major penalty to be imposed on the concerned student(s).

• Further, as per the disciplinary rules, smoking / chewing pan or tobacco or gutka on the campus/hostel

is strictly prohibited.

• No celebrations or social gatherings shall be organized in the hostel premises without the prior

permission of the Head of the Institution.

• Birthday celebrations/parties by students with their colleagues (with or without their consent) in hostel

premises/lawns by throwing pieces of cakes, water, pulling their legs and hands, hitting them, etc. are

not permitted as they may cause injury to the student whose birthday is celebrated or to any other

student. The complaint, if any, on this matter shall fall in the category of ragging, and shall invite severe

punishment and major penalty.

• All complaints about the staff working in the hostel shall be made to the warden/chief warden, and

under no circumstances the students will argue/abuse or assault the staff.

• No visitor will be invited to take part in meeting or a function without prior permission of Head of the

Institution.

• In case a student desires to stay out of the hostel for a night or leave the station, he/she should apply to

the officials designated by the Head of the Institution in writing along with recommendation of local

guardian or parents and obtain necessary permission.



• No person (s) will be allowed to enter the premises of the hostel without the permission of the warden

except the local guardian and the parents during the prescribed times. Entry in hostel rooms is not

permitted.

• No student will be permitted to enter the hostel after the roll call is over unless he/she produces a

written permission obtained from the warden, which will be on the basis of the request made either by

the local guardian or parent.

• Even during prescribed timings of visits, the concerned visitor has to make entry in the register kept for

the same.

MESS AND FEE REBATES

Annual mess charges are to be deposited in advance at the time of admission/registration. Students

proceeding on leave, however, may be given rebate in mess charges with the following conditions:

• It should be sanctioned leave with bonafide/genuine reasons.

• Period of leave should be for minimum three days in continuation.

• Sanctioned Leave forms should be submitted to the respective hostel wardens at least one day in

advance before proceeding on leave and the proper entries to be made in a separate register available

with hostel wardens for this purpose.

• A copy of the Leave Form is to be given to Deputy Registrar’s office for accounting purpose. This is

required as the rebate amount has to be deducted by the office while settling/paying the mess charges to

the mess contractor.

• Such rebates will be adjusted by the office at the end of the last term of the year, i.e. annual basis.

• Rebate will be in proportion of 80:20 (i.e. refund of 80% of admissible amount).

Since mess is compulsory for all students staying in the hostel, those who are going out of campus for any

project work/official work in the morning and unable to take breakfast or lunch may request the mess

contractor for packed food. No exemption or rebate will be given in such cases.

Rules for Maintaining Vehicles on the Campus

• Only one vehicle – TWO WHEELER, per student is allowed to be maintained in the hostel/campus. Four

wheelers - cars, jeeps, etc. are not permitted in the hostel premises.

• Any hostelite desirous to maintain his/her vehicle (Two Wheeler only) on the campus must get the

permission from the Chief Warden. Once the permission is granted to the students they will be given a

pass as well as a sticker to be put on the vehicle.

• Every student who wishes to maintain the vehicle (Two Wheeler only) on the campus shall be asked to

submit an undertaking in writing endorsed by his/her parents, that he/she will abide by the hostel rules

and regulations with respect to the use of vehicles and also fully aware of the risk involved in driving the

vehicle on the highway.



• Students are not allowed to use the vehicles to commute to the Institute from the hostel.

• Students are required to park their vehicles only in the designated area of parking.

• The speed limit of the vehicles on the campus should not be more than 25 KM per hour.

• The vehicles are allowed to park on the campus at the students’ risk, and the Institute is not responsible

for any damage or loss.

• The students are required to produce the vehicle pass to the security or any authority on demand.

• The students are required to follow the traffic rules prevailing in the State.

• The incidents of violation of the above norms shall be treated very strictly, and the penalty will be

imposed. The following penalties are recommended:

• If any student is found violating the above norms, for the first time, a penalty of Rs.1000/- will be

imposed.

• If any student is found violating any of the norms again, he/she will not be allowed to use the vehicle in

the future during his/her study at the Institute. In case he/she is found driving any vehicle on the

campus after imposing the ban, the matter will be treated as an indiscipline leading to major penalties.

The University reserves the right to change any or all the rules without prior notice.



OTHER GENERAL RULES & REGULATIONS

PREVENTION / PROHIBITION OF RAGGING

Directives of the Hon'ble Supreme Court of India, to prevent and eliminate the scourge of ragging, at different

times, have been implemented by the University. Ragging in the hostel and on the campus is strictly

prohibited. Any student indulging in this will be liable to be expelled not only from the hostel but also from

the institute/university.

What Constitutes Ragging

Ragging constitutes one or more of any of the following acts: a) any conduct by any student or students

whether by words spoken or written or by an act which has the effect of teasing, treating or handling with

rudeness a fresher or any other student. b) Indulging in rowdy or undisciplined activities by any student or

students which causes or is likely to cause annoyance, hardship, physical or psychological harm or to raise

fear or apprehension thereof in any fresher or any other student. c) Asking any student to do any act which

such student will not in the ordinary course do and which has the effect of causing or generating a sense of

shame, or torment or embarrassment so as to adversely affect the physique or psyche of such fresher or any

other student. d) Any act by a senior student that prevents, disrupts or disturbs the regular academic activity

of any other student or a fresher. e) Exploiting the services of a fresher or any other student for completing

the academic tasks assigned to an individual or a group of students. f) Any act of financial extortion or

forceful expenditure burden put on a fresher or any other student by students g) Any act of physical abuse

including all variants of it: sexual abuse, homosexual assaults, stripping, forcing obscene and lewd acts,

gestures, causing bodily harm or any other danger to health or person; h) Any act or abuse by spoken words,

emails, post, public insults which would also include deriving perverted pleasure, vicarious or sadistic thrill

from actively or passively participating in the discomfiture to fresher or any other student. i) Any act that

affects the mental health and self-confidence of a fresher or any other student with or without an intent to

derive a sadistic pleasure or showing off power, authority or superiority by a student over any fresher or any

other student.

Administrative Action in the Event of Ragging

The institution shall punish a student found guilty of ragging after following the procedure and in the

manner prescribed here in under:

The Anti-Ragging Committee of the institution shall take an appropriate decision, in regard to punishment or

otherwise, depending on the facts of each incident of ragging and nature and gravity of the incident of

ragging established in the recommendations of the Anti-Ragging Squad.

The Anti-Ragging Committee may, depending on the nature and gravity of the guilt established by the Anti-

Ragging Squad, award, to those found guilty, one or more of the following punishments, namely; a)

Suspension from attending classes and academic privileges. b) Withholding/ withdrawing scholarship/

fellowship and other benefits. c) Debarring from appearing in any test/ examination or other evaluation

process. d) Withholding results. e) Debarring from representing the institution in any regional, national or



international meet, tournament, youth festival, etc. f) Suspension/ expulsion from the hostel. g) Cancellation

of admission. h) Rustication from the institution for period ranging from one to four semesters. i) Expulsion

from the institution and consequent debarring from admission to any other institution for a specified period.

Provided that where the persons committing or abetting the act of ragging are not identified, the institution

shall resort to collective punishment.

An appeal against the order of punishment by the Anti-Ragging Committee shall lie, (i) in case of an order of

an institution, affiliated to or constituent part, of a University, to the Vice-Chancellor of the University; (ii) in

case of an order of a University, to its Chancellor. (iii) in case of an institution of national importance created

by an Act of Parliament, to the Chairman or Chancellor of the institution, as the case may be.

Where in the opinion of the appointing authority, a lapse is attributable to any member of the faulty or staff

of the institution, in the matter of reporting or taking prompt action to prevent an incident of ragging or who

display an apathetic or insensitive attitude towards complaints of ragging, or who fail to take timely steps,

whether required under these Regulations or otherwise, to prevent an incident or incidents of ragging, then

such authority shall initiate departmental disciplinary action, in accordance with the prescribed procedure

of the institution, against such member of the faulty or staff. Provided that where such lapse is attributable to

the Head of the institution, the authority designated to appoint such Head shall take such departmental

disciplinary action; and such action shall be without prejudice to any action that may be taken under the

penal laws for abetment of ragging for failure to take timely steps in the prevention of ragging or punishing

any student found guilty of ragging.

Why should I & How can I use On Line affidavits? Why?

1. It is mandatory for every student and his/her parents to submit an anti-ragging affidavit at the time of

first admission and there after each year at the time of annual registration. These are UGC's regulations.

2. It is the order of the Hon. Supreme Court that contact details of students must be collected from these

affidavits and stored electronically at a central location.

3. Until now each college collected such information. But it was not stored in any central location. But this

year the Ragging Prevention Program developed an ON LINE procedure for downloading anti ragging

affidavits. As a result college authorities do not have to collect information separately and compile it. It

will save a lot of their time and energy. How?

4. It is a simple procedure comprising 3 steps

Step 1: Log on to www.ANTIRAGGING.in or www.AMANMOVEMENT.org. Click on the button called – On

line affidavits.

Step 2: Fill in the information as desired and submit the form.

Step 3: On successful completion you will receive affidavits, both for Students and Parents, through E

mail.

5. If you do not have an E mail address please create one before you log in. If your parents do not have an E

Mail/Mobile/ Landline Phone number please do not panic. You can give those of your friends or



relatives. There is absolutely nothing to worry. If you make a mistake while submitting your form you

can start a fresh and submit the information again. There is no problem. It is a very easy process.

The structure of Anti Ragging mechanism of the Institute is as follows:

Organization/Structure of Anti Ragging Committee

UNIVERSITY LEVEL COMMITTEES

Monitoring Cell of Anti Ragging Measures

At the University Level, there is a Monitoring Cell of Anti-Ragging Measures, which is chaired by the Director

General of the University. The cell consists of all the Head of Institutions, Chief Operating Officer and

Executive Registrar of the University as members and the Chief Warden [Hostels] as Member Secretary. This

body coordinates with the constituent Institutions of the University in implementing the Anti-Ragging

measures and achieving its objectives.

Institution Level Committees

There are three committees constituted at the Institutional Level and all the Institutions under the

university has constituted three committees viz. Anti-Ragging Committee (Institute Level Statutory

Committee), Anti Ragging Squad and Mentoring Cell (Ragging)

1. Anti-Ragging Committee (Institute Level Statutory Committee)

This is a Institute Level Statutory Committee with Director of the Institute as Chairperson, two Senior Faculty

Members, Chief Warden [Hostels], representatives of civil and police administration, local media, non-

MONITORING Cell at University Level

Chaired by Director General of the

University

Institute Level Anti-Ragging

Committee Chaired by Director of the

respective Institutions

Institutional Level

Anti-Ragging Squad

Institutional Level

Mentoring Cell



Government Organizations involved in youth activities, representatives of faculty members, representatives

of parents, representatives of students and non-teaching staff as members. This committee ensures

compliance with the provisions of Regulations of Anti-Ragging.,

2. Anti-Ragging Squad

The Squad consists of one senior faculty member as Co-coordinator and the Chief Warden [Hostels] as Co-

coordinator. The committee consists of teaching and non-teaching staff and students` representatives as its

members. The squad makes surprise visits at hostels and spots vulnerable to incidences of ragging on the

campus.

3. Mentoring Cell (Ragging)

The cell is headed by a Senior Faculty member and consists of teaching staff as well as Students`

representatives. The Mentoring Cell promotes the objective of Anti-Ragging among the students.

Help Line No(s).

National Anti-Ragging Helpline 1800-180-5522 [24x7 toll free]



In pursuance of the law of the land against the use & possession of Narcotics-Drugs, Nirma University has

taken various measures to prevent the use of drugs/alcohol by the students on campus. These measures

include:

(1) Formation of Anti-Drug Squad at the Institute level as well as University level as is done in case of

Ragging.

(2) Formation of Anti-Drug Squads of the students’ volunteers at Hostels and the Institute.

(3) Carrying out regular as well as surprise visits in Hostels and other places.

(4) Organizing various awareness programmes to educate the students about the ill effects of the use of

drugs as well as the penalties for violation of the laws.

(5) Displaying of Anti-Drugs posters at prominent places for awareness of the students.

(6) Organizing a session in Induction Programme against the use and possession of drugs/alcohol.

(7) Obtaining undertaking from the students against the use and possession of drugs/alcohol.

DISCIPLINE RULES TO BE OBSERVED IN AND OUT SIDE THE INSTITUTE OR THE

UNIVERSITY

1 Every student must carry his/her I’ Card and produce the same when asked by the authority.

2 It is mandatory for the students to attend the classes, sessions, prayer, co-curricular activities, extra-

curricular activities etc. on all working days from the start to the end of the semester/ trimester.

Absence due to illness or unavoidable circumstances shall be considered only if the application is

supported with medical certificate in case of illness and / or leave application from the parent is

submitted to the Head of the Institution.

3 Students are expected to behave in a responsible manner and abstain from chatting amongst

themselves while the class is in progress;

4 Students are expected to be polite individually or in groups and show respect to the faculty/staff of the

Institute/University;

5 Any indiscipline or misbehaviour in class, or on the campus, or in the bus/vehicle, or even outside the

campus, would warrant disciplinary action against the student(s);

6 Any action of any individual, group or a wing in the hostel, which amounts to interference in the

regular administration of the Institute, is prohibited. Disciplinary actions will be initiated against such

student(s);

7 Causing disfiguration or damage to the property of the University or belongings of staff members or

students is prohibited.

PREVENTION / PROHIBITION OF DRUG MENACE



8 No student shall indulge in any activity that might be illegal or may lead to disorderliness;

9 No student shall be in possession of liquor, prohibited drugs or any intoxicating materials, nor would

consume such things.

10 Smoking cigarettes/chewing pan or tobacco or gutkha on the campus is strictly prohibited.

11 Indecent behaviour, in any form, will not be tolerated.

12 Use of all types and makes of mobile phones; whether ordinary, camera phone or smart phone in the

academic areas during academic activities, is prohibited. However, for academic purpose or in

exceptional cases, the students can be allowed to use mobile with prior permission of HOI

If a student is caught using mobile phone in any of the academic areas during any academic activities,

his/ her instrument will be immediately confiscated along with I-card and a penalty of Rs.5,000/- (Rs.

Five thousand only) will be imposed on that student

The instrument will be returned only after the student produces receipt of payment of penalty amount

in the Account Section within seven working days, failing to which, the appropriate disciplinary action

will be taken against the student

13 Activities like video shooting, photography, playing musical instruments and listening to radio, tape

recorder, etc. are prohibited on the Campus except with the permission of the Director of the

Institution.

14 The students are expected to be in the classrooms or any place of study on time before the

commencement of the study.

15 Use of helmets is compulsory for everyone who rides a two-wheeler to and from the campus.

16 Students should follow a decent dress code when they come to the University.

17 Any kind of ragging in the class, campus or in the bus or even outside the campus is strictly prohibited.

18 Any kind of misuse of Internet, intranet or computer software, mobile, etc. is strictly prohibited.

19 Disobedience of any instructions of the competent authority will be considered as indiscipline and

action will be taken as per the rules.

20 The points not covered above and which the Head of Institution considers as indiscipline, the same

will be dealt with as per these rules.

Penalties

For disobeying any disciplinary rules, the competent authority as defined under relevant regulations will

take disciplinary action against the student concerned. There shall be separate procedure for imposing

minor penalty and major penalty. The following indiscipline on the part of the student shall be subjected to

the major penalties:



1. Damaging the property of the University/Institutions (moveable or immoveable)

2. Involving in violence on and outside the campus including instigating violence.

3. Involving himself/herself in criminal act like using alcoholic beverages, drugs, gambling on or outside

the campus including instigating the other students for such action.

4. Ragging in and outside the campus.

5. Any act which deteriorate the overall atmosphere in the campus or the Institute.

6. Theft of University property or the property of the other students, staff or any other person on the

campus.

7. Any other act which the Head of the Institution feels as gross misconduct, which are not covered under

the above category.

Type of Major Penalty: The Major Penalty includes the following:

• In case of criminal act or moral turpitude, the initiation of police action against the student(s).

• Prohibiting the student concerned from appearing in the course or courses in Mid-term and/or End-

Term examinations.

• Detention of the student(s) for a trimester or more.

• Rustication from the University or from the Institute for a period of one year or more.

• Permanent rustication from the Nirma University or from the Institute.

• Any other major penalty, which the Director feels appropriate to impose.

• If the individuals committing or abetting ‘ragging’ are not identified, collective punishment could be

executed to act as a deterrent punishment and to ensure collective pressure on potential ‘raggers’. In

case the student is involved in any kind of ragging and is punished for the same, the mention of the

same will be incorporated in his / her migration certificate.

Procedure for imposing Major Penalties

For Imposing the Major Penalty as Defined above, the following Procedure will be followed.

• As soon as the information about a case of indiscipline is brought to the notice of the Head of the

Institution concerned, the Head of the Institution will suspend the student concerned from attending

the classes/practical or any other academic activities.

• He/she will at his discretion constitute the fact finding committee from within the people working in

the institute and the fact finding committee will submit the report at the earliest but within a week’s

time after inquiring the details by inviting student(s), parent(s) and will record the statements. They

will also examine the other witnesses and record their statement. The Committee will also examine the

circumstantial evidences. On the basis of the report of the fact finding committee, if the Head of the

Institution concerned feels that the charges leveled against the student fall under the major penalty



and these are prima-facie proved then the report of the committee will be submitted to the committee

constituted by the Director at University level and after further investigation by the University level

committee, if it feels that the student(s) is/are involved in indiscipline which amounts to gross

misconduct then they will make recommendations for the major penalty to be imposed which will be

submitted to the Director and on the decision of the Director, a show cause notice shall be issued to the

student concerned and after the reply received from the student concerned, the final decision about

imposing the penalty will be taken by the Director.

Minor Penalty

For any disciplinary action, other than the indisciplinary act covered under major penalty, the Head of the

Institution will be competent to take action against the student concerned and impose minor penalty after

hearing the student concerned and also the other persons, who the Head of the Institution feels appropriate

or the person designated by the Head of the Institute.

Types/Nature of Minor Penalties

The types/natures of minor penalties are:

• Warning.

• Giving special assignments of the nature for which the Head of the Institution will be competent to

decide.

• Imposing fine.

• Putting the student on conduct probation for the period, which the Head of the Institution feels

appropriate.

• Prohibiting the student to appear in limited to two subjects in In-Term/Semester Examinations and/or

End- Term /Semester Examinations.

• Suspending student for attending classes for a period not more than one week.

• Any other minor penalty the Head of the Institute feels appropriate.

ACADEMIC DISHONESTY AT EXAMINATIONS / TESTS / ASSIGNMENTS ETC. AND

PUNISHMENT IN CASE OF USING UNFAIR MEANS

(1) Before, during or after the sessional or term / semester end examination, if it is found

that a candidate is or has been guilty of:

(i) Misconduct-including misbehavior, committing acts of indiscipline, disobeying instructions of

Examination officials, committing breach of any of the rules laid down for the proper conduct of

the Examinations, etc.

OR

(ii) Copying or having attempted to copy or using or attempting to use other unfair means at the

examination.



(2) In case of misconduct, the student concerned will be forthwith expelled with the approval of the Senior

Supervisor or an Officer in Charge of the conduct of Examination or by Head of the Institution

concerned from the Examination hall and the matter describing the incident will be reported to the

Deputy Registrar (Examination)

(3) In cases involving malpractice, the Senior Supervisor or an Officer in Charge of the conduct of

examination shall seize the answer books and all incriminating material / evidence from the candidate,

and then obtain a written statement, duly signed by the candidate. Senior Supervisor or Officer in

Charge will then issue a new answer book and allow the student to continue to write his answers for

the remaining period of that examination. The matter shall also be reported to the Deputy Registrar

(Examination) with all relevant documents on the same day.

(4) The candidate reported will then be allowed to appear in subsequent examinations of that session.

However, in case the same candidate is again found guilty of indulging in misconduct or malpractice

during any of the subsequent examinations of that session, he will be expelled from all remaining

examinations of that session after taking appropriate action for the second act of misconduct /

malpractice.

(5) The cases of impersonification, violence or intimidation involving outsiders shall immediately be

reported to the Senior Supervisor or the Officer in Charge and action as per the concerned law

including filing a police complaint will be taken.

(6) Examiners, who would detect or suspect cases of copying or use of unfair means in examination, shall

immediately report such cases to the Deputy Registrar (Examination).

(7) The Deputy Registrar (Examination) shall make a full report about each case to the Examination

Reforms Committee.

(8) The Examination Reforms Committee to be appointed by the Director General, NU will determine its

own procedure of enquiry in each case and after necessary investigation/inquiry will submit the

detailed report to the Head of the Institutions, along with recommended punishments and the

concerned Head of the Institutions will issue the necessary orders of punishment. The Order of

punishment, which amount to debarring the students for the period of more than one academic year

will be issued with the approval of the Director General, NU.

(9) The punishment in each case would depend on the circumstances of that case. The Examination

Reforms Committee may evolve certain general guidelines for specifying punishments for different

types of using unfair means/malpractices. As far as possible, the Examination Reforms Committee

should follow these guidelines. However, in peculiar cases, which cannot be covered under the

guidelines can be dealt with judiciously but firmly to preserve the integrity of the system of

Examinations.

The Head of the Institutions shall have the powers to exclude any candidate from any examination on

being satisfied that he is suffering from an infectious or contagious disease. Whenever any candidate is

excluded, the fee paid by him to the University shall be refunded to him



Punishment / Penalties for Unfair Means

If a student,

(i) disobeys the instructions of the block

supervisor/officer of the

Institute/University in examination.

(ii) writes any matter / content on the

question paper in minor form.

(iii) attempts communication with another

student.

(iv) changes the allocated seat without

permission.

(v) found with irrelevant written or printed

material during examination.

If a student,

(i) is found with relevant written / printed

material in any form of minor nature

during examination.

(ii) is found with relevant written / printed

material in any form from his/her answer-

book in minor nature during assessment.

(iii) is found with relevant matter / content in

minor form on his/her body / inside the

clothes or under his/her implements like

Calculator-Compass etc. or in his/her

immediate vicinity.

(iv) has copied from the answer-book of

another student in minor form without

his/her knowledge during examination

(Award the punitive measure/s to the

student who had copied the answer).

If a student,

(i) is found with relevant written / printed

material in any kind in extensive form

during examination.

(ii) is found with relevant written / printed

material in any kind from his/her answer

book in extensive form during assessment.

Written Warning;

Deduction of 10%marks of

maximum obtainable

marks from the obtained

marks by the student

concernedin CE/LPW/PW

of the concerned Course

Deduction of 20%marks of

maximumobtainable

marks from the obtained

marks by the student

concernedin CE/LPW/PW

of the concerned course

Cancellation of the

result of SEE/TEE of

the concerned

Course

Cancellation of the

result of SEE/TEE of

the concerned

Course

Cancellation of the

result of all

examinations (CE,

LPW/PW, SEE/TEE)

of the concerned

Course

1

2

3

Nature of Punitive measuresNature of Unfair Practices

in ExaminationSr.

No. CE/LPW/PW SEE/TEE



(iii) is found possessing any kind of electronics

devices including mobile phone/smart

watch except simple calculator (wherever

allowed) during examination irrespective

of whether it is used or not used.

(iv) has copied from the answer-book of

another student in extensive form without

his/her knowledge during examination

(Award the punitive measure/s to the

student who had copied the answer).

(v) has copied the answer from the other

student with his/her knowledge. (Award

the punitive measure/s to both the

students)

(vi) writes relevant matter / content in

extensive form on his/her body / inside

the clothes or under his/her implements

like Calculator-Compass etc. or in his/her

immediate vicinity.

(vii) is found kept or referring any kind of

notes, material, book etc. in

washroom/toilet/corridor etc. out side of

the examination hall.

(viii) exchanges / borrows / takes any article /

documents with relevant minor content of

a course (Award the punitive measure/s to

the guilty student/s).

If a student,

(i) is found to have torn the answer book or

part thereof, of his own, or of other

student.

(ii) attempts to throw/thrown or carry/carried

away the answer-book or part thereof

outside the examination hall during

examination.

(iii) is found in possession of unauthorized

answer books or part thereof either blank

or written upon during examination.

(iv) is found to have made any kind of changes

in answer-book of other student.

(v) tries to destroy evidence of unfair practices

by throwing it away, chewing it, or by any

other means.

(vi) is found by examiner with different hand

writing in the answer-book or there is/are

Cancellation of theresult

of CE /LPW/PW

Examinationof the

concerned course

Cancellation of the

result of all

examinations of (CE,

LPW/PW, SEE) *two

courses [for all the

programmes except

MBA (FT and FB&E)]

-----------------

Cancellation of the

result of all

examinations (CE,

LPW/PW, TEE) of

concerned course

+

Cancellation of the

result of TEE of one

more course* [for

MBA (FT and FB&E)]

4



missing/additional page/s found from the

answer book.

(vii) is found to made any changes in the

assessed answer-book during showing the

answer-book.

(viii) snatches or takes away the answer-book

or part thereof of other student without

his/her knowledge during examination.

(Award the punitive measures to the

student who had snatched the answer

book).

(ix) has copied / reproduced part there of in

report writing or any other such

submission i.e. term assignments or term

paper etc. in CE/LPW Examination.

(x) exchanges / borrows / takes any article /

documents with relevant extensive content

of a course or exchanges answer book(s)

with the other student (Award the punitive

measure/s to the guilty student/s).

If a student is found second time,

(i) indulging unfair practices in any

Examination (CE/LPW/SEE/TEE) under 1

and penalized previously under 1

(ii) indulging unfair practices in any

Examination (CE/LPW/SEE/TEE) under the

guideline no. 2/3/4 and penalized

previously under 1

(iii) indulging unfair practices in any


guideline no. 1 and penalized previously

under the guideline no. 2/3/4.

(i) Deduction of 10%

marks of maximum

obtainable marks from the

obtained marks by the

student concerned in

CE/LPW/PW of the

concerned course

(ii) Punitive measure will

be awarded to the student

concerned as per

Guideline no. 6.2/6.3/6.4

respectively under which

the student is reported for

unfair practices in

examination.

(iii) Deduction of 20%

marks of maximum




CE/LPW/PW of the

concerned course

(i) Cancellation of

the result of

SEE/TEE of the

concerned course

(ii) Punitive measure

will be awarded to the

student concerned as

per Guideline no.

6.2/6.3/6.4

respectively under

which the student is

reported for unfair

practices in

examination.

(iii) Cancellation of

the result of

SEE/TEE

Examinations of

concerned course.

5



(iv) indulging unfair practices in any


guideline no. 2/3/4 and penalized

previously under 2/3/4

(i) If the student is found for undue

advantage of writer facility.

(ii) lf another student of the Institute of Nirma

University or outsider impersonates as a

student on behalf of a student of any

Institute of Nirma University is found

appearing in the examination in place of

eligible student of the Institute of Nirma

University.

(i) If the student is caught in unfair practices

in examination and threatens

- the authorized person for conduct of

examination/member/s of the Examination

Reforms Committee/ examiner

concerned for seeking his favour.

- the Jr. Supervisor or Sr. Supervisor for not

reporting the case or the examiner for

seeking his favours either by bribing,

hiding currency notes in the answer-books

or threatens any of the authorized officers

for conduct of examination.

(ii) If the student violates the norms of

disciplined behavior or indulges in violent

behavior inside or outside the examination

hall by act or acts such as :-

Cancellation of the result of all examinations (CE,

LPW/PW, SEE/TEE) of all the courses of

concerned Semester.



concerned Semester and disallowing the student

of Nirma University from registering the courses

(IR and RPR) up to two subsequent semesters

and initiate the criminal proceeding including

filing FIR for the student / Person involved in this

case.



concerned Semester and disallowing him/her

from registering the courses (IR and RPR) up to

Two subsequent semesters depending upon the

nature and gravity of the unfair practices.



concerned Semester and disallowing him/her

from registering the courses (IR and RPR) up to

Three subsequent semesters depending upon

6

7

(iv) Cancellation of the

results of CE/ LPW/PW of

two* courses [for all the

programmes except MBA

(FT and FB&E)].

————————-

Cancellation of the result

of CE/PW of concerned

course + Deduction of l0%

marks of maximum




CE/PW of other one

course*[ for MBA (FT and

FB&E)]

(iv) Cancellation of

the result of all

examinations (CE,

LPW/PW, SEE/TEE)

of all the courses of

concerned

Semester.



• Obstructing the process of examination in

any way or instigating other students or

• Assaulting the Block Supervisor / any other

person appointed to conduct the

examination or threatening the staff or

• Carrying and/or using tools / weapons for

intimidation / causing injuries or

• Any other act/acts similar in nature to

those mentioned under this category.

During or after the examination, if any student

is found to have indulged in any other form of

unfair practices, misconduct, misbehavior,

committing act of indiscipline, committing

breach of any of the rules laid down for the

proper conduct of examinations etc., which are

not, covered in categories 1 to 7 in the above

guidelines having bearing on the examination

or result of the student and/or of any other

student.

8

the nature and gravity of the unfair practices

and/or initiate the criminal proceeding including

filing FIR for the student / Person involved in this

case.

The Examination Reforms Committee shall

recommend the punitive measure depending

upon the nature and gravity of the unfair

practices.

* Whenever punitive measure is awarded to the concerned student for Two courses, then the one course is

the concerned course in which student is caught for using unfair practices in examination and the other

course will be decided by the student concerned at his/her option from the courses (IR/RPR of any

semester) in which the student appeared and passed the Examination. When other course is not available

at all then the Committee shall recommend appropriate punitive measure depending upon the nature

and gravity of the unfair practices.



Preamble:

Nirma University aspires to facilitate the highest standards of knowledge and skill development through its

academic and research programmes. It offers conducive and inspiring environment where ethics and

honesty are integral to the education system. Over a period of time, it has generated a significant impact,

which makes it mandatory for the University to follow the high standards of ethics.

Since beginning, the University strives for the ‘Zero Tolerance’ against plagiarism. In fact, the University has

prepared a comprehensive document describing the rules and guidelines to prevent plagiarism. The said

document was approved by the Academic Council in its meeting held on 29-09-2015. Subsequently, it was

also approved by the Board of Governors under Resolution No. 5 (B) in its meeting held on 30-09-2015. Since

then, the rules are implemented at all levels.

Later on in July 2018, the UGC has issued Regulations(Notification No. F. 1-18/2010(CPP-II), dated July 23,

2018) for promotion of academic integrity and prevention of plagiarism in higher educational institutions. In

light of these regulations, Nirma University has adopted this Policy for Promotion of Academic Integrity and

Prevention of Plagiarism.

1. Application and Commencement:

This policy shall apply to the students, faculty, researchers and staff members of Nirma University.

This policy shall come into force from the date of its notification by Nirma University.

2. Definitions:

In this policy, unless the context otherwise requires—

a. “Academic Integrity” is the intellectual honesty in proposing, performing and reporting any activity,

which leads to the creation of intellectual property;

b. “Author” includes a student or a faculty or a researcher or staff of Nirma University who claims to be the

creator of the work under consideration;

c. “Commission” means the University Grants Commission as defined in the University Grants Commission

Act, 1956;

d. “Common Knowledge” means a well-known fact, quote, figure or information that is known to most of

the people;

e. “Degree” means any such degree specified by the University Grants Commission, by notification in the

Official Gazette, under Section 22 of the University Grants Commission Act, 1956;

POLICY FOR PROMOTION OF ACADEMIC INTEGRITY AND PREVENTION OF PLAGIARISM



f. “Institute Academic Integrity Panel” shall mean the body constituted at the institute level to investigate

allegations of plagiarism;

g. “Faculty” refers to a person who is teaching and/or guiding students enrolled in Nirma University in any

capacity whatsoever i.e. regular, ad-hoc, guest, temporary, visiting, etc;

h. “Information” includes data, message, text, images, sound, voice, codes, computer programs, software

and databases or microfilm or computer generated microfiche;

i. “University Academic Integrity Panel” shall mean the body constituted at University level to consider

recommendations of the institutional academic integrity panel and take appropriate decisions in respect

of allegations of plagiarism and decide on penalties to be imposed.

j. “Plagiarism” means the practice of taking someone else’s work or idea and passing them as one’s own.

k. “Programme” means a programme of study leading to the award of a masters and research level degree;

l. “Researcher” refers to a person conducting academic / scientific research in Nirma University;

m. “Script” includes research paper, thesis, dissertation, chapters in books, full-fledged books and any other

similar work, submitted for assessment / opinion leading to the award of master and research level

degrees or publication in print or electronic media by students or faculty or researcher or staff members

of Nirma University; however, this shall exclude assignments / term papers / project reports / course

work / essays and answer scripts etc.;

n. “Source” means the published primary and secondary material from any source whatsoever and includes

written information and opinions gained directly from other people, including eminent scholars, public

figures and practitioners in any form whatsoever as also data and information in the electronic form be

itaudio, video, image or text; Information being given the same meaning as defined under Section 2 (1)

(v) of the Information Technology Act, 2000;

o. “Staff” refers to all non-teaching staff working in Nirma University and its constituent Institutes in any

capacity whatsoever i.e. regular, temporary, contractual, outsourced etc.;

p. “Student” means a person duly admitted and pursuing a programme of study including a research

programme in any mode of study (full time or part-time or distance mode);

q. “Year” means the academic session in which a proven offence has been committed.

r. “FDSR’ means the Faculty of Doctoral Studies and Research

3. Objectives:

3.1 To create awareness about responsible conduct of research, thesis, dissertation, promotion of academic

integrity and prevention of misconduct including plagiarism in academic writing among student, faculty,

researcher and staff members.

3.2 To establish institutional mechanism through education and training to facilitate responsible conduct of

research, thesis, dissertation, promotion of academic integrity and deterrence from plagiarism.



3.3 To develop systems to detect plagiarism and to set up mechanisms to prevent plagiarism and punish a

student, faculty, researcher or staff of the University committing the act of plagiarism.

4. Duties of the Constituent Institutes, Departments and Centres:

Every constituent Institute /Department of Nirma University should establish the mechanism as prescribed

in this Policy, to enhance awareness about responsible conduct of research and academic activities, to

promote academic integrity and to prevent plagiarism.

5. Awareness Programs and Trainings:

a) The constituent Institutes /Departments shall instruct students, faculty, researcher and staff members

about proper attribution, seeking permission of the author wherever necessary, acknowledgement of

source compatible with the needs and specificities of disciplines and in accordance with rules,

international conventions and regulations governing the source.

b) The constituent Institutes /Departments shall conduct sensitization seminars/ awareness programs

every semester on responsible conduct of research, thesis, dissertation, promotion of academic integrity

and ethics in education for students, faculty, researcher and staff members.

c) The constituent Institutes /Departments shall :

i) Include the cardinal principles of academic integrity in the curricula of Undergraduate

(UG)/Postgraduate (PG)/Master’s degree, etc. as a compulsory course work/module.

ii) Include elements of responsible conduct of research and publication ethics as a compulsory course

work/module for Masters and Research Scholars.

iii) Include elements of responsible conduct of research and publication ethics in Orientation and Refresher

Courses organized for faculty and staff members.

iv) Train student, faculty, researcher and staff members for using plagiarism detection tools and reference

management tools.

v) Encourage student, faculty, researcher and staff to register on international researcher’s registry

systems.

6. Curbing Plagiarism:

a. The constituent Institutes /Departments shall declare and implement the technology based mechanism

using appropriate software so as to ensure that documents such as thesis, dissertation, publications or

any other such documents are free of plagiarism at the time of their submission.

b. The mechanism as defined at (a) above shall be made accessible to all engaged in research work

including student, faculty, researcher, staff members, etc.

c. Every student submitting a thesis, dissertation, or any other such documents shall submit an

undertaking indicating that the document has been prepared by him or her and that the document is

his/her original work and free of any plagiarism.



d. The undertaking shall include the fact that the document has been duly checked through a Plagiarism

detection tool approved by Nirma University.

e. Each research supervisor/guide shall submit a certificate indicating that the work done by the

researcher under him / her is plagiarism free.

7. Similarity Checks for Exclusion from Plagiarism:

The similarity checks for plagiarism shall exclude the following:

i) All quoted work reproduced with all necessary permission and/or attribution.

ii) All references, bibliography, table of content, preface and acknowledgements.

iii) All generic terms, laws, standard symbols and standards equations.

Note:

The research work carried out by the student, faculty, researcher and staff shall be based on original

ideas, which shall include abstract, summary, hypothesis, observations, results, conclusions and

recommendations only and shall not have any similarities. It shall exclude a common knowledge or

coincidental terms, up to fourteen (14) consecutive words.

8. Levels of Plagiarism:

Plagiarism would be quantified into following levels in ascending order of severity for the purpose of its

definition:

i) Level 0: Similarities upto 10% - Minor similarities, no penalty

ii) Level 1: Similarities above 10% to 40%

iii) Level 2: Similarities above 40% to 60%

iv) Level 3: Similarities above 60%

9. Detection/Reporting/Handling of Plagiarism:

If any member of the academic community suspects with appropriate proof that a case of plagiarism has

happened in any document, he or she shall report it to the Institutional Academic Integrity Panel (IAIP).

Upon receipt of such a complaint or allegation the IAIP shall investigate the matter and submit its

recommendations to the University Academic Integrity Panel (UAIP) of the University.

The authorities of the University can also take suomotu notice of an act of plagiarism and initiate

proceedings under this Policy. Similarly, proceedings can also be initiated by the University on the basis of

findings of an examiner. All such cases will be investigated by the UAIP.



10.Institutional Academic Integrity Panel (IAIP):

i) All Institutes of the University shall notify a IAIP whose composition shall be as given below:

a. Chairman - Head of the Institute

b. Member - Senior academician from outside the Institute, to be nominated by the Director General.

c. Member - A person well versed with anti-plagiarism tools, to be nominated by the Head of

the Institute.

The tenure of the members in respect of points ‘b’ and ‘c’ shall be two years. The quorum for the meetings

shall be 2 out of 3 members (including Chairman).

ii) The IAIP shall follow the principles of natural justice while deciding about the allegation of plagiarism

against the student, faculty, researcher and staff.

iii) The IAIP shall have the power to assess the level of plagiarism and recommend penalty(ies) accordingly.

iv) The IAIP after investigation shall submit its report with the recommendation on penalties to be imposed

to the UAIP within a period of 45 days from the date of receipt of complaint / initiation of the

proceedings.

11. University Academic Integrity Panel (UAIP):

i) The University shall notify a UAIP whose composition shall be as given below:

a. Chairman – Dean, FDSR

b. Member - Senior Academician other than Chairman, to be nominated by the Director General.

c. Member - One member nominated by the Director General from outside the University

d. Member - A person well versed with anti-plagiarism tools, to be nominated by the Director General.

The Chairman of IAIP and UAIP shall not be the same. The tenure of the Committee members including

Chairman shall be three years. The quorum for the meetings shall be 3 out of 4 members (including

Chairman).

ii) The UAIP shall consider the recommendations of IAIP.

iii) The UAIP shall also investigate cases of plagiarism as per the provisions mentioned in this Policy.

iv) The UAIP shall follow the principles of natural justice while deciding about the allegation of plagiarism

against the student, faculty, researcher and staff members.

v) The UAIP shall have the power to review the recommendations of IAIP including penalties with due

justification.



vi) The UAIP shall send the report after investigation and the recommendation on penalties to be imposed

to the Director General within a period of 45 days from the date of receipt of recommendation of IAIP/

complaint / initiation of the proceedings.

vii) The UAIP shall provide a copy of the report to the person(s) against whom inquiry report is submitted.

12.Penalties:

Penalties in the cases of plagiarism shall be imposed on students pursuing studies at the level of Masters and

Research programs and on researcher, faculty and staff members of the University only after academic

misconduct on the part of the individual has been established without doubt, whenall avenues of appeal have

been exhausted and individual in question has been provided enough opportunity to defend himself or

herself in a fair or transparent manner.

12.1 Penalties in case of Plagiarism in Submission of Thesis and Dissertations (Masters/Ph.D. Programme)

The University Academic Integrity Panel (UAIP) shall impose penalty considering the severity of the

Plagiarism.

i) Level 0: Similarities up to 10% - Minor Similarities, no penalty.

ii) Level 1: Similarities above 10% to 40% - Such student shall be asked to submit a revised script within a

stipulated time period not exceeding 6 months.

iii) Level 2: Similarities above 40% to 60% - Such student shall be debarred from submitting a revised script

for a period of one year.

iv) Level 3: Similarities above 60% -Such student registration for that programme shall be cancelled.

Note 1: Penalty on repeated plagiarism

Such student shall be punished for the plagiarism of one level higher than the previous level committed by

him/her. In case where plagiarism of highest level is committed then the punishment for the same shall be

operative.

Note 2: Penalty in case where the degree/credit has already been obtained

If plagiarism is proved on a date later than the date of award of degree or credit as the case may be then

his/her degree or credit shall be put in abeyance for a period recommended by the UAIP and approved by the

Director General.

12.2 Penalties in Case of Plagiarism in Academic and Research Publications

i) Level 0: Similarities up to 10% - Minor similarities, no penalty.

ii) Level 1: Similarities above 10% to 40%

- Shall be asked to withdraw manuscript.

iii) Level 2: Similarities above 40% to 60%

INSTITUTE OF MANAGEMENT, NIRMA UNIVERSITYINSTITUTE OF MANAGEMENT, NIRMA UNIVERSITY

Students' Information Booklet • Annexure 101 Students' Information Booklet • Annexure 128


- Shall be denied a right to one annual increment.

- Shall not be allowed to be a supervisor to any new Master’s, M.Phil., Ph.D. Student/scholar for

a period of two years.

iv) Level 3: Similarities above 60%


- Shall be denied a right to two successive annual increments.

- Shall not be allowed to be a supervisor to any new Master’s, M.Phil., Ph.D. Student/scholar for

a period of three years.

Note 1: Penalty on repeated plagiarism - Shall be asked to withdraw manuscript and shall be punished for

the plagiarism of one level higher than the lower level committed by him/her. In case where plagiarism of

highest level is committed then the punishment for the same shall be operative. In case level 3 offence is

repeated then the disciplinary action including suspension/termination as per service rules shall be taken by

the University.

Note 2: Penalty in case where the benefit or credit has already been obtained - If plagiarism is proved

on a date later than the date of benefit or credit obtained as the case may be then his/her benefit or credit

shall be put in abeyance for a period recommended by UAIP and approved by the Director General.

Note 3: The constituent Institutes /Departments shall create a mechanism so as to ensure that each of the

paper publication/thesis/dissertation by the student, faculty, researcher or staff is checked for plagiarism at

the time of forwarding/submission.

Note 4: If there is any complaint of plagiarism against the Head of Institute, a suitable action, in line with

these regulations, shall be taken by the Director General of the University.

Note 5: If there is any complaint of plagiarism against the Head of Department at the institutional level, a

suitable action, in line with these regulations, shall be recommended by the UAIP and approved by the

Competent Authority of the University.

Note 6: If there is any complaint of plagiarism against any member of IAIP or UAIP, then such member shall

excuse himself / herself from the meeting(s) where his/her case is being discussed/investigated.



In pursuance of the directions issued by the Hon’ble Supreme Court in the judgement of Vishaka & Others

v/s. State of Rajasthan & Others reported in 1997 (6) SCC 241, the Nirma University has constituted a

complaint committee for prevention of Sexual Harassment

Objectives

• To prevent discrimination and sexual harassment against women, by promoting gender amity among

students and employees

• To lay down procedures for the prohibition, resolution, settlement and prosecution of acts of

discrimination and sexual harassment against women, by the students and the employees;

• Deal with cases of discrimination and sexual harassment against women, in a time bound manner,

aiming at ensuring support services to the victimized and termination of the harassment;

• Recommend appropriate punitive action against the guilty party to the Chair/Director General of NU.

Role and Functions

The Committee will deal with issues relating to sexual harassment at Nirma University. It is applicable to all

students, staff and faculty. A complaint of discrimination or sexual harassment may be lodged by the victim

or a third party. A written complaint may be addressed to the Chair of the Committee. If the complaint is

made to any Head of Institute, they may forward it to the Convener of the Committee against Sexual

Harassment.

COMPLAINT COMMITTEE FOR PREVENTATION OF SEXUAL HARASSMENT



In pursuance of the directions issued by the UGC and MHRD, the Nirma University has set up the Women

Development Cell (WDC) and prescribed norms to sensitize the community with regard to gender related

issues and create a gender friendly environment:

Objective

To provide and maintain a dignified, congenial working environment for women employees (including

teaching, non-teaching and contractual workers) and students, where they can work, study and explore their

potential to the fullest, a committee of the following members has been constituted as “Women Development

Cell”.

Role and functions

1. To sensitize all members of Nirma University community towards the Supreme Court and statutory

mandate prohibiting gender discriminations and sexual harassment at the work place and encourage

involvement through academic, cultural and outreach activities such as talks, seminars, workshops,

community action, drama, street theatre, poster-making etc.

2. To provide for dialogue, discussion, and deliberation on women’s rights and gender-related issues.

3. To encourage from participation from NGOs and law enforcement agencies in this area.

4. To become a resource centre for women and provide a forum for exchange of ideas.

5. To review safety and security measures for female employees and girl students at Nirma University

campus.

Who can approach the Cell?

Any employee including faculty, staff, contractual, temporary, casual and student of Nirma University can

approach the Women Development Cell.

WOMEN DEVELOPMENT CELL



We at Nirma University are proud of our Alumni and the difference they have made to the world around

them. Their contributions have been acknowledged by organizations and institutions as they have marched

ahead creating value and opportunities on the way. With more than 2000 members joining the group every

year, the alumni network with about 15000 members currently is growing stronger year on year.

The University has constituted ‘Nirma University Alumni Forum’ with the objective to foster continuous

engagement of the alumni with their Alma mater and to draw their expert knowledge in the relevant fields to

further enhance, strengthen and reinforce the over-all quality of the constituent Institutes of the University.

Objectives of Nirma University Alumni Forum:

• To establish and maintain contact between the past students of the University

• To pursue and sustain excellence in education by interaction between the alumni, the faculty and the

present students of the University

• To strengthen Industry-Institute-Interaction and operate related activities for the benefit of the students

of the University

• To extend all assistance and co-operation to the University in its endeavors for the growth and

development of education and research in the field of Technology, Pharmacy, Law, Management etc.

• To institute scholarships and awards for deserving past and present students of the University for

educational and research purposes as per the terms and conditions to be laid down by the Board of

Directors

• To encourage and assist the students of the University in various academic and cultural activities

• To establish endowments by donation to extend financial and other assistance to deserving past and

present students of the University for educational and research purposes as per terms and conditions

mutually decided with the Board of Directors

• To establish endowments by donation to create Chair/s of Professor/s Emeritus in the University in

professional and related areas

• To generate funds for conducting activities for achieving the objectives of the University

• To create fellowships for the Alumni to pursue post-graduate studies or research

• To project constructive activities of the University in India and abroad

• To provide a common platform for exchange of ideas and disseminating knowledge in professional areas

• To perform any other constructive activities leading towards the enhancement of the skill and

knowledge of the members of the Association

• To conduct lectures twice or thrice a year to motivate the students of each institute

• To invite our alumnus to impart knowledge and encourage the students along with training them to

pursue IAS and IPS

NIRMA UNIVERSITY ALUMNI FORUM



The students are the main stakeholders in any institution imparting education, and it’s our endeavour to

make all efforts to ensure transparency in all the activities at different stages. Taking this spirit in

consideration the University has decided to provide mechanism to students for redressal of their grievances

as under:

• The Grievances may broadly include the following complaints of the aggrieved students

a) Academic

b) Non-Academic

c) Grievance related to Assessment

d) Grievance related to Victimization

e) Grievance related to Attendance

f) Grievance related to charging of fees

g) Grievance regarding conducting of Examinations

h) Harassment by colleague students or the teachers etc.

• There will be Grievance Redressal Committees at the Department/Institutes/University level to deal

with the grievances of the students:

a) Department/Area Level Committee will be as under:

(i) Head of the Department/Area Chairperson – Chairman

(ii) Up to 3 (three) faculties to be nominated by the Head of Department/Area Chairperson

This committee will deal with the Grievance related to Academic and Administrative matters of the

Department/Area concerned.

b) Institute Level Committee will be as under:

Head of Institute – Chairman

(i) Head of the concerned Department

(ii) Up to 2 (two) faculties to be appointed by the Head of Institute

(iii) Dy. Registrar – Member Secretary

This committee will deal with all the Grievances directly which is related to the common problems at

Institute level both Academic and Administrative. In addition, this committee will also entertain the appeal

filed by the student against the decision of the Department level committee.

c) University Level Committee will be as under:

Chief Operating Officer - Chairman

(i) Dean of the Faculty concerned

MECHANISM FOR REDRESSAL OF STUDENTS' GRIEVANCES



(ii) Head of Department concerned

(iii) Executive Registrar

(iv) Dy. Registrar/Assistant Registrar as the case may be from Institute concerned will be

Member Secretary.

This committee will deal with all the Grievances directly which is related to the common problems at

University level both Academic and Administrative. In addition, this committee will also entertain the appeal

filed by the student against the decision of the Institute level committee.

• Procedure for Redressal of Grievances (RoG)

(a) An aggrieved student who has the Grievance or Grievances at the Programme/Area level shall make an

application first to the Programme/Area Chairperson. The Programme/Area Chairperson, after verifying

the facts will try to redress the grievance within a reasonable time, preferably within a week of the

receipt of application of the student. If the student is not satisfied with the verdict or solution of the

Programme/Area Chairperson, then the same should be placed before the Programme/Area level

committee.

(b) If the student is not satisfied with the decision of Programme/Area level committee, he/she can submit

an appeal to the Institute level committee within a week from the date of the receipt of the reply from

the Department level committee.

The Head of Institute, after verifying the facts and the papers concerned and having discussion with the

Chairman of the Programme/Area level committee will place the matter before the Institute level

committee which shall either endorse the decision of the Programme level committee or shall pass

appropriate order in the best possible manner within a reasonable time, preferably within 10 days of

receipt of application.

(c) If the student is not satisfied with the redressal offered by the Institute level committee and feel that

his/her Grievance is not redressed, he/she can submit an appeal to the University level committee

within a week from the date of receipt of decision with the relevant details.

(d) The University level committee should consider the appeal of the student and make appropriate

recommendations to the Director General within a reasonable time, preferably within 15 days. On

approval by the Director General the final decision is to be communicated to the student through the

respective Head of Institute.

(e) The University level Committee, if needed, may recommend to the Director General, necessary corrective

action as it may deem fit, to ensure avoidance of recurrence of similar grievance at any of the Institute

under the University.

(f) While dealing with the complaint the committee at all levels will observe law of natural justice and hear

the complainant and concerned people.

(g) While passing an order on any Grievance at any level the relevant provisions of Act/Regulations should

be kept in mind and no such order should be passed in contradiction of the same.

The student will submit the application of Grievance or appeal to the Institute level committee or University

level committee, as the case may be, through the Head of Department and Head of Institute concerned.



The Cell is set up with an aim to ensure equality and equal opportunities to the disadvantaged group through

proper implementation of policies, skills and programmes. The Cell will work under the guidance of

University level Advisory Committee and follow the framework and guidelines prepared by the Advisory

Committee.

Functions of EOC at Institute Level:

1. To Oversee/monitor various welfare schemes/programmes sponsored by the GOI/State Government, or

any agency/organization as well as those devised by the University for the disadvantaged groups for

their effective implementation

2. To review the problems of different groups as mentioned under the functions of EOC and process the

same at appropriate level

NON-DISCRIMINATION

The University strictly follows the non-discrimination guidelines as suggested by the UGC. It does not

discriminate the students based on their caste, creed, religion, language, ethnicity, gender and disability.

EQUAL OPPORTUNITY CELL (EOC)



• Silence should be maintained in the library premises.

• Students can borrow a maximum of 5 books for duration of 14 days.

• Students are entitled to renew books (max. twice) depending upon the demand of particular books.

• An overdue charge of Rs. 2/- per day will be charged on late return of books.

• Books will be issued on producing the Identity card.

• The students should make an entry in the computer kept at the entrance.

• Books should be checked for missing pages or damage before issue. The students will be held

responsible for any damage/missing pages found and the penalty would be at the discretion of the

librarian.

• Library resources like reference books, periodicals, bound volumes, annual reports, CDs, audio/video

cassettes are to be referred within the library premises.

• Issued books/Personal Books, files, notes and other personal belongings are not allowed to be brought

into in the library.

• Defaulting on the above rules will lead to termination of library membership.

• Mobile Phone is to be switched off within the library premises.

Access to the library resources on intranet: The digital library resources can be accessed from the campus

wide network at www.nirmauni.ac.in/imlib

Access to the library Resources outside Campus: Through following links web-opac can be accessed outside

Nirma University to check the availability of library resources.

http://librarysearch.nirmauni.ac.in

Remote access to databases is being provided on request to our faculty and students.

GUIDELINES FOR LIBRARY USE



PLACEMENTS & CORPORATE RELATIONS CELL (CRC)

Corporate Relation Cell (CRC Cell)

The final and summer placements play an important role in meeting the career aspirations of each student

enrolled in the Programme. In its endeavor to assist the students in meeting his/her career goals, the

Institute has a dedicated Corporate Relations Cell (CRC), which is in constant touch with the industry and

essentially keeps the students informed about the requirements and developments in different industrial

sectors regarding the available career opportunities.

Planning for Placement

The placement activities are primarily managed by the Corporate Relations Cell (CRC) headed by a senior

Faculty as Chairperson along with a team of senior professionals from the industry.

The Broad Activities Undertaken by the Corporate Relations Cell are:

• Formation of Students’ Placement Committees for final placement and summer internship

• Preparation of Placement Brochure/E-Brochure for final placement and summer internship

• Summer placement monitoring visits to the selected companies by faculties.

• Visits to the companies in different cities for overall Brand-building exercise.

• Pre-placement visits (PPV) to the companies in different cities as a part of corporate connect

programme.

• Communication, networking and relationship building with the potential recruiters and alumni.

• Invitation to potential recruiters to visit the Institute for corporate engagement.

• Continuation of placement activities (both final and summers) after the stipulated period till all the

students are placed.

• General follow-up, joining formalities and other administrative activities.

Committees

The placement related activities, at the Institute, are carried out by two committees – one comprising of

faculties / officers and the other comprising of the students also known as placecom. The final year students

coordinate and supervise the final placements, and the first year students’ co-ordinate the summer

internship with the help of the seniors.

The members of the Faculty Placements’ Advisory Committee (FPAC) for the year 2019-20 are listed under

heading “Committees” of the Handbook.

Every year, selections are held to form the Students’ Placement Committees. The students themselves select

about 15-16 members from each year who would take the initiative and conduct all the placement activities

with the support of the rest of the batch.

CAMPUS PLACEMENT RULES



The Students’ Placement Committee (PLACECOM) is usually formed during the month of July. The

Committee members report to the Placement Chairperson and Corporate Relations Cell (CRC).

Placement Brochure

The Institute prepares a Placement Brochure, giving full details of the students ready to be placed for the

benefit of the students and potential recruiters. Separate sections highlighting Summer and Final Placement

is also available on the website.

Placement Visits

Every year, pre-placement visits are undertaken to several organisations located in major cities of the

country. These visits are generally undertaken before the commencement of the placement season. The

purpose of the visits is to establish new relations or strengthen the existing relations. The potential

recruiters are also appraised about the students’ profiles and diversity available for recruitment through

distribution of placement brochures – with details of students for final and for summer placement.

Placement Eligibility and Tests

The students, who are conditionally promoted to the 2nd year of MBA Programme (for not fully meeting the

promotion criteria), are not allowed to participate in the campus placements until they meet with the

required qualifying criteria as per the norms of Institute. Over and above, the students must also satisfy the

criteria of obtaining minimum 6.00 CGPA and along with the necessary fulfillment of all other academic

criteria at any point of time to be eligible for campus placement.

In addition, the students have to satisfactorily clear the placement test, if any, training conducted by the

Institute from time to time to be eligible for the campus placement. Generally the test is conducted well

before the commencement of placement season. It may be conducted at a short notice by the outside agency.

Students who fail to qualify the test, appropriate action will be taken by the Institute / Faculty advisory

committee as deemed fit, which shall be abiding.

Attendance in Co-curricular Activities: It is mandatory to for the students to have a minimum of 85%

attendance in the Workshops/Conferences/conclaves/seminars organized by the Institute, failing which

s/he may not be allowed to participate in campus placement. In addition, they also need to attend

atleast one Certification Course during the 2nd Year.

Final Placement

The Institute helps all the students in exploring placement opportunities by inviting various companies for

campus recruitment during the final year of their studies.

The final placements, at the Institute, are a result of very systematic interaction with the industry and

continuous career counseling of the students. Right from the beginning of the programme, students are

continuously counseled with regard to his/her career aspirations and options, which in turn is vigorously

followed-up with the potential companies for participating in the placement programme of the Institute. This

not only helps the students in getting their ‘dream’ jobs but also assists the recruiters in identifying the ‘right’

candidate for their organization.



Final Placement process

Once an organization shows interest in recruitment from the Institute, the students are asked to submit their

CVs for onward submission to the concerned organization through the CRC.

Usually the companies come for Pre-Placement Talk, followed by a GD / Written Test and the short-listed

students are interviewed at the campus. Alternately, some companies select students based on their CVs and

may invite them for Group Discussions/Interviews at their offices.

Guidelines for Final Placements

The final placement is governed by certain guidelines framed to facilitate the students in getting better

placements.

• Attending of Pre-Placement discussions is compulsory for all the students unless informed otherwise by

the student in writing.

• If the company shortlists/selects a student on the basis of his/her CV, the student has to go through the

next stages of the selection process.

• A student can only withdraw his/her name before the CVs are sent to the company.

• Under no circumstances, the students will personally communicate with the companies (except those

who opt for private placements). If a student breaches this code, he/she may be debarred from the final

placement at the campus.

• In case a student opts out after getting short-listed by the company, he/she will not be eligible for final

placements through campus.

• Students once finally selected by a company through campus placement shall not be considered for

placement in future at the campus.

• Students have to wear formal dress during the PPT, Group Discussions and Interviews.

• The eligibility of a student, who can apply for the selection in a company, will be determined based only

on the specifications/ job profiles offered by the company and as directed by the respective companies.

• Student accepting the offer, and denying later to join an organization may have to face disciplinary action

as decided (by the Institute).

• Students are not permitted to ask for location preferences.

• The Institute will not interfere in the selection process conducted by the visiting companies.

• A student can appear for placement for any number of companies until he/she gets selected, and

thereafter shall not be eligible to appear for placement in any other company.

• In case a student has appeared for more than one company before the declaration of the result, the

student has the option to select the company of his/her choice from the results of the other companies

for which he/she has already appeared on that particular day. This clause is applicable only if one is

through of interview process of two or more companies.



(In case, if one has appeared just for written test process of Company A, before appearing for its

interview, one has got through some other company, then he / she would not be allowed to appear for

interview process of Company A.)

• Institute will try to place those students suitably who have specific industry / job preferences / location

constraints, etc. In case, if these students remain unplaced after the completion of the programme, the

Institute for all official records will consider them placed.

• In a batch of 240 students, when about 80 students remain to be placed or as deemed fit by the CRC,

they will not have the right to exercise their choice to sit for selective companies. They will have to sit for

all companies which they qualify for. However, students who submit their reservations (example:

location, remuneration, industry/company and profile) will not be forced / allowed to sit for those

specific profiles, companies, location and remuneration.

• Students noticed to be underperforming deliberately will be put out of the placement process for the

subsequent 5 companies. (Under performance will be verified through the feedback from the company

officials).

• Students who are on sabbatical from their respective organization need to submit a copy of document to

Corporate Relations Cell for records. These students will however be eligible to appear for interview

process of company of their choice till convocation after which they will be deemed to be placed for all

official records.

It is compulsory for each student to abide by the guidelines stated above; failing which he/she shall be

debarred from the placement process of the Institute.

Summer Placement

At the end of the First Year, during the summer vacation, each student is required to work on an assignment

with a company or organization for a period of about 8-10 weeks. The summer placement is an integral part

of the MBA Programme.

The selection for Summer Internship is organized simultaneously with the final placement programme. Most

companies tend to conduct their summer internship selections when they visit the campus for pre-

placement talks (PPT) / final recruitment. First year students are assisted by their seniors for the summer

internship, and also guided by the CRC.

The Summer Project assessment is graded like other courses and reflected in Grade Report. However, it

would not be counted for CGPA calculation.

Summer Placement Process

Summer placement activities are concurrent with final placement activities during pre-placement visits.

When the companies visit the campus for final placements, they are also approached for summer

placements. The Placement Committee alongwith the Corporate Relations Cell, usually, follow-up the process

continuously. Normally, a company selects a student through the process based on his/her profile followed

by successive round of personal interview process.



Guidelines for Summer Placements

• It is compulsory for all the students to attend the Pre-Placement Talk of a company coming for summer

placement provided it does not clash with the class timetable.

• Students, once selected in a company, through campus process shall be out of summer placement

process for any other company.

• A student can appear for any number of companies until he gets selected.

• If a student gets selected in more than one company, he/she will be bound to join the company that

announces the results first. However, s/he has a choice to join other companies also if they declare result

within 6 working days.

• In case, a student opts-out after getting short-listed by the companies of his/her choice, he/she will not

be eligible for further summer placements, and will have to explain the reasons in writing for opting out.

If the reasons given by the student are not found convincing, he/she shall be penalized as deemed fit.

• Under no circumstances, the students will personally communicate with the companies (Except those

students who had opted for private placements). In case of breach of this code, the concerned student

will be debarred from the final placement through campus.

• Students are not permitted to ask for location preferences for summer projects.

• Student securing summer placements have to submit a brief write-up about the industry they wish to

undergo project training. (The format would be shared by Corporate Relations Cell). Industry write-up

must be attached with the registration form.

• Students opting for private placements will have to submit a prior written application along with an

undertaking to the Chairperson CRC for approval.

• The Institute will not interfere in the selection process of the visiting companies at any stage.

PPI/PPO

• Students who are offered PPI/PPO by their respective organisations need to inform CRC latest by

October.

• Student who has been offered a PPI/PPO needs to attend the final discussion with the organization and

complete the process irrespective of the compensation offered.

• PPI/PPO policy will be shared separately with the batch.

It is compulsory for each student to abide by the rules/guidelines as stated above, failing which he/she shall

be debarred from the placement process of the Institute.

However in the interest of the Students, Industry and Institution the Corporate Relations Cell (CRC) has the

discretion to make changes in the above guidelines/rules. In case of any doubt or dispute, the decision of the

Chairperson of the Corporate Relations Cell CRC will be final. No coercion by any student (s) will be allowed

at any level. The Chairperson’s decision will be final and irrevocable.



The University guidelines, regarding refund of Fees, are as follows:

• If a student of 1st Year cancels the admission within one month and the seat is filled from the existing

waiting list, then the fees will be refunded after deducting Rs. 1000/- as administration charges.

• Fees paid for the Semester (one installment) should not be refunded if the seat cannot be filled in the

absence of any waiting list or the admission cannot be given because of the statutory provision i.e.

within one month from the commencement of the Academic year.

• From the 2nd Semester onwards, in case of cancellation of admission on the request of the student,

he/she shall be liable to pay the fees of the respective Semester of his /her study.

To encourage the meritorious students and help the meritorious students on the basis of merit-cum-means

The scholarship is applicable to the students of Master of Business Management programme who are

admitted in general category only.

POLICY OF CANCELLATION OF ADMISSION AND THE REFUND OF FEE

SCHOLARSHIP

Institute of Management

Nirma University Sarkhej-Gandhinagar Highway, Ahmedabad-382 481. Gujarat. India.

Phone: +91-79-71652000, 079-71652609 (Admissions),

Toll Free 1800 233 6148 Fax: +91-2717-241916

Website: https://management.nirmauni.ac.in/

02 annexture 1 - nirma university

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