02 12.16.20 bot agenda - jwcc.edu · 12.12.2020 · december 16, 2020 board of trustees regular...

December 16, 2020 Board of Trustees Regular Meeting

Mission: JWCC enriches lives through learning by providing accessible educational opportunities and services at an exceptional value.

Vision: JWCC will be the community’s partner and leader in education, workforce training and lifelong learning.

Core Values: Excellence Accountability Integrity Servant Leadership Lifelong Learning

Board of Trustees of John Wood Community College Counties of Adams, Pike, Hancock, Calhoun,

Schuyler, Brown, Morgan, Scott, Cass And State of Illinois

Date: 12.16.20 BOARD OF TRUSTEES REGULAR MEETING

Location: Room C252/Student/Administrative Center, 1301 South 48th Street, Quincy, IL 62305

Time: 7:00 P.M.

AGENDA

1. Call to Order/Appointment of Assistant Secretary Page

2. Roll Call

3. Pledge of Allegiance; Mission Statement

4. Introduction

5. Special Report

6. Consideration of Items from the Floor

7. Public and/or Employee Comment

8. President and Committee Reports 8.1 ICCTA/West Central Region Report - Dr. Randy Greenwell, Mr. Andrew Sprague

8.2 Board Executive Committee Report - Ms. Diane Ary, Mr. Bob Rhea, Mr. Larry Fischer Table Folder

8.3 Board Curriculum Committee Report - Mr. Don Hess, Mr. James Gay Table Folder

8.4 Board Finance and Audit Committee Report - Mr. Andy Sprague, Dr. Randy Greenwell Table Folder

8.5 Student Trustee Report - Mr. Clayton Dyer

December 16, 2020 Board of Trustees Meeting




8.6 Administration Report - Mr. Michael Elbe

9. Consent AgendaConsent business Items

9.1 Request approval of 11.18.20 regular Board meeting minutes 1-9

9.2 Request approval of bills for November payment Finance and Audit Committee

9.3 Request approval of monthly financial statements for November Finance and Audit

Committee

9.4 Request approval new certificate, new course, and course deletions

10. Grant items

10.1 Request authorization to submit a grant application to the Department of Educationfor TRIO- Academic Talent Search RE: $370,000-375,000 annually

10-11

10.2 Request authorization to submit a grant application to the United Way of Adams County for RSVP RE: $5,000

12

11. Personnel items

11.1 Request authorization to employ new staff and faculty, accept resignations, retirements, terminations, and implement status changes as presented

13-14

12. Business 12.1 Request adoption of a Resolution and Certificate relating to levying additional taxes 15-23

12.2 Request adoption of a Resolution to levy taxes and Certificate of the tax levy 24-28

12.3 Request authorization to pay the second half of the ICCTA dues for 2020 29-30

12.4 Request authorization to accept and award the copier bid to Watts Copy systems for the estimated yearly cost of $191,250

31

12.5 Request authorization to accept and award VHR Heat Pumps for the WDC to Keck Heating and Air Conditioning for a cost of $52,605

32





12.6 Request authorization to reject all courtyard concrete improvements request for proposal due to specification corrections

33

12.7 Request approval of the renewal of the consortium agreement between John Wood Community college and Blessing-Rieman College of Nursing and Health SciencesHealth Information management and Medical Laboratory

34

12.8 Request consideration and action on the employment contract of Dr. Laurel Klinkenberg, Vice President for Instruction from July 1 2021, through June 30, 2022

35-39

12.9 Request consideration and action on amicable separation submissions presented to Administration

40

13. Discussion Items 13.1 Calendar of Events 41

14. Notices and Communications

15. Other Items

16. Closed Session16.1 A closed session will be necessary to consider the appointment, employment, discipline, performance or dismissal of specific employees of the public body and collective bargaining matter.

17. Resume Open Session

18. Open Session Matters Approve any matter discussed in closed session as necessary and limited to those matters authorized for discussion in closed session by motion of the Boards specifically including but not limited to, the hiring, including non-contractual, contract approval, and contract amendment, release, discharge, discipline, transfer, resignation, and retirement of staff.

19. Adjournment “The agenda may make reference to addenda, reports, presentations, or other documents. These are available in the board Packet and are incorporated by reference. The packet is available from the President’s office and may be posted on the website with the agenda.”

11.18.2020 Board of Trustees meeting

Mission: JWCC enriches lives through learning by providing accessible educational opportunities and services at an exceptional valueVision: JWCC will be the community’s partner and leader in education, workforce training and lifelong learning


Date: 11.18.20 Board of Trustees Meeting

RE: REGULAR BOARD MEETING MINUTES

Location: Room C252 – Zoom meeting

1. Call to Order/Appointment of Assistant Secretary The 11.18.20 Board of Trustees meeting was called to order at Student Administrative Center, Room C252, at 1301 South 48th Street, Quincy, IL 62305 at 7:00 p.m. by Ms. Diane Ary, Board Chair. Ms. Aryappointed Ms. Benz assistant secretary.

2. Roll Call Ms. Benz called roll: Due to the coronavirus, the meeting was conducted through video, audio, and/or telephonic access means with a quorum being physically present. Members of the public were provided an opportunity to listen to the meeting by telephoning.

NAME AYE NAY PRESENT ABSENT

Mr. Dyer x via zoom

Mr. Gay x via phone

Mr. Hess x via zoom

Mr. Rhea x via zoom

Mr. Sprague x via Zoom

Dr. Greenwell x via phone

Mr. Fischer x via zoom

Ms. Ary x via zoom

Voice Vote

Attendees: Mr. Michael Elbe, and Ms. Leah Benz, , present. Mr. Josh Welker, via Zoom, Dr. Laurel Klinkenberg, via Zoom, Ms. Tracy Hagman, via Zoom, Ms. Tracy Orne, via Zoom, and Mr. Bill LaTour, via Zoom, Mr. Steve Eighner via Zoom, Mr. L.B. Cornwell, via phone.

3. Pledge of Allegiance; Mission Statement - The mission statement was read by Mr. Clayton Dyer.

4. Introductions - None

5. Special Report - None

6. Consideration of Items from the Floor - None

7. Public and/or Employee Comment - None

8.1 ICCTA/West Central Region Report – Dr. Randy Greenwell, ICCTA representative, Mr. Andrew Sprague, alternate. No report. None




8.2 Board Executive Committee Report – Ms. Diane Ary, Mr. Bob Rhea, Mr. Larry Fischer. The Executive Committee met on Wednesday, November 11, 2020, at 10:00 a.m. in room C252 with Ms. Diane Ary, via zoom, Mr. Larry Fischer, via zoom, Mr. Bob Rhea, via zoom, trustees; Mr. Michael Elbe president, and Ms. Leah Benz, note taker, present.

November Board agenda items were reviewed. Items for November included authorization to adopt a Resolution and Certificate regarding the Truth in Taxation Law, and approval of the regular meeting dates of JWCC Board of Trustees for 2021. For 2021 the start time of the meetings will be dinner at 5:15 p.m. with the meeting at 6:00 p.m. This will begin February 17, 2021 – June 2021 at which time the Board will re-evaluate.

Other items discussed consisted of a set of proposed dates for the Executive Committee to meet prior to the regular scheduled board meetings, an update on the fall semester plans and spring semester plans due to the COVID-19 increases, an update from the faculty union/administration meeting, an update on the Board election, and a report on a TIF meeting at Quincy city hall.

Administration has put into place a reduction plan of staff on campus to help with limiting exposure to COVID-19, If necessary further reductions will be made.

8.3 Board Curriculum Committee Report - Mr. Don Hess, Mr. James Gay. The Curriculum Committee held a committee meeting on Monday, November 16, 2020 at 2:00 p.m. Attendees were Mr. Don Hess, trustee, via zoom; Dr. Laurel Klinkenberg, vice president for Instruction via Zoom, Mr. Michael Elbe, via zoom, Ms. Kristina Johnson, notetaker, via zoom.

The committee reviewed the Agriculture course changes and deletion of AGR 166. Courses were combined to align the curriculum and provide a more streamline transfer for students.

Also discussed was major revisions to the Education curriculum. The lab and lecture hours were examined and aligned to better reflect course content delivery.

Computer Science/Office Technology curriculum also deleted courses no longer offered by the college.

8.4 Board Finance and Audit Committee Report - Mr. Andy Sprague, Dr. Randy Greenwell - The Finance and Audit Committee met on Thursday, November 11, 2020 at 8:30 a.m. Attendees included,Mr. Josh Welker, Dean of Institutional Effectiveness and Business Services, Dr. Randy Greenwell via phone, trustee, and Mr. Randy Sprague, via zoom, President Michael Elbe via zoom, and Ms. Jenny Venvertloh, note taker via zoom.

Bills for payment, and financials were reviewed and recommended for approval. Board budget was reviewed. One travel request was submitted and recommended for approval.

President’s Expense Account was reviewed. A portion of the funds were appropriated to be used for funding the appreciation token for staff and faculty.




Investment report was reviewed. A proposal will be sent out at the beginning of December for additional CD’s.

Board Items were reviewed. The 2020 tax levy was presented. It will not exceed 105% of the 2019 tax levy and overall tax rate is projected to remain flat.

8.5 Student Trustee Report - Ms. Clayton Dyer - SGA hosted the annual Haunted Trail. Over 600 people went through the trail. The student organization netted $3,900. Students are attending other events virtually.

8.6 Administration Report - Mr. Elbe - President Elbe shared a proposal presented to Mayor Moore and the city of Quincy on a new TIF district. The request was from Culligan properties who currently own the mall. They are asking for help to recruit business and renovation of building development. The Board discussed and reviewed the documents, proposal, and pros and cons for the College. Term length of the TIF district was also discussed. The Board is more in favor of a ten year proposal than twenty-five. An official request if moving forward will be placed on the December Board of Trustees agenda for approval.

9. Consent Agenda Consent business

9.1 Request approval of 10.21.20 regular Board meeting minutes

9.2 Request approval of bills for payment for October payment Finance and Audit Committee

9.3 Request approval of monthly financial statements for October Finance & Audit CommitteeNone

9.4 Request approval of trustee and employee travel expenditures for October Finance & AuditCommittee

9.5 Request approval of curriculum items of course deletions, changes, and new courses

MOTION: Request approval of the consent agenda items; with removal of 9.5

Moved by: Mr. Rhea Seconded by: Mr. Sprague

Discussion:


Mr. Dyer x via zoom

Mr. Gay x via phone

Mr. Hess x via zoom

Mr. Rhea x via zoom




Mr. Sprague x via zoom



Ms. Ary x via zoom

Voice Vote

MOTION: Request approval of 9.5 consent agenda item

Moved by: Mr. Rhea Seconded by: Mr. Sprague

Discussion:


Mr. Dyer x via zoom

Mr. Gay x via phone

Mr. Hess x via zoom

Mr. Rhea x via zoom




Ms. Ary x via zoom

Voice Vote

10. Grant Items

10.1 MOTION: Authorized to submit a grant application to ICCB for a grant entitled Transitional English Instruction Innovation Grant; Requested Funds: $10,000-$25,000

Moved by: Dr. Greenwell Seconded by: Mr. Fischer

Discussion: The purpose of this funding is to develop models of practice that enhance the delivery of transitional instruction and expands professional development to support instruction through local and regional activities.


Mr. Dyer x via zoom

Mr. Gay x via phone

Mr. Hess x via zoom

Mr. Rhea x via zoom







Ms. Ary x via zoom

Voice Vote

11. Personnel Items 11.1 MOTION: Authorize to employ new staff and faculty, accept resignations, retirements, terminations, and implement status changes as presented


Discussion: President Elbe noted the recent hire of Ms. Nora Klingele who replaced Susan Fifer as Director of Fiscal Services.


Mr. Dyer x via zoom

Mr. Gay x via phone

Mr. Hess x via zoom

Mr. Rhea x via zoom




Ms. Ary x via zoom

Voice Vote

12. Business 12.1 MOTION: Adopt a Resolution and Certificate regarding the Truth in Taxation Law (hearing not required)


Discussion: John Wood Community College is required to have the Board of Trustees adopt a resolution and certificate prior to the passing of a tax levy. John Wood Community College does not intend to increase the tax levy more than 105% of last year’s levy, so a hearing is not required as part of the Truth in Taxation Act requirement.

The proposed aggregate levy for the JWCC District is $6,864,700 which represents the amount of collectible property tax we intend to levy on the District. The taxable rate for the tax year 2020 is anticipated to be $0.37006 per $100 of equalized assessed valuation.





Mr. Dyer x via zoom

Mr. Gay x via phone

Mr. Hess x via zoom

Mr. Rhea x via zoom




Ms. Ary x via zoom

Voice Vote

12.2 MOTION: Approve regular meeting dates of the John Wood Community College Board of Trustees for 2021

Moved by: Mr. Sprague Seconded by: Dr. Greenwell

Discussion: The regular meeting dates for 2021 were proposed for approval. They occur the third Wednesday of every month. A new time for starting was proposed. Meetings will now start at 6:00 p.m.


Mr. Dyer x via zoom

Mr. Gay x via phone

Mr. Hess x via zoom

Mr. Rhea x via zoom




Ms. Ary x via zoom

Voice Vote

13. Discussion Item 13.1 Calendar of Events

14. Notices and Communications – President Elbe noted the annual cohort default rates were included in the table. Students are receiving a new letter this year informing them of what debt they are taking on.

15. Other Items

16. Closed Session




17.1 A closed session will be necessary to consider the appointment, employment, discipline,

performance or dismissal of specific employees of the public body, and collective bargaining.

Moved by: Mr. Sprague Seconded by: Mr. Rhea


Mr. Dyer x via zoom

Mr. Gay x via phone

Mr. Hess x via zoom

Mr. Rhea x via zoom




Ms. Ary x via zoom

Voice Vote

18. Public Session

18.1 MOTION: Request to return to open session.

Moved by: Mr. Hess Seconded by: Mr. Fischer


Mr. Dyer x via zoom

Mr. Gay x via phone

Mr. Hess x via zoom

Mr. Rhea x via zoom




Ms. Ary x via zoom

Voice Vote

19. Adjournment

19.1 MOTION: Adjourn the November 18, 2020 Board of Trustees regular meeting

Moved by: Mr. Rhea Seconded by: Mr. Hess





Mr. Dyer x via zoom

Mr. Gay x via phone

Mr. Hess x via zoom

Mr. Rhea x via zoom




Ms. Ary x via zoom

Voice Vote

20. Approval: Approved the 16th day of December, 2020, at a meeting of the Board of Trustees of Community College District No. 539, meeting in the Board Room, Student/Administrative Center in the city of Quincy, Illinois 62305 at which ________voting members were present, constituting a quorum by a vote of ___ayes and ________nays.

CHAIR:X____________________________SECRETARY:X____________________________________

December 16, 2020 JWCC Board regular meeting

Mission: JWCC enriches lives through learning by providing accessible educational opportunities and services at an exceptional value.Vision: JWCC will be the community’s partner and leader in education, workforce training and lifelong learning.


Date: December 16, 2020 BOARD OF TRUSTEES MEETING

From: Dr. Laurel Klinkenberg, Vice President for Instruction

Item: CONSENT

RE: Curriculum Items

I am requesting approval of the curriculum items listed below. The items have been approved by the Curriculum Committee of the Faculty Senate as well as the Faculty Senate.

Health Sciences New Certificate Advanced Nurse Assistant—18 credit hours * The Advanced Nursing Assistant program has been developed in conjunction with the Illinois Department of Public Health to expand on the skill level and professional opportunities of the Certified Nursing Assistant. Additional skills in oxygenation, wound care and sterile technique are taught, along with an expansion of professional skills and behaviors such as communication and conflict resolution. An expanded clinical practicum will also introduce the advanced nurse assistant to a wider variety of employment options available. The program will be 18 credit hours and financial aid eligible.

New Course NUA 121—Advanced Nurse Assisting (7 credit hours) *This will be a new course within the Advanced Nurse Assistant program.

Course Deletions NUA 120 – Into to Diagnostic Testing (1 credit hour) *HCA Certificate program has already been deleted, this course was used in that program, and was missed when deleted material previously.

I concur with Dr. Klinkenberg’s request and recommend the Board of Trustees approve the above curriculum items.





From: Tracy Orne, Dean of Students and Enrollment Management

Item: CONSENT

RE: GRANT

Application or Acceptance of funds (please underline)

New or Reoccurring (please underline)

A. GRANT TITLE: TRIO – Academic Talent Search

B. GRANT AGENCY: Department of Education

C. GRANT APPLICATION DEADLINE PROPOSED: 12/31/2020

D. GRANT AWARD PERIOD: 09/01/2021 – 8/31/2026

E. PROPOSAL DESCRIPTION & PURPOSE OF FUNDS: This proposal is for the Academic Talent Search TRIO grant. This grant serves at-risk youth, namely those that are first generation in their family to attend college and low-income students. All students must demonstrate an academic need for program services and have the ability to attend postsecondary education. Funds support the TRIO-TS program in all area high schools; we have received this grant for nearly 30 years.

F. FUNDS: REQUESTING(RANGE): $370,000-375,000 ANNUALLY, 1,855,000-1,875,000 over the five year period

G. OBLIGATION OF INSTITUTIONAL FUNDS/RESOURCES: None

H. PERSONNEL POSITIONS REQUIRED: No New Positions. Existing Positions: Director of Support Services (shared staff), Manager of Educational Talent Search, Advisor A, Advisor B, Advisor C, Support Services Program Assistant (shared staff), Talent Search Program Assistant, Assistant to the Director of Support Services (Shared Staff).

I. IF REOCCURRING, PROVIDE PREVIOUS YEAR RESULTS: Please note that the objectives change within each 5 year cycle, and are depended on trends and data from the entire JWCC district. For the previous grant cycle (2016-2021), our objectives were:

A. 670, 6th through 12th grade students served; 66% will be low-income and first-generation.

B. 84% of non-senior participants served each project year will complete the current academic year and continue in school for the next academic year, at the next grade level.




C. 85% of seniors served during the project year will graduate during the project year with a regular secondary school diploma in the standard number of years.

D. 36% of seniors served during the project year will complete a rigorous secondary school program of study and will graduate during the project year with a regular secondary school diploma within the standard number of years.

E. 53% of participants, who have graduated with a regular secondary school diploma, during the project year, will enroll in an institution of higher education by the fall semester immediately following high school graduation or will have received notification, by the fall semester immediately following high school, from an institution of higher education, of acceptance but deferred enrollment until the next academic term (e.g. spring term).

F. 34% of participants served during the project year, who enrolled in an institution of higher education, by the fall term immediately following high school graduation or by the next academic term (e.g. spring term) as a result of acceptance but deferred enrollment, will complete a program of postsecondary education within six years.

J. (DATE) GRANT APPLICATION SUBMITTED TO BOARD: 12.16.20

K. (DATE) BOARD APPROVED ACCEPTANCE OF FUNDS:

L. VICE PRESIDENT/DEAN/DIRECTOR REQUESTING APPROVAL: Rob Hodgson, Director of Support Services

M. STRATEGIC INITIATIVES THIS GRANT ADDRESSES:

The ATS grant is specifically designed to increase the retention, graduation, and postsecondary enrollment rates for individuals in the JWCC district, thereby addressing strategic goal 4: leadership and partnerships. One of the overarching goals of the ATS program is to affect the culture of the target area. It is allowed to do so through the use of professional development for target school faculty, staff and parents, and is recommended to be a district leader on initiatives relating to the target population. ATS addresses strategic goal 3: enrollment growth and stability. While ATS is not allowed to explicitly recruit for JWCC, participants view ATS staff as employees of the college. They come to know us and form relationships with the institution through our activities. A majority of ATS senior participants choose to attend JWCC.

I concur with the request and recommend the Board of Trustees authorize the College to submit a

grant application in the amount of 370,000-375,000 for the purpose indicated above.




Date: Dec. 16, 2020 BOARD OF TRUSTEES MEETING

From: Barbara Holthaus, Director of Advancement

Item: CONSENT

RE: GRANT

Application or Acceptance of funds (please underline)

New or recurring (please underline)

A. GRANT TITLE: United Way of Adams County Grant – Adams, Brown and Pike Counties RSVP

B. GRANT AGENCY: United Way of Adams County

C. GRANT APPLICATION DEADLINE: February 1, 2021 GRANT AWARD PERIOD: FY-21

D. PROPOSAL DESCRIPTION & PURPOSE OF FUNDS: Seeking funding for programs conducted through the Adams Co. Retired and Senior Volunteer Program that decrease the effects of social isolation among the elderly and support elderly as they continue to live independently in their home.

E. FUNDS: REQUESTING(RANGE): $5,000

F. OBLIGATION OF INSTITUTIONAL FUNDS/RESOURCES: None

G. PERSONNEL POSITIONS REQUIRED: Adams County RSVP Staff are paid through the federal AmeriCorps Grant and IL Department on Aging grant.

H. IF REOCCURRING, PROVIDE PREVIOUS YEAR RESULTS: FY20 received $4,500. The grant provides support to the RSVP Medical Transportation Program, Carry-Out Caravan (grocery shopping program) and Friendly Caller Program (RSVP volunteers make weekly phone calls to elderly who are living alone – and request the calls). Funds are utilized in Adams County only.

I. (DATE) GRANT APPLICATION SUBMITTED TO BOARD: December 16, 2020

J. (DATE) BOARD APPROVED ACCEPTANCE OF FUNDS: NA

K. VICE PRESIDENT/DEAN/DIRECTOR REQUESTING APPROVAL: Barbara Holthaus

L. STRATEGIC INITIATIVES THIS GRANT ADDRESSES: Leadership and Partnerships

I concur with the request and recommend the Board of Trustees authorize the College to (submit a

grant application on behalf of RSVP for $5,000 for the United Way of Adams County.





Date: 12.16.2020 BOARD OF TRUSTEES MEETING

From: Dana Keppner, Director of Human Resources

RE: Personnel

Personnel Items to Be Approved: New Hires—Regular Houghton, Kira-Assistant, Academic Talent Search (TRIO)Request authorization to hire into part-time, non-exempt position effective December 5, 2020 at a wage of $11.00 per hour

Personnel Items to Be Approved: New Hires—Regular Parnacher Turner, LaRanda-Assistant Director, Public Relations and MarketingRequest authorization to hire into full-time, exempt position effective January 4, 2021 at an annual salary of $40,000

Vacancies Administrator, NetworkRequest authorization to fill full-time, non-exempt, benefits-eligible position pending appropriate administrative review

Personnel Items Reported: New Hires—Non Board Approved, Variable Part-time Cox, Christina Coach, Cheer Student Services $212.50 Deege, Susan Coordinator, Instructional Services Instructions $17.00 Williams, Denise Accounting Srvc. Asst., Fiscal Services Fiscal Services $20.00

Retirements/Resignations-Accepted by President Van Den Berg, Grant – Administrator, Network effective December 9, 2020

I concur with the Personnel recommendations.

2013 2014 2015 2016 2017 2018 2019 2020

124119 121 123

117112

115 114

5450 51

4548 47 48 47

2530

26 24 2219 19

22

196192

189 187

156

165 167

181

129

229

171

185

163169

204

216

Full Time Staff

Full Time Faculty

Associate Faculty

Temporary

Part Time

John Wood Community College, District No. 539

Employment TrendsAs Of 11/1/2020






From: Josh Welker, Dean of Business Services & Institutional Effectiveness

Item: Business

RE: Levying Additional Tax

Ill. Compiled Stat., 805/3-14.3 requires taxing districts intending to levy an additional tax to publish the

intent 30 days prior to passage. This intent was published in accordance with the resolution passed at

the October 21, 2020, Board meeting and there have been no public petitions filed with the Board of

Trustees. The attached Resolution and Certificate Levying Additional Tax accomplishes the legal

requirement regarding levying an additional tax.

It is requested that the Board of Trustees adopt the attached resolution and certificate relating to the

Resolution Levying Additional Taxes.

I concur with the recommendation and request the Board of Trustees adopt the attached Resolution Levying Additional Tax and the Certificate Levying Additional Tax.





Resolution Levying Additional Tax Pursuant to Section 3-14.3 of The Illinois Public Community College Act

(110 Illinois Compiled Statutes 805/3-14.3)

WHEREAS, the Board of Trustees of John Wood Community College, Counties of Adams, Pike,

Hancock, Calhoun, Schuyler, Brown, Morgan, Scott, and Cass, and State of Illinois pursuant to the

provisions of Section 3-14.3 (herein “Section 3-14.3") of the Public Community College Act of Illinois,

and all laws amendatory thereof and supplementary thereto (herein the “Act”), to levy an additional tax

upon the taxable property of the District in any year in which the Illinois Community College Board

issues a certificate of eligibility to do so for educational and operations and maintenance purposes as more

fully set forth in said section; and,

WHEREAS, pursuant to said Section 3-14.3, the Board of Trustees on October 21, 2020, adopted

a resolution expressing an intention to avail of the provisions of Section 3-14.3, a true and correct copy of

which Resolution is attached hereto, marked “Exhibit A,” and incorporated herein by this reference; and,

WHEREAS, pursuant to said Section 3-14.3 and said Resolution, a notice of such intention was

published in The Quincy Herald-Whig on October 22, 2020, true and correct copies of which notice, and

proof of publication are attached hereto, marked “Exhibit B,” and incorporated herein by this reference;

and,

WHEREAS, the Illinois Community College Board has issued the appropriate eligibility

certification to the District pertaining to the 2020 levy of the District whereby a combined (a) educational

and (b) operations and maintenance purposes rate up to and including 29.09 cents per $100 of equalized

assessed valuation would be allowed, rather than a rate of 22.5 cents per $100 of equalized assessed

valuation otherwise allowed, a true and correct copy of which certification is attached hereto, marked

“Exhibit C,” and incorporated herein by this reference, thus resulting in a tax rate of approximately 6.59

cents per $100 of equalized assessed valuation for such additional tax; and,

WHEREAS, no valid petition was filed with the Secretary of the Board of Trustees requesting

that a proposition to levy such additional taxes as authorized by Section 3-14.3 be submitted to the voters

of the District; and,

WHEREAS, the Board has determined and does hereby determine that it is advisable, necessary

and in the best interest of the District that such additional tax be levied in addition to any other amounts

levied for educational purposes or operations and maintenance purposes.





NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED BY THE BOARD OF

TRUSTEES OF JOHN WOOD COMMUNITY COLLEGE, COUNTIES OF ADAMS, PIKE,

HANCOCK, CALHOUN, SCHUYLER, BROWN, MORGAN, SCOTT, AND CASS, AND STATE OF

ILLINOIS, that it shall require and does hereby levy on the equalized assessed value of the taxable

property of this district for the year 2020, in addition to any other taxes heretofore or hereafter levied for

such year, an additional tax pursuant to Section 3-14.3 of the Public Community College Act of Illinois

(110 Illinois Compiled Statutes 805/3-14.3), and all laws amendatory thereof and supplementary thereto

including, (herein the “Act”), the sum of One Million Two Hundred Twenty-Two Thousand Four

Hundred Forty-Five Dollars ($1,222,445) as an additional tax for educational and operations and

maintenance purposes.

BE IT FURTHER RESOLVED, that the County Clerks of Adams, Pike, Hancock, Calhoun,

Schuyler, Brown, Morgan, Scott, and Cass, and State of Illinois, be notified hereof by way of certificate

and tax levy to be executed ninefold by the Chairman and Secretary of this Board and filed with each of

the County Clerks by the Secretary of the Community College on or before the last Tuesday in December,

2020 which certificate of tax levy shall incorporate this additional tax and any other taxes which may be

levied.

BE IT FURTHER RESOLVED, that the respective County Clerks of said counties are hereby

authorized and directed to extend such additional tax, in addition to any other taxes levied by the Board of

Trustees.

DATED: This 16th day of December, 2020.

APPROVED:

___________________________________

Chairman, Board of Trustees

ATTEST:

___________________________________

Secretary, Board of Trustees





Certificate Levying Additional Tax

The undersigned does hereby certify:

l. I am the duly elected Secretary of the Board of Trustees of John Wood Community

College.

2. Attached hereto is a true and correct copy of a Resolution Levying Additional Tax

Pursuant to Section 3-14.3 of the Illinois Public Community College Act (110 Illinois Compiled Statutes

805/3-14.3), duly adopted at a regular meeting of said District held at 7:00 o’clock p.m., on the 21st day

of October, 2020. Said Resolution has not been rescinded or amended and remains in full force and

effect.

3. Attached to said Resolution are true and correct copies of a Resolution expressing the

intention to avail of the provisions of Section 3-14.3 of the Illinois Public Community College Act, as

amended, and to levy the additional tax provided therein, and directing that notice of such intention be

published in the manner provided by law (Exhibit A), Proof of Publication as contemplated by said

Resolution (Exhibit B), and the Illinois Community College Board’s Eligibility Certificate pertaining to the

2020 levy with respect to Section 3-14.3 of the Illinois Public Community College Act (110 Illinois

Compiled Statutes 805/3-14.3 (Exhibit C). Such Resolution was duly adopted at a regular meeting of said

District held at 7:00 o’clock p.m. on the 21st day of October, 2020, and the Resolution has not been

rescinded or amended and remains in full force and effect.

4. That, as stated in said Resolution, no valid petition was filed with the Secretary of the

Board of Trustees requesting that a proposition to levy the additional tax authorized by Section 3-14.3 of

the Illinois Public Community College Act be submitted to the voters of said District.

5. In accordance with Section 3-14.3 of the Illinois Public Community College Act, the

Board is entitled for the 2020 levy, to levy a combined (a) educational and (b) operations and

maintenance purposes rate up to and including 29.09 cents per $100 of equalized assessed valuation,

rather than a rate of 22.5 cents per $100 of equalized assessed valuation otherwise allowed, thus

resulting in a tax rate up to 6.59 cents per $100 of equalized assessed valuation for such additional tax.






BOARD OF TRUSTEES OF JOHN WOOD COMMUNITY COLLEGE

COUNTIES OF ADAMS, PIKE, HANCOCK, CALHOUN, SCHUYLER,

BROWN, MORGAN, SCOTT, AND CASS, AND STATE OF ILLINOIS

_____________________________________________

Secretary







Item: Business

RE: Levying Taxes

Ill. Compiled Stat., 805/3-20.5 provides that a community college district may levy against the assessed

valuation of its district amounts for various purposes to support the operation and debt service

obligations of the College. The Truth in Taxation Law (35 Illinois Compiled Statutes 200/18-55, et seq.)

requires that the taxing district give public notice of and hold a public hearing on our intent to adopt an

amount which is more than 105% of the extensions. The 2020 levy will not exceed the previous year’s

extension by more than 5%, thus a public hearing will not be required.

It is requested that the Board of Trustees adopt the attached Resolution Levying Taxes and the

Certificate of Tax Levy.

I concur with the recommendation and request the Board of Trustees adopt the attached Resolution Levying Taxes and the Certificate of Tax Levy.





Resolution Levying Taxes

WHEREAS, the Board of Trustees of John Wood Community College, Counties of Adams, Pike, Hancock,

Calhoun, Schuyler, Brown, Morgan, Scott and Cass, and State of Illinois, shall ascertain, as near as practicable,

annually, how much money must be raised by taxes for the next ensuing year; and,

WHEREAS, such amounts shall be certified and returned to the County Clerks of the Counties in which a

part of said Community College District lies.

NOW, THEREFORE, BE IT HEREBY RESOLVED that the Board of Trustees of this Community College

District does ascertain that it shall require and does hereby levy on the equalized assessed value of the taxable

property of this District for the year 2020.

A. The sum of $3,246,250 as a special tax for educational purposes;

B. The sum of $927,500 as a special tax for operations and maintenance of facilities purposes,

including salaries of janitors, engineers, or other custodial employees and all costs of fuel, lights,

gas, water, telephone service, and custodial supplies and equipment and the cost of a

professional survey of the conditions of school buildings;

C. The sum of $962,736 as a special tax for tort immunity and liability purposes under the Local

Governmental and Governmental Employees Tort Immunity Act (745 Illinois Compiled Statutes

10/9-107);

D. The sum of $38,000 as a special tax for auditing purposes (50 Illinois Compiled Statues 310/9);

E. The sum of $20,000 as a special tax for workmen’s compensation and occupational disease

purposes (745 Illinois Compiled Statues 10/9-107);

F. The sum of $25,000 as a special tax for unemployment insurance purposes (745 Illinois

Compiled Statutes 10/9-107);





G. The sum of $55,000 as a special tax for property and casualty insurance purposes (745 Illinois

Compiled Statutes 10/9-107);

H. The sum of $165,000 as a special tax for Federal Medicare Insurance Program purposes (40

Illinois Compiled Statutes 5/21-110.1);

BE IT FURTHER RESOLVED that the County Clerks of Adams, Pike, Hancock, Calhoun, Schuyler, Brown,

Morgan, Scott, and Cass, and State of Illinois, be notified hereof by way of Certificate of Tax Levy to be executed

ninefold by the Chairman and Secretary of this Board and filed with each of the County Clerks by the Secretary

of the Community College on or before the last Tuesday in December, 2020, which certificate of tax levy shall

incorporate these taxes and any other taxes which may be levied.

BE IT FURTHER RESOLVED that the respective County Clerks of said counties are hereby authorized and

directed to extend such taxes, in addition to any other taxes levied by the Board of Trustees.


APPROVED: __________________________

Chairman, Board of Trustees

ATTEST:

_______________________________

Secretary, Board of Trustees





Certificate of Tax Levy

We hereby certify that we require the sum of Three Million Two Hundred Forty-Six Thousand Two

Hundred Fifty ($3,246,250) to be levied as a special tax for educational purposes, the sum of Nine Hundred

Twenty-Seven Thousand Five Hundred Dollars ($927,500) to be levied as a special tax for operations and

maintenance of facilities purposes, the sum of One Million Two Hundred Twenty-Two Thousand Four Hundred

Forty-Five Dollars ($1,222,445) to be levied as an additional tax for educational and operations and maintenance

purposes (110 Illinois Compiled Statues 805/3-14.3), the sum of Nine Hundred Sixty-Two Thousand Seven

Hundred Thirty-Six Dollars ($962,736) to be levied as a special tax for tort immunity and liability purposes under

the Local Governmental and Governmental Employees Tort Immunity Act (745 Illinois Compiled Statutes 10/9-

107), the sum of Thirty-Eight Thousand Dollars ($38,000) to be levied as a special tax for auditing purposes (50

Illinois Compiled Statutes 310/9), the sum of Twenty Thousand Dollars ($20,000) to be levied as a special tax for

workmen’s compensation and occupational disease purposes (745 Illinois Compiled Statutes 10/9-107), the sum

of Twenty-Five Thousand Dollars ($25,000) to be levied as a special tax for unemployment insurance purposes

(745 Illinois Compiled Statutes 10/9-107), the sum of Fifty-Five Thousand Dollars ($55,000) to be levied as a

special tax for property and casualty insurance purposes (745 Illinois Compiled Statutes 10/9-107), the sum of

One Hundred Sixty-Five Thousand Dollars ($165,000) to be levied as a special tax for Federal Medicare

Insurance Program purposes (40 Illinois Compiled Statutes 5/21-110.1), the sum of Two Hundred Two Thousand

Seven Hundred Sixty-Nine Dollars ($202,769) to be levied as a special tax for health safety, environmental,

protection, handicapped accessibility, energy conservation or other purposes allowed under Section 3-20.3.01 of

the Illinois Public Community College Act (110 Illinois Compiled 805/3-20.3.01), on the equalized assessed value

of the taxable property of our District, for the year 2020.

DATED: This 16th day of December 2020.





BOARD OF TRUSTEES OF JOHN WOOD COMMUNITY COLLEGE, COUNTIES OF ADAMS, PIKE, HANCOCK,

CALHOUN, SCHUYLER, BROWN, MORGAN, SCOTT, AND CASS, AND STATE OF ILLINOIS

_________________________ ________________________________ Chairman, Board of Trustees Secretary, Board of Trustees






From: Michael L Elbe, President

Item: Business

RE: Illinois Community College Trustees Association Dues

Attached is the 2020 renewal notice for the 2nd installment dues for John Wood Community College to the Illinois Community College Trustees Association. The amount is $4, 028.00

D U E S R E N E W A L N O T I C E2nd I n s t a l l m e n t

Date

12/1/2020

Invoice #

7585

John Wood Community CollegeAttn: Mr. Mike Elbe1301 South 48th StreetQuincy, IL 62305

Terms

Due on receipt

Total

401 E. Capitol Avenue, Suite 200 * Springfield, Illinois 62701-1711217-528-2858 (phone) * 217-528-8662 (fax)

[email protected] (e-mail)www.communitycolleges.org (web site)

Thank you for your continuing support!

Description Amount

FY21 Illinois Community College Trustees Association Dues(ICCTA) - 2nd Half

4,028.00

Please make check payable to ICCTA and mail to address printed above.If you would like to set up Electronic Deposit, please contact Stephanie at

[email protected].

$4,028.00







Item: Business

RE: Copier Request for Proposals

JWCC solicited request for proposals from qualified vendors to provide copiers for the College. JWCC advertised the proposal request in the Quincy-Herald Whig and on the John Wood Community College website. Three proposals were received.

Vendor Estimated Yearly Cost

Watts Copy Systems $191,250 2901 Broadway Quincy, IL 62305

RK Dixon $335,100 5700 Utica Ridge Road Davenport, IA 52807

CDS Office Technologies $215,850 535 Main St., Ste 9 Quincy, IL 62301

The recommendation requests the Board of Trustees authorize acceptance of the proposal and award it to Watts Copy Systems for the estimated yearly cost of $191,250.

I concur with the recommendation and request the Board of Trustees authorize acceptance of the proposal and award it to Watts Copy systems for the estimated yearly cost of $191,250.







Item: Business

RE: VRF Heat Pumps for the WDC Request for Proposals

JWCC solicited request for proposals from qualified vendors for the purchase and installation of (4) four VRF heat pumps for the Workforce Development Center. JWCC advertised the proposal request in the Quincy-Herald Whig and on the John Wood Community College website. One proposal was received.

Vendor Total Cost

Keck Heating & Air Conditioning $52,605.00 432 State Street Quincy, IL 62301

The recommendation requests the Board of Trustees authorize acceptance of the proposal and award it to Keck Heating & Air Conditioning for a cost of $52,605.00.

I concur with the recommendation and request the Board of Trustees authorize acceptance of the proposal and award it to Keck Heating & Air Conditioning for a cost of $52,605.00.







Item: Business

RE: Courtyard Concrete Improvements Request for Proposals

JWCC solicited request for proposals from qualified vendors to provide courtyard concrete improvements for the College. JWCC advertised the proposal request in the Quincy-Herald Whig and on the John Wood Community College website. Three proposals were received.

Vendor Total Cost

D & L Excavating, Inc. $112,000 1958 Hwy 104 Liberty, IL 62347

Rees Construction Co. $ 94,000 517 Kentucky Quincy, IL 62301

Laverdiere Construction, Inc. $145,800 4055 W. Jackson St. Macomb, IL 61455

The recommendation requests the Board of Trustees reject all proposals. The specifications need to be corrected and will be sent out for new proposals.

I concur with the recommendation and request the Board of Trustees reject all proposals.






From: Dr. Laurel Klinkenberg, Vice President of Instruction

Item: Business

RE: Articulation Agreements for an Associate of Science Degree in Health Information Management and Medical Laboratory

It is recommended that the Board of Trustees approve the articulation agreements between John Wood Community College and Blessing-Rieman College of Nursing and Health Sciences to work collaboratively to provide an efficient path for the Associate of Science Degree in Health Information Management (HIM) and Medical Laboratory (MLT). This path will prevent students from replicating courses saving both time and money.

JWCC students will follow the mutually agreed upon coursework necessary to complete each degree which will be awarded by BRCN. Students will need to stay in consultation with both institutions throughout the pathway.

I concur with the recommendation and request the Board of Trustees approve the renewal of the consortium agreement between John Wood Community College and Blessing-Rieman College of Nursing and Health Sciences to provide an efficient path for the Associate of Science Degree in HIM and MLT.





Date: February 20, 2019 BOARD OF TRUSTEES MEETING

From: Michael Elbe, President

RE: Consideration action of the Vice President for Instruction’s contract

This month the vice president for Instruction’s contract is presented for consideration and action by the

Board of Trustees.

-1- 4838-9136-5588, v. 1

VICE-PRESIDENT FOR INSTRUCTION EMPLOYMENT CONTRACTDR. LAUREL B. KLINKENBERG

This Contract is made as of the 16th day of December, 2020, by and between the BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 539, COUNTIES OF ADAMS, PIKE, HANCOCK, CALHOUN, SCHUYLER, BROWN, MORGAN, SCOTT AND CASS, AND STATE OF ILLINOIS, commonly known as JOHN WOOD COMMUNITY COLLEGE ("Board"), and DR. LAUREL B. KLINKENBERG (“Klinkenberg”).

INTRODUCTION

The parties acknowledge:

A. The President of John Wood Community College has recommended extending the employment contract for Klinkenberg in the position of Vice-President for Instruction as provided in this Contract.

B. The Board has approved the continued employment of Klinkenberg under the terms and conditions of this Contract.

C. Klinkenberg desires to continue to be employed by the Board.

D. This Contract is intended to set forth the agreement between the parties regarding employment for the term and as herein set forth.

TERMS OF AGREEMENT

ACCORDINGLY, for and in consideration of the mutual covenants and promises hereinafter contained, it is agreed as follows:

1. EMPLOYMENT: The Board hereby employs Klinkenberg and Klinkenberg hereby enters in the employ of the Board as Vice-President for Instruction at John Wood Community College. This employment shall be subject to the terms and conditions of this contract.

2. DUTIES AND RESPONSIBILITIES:

A. GENERALLY: Klinkenberg’s duties and responsibilities in the position of Vice-President for Instruction at John Wood Community College shall be those usual and customary for vice-presidents in similar positions at public community colleges in the State of Illinois, as are now or hereafter set forth in the policies of the Board and in any job description for such position, and those usually and customarily performed in such capacity by Klinkenberg or those in such position at John Wood Community College. John Wood Community College reserves the right to reasonably amend such policies, job descriptions, and expectations as determined to be in the best interests of John Wood Community College. The duties and responsibilities are subject to reclassification or reassignment.

-2- 4838-9136-5588, v. 1

B. PERSONAL STANDARDS: Klinkenberg recognizes that as a Vice-President of John Wood Community College, Klinkenberg’s personal conduct reflects on and impacts the Board, John Wood Community College, and those associated with John Wood Community College, even if not directly related to the performance of Klinkenberg’s duties and responsibilities to or for the Board and John Wood Community College. Accordingly, Klinkenberg is expected to and agrees to conduct herself in accordance with the highest standards of lawful conduct, morality, honesty, and professional standards, and will not engage in conduct that is detrimental to the Board or John Wood Community College.

3. TERM: This contract shall take effect as of the 1st day of July, 2021, and continue in force thereafter until June 30, 2022. This Contract may be terminated by either party at any time for just or appropriate cause, inability to perform the duties and responsibilities as expected, or other circumstances allowing the termination of contracts. While the Board may decide to extend or continue Klinkenberg’s employment by written contract beyond the date stated, this is entirely discretionary on the part of the Board and requires affirmative action by the Board. If not so expressly extended in writing, it will terminate at the end of the term stated under this Contract and, unless advised otherwise by either party, Klinkenberg’s employment will thereafter continue only at-will. The parties previously entered into an Employment Contract on or about February 20, 2019, for a term ending June 30, 2021, which this Contract follows and replaces as of July 1, 2021.

4. COMPENSATION AND BENEFITS:

A. SALARY: The gross annual salary for Klinkenberg for the 2020-2021 fiscal year is fixed at an annualized amount of One Hundred and Thirty Thousand Seven Hundred and Twenty-Eight Dollars ($130,728.00). The salary for the 2021-2022 term of this Contract will be such amount with any across the board administrative employee pay increases, if any, approved by the Board of Trustees. The gross annual salary rate otherwise may be adjusted from time to time as agreed to by both parties, although there is no obligation to do so.

B. GENERAL BENEFITS: Klinkenberg will be entitled to participate, on the same terms and conditions, in those regular and supplemental benefits provided generally from time to time by the Board or the State of Illinois to other members of the Board’s exempt administrative professional staff. These include, by way of example: health and dental insurance; vacation; and the State Universities Retirement System (SURS). Benefits are subject to change by the Board as changed generally for such staff members.

5. EVALUATION: The President of John Wood Community College will be responsible for evaluating Klinkenberg’s performance and will promptly provide Klinkenberg the results of such evaluation. This evaluation will relate directly to Klinkenberg’s performance, attainment of the mission, goals and objectives of the Board, and matters the Board or President determines as appropriate. Evaluation is done for professional development purposes. The evaluations will be available to the Board.

6. RECLASSIFICATION/REASSIGNMENT: Irrespective of any provision of this Agreement, Board policy or otherwise to the contrary, it is expressly understood and agreed that the Board, after

-3- 4838-9136-5588, v. 1

conferring with the President, shall have the right at any time in its sole discretion to reclassify or reassign Klinkenberg from the position of Vice-President for Instruction to another position and title within the community college district for which the Board deems Klinkenberg qualified. In that event, Klinkenberg shall perform all acts and duties incident to the position to which Klinkenberg is reclassified or reassigned. The salary and other benefits of Klinkenberg shall not, however, be reduced during the length of this Contract.

7. LOYALTY AND OUTSIDE ACTIVITIES:

A. GENERALLY: Klinkenberg agrees to devote her full time, attention, knowledge and skills solely and exclusively to the business and interests of the Board and John Wood Community College. Klinkenberg will not engage in other gainful employment, consulting or activities except as permitted under this Contract or by the Board.

B. CONSULTING: Klinkenberg may undertake education-related consulting work, speaking engagements, writing, lecturing, or other similar activities that do not interfere with the discharge of her duties and responsibilities hereunder. Before such activities are undertaken for compensation, benefits or remuneration, the approval of the President must be obtained. The determination of the President as to whether such other work or activities interfere with the discharge of Klinkenberg’s duties and responsibilities hereunder shall be conclusive. Absences from being present at John Wood Community College for such activities in excess of three (3) days must be approved by the President. In no event shall any costs or expenses associated with such activities be paid or reimbursed by the Board. Also, absences will apply against vacation or other paid leave.

C. GIFT BAN, ETC.: Klinkenberg shall not solicit, accept or receive any gifts, gratuities, trips, accommodations, payments or benefits from any contractor, supplier, vendor or employee of the Board or John Wood Community College, whether present or prospective, unless approved in advance by the Chair of the Board or the Board itself and, additionally, is also consistent with applicable federal and state law (such as the Illinois Gift Ban) and Board policy.

8. TENURE: Klinkenberg acknowledges that she is not eligible for and does not have tenure pursuant to Article IIIB of the Illinois Public Community College Act (110 Illinois Compiled Statutes 805/3B-1 et seq.). Moreover, neither this Contract nor other matters regarding her employment shall be deemed to confer tenure status on her, whether expressed or implied. Klinkenberg’s rights are limited to those set forth in this Contract.

9. BOARD POLICY: Except as may be inconsistent herewith, the employment of the Vice-President is subject to all provisions of board policy now or hereafter in force and effect.

10. PERSONAL SERVICES: This is a personal service contract and, accordingly, may not be assigned by Klinkenberg.

[Signatures follow on subsequent page.]

-4- 4838-9136-5588, v. 1

IN WITNESS WHEREOF, the parties hereto have duly executed this Vice-President's Contract as of the day and year first above written.

BOARD

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 539, COUNTIES OF ADAMS, PIKE, HANCOCK, CALHOUN, SCHUYLER, BROWN, MORGAN, SCOTT AND CASS, AND STATE OF ILLINOIS, commonly known as JOHN WOOD COMMUNITY COLLEGE, heretofore referred to as "Board"

By:_____________________________________ Diane Ary, Chair

Attest: _________________________________ Andy Sprague, Secretary

DR. KLINKENBERG

__________________________________________ Dr. Laurel B. Klinkenberg

October 16, 2019 JWCC Board regular meeting




From: Mr. Michael Elbe, President

Item: Business

RE: Amicable Separation Program

Two separate requests was made in accordance with Paragraph 8.01 of the 2019-2022 Collective Bargaining Agreement for Amicable Separation prior to the December Board of Trustees meeting. These requests are being placed on the December agenda for consideration of and action on.

12.16.2020 Board of Trustees Regular Meeting




Date: 12.16. 2020 BOARD OF TRUSTEES MEETING

CALENDAR


No January meeting Board of Trustees Meeting

February 17, 2021 Board of Trustees Meeting @ 6:00 p.m.

March 17, 2021 Board of Trustees Meeting @ 6:00 p.m.

April 21, 2021 Board of Trustees Meeting @ 6:00 p.m.

May 19, 2021 Board of Trustees Meeting @ 6:00 p.m.

June 16, 2021 Board of Trustees Meeting @ 6:00 p.m.

July 21, 2021 Board of Trustees Meeting

August 18, 2021 Board of Trustees Meeting

September 15, 2021 Board of Trustees Meeting @ 6:00 p.m.

October 20, 2021 Board of Trustees Meeting

November 17, 2021 Board of Trustees Meeting

November 17, 2021 Board of Trustees Meeting


John Wood Community College, District No. 539Comparison of Actual to Budget - FY' 21 to FY' 20

As of November 30, 2020Unaudited

Operating FundsActual Budget % of Budget

21

Actual Budget % of Budget

20FY ' FY ' 21 FY ' 21 FY ' FY ' 20 FY ' 20

REVENUES:

Local Government Revenue 92.64$5,166,061 $5,576,763 % $5,031,830 94.64$5,316,912 %

State Government Revenue 45.44$731,449 $1,609,648 % $570,207 46.71$1,220,820 %

Federal Government Revenue 0.00$0 $0 % $0 0.00$0 %

Student Tuition and Fees 91.50$7,367,297 $8,051,540 % $7,180,974 86.87$8,266,160 %

Sales and Services Revenue 27.54$145,434 $528,160 % $259,215 56.63$457,760 %

Facilities Revenue 31.79$6,358 $20,000 % $15,450 103.00$15,000 %

Investment Revenue 17.00$10,627 $62,500 % $45,703 36.56$125,000 %

Gifts and Grants Revenue 71.42$7,142 $10,000 % $35,413 354.13$10,000 %

Other Revenue 22.78$7,675 $33,685 % $6,354 18.86$33,685 %

Transfers From 44.69$44,112 $98,709 % $42,848 45.32$94,537 %

$13,486,154 $15,991,005TOTAL REVENUES: $13,187,994 $15,539,87484.34 84.87% %

EXPENDITURES:

Salaries 38.49$3,368,923 $8,752,341 % $3,175,809 37.04$8,574,503 %

Employee Benefits 37.98$770,802 $2,029,754 % $660,007 38.66$1,707,150 %

Contractual Services 52.65$718,714 $1,365,028 % $738,466 50.95$1,449,319 %

General Materials and Supplies 41.33$328,371 $794,470 % $352,433 41.70$845,197 %

Travel & Conference/Meeting Expense 9.80$22,054 $225,132 % $72,543 25.27$287,058 %

Fixed Charges 40.34$47,754 $118,379 % $44,448 38.05$116,814 %

Utilities 31.23$188,012 $602,000 % $217,741 35.32$616,498 %

Capital Outlay 15.58$72,634 $466,175 % $161,905 64.65$250,416 %

Other Expenditures 45.32$477,078 $1,052,708 % $380,151 36.65$1,037,154 %

Transfers To 43.25$253,000 $585,018 % $258,000 39.34$655,761 %

$6,247,341 $15,991,005TOTAL EXPENDITURES: $6,061,504 $15,539,87039.07 39.01% %

REVENUES OVER (UNDER)

EXPENDITURES$7,238,813 $7,126,490

Operating Fund Revenues: $13,486,154

38.31% Local Government Sources $5,166,061

5.42% State Government Sources $731,449

0.00% Federal Government Sources $0

54.63% Student Tuition and Fees $7,367,297

1.08% Sales and Service Fees $145,434

0.05% Facilities Revenue $6,358

0.08% Investment Revenue $10,627

0.05% Gifts and Grants Revenue $7,142

0.06% Other Revenues $7,675

0.33% Transfers from Other Funds $44,112

Operating Fund Expenditures: $6,247,341

53.93% Salaries $3,368,923

12.34% Employee Benefits $770,802

11.50% Contractual Services $718,714

5.26% Materials and Supplies $328,371

0.35% Conference and Meeting $22,054

0.76% Fixed Charges $47,754

3.01% Utilities $188,012

1.16% Capital Outlay $72,634

7.64% Other Expenditures $477,078

4.05% Transfer to/from Other Funds $253,000

38.31%

5.42%

0.00%

54.63%

1.08%0.05% 0.08% 0.05% 0.06% 0.33%

FY21Operating Fund Revenues YTD as of November 30, 2020

Unaudited

53.93%

12.34%

11.50%

5.26%

0.35%

0.76%

3.01%1.16% 7.64% 4.05%

FY21 Operating Fund Expenditures YTD as of November 30, 2020Unaudited

Balance Sheet - All FundsAs of

UnauditedNovember 30, 2020

FundsOperating

(Restricted)Maint. Fund

Oper. &

FundsRestricted

Grant

Fund Fund Fund FundTax

Special LevyCash

WorkingInterestBond &

EnterpriseAuxiliary

ASSETS

$9,967,111 $3,306,338 ($284,933) $1,402,351 $806,631 $238,564 $2,576,365Cash

$0 $2,052,891 $0 $0 $3,800,057 $0 $0Investments

$2,845,607 $0 $171,246 $0 $0 $0 $39Receivables

$3,934 $30,137 $293,244 $317 ($2,205) $0 $1,453Accrued Revenue

$0 $0 $0 $0 $0 $0 $0Interfund Receivables

$71,042 $0 $0 $0 $0 $0 $290,281Inventory

$0 $0 $0 $0 $0 $0 $0Other Assets

$126,271 $0 $0 $4,553 $0 $0 $0Prepaid Expenses/Deferred Charges

$13,013,964 $2,868,138$238,564$4,604,483$1,407,220$179,557$5,389,366TOTAL ASSETS

LIABILITIES

$581 $0 $0 $349 $0 $0 $0Payroll Deduction Liabilities

$11,067 $0 $7,257 $65 $0 $0 $176,667Accounts Payable

$947,251 $0 $49,310 $34,346 $0 $0 $10,488Accrued Expense

$0 $0 $0 $0 $0 $0 $0Interfund Payables

$18,585 $0 $0 $0 $0 $0 $245Deferred Revenue

$1,631 $0 $0 $0 $0 $0 $0Other Liabilities

($1,264) $0 $0 $0 $0 $0 $0CLEARING ACCOUNTS

$977,851 $187,400$0$0$34,760$56,568$0TOTAL LIABILITIES

$4,797,300 $5,409,354 $155,930 $544,722 $4,587,427 $249,657 $2,642,742FUND BALANCE 7/01/2020

$7,238,813 ($19,988) ($32,941) $827,738 $17,055 ($11,093) $37,996Revenue Over (Under) Expense

$12,036,113 $2,680,738$238,564$4,604,483$1,372,459$122,989$5,389,366FUND BALANCE 11/30/2020

$13,013,964 $2,868,138$238,564$4,604,483$1,407,220$179,557$5,389,366TOTAL LIABILITIES AND

FUND BALANCE

JWCC Investment Report

FY 2021

Value as of

Total Cash and Investments November 2020

JWCC Checking 4,561,311

JWCC MMA/Cash 60,902

Illinois Funds 9,143,270

Raymond James Financial Services 4,288,920

JWCC CDs 5,850,000

Total Cash and Investments 23,904,402$

Maturity

Held by JWCC Rate Date

Checking Accounts 0.25% 4,561,311

Raymond James Financial Services 0.85% 4,288,920

IL FUND Checking - Money Market 0.09% 9,143,270

Peoples Prosperity Bank Savings 0.25% 57,926

Edward Jones Cash Account 1.09% 2,976

Peoples Prosperity Bank CD 0.21% 12/17/20 250,000

Edward Jones CD 2.85% 01/11/21 200,000

Liberty Bank 2.26% 01/30/21 250,000

Peoples Prosperity Bank CD 2.33% 03/25/21 250,000

Bank of Springfield 2.70% 03/25/21 200,000

Central State Bank 2.50% 06/20/21 200,000

Edward Jones CD 3.00% 06/28/21 100,000

Edward Jones CD 3.00% 06/28/21 250,000

HomeBank CD 3.03% 09/16/21 250,000

HomeBank CD 3.03% 09/16/21 100,000

Bank of Springfield 1.86% 12/12/21 250,000

Edward Jones CD 3.10% 01/04/22 100,000

Edward Jones CD 3.10% 01/10/22 250,000

Mercantile Trust & Savings Bank CD 2.80% 03/15/22 100,000

















Total Cash and Investments 23,904,402$ Should be $0.

Reconciliation to Balance Sheet

Total Invested Funds From Above 23,904,402$

Plus Petty Cash/Change Funds 1,965$

Less Agency Funds (40,993)$

Total Cash & Investments Per Balance Sheet 23,865,375$

UNAUDITED REPORT

Accounts Payable. . . . . . . . . . . . . . . . . . . . . . . . . . . .Presented to Finance Committee

Payroll. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Presented to Finance Committee

Petty Cash. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Presented to Finance Committee

Purchase Cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Presented to Finance Committee

The foregoing summary of obligations have been processed for payment. TheCollege Administration certifies that these obligations, have been incurred inaccordance with Board Policy, and where required, quotes and or bids were obtained.The Finance Committee of the Board has reviewed the payments and reported theirfindings to the Board of Trustees at the regular meeting.

Ratified this 16th of December 2020.

Chair

Secretary

Board of Trustees of Community CollegeDistrict No. 539, Counties of Adams,Pike, Hancock, Calhoun, Schuyler, Brown, Morgan, Scott, and Cass,and the State of Illinois.

02 12.16.20 bot agenda - jwcc.edu · 12.12.2020 · december 16, 2020 board of trustees regular...

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