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AGENDA Local Area III Workforce Partnership Board/Chief Elected Officials Board

Tuesday, March 25, 2014 8:00 A.M. Johnson County Workforce Center

9221 Quivira Road, Overland Park, KS (8:00) Call to Order/Welcome and Introductions (8:05) Testimonials and Spotlights Employer testimonial Job seeker testimonial Partner spotlight Employer spotlight (8:20) Consent Agenda January 28, 2014 Workforce Partnership board minutes February 12, 2014 Executive Committee minutes March 12, 2014 Executive Committee minutes Financial report (8:30) Workforce System Transformation update

(8:50) Board Team discussions (9:30) Adjourn

Local Area III Workforce Investment Board Minutes January 28, 2014

Page 1

Local Area III Workforce Investment Board Minutes

Johnson County Workforce Center – Conference Room D 9221 Quivira, Overland Park, KS

Tuesday, January 28, 2014

WIB Members Present: Trudi Andernacht, Mike Beene, Carolyn Benitez, Marvin Hunt, David Huston, Steve Jack, Brenda Jones, Judy Korb, K.J. Langlais, Jerry Leonard, Wendell Maddox, Scott Neilan, Neal Palmer, Cliff Smith, Dana Streck WIB Members Absent: Isaura Betancourt, Stacie Durkin, Mike Fleming, Brady Garren, Judy Gifford, Angela Kaminski, Dan Lange, Michelle May, Don Nelson, Maria Rovirosa, Ashley Sherard, Steve Waddell WIB Staff Present: Jo Adams, Scott Anglemyer, Trent Howerton, Lars Leininger CEOB Members Present: Jim Allen, Michael Ashcraft, Tarence Maddox, Jane Philbrook One-Stop Operator Staff Present: Irene Brenon, Terri Leisten, Nancy McNealey, Deanna Michaud, Molly Turney, Erich Ulmer GUESTS PRESENT: Rita Adams, EOF Executive Director (slated to be appointed as replacement for Julia Price); Terry Andrews; Jim Echols, EOF Board Chair; Debby Helton, Kansas Department for Children & Families; Bill Hill, Concorde Career College; Sheila Jones, Kansas Department of Commerce; Dan Keen; Judi Purcell, Kansas Department of Commerce; Steve Sayler, past WIB Chair; Wallace Vaughn, Kansas Department of Commerce; Nicole Wilson, Alliance Data. Call to Order Trudi Andernacht called the meeting to order. A quorum was established. Andernacht asked everyone in the room to introduce themselves. She mentioned that Steve Sayler has retired, and therefore is no longer eligible to serve on the board, but will remain connected with Workforce Partnership because of his interest in the Transformation Plan. Testimonials and Spotlights Scott Anglemyer introduced Nicole Wilson with Alliance Data who provided the employer testimonial. Alliance Data uses Workforce Partnership for job fairs, and has deepened their relationship by meeting with applicants on site. They have been able to find and hire many good candidates through their relationship with Workforce Partnership. Molly Turney and Judi Purcell introduced two job seekers who provided testimonials. Terry Andrews and Dan Keen were both employees who lost their jobs when Hostess closed its doors. They described how Workforce Partnership assisted them through rapid response events and ongoing assistance provided, including job fairs for Hostess employees, job search assistance, and other services. Both gentlemen expressed appreciation for Workforce Partnership’s services. Dr. Marvin Hunt from Kansas City Kansas Community College (KCKCC) provided the partner spotlight. He mentioned that the average student was 30 years old. He discussed several workforce development activities of the college. He mentioned KCKCC’s Technical Education Center and the T4E grant through the U.S. Department of Labor that funded an expansion of the school’s technical education programs. He also discussed the collaboration with Workforce Partnership that involves

Local Area III Workforce Investment Board Minutes January 28, 2014

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having a Workforce Partnership staff person working part-time at the Technical Education Center. He also discussed collaboration on various grant proposals. Dana Streck from Cerner presented the employer spotlight. She provided a brief overview of the company and the health information technology industry. She noted the challenge of finding technical talent and the need to train managers. Board members asked about local hiring for positions at Cerner. Streck mentioned the Earn IT & Learn IT grant they have through Workforce Partnership. She also noted that Cerner works with local colleges, including Park University. Consent Agenda The consent agenda was reviewed. David Huston moved the adoption of the Consent Agenda. K.J. Langlais seconded. Motion carried. Selection of Vice Chair Trudi Andernacht explained that with Steve Sayler’s retirement, under our bylaws, she became the Chair, leaving a vacancy at Vice Chair. The Executive Committee, acting as the nominating committee, has nominated Scott Neilan, who is currently the board treasurer. She asked if there were any additional nominations from the floor. NAME moved Scott Neilan be elected Vice Chair. NAME seconded. Motion carried. Andernacht explained that Neilan’s election creates a vacancy at Treasurer. Anticipating this, the Executive Committee nominated David Huston to replace Scott Neilan as Treasurer. She asked if there were additional nominations from the floor. NAME moved that David Huston be elected as Treasurer. NAME seconded. Motion carried. Consideration of Contract Renewals with Dynamic Workforce Solutions Scott Anglemyer led the discussion of this issue. He explained that Dynamic Workforce Solutions (DWFS, formerly Kaiser Group) works under two separate contracts with Workforce Partnership. Both contracts are for two years, with two optional one-year renewal periods. The Adult/Dislocated Worker and One-Stop Operator contract is concluding its first renewal year, while the Youth Program contract is concluding its initial two-year period. In both cases, the board needs to decide whether to renew the contract. Anglemyer said that in considering whether to renew, the board should look at performance, and that there are two separate sets of data to examine. One set is the Common Measures that are reported to the state and federal government; the other is the performance incentive measures established under each contract. Under the Adult/Dislocated Worker contract, Workforce Partnership—and by extension, DWFS—was responsible for six common measures. In the past program year, we had exceeded three of those measures, and met the remaining three. The contract established six incentive measures. DWFS exceeded goals on five of the six, and partially met the sixth goal. The Youth Program has three Common Measures. Workforce Partnership exceeded two and met the third. DWFS exceeded six of the seven incentive measures established under the Youth Contract. Anglemyer said that board members might also take other factors into consideration. He noted the steady improvement in performance during DWFS’s engagement with Workforce Partnership. He said that some may consider it important to continue with the same operator in the midst of the Transformation Plan. He also said that the working relationship with DWFS had always been

Local Area III Workforce Investment Board Minutes January 28, 2014

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cooperative. He said that generally he tries to remain neutral during contract renewal discussions, but he offered his recommendation that the board renew both contracts with DWFS. Questions from board members included questions about the effect of the government shutdown and furloughs on staff assessment of working conditions (Irene Brenon said that results showed minimal effect); where most participants come from (we had not generally researched this, but that they appeared to be spread throughout each county); and whether renewal came with any change in costs (costs are based on available funding, rather than a negotiated fee). Huston moved that the Adult/Dislocated Worker and One-Stop Operator contract be renewed. Brenda Jones seconded. Motion carried. Brenda Jones moved that the Youth contract be renewed. K.J. Langlais seconded. Motion carried. Transformation Plan Presentation and Discussion Sayler and other board members made a presentation on Transformation of the Workforce System. Saylor started off the presentation explaining why we need this transformation and the declining funding that is on the horizon. Neilan then explained the distributed model and what it might look like in each of the three counties we serve. He noted that even though Workforce Partnership will probably move locations, the end result will be more participants served in multiple locations in each community. Hunt then explained how Workforce Partnership wanted to engage partners in new and innovative ways. He used the partnership of co-location at the Tech Ed Center as an example. Mike Beene explained how Workforce Partnership should specialize in those services that it does uniquely well. Andernacht discussed the sector-based staffing model that all staff would have in the Workforce Center. Anglemyer then explained how Workforce Partnership would do more work-based learning with clients and less classroom training in the future. Jane Philbrook discussed how more employer development and consulting would be done by Workforce Partnership staff as they work with HR managers to change hiring practices. Sayler presented the timeline for Transformation. Debby Helton asked about access to computers and how that would be made available. Neilan explained that the outpost locations would have computers at each location. Anglemyer and Sayler noted that more accessibility in the community would result in more participants being served. Langlais asked what an industry focus on healthcare would look like. Anglemyer noted that staff could work at healthcare locations on a rotating basis. Philbrook noted that customers could call staff regardless of location. T. Maddox asked about different checkpoints on the change and if hands-on training would be available. Anglemyer explained the on-the-job training that is available and Andernacht noted that regular training would still exist. Anglemyer said that there is a need for different metrics and Sayler said we needed more Apprentice Programs like the one with the Department of Commerce.

Local Area III Workforce Investment Board Minutes January 28, 2014

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Streck asked about working with staffing agencies. Anglemyer noted that was part of the plan but not sure how yet. Ashcraft stated the move was in the right direction for the 21st century. Neal Palmer agreed with the industry-based staffing approach. Andernacht asked for a motion to move forward with the Transformation Plan. Langlais moved to proceed with the Transformation Plan as presented. Wendell Maddox seconded. Motion passed. Meeting adjourned.

Workforce Partnership Executive Committee Meeting Minutes

Wednesday, February 12, 2014

Committee Member(s) present: Trudi Andernacht, Marvin Hunt, David Huston, Brenda Jones, Scott Neilan CEOB Member(s) present: Jane Philbrook Guest(s) present: Jason Banks Staff present: Jo Adams, Trent Howerton Trudi Andernacht called the meeting to order. A quorum was established. Trent Howerton gave an update on the progress of the Transformation Plan. He noted that Scott Anglemyer was meeting with workforce center staff this week at each location, and was unable to attend today’s Executive Committee meeting as a result. Board Staff has also set up bi-weekly meetings with Dynamic Workforce Solutions (DWFS) Staff with the purpose of talking through some of the challenges and progress of implementing the Transformation Plan. Also, board staff is planning the Partner Summit for Mid-March. There will be a meeting in each county during the second full week of March. Locations and times for these meetings are still being determined. Howerton then noted that Anglemyer had emailed out the President’s remarks from the State of the Union address. The White House has sent out additional details and the Vice President is reaching out to various stakeholders. One area of concern is that the White House lists as its stakeholders business, educators, community colleges and labor unions. Workforce Boards are not explicitly mentioned. He noted that there has been a Republican reaction that includes a lot of references to the GAO report and other criticism that Tom Coburn has made public. Board staff will send out the GAO report to Executive Committee members who have not seen it. Many in Washington believe that the additional attention our programs are receiving are a good thing which could make WIA reauthorization more likely this year. Howerton noted that he and Anglemyer participated on a conference last week call led by White House officials. The White House is placing a large emphasis on serving the long-term unemployed and has announced that the next round of H-1B funding will focus on serving the long-term unemployed. That RFP should be released sometime this month. If that is the case, it could alter Workforce Partnership’s plan for submitting a proposal. Anglemyer had asked Kansas DOL to provide us numbers on long-term unemployed in our area. That report came in this week and shows approximately 1,600 long-term unemployed in our local area. Howerton noted that the White House cites studies that show that employers are far less likely to hire the long-term unemployed. This could pave the way for Workforce Partnership to receive funds for employer development activities as part of a larger grant proposal. Howerton then gave an overview of the proposed performance incentives for DWFS. He noted that there was a new measure and that there was a significant overall drop in performance incentives dollars that are available. He noted that the main reasons for the change were the reduction in funding and the delay in receiving funds for this year. That delay has affected performance and it delayed our negotiations with DWFS. Dave Huston motioned to approve the performance measures that were presented. Scott Neilan seconded. Motion passed. Jo Adams explained proposed changes to be made to Board Staff retirement contributions. She noted that the Executive Committee needed to vote on whether to proceed with the reductions of the employer contribution, or to continue at 5% for the remainder of this program year. She also recommended a change to the policies so that an employee becomes

eligible for the plan after 90 days of employment. Huston moved to change retirement eligibility and to postpone any change to the employer contribution percentage until the next program year. Marvin Hunt seconded. Motion passed. Howerton asked what topics should be discussed at the next full board meeting. Executive Committee members agreed that the board needed updates on the Transformation Plan. They also agreed to break out into small groups again for this meeting and discuss different aspects of the Transformation Plan. Jason Banks then informed the Executive Committee about MAMTC’s role in consulting to the UG on the addressing unemployment in Wyandotte County. He noted they will have their first meeting on February 28th and they are looking for 5-6 agencies to participate. Their goal is it paint a snapshot of disconnects in the workforce system and they are working on similar county-wide projects in 5 cities across the State of KS. Adams also noted the RFP for audit services will be made available on March 5, 2014. She also introduced the new staff to the Board – Jennifer Kelly. Kelly will be doing some of the administrative duties that Brenda Wilson had previously done. Adams also noted that Rick McKenna has found another position and is no longer a Board Staff. Meeting adjourned.

Workforce Partnership Executive Committee Meeting Minutes

Wednesday, March 12, 2014

Committee Member(s) present: Trudi Andernacht, Marvin Hunt, David Huston, Brenda Jones, Wendell Maddox, Scott

Neilan CEOB Member(s) present: Jane Philbrook Guest(s) present: Irene Brenon, Terri Leisten, Erich Ulmer Staff present: Jo Adams, Scott Anglemyer, Trent Howerton Trudi Andernacht called the meeting to order. A quorum was established. Scott Anglemyer updated the group on the Transformation Plan. He noted that the first community partner meeting was held in Johnson County on the previous day. There were 23 participants at the meeting, and it seemed to go well. Anglemyer said that he expected about twice as many people to show up at the Wyandotte County meeting scheduled for later that afternoon. He said that he expected it to be a bit more challenging, because there was already some concern in the county that Transformation meant “closing” our Wyandotte Workforce Center. Trudi Andernacht suggested reminding the Wyandotte County audience that the plan was the confluence of two board groups focused on providing better service in the workforce centers and on reducing non-training expenditures, so that the plan was designed to achieve both of those goals. Jane Philbrook advised that Anglemyer should issue a challenge to the Wyandotte County group, encouraging them to respond to the “call to action” at the meeting by saying, “We know you’ll step up.” Anglemyer asked Irene Brenon to report on Staff Development Day. Brenon said that the day went very well. She said the consultant who led the ideation session was impressed with the enthusiasm and engagement of the staff. Brenon said that the consultant will provide a report on the ideas generated from the ideation session, which will be shared with the Transformation Team. Following the ideation session, the staff heard a presentation on dealing with change which Brenon said was very well received by staff. She feels that most staff members are accepting the Transformation Plan. Wendell Maddox asked about the timeline. Transformation Team members said that there had been some changes to the timeline, particularly with respect to changes in workforce center locations, and the types of locations. Specifically, the timeline now calls for maintaining one facility in each county that we will call a workforce center, but that those will be smaller than our current workforce center locations in most cases. It was decided that an updated timeline should be included in the board packet. The committee discussed the agenda for the March board meeting. The committee decided to have Wendell Maddox give the partner spotlight. Jo Adams suggested that Neal Palmer be asked to give the employer spotlight. Committee members agreed with that suggestion. The committee decided that there should be a Transformation Plan update. Andernacht suggested that it should include a discussion on how the plan has involved. Maddox suggested that that discussion should include a discussion on the evolving vision for how workforce centers will look. It was noted that at the February meeting the committee had decided that they wanted to spend some time in the three board teams during the meeting. Each team will focus on some aspect related to the Transformation Plan.

Andernacht updated the committee on the Executive Director evaluation process. She noted that an evaluation was not done last year. She said that she would work on revising the evaluation form and would be in contact with other committee members. Anglemyer updated the committee on the application process for the next round of H-1B funding. He said that Workforce Partnership will be submitting a proposal, but not many details have been developed yet. We are currently recruiting partners and determining both the geographic scope and industry focus. This will be a challenging proposal since it must focus on generating employment opportunities for long-term unemployed individuals. Meeting adjourned.

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