Cardinal District Convention for 2017-2018August 4, 2018

Marriott Courtyard West - Columbus, OH Parade of banners & Past Governors

o The following clubs were in attendance Athens (7), Capital City (2), Central Columbus (3), Charleston (1),

Dayton (3), Mansfield (5), Marietta (5), North Columbus (2), Pioneer Ladies (8), Vienna (3), West Columbus (6), Westerville (4)

o Both the “Spirit” award for number present and the “Travel” award for miles travelled were won by the Pioneer Ladies.

The following first timers received Cardinal District pins and International backpacks with the “Kindle Your Fire” logo

o Incoming International President Bob Jones and his wife Judyo Megan Mindel – Civitan International Membership Specialisto Phyllis Taylor – West Columbus Civitan Clubo Dan Maloney and Jamelia Rabsatt of the Capital City Civitan Club that is

still being formed. Treasurer’s Report – Tim again reported that the district remains within overall

budget with more than adequate funds. The business meeting consisted of the nomination and election of the

following district officers for the 2018-2019 year.o Governor-Elect – Ken Adkinso Area 1 Director – Mike Flanagano Area 3 Directors – Sandy Stout & Cheri Tollyo Past Governor Director – Ralph Mohro Al Harmon will continue his two-year term as Area 2 Directoro John Wolters becomes Past Governoro Doug Baxter becomes Governor

Governor’s Report on Goals Achieved and Current Status – John o The Cardinal District has lost 17 members through 7/31/18 as reflected

in the chart below. There is still time to recruit.o Several pictures of club projects and an Area 1 social meeting were

copied from the Cardinal District Facebook page and displayed on screen.

A R E A M e m b e r s a t

1 0 /1 /2 0 1 7

A D D S D E L E T E S M e m b e r s a t

7 /3 1 /2 0 1 8

N E T C H A N G E

A R E A 1 1 6 1 9 1 6 1 5 4 -7A R E A 2 1 2 3 1 3 1 2 1 2 4 1A R E A 3 5 2 8 1 9 4 1 -1 1T O T A L 3 3 6 3 0 4 7 3 1 9 -1 7

A R E A 1 - A th e n s , B e lp r e , C h a r le s to n , M a r ie tta , P io n e e r L a d ie s , V ie n n a , W h e e lin g

A R E A 2 - C e n tr a l C o lu m b u s , D a y to n , F a ir f ie ld , N o r th C o lu m b u s ,W e s t C o lu m b u s , W e s te r v ille

A R E A 3 - C u y a h o g a V a lle y , M a n s f ie ld , M a r io n , M a r io n C o u n ty

A R E A M E M B E R S H IP C O M P A R IS O NJ U L Y 3 1 , 2 0 1 8 (1 0 M o n th s )

Report on International Convention in Reno – Doug Baxtero The power point presentation is available on the Facebook page.

Jr. Civitan report – Junior Leader/Jeanne o Jeanne delivered a message for Emmy Gore, the incoming Junior

Civitan Governor.o At the Junior Civitan convention in Tupelo, our past Junior Governor

Iman Shere received a Shropshire scholarship, our junior district was honored as were our two Charleston area clubs. A fantastic year.

o Jeanne noted that the Sno-Do/Governors update now requires a $200 registration fee along with required $1,800 in fundraising. (Our 50/50 raffle raised the $200 when Doug Baxter won and donated total funds to Juniors, and another Civitan donated the $20 balance.)

o The Dance-a-Thon structure has also changed to make it shorter and a part of the annual convention.

Fun and fellowship houro Participants broke into groups of 6-8 to share one of the following games

or activities Made four fleece blankets for “My Very Own Blanket”, a local

charity with national reach that distributes these to children in foster care. (See link on Facebook)

Made 30 artistic “Get Well” cards for patients at Nationwide Children’s Hospital.

Played “Apples to Apples” Played “Yahtzee” Played “Scattergories” Played “Catch Phrase”

o Everyone took the opportunity to do something new with someone new. This is a great way to build fellowship and fun at any meeting of club members.

Megan Mindel, our International Membership Specialist, presented new ideas during lunch. She used the West Columbus Club and the “in process” Capital City Club as examples

o Her “Club Building Plan” includes a checklist of steps for identifying the purpose, structure, and member prospects.

o Her “Intentional Recruiting” checklist is directed to identifying the “Why?” for each member and for your overall club. The goal is to identify the reasons that have brought your club together and to identify others who are most likely to respond to those reasons (Why’s)

Some very moving “Why’s” were shared.o Her “Civitan Recruiting Toolkit” is available for each club that completes

and documents their “Intentional Recruiting” checklist. It is a custom marketing tool that includes updated flyers and application forms, social media samples, and specific recommendations from Megan. Take advantage of this offer.

Helen presented the following awards to individualso District Service – Terry Hodge – Charleston Clubo Area Director of the Year – David Grimes – Marietta Clubo Family of the Year – David & Connie Grimes – Pioneer Ladieso Creating Fellowship – Brenda Lantz – Westerville Clubo Junior Civitan – Jeanne Jarrett – Charleston Clubo Newsletter – Jeanne Jarrett – Charleston Clubo Inspirational Member – Lauren King – Dayton Clubo Kindle Your Fire – Sandy Stout – Mansfield Clubo Civitan of the Year – Al Harmon – Dayton Clubo Club President of the Year – Peggie Beighley – Mansfield Clubo Dedicated Service – Teresa Lupton – Mansfield Clubo Dedicated Service – Doris Brand – Mansfield Club

Tom Locke presented the following Fruitcake awards to clubs that had the highest sales in 2017

o Dayton Club sold 5,088 poundso Charleston Club sold 4,282 poundso Mansfield Club sold 1,128 poundso Vienna Club sold 840 pounds

Bob Jones, Incoming Civitan International Presidento Bob spoke of the dramatic changes and adjustments that have come

from the change in leadership to Scarlet Thompson. A lot of financial weaknesses have been identified and are being addressed with staffing and expense changes. There is a tremendous emphasis on transparency and on stewardship. There is also an effort to update our flyers, forms and social media. A new “Light the Way” donation solicitation has been initiated. We are seeking a new fundraiser as the Claxton financial support has decreased and candy box sales are also down.

Brenda Lantz – Audience Participation Activityo Everyone participated in singing along with “Getting to Know You” from

“The King and I”. Once again, Brenda created special Civitan lyrics to go along with the tune. It was a “spirited” a cappella performance.

o Brenda also led a “get acquainted exercise” where each person posted a “cloud note” with something about themselves that they wanted to share. Each person selected a “cloud note” and tried to find that person. There was a lot of sharing and no lost clouds.

o Brenda also prepared a word game to solicit words related to fellowship beginning with specific letters.

Carol Wolters - International Liaison o Addressed several new and existing fundraising efforts by Civitan

International. o Discussion of the legal/tax structure of clubs and how it effects

fundraising and donations.o Look for information on our Facebook and Web sites.

Carol Wolters – Cardinal District Scholarshipo Carol noted that we raised enough in new, funded Scholarship Fellow

contributions this year to more than replace the funds used for this year’s scholarship to Iman Shere. (Way to Go Civitans.)

o Carol announced the formation of a Cardinal District Scholarship Fellow that was funded by individual donors in honor of Teresa Lupton of the Mansfield Club.

Meeting adjourned Dan Maloney and Jamelia Rabsatt of the Capital City Civitan Club led a

“spirited” karaoke session that lasted until after 5:00pm and even included some dancing. Dan is “professional grade” in leading karaoke with a selection of over 1,200 songs and all the equipment. He even distributed “guidelines” for Mastering the Art of Karaoke.

Banquet & Installation of Officers by Bob Jones with Tom Daugherty as MCo Ken Adkins presented a moving tribute to those Civitans who have died

in the past year.o Carol Wolters presented the following Cardinal District Honor Keys

Ralph Mohr – Marietta Club Tom Locke – Vienna Club

o John Wolters provided special recognition for two long time Civitan members who are stepping back to associate member status at this time.

Teresa Lupton – Mansfield Club Doris Brand – Mansfield Club

o Bob Jones installed the following officers, assisted by Megan Mindel Past Governor – John Wolters Governor – Doug Baxter Governor-Elect – Ken Adkins Past Governor Director – Ralph Mohr Area 1 Director – Mike Flanagan Area 2 Director – Al Harmon Area 3 Directors – Sandy Stout & Cheri Tolly Secretary – Lauren King Treasurer – Tim Cole Chaplain – Connie Grimes Sgt.-at-Arms – John & Marcia King Judge Advocate – David Grimes

o John Wolters gave his “farewell” by recognizing the following: His club for being “Host Club” of the convention His club presidents for their local leadership His district team of elected and appointed officers His wife for her outstanding experience, patience and support

o Doug Baxter gave an excellent incoming speech o Formal “Resolutions” of recognition were reado The convention concluded with the Civitan Creed

Civitan baseball fellowship

The Clipper’s bats are cold and Louisville (Bats) win. Fun on the field.

First timers are recognized. Sharing “Catch Phrase” game

Sharing “Apples to Apples” game. Sharing “Scattergories”.

Two teams made a total of 4 blankets for foster children.

Team made 30 “Get Well” cards. Sharing Yahtzee

Finished blanket Megan Mindel lead “Lunch & Learn

Area Director/Family of the year. Creating Fellowship award

Civitan of the year Inspirational member Junior Civitan & Newsletter

Scholarship funded for Teresa. Ralph & Tom join Honor Key line

Dan & Jamelia lead Pioneer Ladies in karaoke song Dancing

Memorial service led by Ken and Marcia Tom Daugherty - MC

Doug Baxter installed by Bob Jones Transfer of the gavel

Bob Jones installs Doug Baxter’s team for 2018-2019

John and Carol look back Doug delivers 1st speech as Governor