ruritan · trustee board and extend our thanks to mike chrisley and his entire staff for handling...

RuRitannewsletteRMaRCH 2011

nOte: Personal addresses and telephone

numbers have been removed or covered in this document that is

being used on the internet.

Ruritan Has a Great story: tell it!

Growth Tools ........................................................... 22011 Foundation President’s Message .................. 3National Executive Committee ............................... 4Assigned District Representatives ......................... 4National Board .....................................................5-6National Administrative Staff ................................... 6Foundation Trustees ............................................... 72011 Fellowship Weekend ...................................... 72011 Committee Assignments ................................ 8National Staff Directory ........................................... 8Raleigh Convention Programs.............................. 10Non-Board Contact Information ............................ 102011 Convention Lodging ..................................... 11May 21, 2011 Food Drive ..................................... 112011 Governors ...............................................12-132011 Lt. Governors ..........................................14-15District LDC .......................................................... 16District G & D Chairs ............................................ 17District Foundation Promotion Chairs ................... 18Harassment Policy................................................ 19College Partners ................................................... 19Child Protection Policy.......................................... 20Future Candidate Information .............................. 20Summer Youth Conference .................................. 212011 Summer Leadership Conference ................. 22Club Liability Insurance ...................................23-24Publication Deadlines ........................................... 25Dues Rebate Request .......................................... 252011 Club Anniversaries .................................. 26-27Foundation District Assignments .......................... 272011 Founders’ Day.............................................. 28IRS 990 Information ............................................. 29January 2011 Statistics – Ruritan ........................ 30January 2011 Statistics – Ruri-Teen ..................... 31

2011 National President

Jayson Duncan

I know your year is off to a great start, because when you help others the way Ruritans do, it has to be great! We have a lot of exciting things happen-ing this year in Ruritan that should help your desire to grow our organization.

First, let’s talk about growth. We spend too much time telling each other that we are getting old and not enough time telling our neighbors all the good we are doing in the community. As I travel, I find that our clubs do a ton of things in the community,

but the community does not know we do these things. We need to share with others what we do.

We have a great story. “Let’s tell it”!

I go to meetings and hear com-ments like, “This is the best thing I have ever done!”

“You should have seen the joy we brought today!”

“It feels so good to give my time to help others!”

These type of comments could come from any-one in your community or a new community, if we would just let people know. Let’s sell it! People want an opportunity to give of their time to help others because of the “warm fuzzy” feeling they get after helping. Ask people to join us for what we are doing and can do in serving our fellow man.

Ruritan National has temporarily assigned some committees to work on areas needed for growth, both at the club level and the club development level.

The 40-2-20 committees are almost finished with their work and we will have some training sessions around Ruritanland to share ideas and information. The nickname “40-2-20” comes from our goal of forty thousand members and two thousand clubs by 2020.

The most exciting part of the development is the incentive program adopted by the National Board. This program gives you, the member, an opportu-nity to earn points which you can cash in for Ruritan apparel or other gifts. (With a certain number of

points you could even earn the Ruritan Forever). The apparel side of the point system will be Ruri-

tan-wear that you cannot buy, only earn. Let’s start Continued on page 2

RuRITAN NEWSLETTER -- MARCH 2011

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Growth Tools Are Available from National OfficeOrganizing a new Ruritan club or recruiting a

member into your own club can be fun and exciting …to make your efforts successful and productive take advantage of the various membership tools available to you at the Ruritan National Office.MEMBER RECRuITING

Existing Club Brochure – A MS Word file that you can customize for your own club, right down to photos of your club’s activities. Existing Club Newsletter – A convenient MS Word file that can be adapted for your club to use in keeping all club members current on club business, activities, and upcoming meetings. Download this from Member Resources (growth) at http://ruritan.org.

Placemat – A unique MS Word file to help you provide a printed agenda at each place setting for every club meeting – inform, educate, and recruit at your club meetings. Download this from Member Resources (growth) at http://ruritan.org.

Community People Meeting Community Needs – A 4-color brochure useful to explain Ruritan to prospective members of all ages. (Contact Ruritan Supply.)

Scouting & Ruritan – An attractive 4-color brochure that promotes the long-standing relationship Ruritan has enjoyed with the Boy Scouts of America. (Contact Ruritan Supply.)

ORGaniZinG a new CluB New Club Brochure – A MS Word file that can

be customized for the community where you are working to form a new Ruritan club. Download this from Member Resources (growth) at http://ruritan.org.

New Club Newsletter – A MS Word file that is

a great tool to inform and educate prospective members where you are working to form a new Ruritan club. Download this from Member Resources (growth) at http://ruritan.org.

New Club Presentation Flip Chart - Are you scheduled to make a presentation to a small group of potential Ruritans? Do you need a tool that can prompt you through a series of facts about forming a Ruritan Club? This flip chart (pictured on the opposite page) is exactly what you need. Colorful pages face your audience while the same pages, in black and white, prompt you as tell the Ruritan story.

4-H & Ruritan – Outlines the partnership of two great organizations to promote community service and citizenship to America’s young people

FFA & Ruritan – Chronicles the origins of Future Farmers of America and Ruritan – both tracing their roots to agricultural education leaders of the early 1900s.

OtHeR iteMsPublic Service Announcements – For radio and

cable television in 30 and 60-second formats; also, a 12-minute “This is Ruritan” video for recruiting and public relations opportunities. Vinyl Banners and Table Cards; Invitation Postcards (for prospective members); Value of Ruritan (highlights member benefits); “Ruritan Is …” (pocket-sized with details of what it is to be a Ruritan); Church Bulletins and Inserts (plan to use during Ruritan week in May); Invitation to Ruritan (membership application); Associate Member Brochure (includes Associate Membership application); PowerPoint presentations on various membership topics .

earning points! (I have 30 as of this writing with three new members!)We hope you have had an opportunity to look at the new website. Let Ruritan National know what you

think. If you see something that could be improved or added to make the site easier for Ruritans to use, let us know. We are looking for clubs to send us their best community service activities and fundraisers to be added to the website.

We want a page where you can share ideas. If you send an idea, let us know how to contact you to find out more information, either by your name or your club name.

Ruritan is the real deal! Let’s share it! By sharing, we have the opportunity to view other successful ideas through Ruritanland. Some of these ideas might just work in your community!

And remember:

teamwork Makes the Dream work

Continued from page 1


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Dear Fellow Ruritans,Your Foundation has completed another successful year under the leadership of President

Richard Keener. We acknowledge with appreciation the dedicated work of the Foundation Trustee Board and extend our thanks to Mike Chrisley and his entire staff for handling all of the detail work of the Foundation.

The Ruritan National Convention which was recently held in Knoxville, TN was enjoyed by all. The delegates elected David Freshly of Ohio as our newest Trustee to serve for the next five years. The Foundation received $8,865.00 from the silent and live auctions, $2,905.02 from special donations, and $1,400.05 for the Operation We Care program for a total received by the Foundation of $13,170.07. Our thanks go to those who brought items for both auctions and special thanks to those who made purchases. There were many Ruritans and friends who spent hour after hour volunteering time assisting with the auctions. Thanks to all for a job well done!

The Foundation has 406 clubs who are qualified to participate in the 2011 Build Your Dollar scholarship program. In January 2011, each of these clubs received a packet of student application forms to be completed and returned to the Foundation Office by April 1, 2011. The Trustees will be meeting during April to award all scholarships being granted for the current year of 2011.

For those clubs desiring to participate in the 2012 Build Your Dollar scholarship program now is the time to send your $300 qualifying deposit to the Foundation Office. These funds along with a statement indicating the purpose of your check must be received by September 1, 2011.

During our fiscal year which ended September 30, 2010, the Foundation received $138,852.22 in donations which is a slight reduction from the previous year. As part of the donation total our new fund raising program, “$$$Million Dollar Club$$$” or “Brother/Sister Can You Spare Me A Dime?” contributed over $20,000. This is a good start for a new program and we are looking forward to additional participants joining in this our second year of the program. Remember, if every Ruritan elected to participate in the program the Foundation would receive over one million dollars ($1,000,000) in donations. Just think, for as little as ten cents ($0.10) a day, how many more deserving students could be reached with a scholarship grant. Please complete and forward the coupon found in this newsletter (page 7) with your “Dime A Day” donations.

Your Operation We Care program received donations during 2010, along with earned income, totaling $15,382.19, while requests for disaster assistance totaled $22,000 which were made in the Selmer, TN and the Windsor, NC areas. Clubs are encouraged to include the OWC in their budget each year.

Mark your calendars now reserving September 23-25, 2011 for our Foundation Fellowship Weekend to be held at the Holiday Inn Koger Conference Center in Richmond, VA. The room rate is $95 for single to quad occupancy including two breakfast buffet coupons per day per room. Reservations may be made by calling 804-379-3800 or toll free 800-379-1034 and be sure to advise the clerk that you are attending the Foundation Fellowship Weekend. The registration forms will be available at a later date.

Be sure to include the Foundation’s OWC and Scholarship programs in your club’s budget. Thanks for your past, present and future support of the Ruritan National Foundation. Remember all personal donations are tax deductible under our 501(c)(3) designation by the IRS.Serving the Foundation,

Bruce W. Thompson 2011 Foundation President

Bruce W. Thompson

2011 Foundation President

Foundation looks For Growth in 2011

2011 Board of trustees President: Bruce W. ThompsonVice President: Robert “Cleve” Wright secretary: Norman O’Delltreasurer: Danny PrivottPromotion Chair: David Freshly

Ruritan National FOunDatiOn


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national Board, trustees and staffThe National Board of Directors consists of the National Officers, the immediate Past National President, 21 National Directors and the Executive Director (serving as Ex Officio). The duty of the Board is to formulate policies essential to the welfare of the organization and make recommendations to the organization at national meetings. The Executive Committee (Excom) consists of the National President, Vice President, Secretary, Treasurer, Immediate Past National President and the Executive Director. Excom duties include: acting on situations requiring attention between Board meetings, making recommendations to the Board as necessary, cooperating with the Executive Director in implementing policy and Board plans, and other business not assignable to other committees.

Executive Committee (Excom)2011 assigned

District Representatives

2011 National President Jayson Duncan

3196 Us 311 Hwy N Pine Hall, NC 27042

Home: 336-427-0689 Cell: 336-409-8501

Spouse: [email protected]

2011 National Vice President Phyllis G. Lewter 547 Parker Road Chesapeake, VA 23322-5827 Home: 757-547-8988 Cell: 757-439-8686 Spouse: [email protected]

2011 National Treasurer Dale Bricker 2978 Lynn Rd Canfield, OH 44406 Home: 330-549-2331 Work: 330-729-2780Spouse: [email protected]

2011National Secretary JoAnn C Wenger 132 Skymont Dr

Broadway, VA 22815 Home: 540-896-7013

Cell: 540-810-1942 Spouse: Winston

[email protected]

2010 National PresidentJerome Rodes

Rt. 2, Box 133-BDawson, WV 24910

Home: 304-392-6562Fax: 304-392-6163Cell: 304-667-4015


Executive Director, Ex OfficioMichael T. Chrisley PO Box 487Dublin, VA 24084Work: 540-674-5431 ext. 12Fax: 540-674-2304Cell 540-250-4582Spouse: [email protected]

District National RepresentativeHOLLAND Don YearganCHESAPEAKE Karen D. S. PalletteRAPPAHANNOCK JoAnn WengerAPPOMATTOX Chuck MyersPEAKS OF OTTER Roger GammonsSOuTHWEST VA Joe JaynesNATuRAL BRIDGE JoAnn WengerWOODROW WILSON Jerome RodesROCKINGHAM Roger GammonsPOTOMAC Robert NewtonALBEMARLE Charles DavisROANOKE Charles DavisROCKY MT./DuRHAM Foster ParrishGREENVILLE/GOLDSBORO Karen D. S. PalletteCAPE FEAR Ray LautzenheiserSPARTAN Robert A. “Bob” ReeceCOLuMBIA Ray LautzenheiseruPPER WV Dale BrickerLOWER WV Morris ClyburnBLuE GRASS Beverly TannerTENNESSEAN Gary OlingerCHEROKEE Keith HallGEORGIA-N/ALA Steve MullisHERMITAGE Kay PearsonALABAMA/FLORIDA Steve MullisOHIO Glenn DavisWESTERN NC Keith HallDELMARVA/NJ Roy MaloyPIEDMONT Earl CookDAN RIVER Phyllis LewterLINCOLNLAND Anne HillardNEW RIVER Morris ClyburnDAVY CROCKETT Gary OlingerSMOKY MOuNTAIN Robert A. “Bob” ReeceMIDDLE AMERICA Eddie HendersonRAPIDAN Chuck MyersTALL CORN Eddie HendersonOPPORTuNITY LAND Kay PearsonGREAT PLAINS AREA Eddie HendersonGuLF AREA W. W. JohnsonNEW YORK AREA Larry D. BlountCOLORADO AREA Jayson Duncan


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third Year Directors second Year Directors

Morris W. Clyburn P O Box 153

Kellysville, WV 24732-0153 Home: 304-898-5704

Cell: 304-396-9121 Work: 304-487-5532


Keith Hall Po Box 1523 Old Fort, NC 28762 Home: 828-668-4891 Cell: 828-442-1465 Spouse: [email protected]

Eddie A Henderson 405 Central St

Humboldt, KS 66748 Cell: 620-228-2505


Joe E. Jaynes 80 Caney Creek Ln. Greeneville, TN 37745 Home: 423-329-2959 [email protected]

Roy Kevin Maloy Po Box 1264

King George, VA 22485-1264 Home: 540-775-2652

Cell: 540-809-9041 Work: 540-644-6837


Robert B Newton 1010 White Marsh Rd Centreville, MD 21617 Home: 410-758-3583 Spouse: [email protected]

Kay Pearson 6015 Vandale Rd Harrison, TN 37341-9524 Home: 423-344-6232 Cell: 423-432-3120 Spouse: [email protected]

Anne Tackett Hillard 1170 Taylor Branch Rd

Frankfort, KY 40601-9182 Home: 502-875-3020


Ray Lautzenheiser 1429 Valaan Farm Crt Box 6 Rock Hill, SC 29732 Home: 803-324-0310 Cell: 740-632-3012 Spouse: [email protected]

Steve D Mullis 535 Farmersville Rd

Summerville, GA 30747 Home: 706-857-5967

Cell: 706-859-8496 Work: 706-859-8496

Spouse: Susan [email protected]

Karen D Pallette 2476 Nimmo Pkwy Ste 115 Box 169 Virginia Beach, VA 23456 Home: 252-429-3000 Cell: 757-705-0395 Work: 757-416-7331 Spouse: [email protected]

Foster Parrish 1396 N Hwy 32

Corapeake, NC 27926 Home: 252-465-6578


Bob Reece 8000 Old Sampson Rd Lenoir, NC 28645 Home: 828-754-0740 Cell: 828-729-5831 Spouse: [email protected]

Don W. Yeargan 3514 Crossings Way Midlothian, VA 23113 Home: 804-379-1342 Cell: 804-304-4273 Spouse: [email protected]


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First Year DirectorsRuritan national Office

and administrative staffThe Ruritan National Executive Director serves as the Chief Operating Officer of both Ruritan National, Inc. and the Ruritan National Foundation, and is responsible for the successful operation of both. Responsibilities include: supervision of Ruritan National Home Office staff, finance matters, public relations, convention planning and negotiating, training, publications, and implementing the policies of the Ruritan National Board of Directors. The Executive Director assigns responsibilities to the Ruritan National management staff as appropriate.

Michael Chrisley,Executive DirectorPO Box 487Dublin, VA 24084(W) 540-674-5431 ext. 12(Fax) 540-674-2304Cell [email protected]

Debbie Southern,Meetings and Project ManagerPO Box 487Dublin, VA 24084(W) 540-674-5431 ext. 18(Fax) [email protected]

Chris Pugh,Publications Manager and Convention PlannerPO Box 487Dublin, VA 24084(W) 540-674-5431 ext. 24(Fax) [email protected]

Tina LawsonAccounting ManagerPO Box 487Dublin, VA 24084(W) 540-674-5431 ext. 14(Fax) [email protected]

Earl A Cook 2508 S Sterling St

Morganton, NC 28655 Home: 828-437-6454

Cell: 828-403-2079 Spouse: Betty

[email protected]

Charles M Davis 1046 Ryland Rd Tyner, NC 27980 Home: 252-297-3156 Spouse: [email protected]

Glen A Davis P O Box 299

Capon Bridge, WV 26711-0299 Home: 304-856-3754

Work: 304-725-345Spouse: Vicki

[email protected]

Roger Gammons 3761 Hatcher's Chapel Rd Claudville, VA 24076 Home: 276-694-7190 Spouse: [email protected]

Charles R Myers II 7141 Birchwood Cir

Prince George, VA 23875 Home: 804-541-3601

Cell: 804-731-7984 Work: 804-458-7283


Gary Olinger 230 Deck Lane Blountville, TN 37617 Home: 423-323-4919 Cell: 423-335-8946 Spouse: [email protected]

Beverly Tanner RR 2 Box 707 Fairfield, IL 62837 Home: 618-842-3386 Cell: 618-516-3386 Work: 618-842-6016Spouse: [email protected]


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Ruritan national Foundation trusteesThe Ruritan National Foundation is governed by the Trustees. The purpose of the Foundation is to manage and maintain a trust for the encouragement, promotion and financing of the charitable, educational and benevolent principles and activities of Ruritan Clubs and Ruritan National. Gifts to the Foundation, an IRS 501c3 organization, are fully tax-deductible.

Donation Amount $ __________________ From _____________________________ Address: __________________________ City, State, Zip ______________________

$$$MilliOn DOllaR CluB$$$ Name of Fund to Credit________________Club _______________________________District _____________________________

Pay by check or Credit Card (Visa/Master Charge) Credit Card # ________________________Expiration Date: ______________________

Mail to: Ruritan National Foundation, Inc. P. O. Box 487 Dublin, VA 24084-0487

2011 Foundation President Bruce William Thompson 5809 Martin Glen Pl Midlothian, VA 23112-6373 Home: 804-639-7444 Cell: 804-839-7444 [email protected]

2011 Foundation Vice President Robert Cleveland Wright 104 Queen Mary Court Williamsburg, VA 23188 Home: 757-565-2261 [email protected]

2011 Foundation Secretary Norman O’Dell 115 Meadow Stone Dr Unicoi, TN 37692 Home: 423-743-7421 [email protected]

2011 Foundation Treasurer Danny Privott 677 Ocean Hwy N Hertford, NC 27944 Home: 252-426-7009 Work: 757-688-9837 [email protected]

2011 Foundation Promotion Chair David Freshly 3500 Rambo Ave Alliance, OH 44601 Home: 330-823-3500 [email protected]

Mark your calendars now for September 23-25, 2011 for the 2011 Foundation Fellowship Weekend to be held at the Holiday Inn Koger Conference Center in Richmond, VA. The room rate is $95 for single to quad occupancy including two breakfast buffet coupons per day per room.

Reservations may be made by calling 804-379-3800 or toll free 800-379-1034 and be sure to advise the clerk that you are attending the Foundation Fellowship Weekend.

The weekend registration forms will be available through the RuRITAN magazine at a later date.

2011 Foundation Fellowship weekend - september 23-25

april 1, 2010Deadline for grant applications or grant application

extensions

Other important Ruritan Foundation Dates september 1, 2010

Deadline for clubs BY$ contributions


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2011 Ruritan Appointments/Assignments

Office Voice Mail # e- Mail Receptionist (Iris Williams) ..................... 10 ................... [email protected] Director (Mike Chrisley) ......... 12 ............... [email protected] of Meetings (Debbie Southern) . 18 ............. [email protected] Manager (Tina Lawson) ........ 14 ......... [email protected] Manager (Chris Pugh) ........ 24 [email protected] News Editor (Crystal Jennelle) ........ 29 .................. [email protected] (Elizabeth Cooke) ................ 23 ........... [email protected] Services (Craig Whitt) .............. 13 [email protected] Finances (Kory Wirt) ...................... 15 [email protected] Records (Sue Ervine) ........ 22 ........ [email protected] (Betty Alley & Bonnie Westpfahl) . 20 [email protected]

national Office staff DirectoryUse the toll free number (877) 787-8727 and then the extension below.

stanDinG COMMittees

Budget and FinanceJerome Rodes, Chair Phyllis Lewter, Vice PresidentDale Bricker Treasurer Greg Trobaugh, NB 2010-2011Fred Lackey, NB 2011-2012Michael T. Chrisley, Ex Officio

BylawsEddie Henderson, Chair Steve Mullis, Beverly Tanner, Michael T. Chrisley, Ex Officio

PublicationsJoe Jaynes, Chair Karen D.S. Pallette, Earl Cook, Becky Mady, NB 2009-2011Gail Duncan, NB 2011-2012Michael T. Chrisley, Ex Officio

advancementKeith Hall. Chair Ray Lautzenheiser Gary Olinger Michael T. Chrisley, Ex Officio

YouthRoy Maloy, Chair Foster Parrish Roger Gammons Michael T. Chrisley, Ex Officio

Growth & DevelopmentKay Pearson, ChairDon Yeargan Chuck Myers Michael T. Chrisley, Ex Officio

leadership Development Robert Newton,Chair Robert A. “Bob” Reece Glenn Davis Michael T. Chrisley, Ex Officio

Publicity and Public RelationsMorris Clyburn, Chair Anne Hillard Charles Davis Michael T. Chrisley, Ex Officio

non Bylawsstanding Committees

Board advisory CommitteeWayne Outlaw, Chair, 2008 National PresidentDonald Worrell, 2009 National President Jerome Rodes, 2010 National President Michael T. Chrisley, Ex Officio

Convention Program (2012 Convention)Jimmy Bristow Chair, NB Gary Taylor Co-Chair, NB Jayson Duncan, 2011 National President President Aide, TBDMichael T. Chrisley, Ex Officio

Capital Replacement Committee (CRC)Joe Hulver, Chair, 1994 Foundation President, NB Calvin Shelton, NB Willis Overby, 1988 President, NB Michael Chrisley, Ex Officio

Risk Management Committee (RMC)Winston Wenger, NB Dean Jennings, NB Michael Chrisley, Ex Officio

information technology (it)Carroll Lowe, NB James Mayo, NB Vera Harrell, NB Michael Chrisley, Ex Officio

Ruritan saga – next 25 Years (TBD)

sergeant-at-armsRoy Maloy

ChaplainMorris Clyburn

song leader Ray Lautzenheiser

ParliamentarianFrank Guthrie, 1995 National President, NB

aD HOC COMMitteesAs appointed by newly elected President

The letters NB denote non-board members of the national committees.


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revision date 2/01/11


10

Make Plans now to attend the 2012 national Convention in Raleigh, nC

Non Board Member Contact Informationname Home Cell e-mailJimmy Bristow [email protected] Duncan [email protected] Guthrie [email protected] Harrell [email protected] Hulver [email protected] Jennings [email protected] Lackey [email protected] Lowe [email protected] Mady [email protected] Mayo [email protected] Overby [email protected] Shelton [email protected] Taylor [email protected] Trobaugh [email protected] Wenger [email protected]

The story goes that Jayson Duncan (then National Vice President) was approached at the 2010 Foundation Fellowship weekend with a question: “Who is going to be in charge of your convention in Raleigh in 2012?”

When Jayson replied that he’d asked Past National Presidents Gary Taylor and Jimmy Bristow to share those duties, the questioner grinned and nodded. “Well, you know THAT will be fun!”

Duncan, now National President, and his co-chairs Taylor and Bristow joined forces on stage in Knoxville in January with Raleigh representative Julie Brakenbury to introduce the “fun” theme for the next national gathering.

What will YOu find at the 2012 National Convention in Raleigh – here are just a few ideas:1. You will have increased chances for quality

education – giving you practical information you can put to use right away back home in your club.

2. We’ll have an expanded Share-A-Thon – bring ideas to share and take ideas home, learning what works best from each other.

3. There will be a game room open in the evenings for fellowship, snacks, and FuN. We will have corn-hole toss, card games, dominoes, and more. We know you come to the

convention for great fellowship – so in Raleigh there will be lots of time to enjoy what you love best – each other!

4. And, last but definitely not least, there will be community service! You will have opportunities for service to the thousands of u.S. service men and women who call North Carolina home. The local uSO chapter is already on board. We will be collecting items for their service centers at local airports. Watch future RuRITAN magazines for details.


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Make Your Hotel Reservation Now for the 2012 Ruritan National Convention in Raleigh

Ruritan national Office will Be Closed for these Holidays:

Good Friday ................. April 22Memorial Day .............. May 30Independence Day ...... July 4 Labor Day .................... Sept. 5Thanksgiving ............... Nov. 24-25Christmas .................... Dec. 23New Year’s Day ........... Dec. 30

Clubs invited to Participate in Food Drive on Founders’ Day, May 21

Ruritan would like to encourage all clubs to participate in an orga-nization wide day of service on May 21, 2011 by conducting a food drive for your local food bank. Last year we collected nearly 50,000 pounds of food and raised almost $10,000. The date of the food drive is MAY 21 and is built around the date Ruritan was formed. Clubs may set up a collection point for food delivery, have members available to receive the food, and to publicize this event to your members and local community. Your club decides which local food bank gets the col-lected food. Ruritan National would like to keep a master list of clubs planning to participate in 2011. If your club is interested please e-mail [email protected] or call toll free at 877-787-8727 to be added to the list.

Ruritan will have two convention host hotels in Raleigh. The Raleigh Marriott City Center is physically closer to the convention center and offers underground access so that attendees registered at the Marriott will not have to venture outside to get to the activities at the Raleigh Convention Center. The Sheraton Raleigh Hotel is located across the street from the Convention Center – but also offers covered access through an underground parking lot so you never have to step outside or need an umbrella. However, the underground access is not handicapped accessible. Most of our hospitality suites will be located in the Sheraton and some evening activities will also take place in the Sheraton.

Rooms in the Sheraton have a base rate of $99 per night while rooms at the Marriott have a base rate of $105 per night. Taxes and fees apply to both hotel base rates. We have approximately 250 rooms blocked in each hotel for peak nights.

Sheraton by phone: The # for attendees to call is 800-325-3535. Sheraton on line: A personalized website for Ruritan National

Convention has been created for Ruritans. Guests can access the site to learn more about the event and to book, modify, or cancel a reservation from January 19, 2012 to January 22, 2012. http://www.starwoodmeeting.com/StarGroupsWeb/res?id=1101197803&key=50538

Marriott by Phone:Call 1-888-236-2727Tell the agent you would like to book a room at the

Raleigh Marriott City Center in Raleigh, NCGive the agent the group dates and name as well

as code RuR The agent will be able to access group rate and

will give a confirmation number over the phone.Marriott online:Go to www.marriott.com/rdumcOn left side under, ‘Check rates and availability’,

enter dates of stay, number of rooms, number of people in room, Marriott rewards number (if available)

Click, ‘Special Rates & Rewards’ tab to show the group code box

Click box beside ‘Group code’, and enter the group code (RuRRuRA)

Click, ‘Find’, and the website will prompt the guest through the reservations process and a confirmation code will be given once the reservation is completed.Parking in Raleigh

• Valet parking at the Marriott is $10 per day• Ruritans staying at the Marriott may

choose self-parking in the Marriott/Raleigh Convention Center lot and will be provided vouchers for free parking there (provided by the City of Raleigh) at the time of check-in, if they choose this option.

• Self parking at the Sheraton is free for up to one car per room/reservation


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2011 Ruritan District/area GovernorsDistrict governors and area governors are the chief elected officers in each of the Ruritan districts or areas These officers serve as the coordinator of all activities within the district or area. These officers assume their official duties as of January 1 and have the responsibility to serve and retain existing clubs as well as to expand Ruritan by organizing new clubs. The directory information provided here was as of February 1, 2011 based in the data shown in the Member Management System (MMS). Remember- the most current directory information can always be found on the MMS.

1 HollandRaymond Clark16022 Old Forty RoadWaverly, VA 23890Home: 804-834-3300Cell: [email protected]

5 Peaks Of OtterSteve Bousman390 Mountain Ridge RdGlade Hill, VA 24092Home: 540-243-0045

9 RockinghamVirgil (Rick) G Keyton3055 Pin Oak DriveHarrisonburg, VA 22801Home: 540-433-2198Cell: 540-246-4554Work: [email protected]

13 Rocky Mt.-DurhamJames M. Sears2212 Donny Brook RdRaleigh, NC 27603Home: 919-662-8535Cell: [email protected]

17 ColumbiaVon Taylor181 Dickert DrLexington, SC 29073Home: [email protected]

2 ChesapeakeSewell Rowley219 Mt Vernon DriveYorktown, VA 23693Home: [email protected]

6 Southwest VirginiaJames Lafollette206 Gray RdChurch Hill, TN 37642Home: [email protected]

10 PotomacDennis Barthlow6212 Coffman Farms RdKeedysville, MD 21756Home: 301-432-2650Cell: [email protected]

14 Greenville-GoldsboroDavid L. Godwin7056 N C Hwy 50 SouthBenson, NC 27504Home: [email protected]

19 Upper West VirginiaJo Ann DuranPo Box 44Franklin, WV 26807Home: 304-358-3275Cell: 304-668-0047Work: [email protected]

3 RappahannockMartina King173 Jason DrStephens City, VA 22655Home: 540-868-2898Work: [email protected]

7 Natural BridgeJohn Mize518 W Locust StCovington, VA 24426Home: [email protected]

11 AlbemarleMarvin H Alphin168 Four Forks RdShawboro, NC 27973Home: 252-336-4220Cell: [email protected]

15 Cape FearCharles D Westmoreland967 Cedar Fork RdBeulaville, NC 28518Home: 910-298-5525Cell: [email protected]

20 Lower West VirginiaFrank UptonRt 1 Box 17Union, WV 24983Home: [email protected]

4 AppomattoxR Wallace Hudson2097 Smith Cross RoadSouth Hill, VA 23970Home: 434-689-3248Cell: 434-917-9119Work: [email protected]

8 Woodrow WilsonMichael Ruleman2107 West Beverley StStaunton, VA 24401Home: 540-255-1250Cell: 540-255-1250Work: [email protected]

12 RoanokeBrad C. Sommerer201 S Broad StRobersonville, NC 27871Home: 252-795-4402Cell: 252-661-1333: [email protected]

16 SpartanDanny Phillips550 Old Converse RdSpartanburg, SC 29307Home: 864-579-2586Work: [email protected]

21 BluegrassChester Dawson Hillard1170 Taylor Branch RdFrankfort, KY 40601Home: 502-875-3020Cell: [email protected]


13

22 TennesseanJoy Smallwood316 Ridgewood RoadKingsport, TN 37660Home: 423-288-4576Cell: [email protected]

27 Ala-FlaBill McRaePo Box 503Paxton, FL 32538Home: 850-834-3031Cell: [email protected]

31 PiedmontTerry Call518 Ambler DrGibsonville, NC 27249Home: 336-449-1362Cell: [email protected]

35 Davy CrockettPatsy Shelton164 Magnolia DriveGreeneville, TN 37743Home: 423-525-5111Cell: [email protected]

40 Tall CornJoe Morgan16277 2nd StHedrick, IA 52563Home: 641-655-7471Cell: [email protected]

23 CherokeeLinda Melton124 Carriage Dr NeCleveland, TN 37312Home: 423-336-3667Cell: [email protected]

28 OhioMaynard Yoh228 Parkview CircleSmithville, OH 44677Home: 330-465-8566Work: [email protected]

32 Dan RiverWilliam F Maxwell65 Speedway RoadRidgeway, VA 24148Home: 276-956-5428Cell: [email protected]

36 Smoky MountainSteve Balch1320 Old Parrottsville HwyParrottsville, TN 37843Home: [email protected]

41 Opportunity LandJohn McCourtPo Box 25Havana, AR 72842Home: 479-476-2791Work: [email protected]

AREAS52 Great Plains AreaBrad Lovejoy401 S Clark StBloomfield, NE 68718-3001Home: 402-373-2697

53 Gulf AreaBarbara Bruce302 Gayosa AveNatchez, MS 39120Home: 601-597-1110Cell: [email protected]

53 Gulf AreaElla Lyles39 Saragossa RdNatchez, MS 39120Home: 601-445-8247Cell: [email protected]

55 New York AreaPete Kazlauskas5820 Middle RdMunnsville, NY 13409Home: [email protected]

62 ColoradoAngelene TalamanteP.O. Box 98Chromo, CO 81128Home: 970-264-4231

24 Georgia-North AlabamaHarold "Dee" Pearson Jr5 Villa Rosa CtTemple, GA 30179-4231Home: 770-562-5523Cell: 770-815-3620Work: [email protected]

29 Western North CarolinaCindy Bridges Milling115 Houser DrCasar, NC 28020Home: 704-538-1703Cell: 704-692-0724Work: [email protected]

33 LincolnlandSue Case208 N Hymera E StreetShelburn, IN 47879Home: 812-383-9233Work: [email protected]

37 Middle AmericaJim Kimball588 Utah RdLane, KS 66042Home: 785-867-2803Cell: [email protected]

26 HermitageJames Mayo822 Old Pinson RdPinson, TN 38366Home: 731-423-9052Work: 731-424-3520 Ext. [email protected]

30 Delmarva-New JerseyGraves Carey348 Lakeside DrLewes, DE 19958Home: 302-236-9876Work: 302-947-2800 [email protected]

34 New RiverR Bennett Crawford200 Cork DrBlacksburg, VA 24060Home: 540-961-5733Wk: [email protected]

39 RapidanFred Creasy1006 Hendrick StCulpeper, VA 22701Home: 540-825-5036Work: 540-825-8310 [email protected]


14

2011 District/area lt. GovernorsLt. governors work closely with district and area governors and carry out other duties as assigned by the governor and substitute for the governor when neces-sary. The directory information provided here was as of February 1, 2011 based in the data shown in the Member Management System (MMS). Remember- the most current directory information can always be found on the MMS.

1 Holland Richard Young [email protected]

5 Peaks Of Otter June Renaut [email protected]

9 Rockingham John Case [email protected]

10 Potomac None Provided

15 Cape Fear Carole M [email protected]

20 Lower West Virginia Joe Garcia [email protected]

2 Chesapeake Mike Morrison [email protected]

6 Southwest Virginia John H Kilgore [email protected] 11 Albemarle

Nell Davis [email protected]

12 Roanoke None Provided

16 Spartan Agnes Hill [email protected]

21 Bluegrass Bryan Franklin [email protected]

3 Rappahannock Thomas W. "Chip" Daniel III [email protected]

7 Natural Bridge Phyllis W Perdue [email protected]

13 Rocky Mt.-Durham George Brothers [email protected]

17 Columbia James P Hiott [email protected]

22 Tennessean Armetta Hunigan

4 Appomattox Larry P Cary [email protected]

8 Woodrow Wilson Susan McIver [email protected]

14 Greenville-Goldsboro Curtis Rogers [email protected]

19 Upper West Virginia Bertha Long

23 Cherokee Jim Smith


15

24 Georgia-North Alabama Vicky Ann Mills [email protected]

30 Delmarva-New Jersey Ernst M Arndt [email protected]

34 New River Patricia W Davis [email protected]

39 Rapidan Donald B Hackler [email protected]

26 Hermitage Edward Wilson

27 Ala-Fla None Provided

31 Piedmont Larry Ferguson [email protected]

35 Davy Crockett Allen D. Jackson [email protected]

40 Tall Corn Rusty Clayton [email protected]

41 Opportunity Land None Provided

28 Ohio Donna Bricker [email protected]

32 Dan River Dean Jennings [email protected]

36 Smoky Mountain Ray E Houk

29 Western North Carolina Dale Milling [email protected]

33 Lincolnland Rita Woods [email protected]

37 Middle America Stan Pearce [email protected]

Visit The RuritanNational Office

Traveling northbound on Interstate 81, take exit 98 (Dublin), turn left onto Rt. 100 (from southbound Interstate 81 turn right onto Rt. 100). At the second stoplight, turn right onto Rt. 682, cross over Interstate 81 and turn left onto Rt. 662.

Tours can be arranged by calling Debbie Southern at the National Office, toll free at 877-787-8727 ext. 18. For GPS guidance program in: 5451 Lyons Rd., Dublin, VA 24084

Future national

ConventionsSheraton Raleigh

Raleigh, NCJanuary 18-21, 2012

Northern Kentucky Convention CenterCovington, KY

January 24-27, 2013

Hilton BransonBranson, MO

January 23-26, 2014

NOTE: Personal addresses and phone numbers removed for this web version of the newsletter.


16

2011 District leadership Development CoordinatorsThese district leadership development coordinators are responsible for keeping all training materials and setting up district and club officer training session working with the lt. governor and governor. The LDC will receive new shipments of training materials from the Ruritan National Office each fall. The directory information provided here was as of February 1, 2011 based in the data shown in the Member Management System (MMS). Remember- the most current directory information can always be found on the MMS.

1 Holland Vernon L Teall [email protected]

2 Chesapeake Charlie J [email protected]

3 Rappahannock Margaret Ann Makowski

4 Appomattox Cynthia Augusta [email protected]

5 Peaks Of Otter John L Light

6 Southwest Virginia Kathy A Brooks [email protected]

7 Natural Bridge Chris Cartwright [email protected]

8 Woodrow Wilson Betty Jo [email protected]

9 Rockingham Gregory S [email protected]

10 Potomac Van Orden [email protected]

11 Albemarle Charles M [email protected]

12 Roanoke George P "Harmless" Edwards

13 Rocky Mt.-Durham Millard C. [email protected]

14 Greenville-Goldsboro Richard L Cannon [email protected]

15 Cape Fear Michael D Wright [email protected]

16 Spartan None Provided

17 Columbia Gary Taylor [email protected]

19 Upper West Virginia Paul Lewis [email protected]

20 Lower West Virginia Dreama Davis

21 Bluegrass Carl Moore [email protected]

22 Tennessean Jim Lynn [email protected]

23 Cherokee Joyce [email protected]

24 Georgia-North Alabama Anna [email protected]

26 Hermitage James Mayo [email protected]

27 Ala-Fla None Provided

28 Ohio Frank A Kinsey [email protected]

29 Western North Carolina Lorene Reece [email protected]

30 Delmarva-New Jersey None Provided

31 Piedmont Gray [email protected]

32 Dan River Jerry [email protected]

33 Lincolnland Howard Tanner [email protected]

34 New River Ruby B Cassell [email protected]

35 Davy Crockett Allen D. [email protected]

36 Smoky Mountain Fred E Beaver

37 Middle America Ed [email protected]

39 Rapidan None Provided

40 Tall Corn None Provided


52 Great Plains Area None Provided 53 Gulf Area None Provided 55 New York Area None Provided 62 Colorado None Provided

NOTE:Personal addresses and phone numbers removed for this web

version of the newsletter.


17

2011 District Growth & Development ChairsThese growth & development chairs work with district cabinet members to organize new clubs within the district. The directory information provided here was as of February 1, 2011 based in the data shown in the Member Management System (MMS). Remember- the most current directory information can always be found on the MMS.

in a Declared Disaster: How to

activate OwCDistrict/Area Governors should call

the Ruritan National Office toll free at (877) 787-8727 ext. 23 for program details if their district is struck by a state or federally declared disaster. A disaster situation report will be sent to the caller immediately.

The Ruritan National Foundation will review the needs listed on the report as soon as possible.

1 Holland K D Hicks [email protected]

2 Chesapeake Elliott F Hogge [email protected]

3 Rappahannock None provided

4 Appomattox Gerald M Keller [email protected]

5 Peaks Of Otter Anthony Bousman

6 Southwest Virginia John H Kilgore [email protected]

7 Natural Bridge Lou S Rader [email protected]

8 Woodrow Wilson Dennis Edward Clemmer [email protected]

9 Rockingham Elmer Armentrout

10 Potomac Randy L Huffer [email protected]

11 Albemarle Chanel Davis

12 Roanoke James T Umphlett [email protected]

13 Rocky Mt.-Durham Corky Camin [email protected]

14 Greenville-Goldsboro Jamie Leck Keeter [email protected]

15 Cape Fear James L Darnell [email protected]

16 Spartan Alethea L Hill [email protected]

17 Columbia James E Bristow [email protected]

19 Upper West Virginia Marie Sowers [email protected]

20 Lower West Virginia Dreama Davis

21 Bluegrass Carolyn Chesher [email protected]

22 Tennessean Walter Van Huss [email protected]

23 Cherokee W W Johnson [email protected]

24 Georgia-North Alabama Les Hopper

[email protected]

26 Hermitage None provided

27 Ala-Fla None provided

28 Ohio Mahlon Franklin Griffith Jr [email protected]

29 Western North Carolina Bob Reece [email protected]

30 Delmarva-New Jersey George Whitehead [email protected]

31 Piedmont John "Birddawg" Berdine [email protected]

32 Dan River None provided

33 Lincolnland James P Zehr [email protected]

34 New River None provided

35 Davy Crockett Charles Huff [email protected]

36 Smoky Mountain Terry Dawson

37 Middle America Jim Kimball [email protected]

39 Rapidan James E Duerson Sr.

40 Tall Corn None provided 41 Opportunity Land None provided 52 Great Plains Area None provided

53 Gulf Area None provided 55 New York Area None provided 62 Colorado None provided




18

District foundation promotion chairs represent the Ruritan National Foundation and help raise money within the district to support the benevolent programs of the Foundation. The directory information provided here was as of February 1, 2011 based in the data shown in the Member Management System (MMS). Remember- the most current directory information can always be found on the MMS.

2011 District Foundation Promotion Chairs

1 Holland Duane Eby [email protected]

2 Chesapeake Robert Cleveland Wright [email protected]

3 Rappahannock Joe Hulver Jr [email protected]

4 Appomattox Bruce William Thompson [email protected]

5 Peaks Of Otter Raleigh G Trent

6 Southwest Virginia Jonathan Lafollette [email protected]

7 Natural Bridge William H Ruark [email protected]

8 Woodrow Wilson Roy J. Derrow [email protected]

9 Rockingham Dan Brubaker [email protected]

10 Potomac J. J. Bernard Lerch III [email protected]

11 Albemarle Danny Privott [email protected]

12 Roanoke Chris Whitley

13 Rocky Mt.-Durham Donnie Perry [email protected]

14 Greenville-Goldsboro James Stroud

15 Cape Fear John A Sykes

16 Spartan None Provided 17 Columbia James Robinson [email protected]

19 Upper West Virginia Clinton Guy Cox [email protected]

20 Lower West Virginia Nell Jeffries [email protected]

21 Bluegrass Paul Hampton

22 Tennessean Marvin L Tolly 23 Cherokee Jim McKinney [email protected]

24 Georgia-North Alabama James M Mills Jr [email protected]

26 Hermitage None Provided

27 Ala-Fla None Provided 28 Ohio Karl Kiener

[email protected]

29 Western North Carolina Richard Allen Keener [email protected]

30 Delmarva-New Jersey William J Greaser

31 Piedmont Stephen E. Tulbert [email protected]

32 Dan River None Provided

33 Lincolnland Howard Tanner [email protected]

34 New River None Provided

35 Davy Crockett Norman Odell [email protected]

36 Smoky Mountain Virgil Clint Miller [email protected]

37 Middle America Karl Kelsey [email protected]

39 Rapidan Robert A. Houck [email protected]

40 Tall Corn None Provided


52 Great Plains Area None Provided

53 Gulf Area None Provided

55 New York Area None Provided

62 Colorado None Provided

Once again this year we will be asking the clubs to participate in the Ruritan National Foundation “Build Your Dollars” Scholarship Program by sending a $300 check along with a letter stating your club’s wish to participate in the program. These checks and letters should be received by the Foundation at P.O. Box 487, Dublin, VA 24084, no later than September 1, 2009. Because all clubs who participate will receive a scholarship, there is no longer a coupon necessary to enter.

a Reminder For Club Presidents




19

Ruritans should Observe Harassment PolicyRuritan National is a diverse organization. We

have all types of members and we serve all sectors of the community. It is important that all Ruritan leaders and Ruritan club members observe the Ruritan policy on harassment as they conduct their day-to-day dealings with each other and the general public.

Ruritan is committed to providing an environment that is free of discrimination and unlawful harassment. Actions, words, jokes or comments based on an individual’s sex, race, national origin or

ethnicity, age, weight, disability, religion or any other legally protected characteristic will not be tolerated. As an example, sexual harassment (both overt and subtle) is a form of misconduct that is demeaning to another person, undermines the integrity of the organization, and is strictly prohibited.

Sexual harassment specifically occurs when supervisors, co-workers, or Ruritan volunteers: make unwelcome advances, make abusive physical contact, make repeated comments or gestures of a sexual nature, or create a hostile or intimidating

environment.This policy does not intend

to: discourage invitations to social events, discourage appropriate comments on personal appearance, or discourage innocent activities. Employees and volunteers are expected to use good judgement and to avoid even the appearance of sexual impropriety in all interactions with employees and volunteers.

Inappropriate actions reflect on Ruritan as a whole. Employees or volunteers should report inappropriate actions to the Executive Director, the National President or a member of management team. Ruritan will take appropriate action to resolve the matter upon investigation of the action or incident.

Ruritan prohibits retaliation against any person who claims harassment.

This policy applies to: employees of Ruritan National, Officers of Ruritan National, Directors of Ruritan National, Trustees of the Ruritan National Foundation, District Cabinet members, and all other volunteer leaders including those at the district, zone, and club level.

Ruritan national FoundationCollege & university Partners

College or university / limitations location Averett university Danville, VABaldwin Wallace College Berea, OHBluefield College Bluefield, VABluefield State College Bluefield, WVCarson-Newman College Jefferson City, TNConcord College Athens, WVDanville Community College Danville, VADavidson County Community College Lexington, NCDurham Technical Community College Durhan, NCFairmont State College Fairmont, WVFerrum College Ferrum, VAForsyth Technical Community College Winston-Salem, NC Maximum 2 Grants Glenville State College Glenville, WVLouisburg Junior College Louisburg, NCMaryville College Maryville, TNMilligan College Milligan, TN up to $1000 total match Mitchell Community College Statesville, NCMountain State university West VirginiaMountain State Orlando Orlando, FLMountain State Pennsylvania Center Township, PANash Community College Rocky Mt, NC 1 Grant Only New River Community and Technical College (WV) Various locations in WVPatrick Henry Community College Martinsville, VAPiedmont Community College Roxboro, NCPierpont Community and Technical College Fairmont, WVSurry Community College Dobson, NCTusculum College Greeneville, TNWilkes Community College Wilkesboro, NCWV university at Parkersburg Parkersburg, WVWV university Institute of Technology Montgomery, WVWest Virginia Wesleyan College Buckhannon, WVYoungstown State university Youngstown, OH


20

Child abuse and Protection PolicyThe Ruritan National Board of Directors has approved a Child Abuse and Protection Policy that all clubs,

zones and districts should be familiar with.One mission of Ruritan is to create a supportive learning environment for youth - an environment

that enables them to reach their fullest potential as capable, competent and caring citizens. The Youth Protection Policy represents a code of ethics, which all Ruritans are expected to observe. Its purpose is to protect the safety and well being of all youth, whether participants in Ruritan sponsored functions, or club members and adult Ruritan club members.

All Ruritans who work closely with youth, defined in this document as anyone under 18 years of age, have the potential to profoundly affect the well being of the youth with whom they come in contact. In addition to providing safe and appropriate environments, Ruritans must also be positive role models focusing on how they communicate with youth, their methods of discipline and problem solving, and how sensitive they are to the individual needs of all young people. The responsibility for the well being of these youth lies with each and every one of us. The Ruritan National Youth Protection policy is designed to help Ruritan Clubs conduct safe and successful community service activities aimed at our youth.

This policy provides an opportunity for all adults working in Ruritan youth programs to: ♦ Protect youth and all program

participants.

♦ Detect and change situations that may be harmful.

♦ Reaffirm their dedication to youth and their well being.

♦ Establish and follow policies that create safe environments for all youth program participants.

In summary the complete policy notes that one-on-one situations of an adult with a child should be avoided as reasonably feasible. Avoid potential child abuse issues by having at least three people present at all times. The purpose is to provide a safe and caring environment in all aspects of the Ruritan program, and to protect members from situations where there is potential for being accused of abuse. It is recognized that there will be occasions where one-on-one situations are unavoidable. All Ruritans, should, whenever possible, avoid such situations with youth.

Specifics of the policy can be found on the Ruritan National website. On that same site can be found “The Three Rs of Youth Protection” and a consent form for using youth in photographs for publication. You may also request these documents through Ruritan Service at [email protected] or by calling toll free 877-787-8727 ext 13.

All persons intending to run as a candidate for a Ruritan National Officer, National Board of Directors, and National Foundation Trustee must send a letter of official notification to: Michael Chrisley, Executive Director, P.O. Box 487, Dublin, VA 24084 or [email protected]. After receiving this official notification, the Ruritan National Office will forward the candidate a packet of candidate material including a biographical information form, which must be completed and returned to the Ruritan National Office along with a photograph (color or black and white).

A candidate for Ruritan National Officer, National Director, or National Foundation Trustee may have his/her biographical information printed in only one regular issue of the RuRITAN magazine each year:

1. In the fall issue of RuRITAN if the envelope containing the information is received by the Ruritan National Office postmarked no later than July 1

2. In the winter issue of RuRITAN if the envelope containing the information is received by the Ruritan National Office postmarked no later than October 1.

All candidates will be featured in the Ruritan National Convention Program provided their information arrives at the Ruritan National Office prior to the printing of that program (approximately November 15).

NOTE: Candidates cannot serve on Ruritan National Convention committees. If you have been notified of a committee appointment and now seek to be a candidate, please call the Ruritan National Office toll free at 877-787-8727.

Are YOU Interested in A National Office?


21

Send Youth Ages 9-19 to the 2011 ConferenceThe 2011 Ruritan Youth Conference dates have

been set for July 15-17. Once again the event will be held at the W. E. Skelton 4-H Educational Center at Smith Mountain Lake in the Blue Ridge Mountains of Virginia. Please start planning to send as many young people as possible to this year’s conference.

Attendees do not have to be Ruritans or Ruri-Teens to attend. The conference fee will be $135. Registration forms are available below and on the Ruritan website.

This could be a good recruiting tool to introduce young people to Ruritan. Several young people became interested in Ruritan after attending last year’s conference.

The camp can only house 300 youth along with their adult counselors, so get your young people signed up early. The conference is for students ages 9-19 and they (or their sponsors) must provide transportation.To learn more about the center, check out their web site at http://www.skelton4h.ext.vt.edu. .

Preferred Badge Name ________________________ Roommate Choice ___________________________

2011 Ruritan Youth Conference Registration Form for July 15-17

Please do the following: Complete the registration form above and mail it along with your check or credit card information to Ruritan National, P. O. Box 487, Dublin, VA 24084. Also, please contact Craig Whitt at the Ruritan National Office. E-mail him at [email protected] or call toll free 1-877-787-8727, extension #13 to request the forms that are required by the statewide 4-H policy for the adults (counselors or guests) or youth who want to register. Forms required are:(1) Registration Form from Ruritan National (above), the letter of instruction, and all the required forms as listed in the following numbers 2 to 5 must be completed and returned to the Ruritan National Office by June 21 by each attendee (adult or youth).

(2) Health History Forms which includes medications, health and medical history, (all required for adults or youth) and the 4-H participant media release (parent or guardian signs for all youth).

(3) Equine waiver will need to be completed by anyone wishing to ride a horse – no exceptions. The form must be signed by parent or guardian for the youth attendee, and the adults attending the conference must also sign this form if they wish to ride a horse.

(4) The Virginia 4-H Standardized Code of Conduct for 4-H Programs/Events must be signed by two individuals (the youth attendee and the parent/guardian).

(5) The Standards of Behavior Policy for Virginia 4-H Volunteers must be signed by adults only (all adults attending the conference whether a guest or a counselor). All adults attending the conference must complete on-line training. Information to access the training will be provided if requested.

Space for the conference will be available on a first-come, first-serve basis. The deadline for registration and payment of $135 per person will be due no later than June 21.

Name _____________________ Date of Birth _________ Male Female Mailing Address_____________________________ City_____________State ___ Zip _______ Home Phone _____________________ Work Phone _______________________________ Preferred Badge Name ______________________ Roommate Choice _______________________T-shirt size (adult sizes, check one) Small Medium Large XL 2X 3XI am registering as (choose one option on each line); Non-Member Member Adult Youth Parent/Guardian name (please print) ________________________________________ Parent/Guardian signature _______________________________________________________

(one only, must be reciprocated)


22

u.S. Military personnel who are also Ruritans and who might be unable to attend regular meetings should not be counted as absent, according to the Ruritan National Board of Directors.

If your club has a member currently serving in active duty, your club secretary should count him or her as “present” at meetings so that his or her absence doesn’t penalize the member or cause the club to fall short on attendance percentages.

The Board cited the National Constitutional provi-sion for using “four hours of community service” as the equivalent of a make-up meeting -- a substitu-tion that members of the u.S. Military are surely qualified to use.

serving our country

2011 Summer Leadership Conference

Conference Reduced to a two-Day/One-night eventAll 2011 Ruritan district lieutenant governors

should plan to attend the 2011 Summer Leadership Conference in Dublin, VA at New River Community College on Friday, June 17 and Saturday, June 18 (estimated adjournment at after lunch). Activities get started Friday, June 17, beginning at 1 p.m. with registration at the Ruritan National Office.

In consideration of at-tendees need to limit time away from their homes and work responsibilities, an effort has been made this year to condense the three-day session into two days – in most cases only requiring one night’s hotel lodging – Friday night. With the first day’s ses-sions starting at 4 p.m. Friday and the conference ending with lunch on Saturday, Ruritan leaders in most districts will require only a two-day commit-ment to participate in the conference.

The sessions will start and 4 p.m. at the college with spouses invited to join the attendees for an evening meal and general sessions that will con-tinue into the evening. The Saturday sessions will end with lunch.

The conference will focus on the theme: Fresh Ideas Start Here (FISH) and will encourage new ways of looking at the challenges facing Ruritan today; in other words “thinking outside the bowl.

Other members of the district cabinets are also invited to attend this conference for a small fee.

Information on the conference content and cost will be sent to district governors later.

The conference brings Ruritan leaders together to discuss concerns and plan for the future of the organization. Attendees will also learn the latest in-formation about Ruritan programs and procedures.

2011 district governors are also invited to attend this training with the stipula-tion that expenses will be reimbursed for the lodging cost of one person and one travel per district, plus food. Allowances will be made for distance and gender related exceptions.

District officers should also note that 2011 dis-trict lieutenant governors (according to policy, only if you become the incom-

ing district governor for 2012) and the 2011 district governors will be paid ½ of their expenses to the 2012 National Convention in Raleigh, NC provided the following criteria is met:

* They attend the June 2011 Summer Leadership Conference (unless excused in writing by National President);

* They attend Governors’ Training at the 2012 National Convention;

* They attend substantially all meetings at the 2012 National Convention;

* Forms R-35 and R-36 are received by Ruritan National no later than October 31, 2011, and

* Expense vouchers are submitted within 90 days after the 2012 Convention.

Lodging rooms have been blocked for this conference at the Dublin Sleep Inn, telephone number 540-674-4099. The cost of a regular room is $55 inclusive of tax. If you would pre-fer a suite, the cost is $62.70 inclusive of tax. Ruritan National will not reimburse the addi-tional cost for a suite. If you have any questions regarding the 2011 Summer Leadership Confer-ence, please call Craig Whitt at Ruritan Service (877) 787-8727, ext #13 or e-mail him at [email protected] .

FISH: Fresh Ideas Start Here

Thinking OUTSIDE the Bowl!


23

Ruritan National has a club liability insurance carrier. The coverage is through The Philadelphia. In all events, and for any additional information, you should contact our agent of record (Armfield, Harrison & Thomas, Inc.) by calling or e-mailing:

Carol Rohde20 South King StreetLeesburg, VA 20175Phone: (703) 737-2248FAX: (703) 543-0756E-mail: [email protected]

The insurance certificate request form is available on the next page or you can download a fillable form on the Ruritan website. The certificate request will be processed through Carol Rohde. It is very important that you allow TWO WEEKS to receive your completed certificate. Failing to allow that two weeks may result in not getting the certificate you need.

Several things you need to know about our General Liability Insurance coverage:• Liability Insurance is essentially to protect your club against lawsuits.• Ruritan tries to serve its members and clubs with the best possible insurance benefits at the lowest possible cost.• The policy also includes a duty to defend clause meaning that the insurance company will defend you in a lawsuit if your club is sued for a covered event.• Covered events include functions normal to Ruritan meetings, community service and fund-raising such as concession stands, food sales, raffles, events where food is served, Christmas tree sales, arts and crafts shows, auctions, sale of items of a non hazardous nature, highway litter pick up, community plays, and highway coffee breaks and rest stops. This is not a com-plete list and other events may be covered. The club should contact our insurance provider prior to each event to insure that coverage is included for that event.• The liability insurance coverage costs less than $3.00 per Ruritan member. This is very rea-sonable for the protection it provides.• Coverage is $1,000,000 per occurrence.• There is no aggregate limit (Ruritan could have several lawsuits at the same time).• Every year Ruritan has claims on its liability coverage.• The coverage does include a medical coverage clause but only for non-members (medical coverage for 30,000+ members would be cost prohibitive). Paying medical costs for a non-member in a claim may reduce or eliminate the possibility of a lawsuit.• The coverage does not cover buildings that are owned, leased or used by clubs. If your club has a building it should purchase building coverage separately that includes fire, liability, etc.• Other exclusions include: fireworks displays, recreational vehicles including aircraft or hot air balloons, air shows, motorized vehicles, motorcycles, watercraft, power boats, amusement de-vices, bungee jumps, dunk tanks, haunted houses or forests, animals, hard rock/heavy metal/hip-hop/and or rap concerts, roof repair, shooting sports, illegal acts, intentional acts.

This is not a complete list and other events may be covered. The club should contact the insurance pro-vider prior to each event to insure that coverage is included for that event. All questions concerning coverage or exclusions, or requests for certificates of insurance should be directed to Ruritan’s agent listed above.

Club liability insurance Protects Clubs against lawsuits

At its January 2008 meeting, the National Board of Directors identified a “vision statement” to help define Ruritan to the public. The statement is: To inspire all people to care about others, their families, community, and country. Through our clubs, all people can become motivated to care and share with people everywhere a desire to improve their communities and make them better places in which to live and work.

Ruritan clubs are encouraged to use this statement in publications and promotional material.

Vision Statement Captures Ruritan National Mission


24

Ruritan Member Club insuranceCertificate Request Form

(Please Print Clearly)

Ruritan Club sponsoring the event: ___________________________________________

Club Address: ____________________________________________________________

City: _______________________ State:__________________ Zip Code: ____________

Phone: __________________________ FAX: ______________________________

Contact Person: ______________________________ E-Mail: _____________________

Certificate Holder Name: ___________________________________________________(Name of the entity requesting the certificate or proof of coverage - not your club!

For example “XYZ Fairgrounds” or “ABC Hotel”)

Certificate Holder’s Address: ________________________________________________

Certificate Holder’s City: ______________________ State: _______ Zip Code: ________

Description of Event: ______________________________________________________

_______________________________________________________________________

_______________________________________________________________________Note: Be specific. Describe your involvement in the event. Special activities such as parades, fireworks,

tractor pulls, inflatables, etc. are not automatically covered and will require special applications or information in order to be considered for coverage.

Date(s) OF Event:_______________________________________________________

Event Location: _________________________________________________________

______________________________________________________________________

Estimated Number of Attendees: ________(Note: If greater than 500, event must be added by endorsement.)

Does the certificate holder need to be named additional insured? ____(If so, please provide a copy of the contract that specifies this requirement).

Submit this form to: Carol Rohde20 South King StreetLeesburg, VA 20175Phone: (703) 737-2248FAX: (703) 543-0756E-mail: [email protected]


25

Ruritan members have been responding well to a change in the design of the RuRITAN magazine over the past several years. At the direction of the Publications Committee - the last half of the magazine is being devoted to club news, organized by districts. An effort is being made to include news from every district provided news is sent in by clubs in the district.

Send club news and pictures to the RuRITAN magazine so the rest of Ruritan will know what you are doing. Your news item should be typed or written neatly. Include information on who, what, when, where, why and how your event was held. Send or e-mail original photographs as separate documents – not embedded in text file. Digital pictures should be high resolution – approximately 300 dpi.

Pictures from newspaper clippings are not advised. They do not scan well and there may be an issue concerning proper permission to reprint the photo. Make sure you identify who is in the picture with their titles where appropriate (president, district governor, etc.). Please provide your name, e-mail address and/or telephone number in case there are any questions.

Remember that action photographs and photographs that show faces clearly are preferred. Send your news by E-mail to [email protected] or mail it to Ruritan National, P.O. Box 487, Dublin, VA 24084. Priority is given to clubs who have not been featured recently.

Deadlines for submissions for future publications include:

May newsletter – april 30, 2011summer Magazine – May 1, 2011July newsletter – June 30, 2011Fall Magazine – august 1, 2011October newsletter – september 30, 2011winter Magazine – november 1, 2011

NOTE: If you have youth under age 18 in your pictures Ruritan National requires that you also send the appropriate signed permission forms for their

photographs to be published. If you need a copy of the standard Ruritan “photo consent form” please contact our office or check the Ruritan National website.

RURITAN Magazine Features Club News by District - Send Yours Today!

Dues Rebate RequestOur club qualifies for the dues rebate because we increased our membership by 20% by September and maintained that increase through December. Please send us $4 per member for ________ members based on the statistics below for a total of $ _____.

Club: __________________ Club Number: _____District: ________________________Please complete the statistics below according to your records. Ruritan National will verify the numbers in the national database.Total of members at the BEGINNING of January ______Grand total of members from September 30 ______Grand total of members from December 31 ______

% Gain between January and September ______ (and maintained through December)

Club Secretary’s Signature________________ Date_______

NOTES: (to be used by National Office Staff) ___________________________________________

Even though our club qualifies for the Dues Rebate, we choose to let the money remain with Ruritan National. (check here if this is your preference.)Fill in this rebate form and mail to: Membership

Department, Ruritan National, P.O. Box 487, Dublin, VA 24084


26

Congratulate Clubs Celebrating anniversaries 70 Years and more

Spottswood-Raphine 1939Stuarts Draft 1939McGaheysville 1939Port Republic 1939Bridgewater 1939Gatesville 1939Seabay-Metompkin 1939Pembroke VA 1939Louisa County 1939Fluvanna County 1939Chesterfield Va. 1940West Lunenburg 1940Middlebrook, VA 1940Fishersville 1940Keezletown 1940Pasquotank 1940Gates 1940Winterville 1940East Orange 1940Nokesville 1941Callaway 1941Dayton 1941Maur-Brook-Olive 1941Roper 1941

60 to 69 YearsNatural Bridge, VA 1942Spencer 1942Capron 1944Churchville Va. 1944Singers Glen 1944Severn-Pendleton 1944Pactolus 1944Newsoms 1945Seventy-First 1945Partlow 1945Greensville County 1946Carrsville 1946South Brunswick 1946Burnt Chimney 1946Chowan 1946Jamesville 1946Grays Creek 1946Parkton 1946Bunnlevel 1946Gap Mills 1946Greenville W. VA. 1946Frankford 1946Renick 1946Williamsburg W.VA. 1946Draper 1946Belmont 1946Sedley 1947Deep Creek 1947Central Brunswick 1947Midlothian 1947Blackstone 1947

Brookville 1947New London Va 1947Effinger 1947Beverley Manor 1947Bethel 1947Oak Grove N.C. 1947Benvenue 1947Bahama 1947Bath 1947Pinetown 1947Harleyville 1947Eubank 1947Valley Point 1947Cave Spring 1947Walnut Hill 1947Climax 1947Dublin/Radford 1947Jefferson VA. 1947Mt. Hermon LA 1947Cypress 1948Hunterdale 1948Creeds 1948Hickory 1948Isle Of Wight 1948Zuni 1948Pamplin 1948Currituck 1948Shawboro 1948South Camden 1948Creswell 1948Bear Grass 1948West Edgecombe 1948Maury 1948New Hope N.C. 1948Chapin 1948Pelion 1948Smoot 1948Ceres 1948Check 1948Shawsville 1948Lead Mines 1948Albemarle 1948Bethlehem Va 1949Kings Fork 1949Kempsville 1949Walters 1949Carson 1949Gloucester 1949Montpelier 1949Warwick 1949Leeds 1949Durants Neck 1949Newland-Providence 1949Parksville Township 1949Farm Life 1949Middleburg, NC 1949Contentnea 1949

Gilbert 1949Spruce Mountain 1949Meadows Of Dan 1949Unicoi 1949Mosheim 1949Carrollton VA 1950Amherst Monroe 1950Boonsboro 1950Eagle Rock 1950Rockfish Valley 1950Cross Keys-Mill Creek 1950Mt. Crawford 1950Bergton 1950Forestville-Quicksburg 1950Luray 1950Everetts 1950Rougemont 1950Old Ford 1950Deep Run 1950Moss Hill 1950White Oak 1950Boone Trail 1950Bean Settlement 1950Mathias 1950Hendricks 1950Kasson 1950Bluegrass, WV 1950North Lee 1950Spring Place 1950Ridgeway 1950Rocky Gap 1950Gibbs 1950Magnolia Va 1951Beaverdam 1951Independence 1951Rockville 1951Clarke County 1951Gainesville 1951Sterling 1951Rye Valley 1951Millboro 1951Massies Mill 1951Stonewall 1951Keedysville 1951Cedar Grove 1951Eureka 1951Pantego 1951Atkinson 1951Anderson Creek 1951Lemon Springs 1951Turbeville S.C. 1951Augusta W. Va. 1951Charleston 1951Flint Springs 1951Cohutta 1951Beulah N.C. 1951Franklin N.C. 1951

Mechanicsburg 1951Newport 1951Max Meadows 1951Fall Branch 1951Baileyton 1951Glenwood Tenn. 1951Cosby 1951Parrottsville Tenn. 1951Sevier County 1951Lignum 1951

55 YearsC. E. & H. 1956Grassfield 1956Abingdon 1956Upper Lancaster 1956Madison Heights 1956Gladys 1956Huddleston 1956Lovingston 1956Hamburg Va. 1956Wilson Inc. 1956Point Of Rocks 1956Zeb Vance 1956Wheat Swamp 1956Shady Spring 1956Stamping Ground 1956Hiram 1956Winona 1956Baton 1956Chincoteague 1956Flat Rock N.c. 1956East Bend 1956Woolwine 1956Preston 1956Gray 1956Ottway 1956

50 YearsAtlee 1961West Point 1961Ladysmith 1961Back Creek VA 1961Shawquon 1961Amissville 1961Sumerduck 1961West Stafford 1961Rileyville 1961Shenandoah Junction 1961Petersville 1961Fort Loudon 1961Ryland 1961Bucklesberry 1961Johnsonville 1961West View 1961Jersey Mountain 1961Mt. Eden 1961Pembroke KY 1961Holston 1961


27

Happy anniversary to these Ruritan Clubs

Ruritan Foundation District Assignments

Indian Springs Tenn. 1961New Franklin Ohio 1961Goshen Center 1961St. Clair Ohio 1961Lodi 1961Glen Alpine 1961Glenwood Inc NC 1961Pocomoke 1961Wistarburg 1961White Plains 1961Eldora 1961Dyers Store 1961Irvington 1961Wolf Creek 1961Bowmantown 1961Telford 1961Nolachuckey 1961Cove Garden 1961White Hall 1961

45 YearsCold Harbor 1966Spout Spring 1966Seven Mile Ford 1966Dryden 1966Buffalo Gap 1966Elm Grove 1966Temperance Hall 1966Back Swamp 1966Lashmeet 1966Pipestem 1966Eastern Scott County 1966Buffalo 1966McDonald-Black Fox 1966Kinston 1966Smithville 1966Quinton 1966Easton 1966Lawsonville 1966Farragut 1966Bronson 1966Moran Community 1966Holly Grove 1966

40 YearsWaidsboro 1971Meadowview, Va 1971Rouzerville 1971Cecilia Community 1971Union City 1971Bargerton 1971Eastview 1971Guilford Lake 1971Choptank 1971Benham 1971Pine Hall 1971Leasburg 1971Lambsburg 1971Willoughbys 1971

Hillsdale 1971Fairmount 1971Bloomfield 1971Tioughnioga 1971

35 YearsHuguenot 1976Mountain View NC 1976Carpenter 1976Needmore 1976Browns Community 1976Thompson 1976Idlewild Md. 1976Laurel 1976Sussex Central 1976Holly Springs 1976Blairs 1976Piney Tenn. 1976Delta, Ia 1976Moravia 1976

30 YearsDowning 1981Silver Triangle 1981Advance 1981Meadow Creek 1981Efland 1981Croft 1981Grand Junction 1981Dellroy 1981Harrisville 1981Buckeye 1981Bethlehem, Nc 1981Mt. Laurel 1981Triangle 1981Conklin 1981Stockbridge Valley 1981

25 YearsDragon Run 1986Dewitt-Rocky Run 1986Middleburg Tn 1986Guys Tn 1986Great Divide 1986Chestnut Knob 1986Illiana 1986Malcom 1986Clarion 1986

20 YearsChickahominy 1991Bloody Run 1991Inter-County 1991Richlands 1991Slanesville 1991Nemours 1991Bloomingdale Ladies 1991Cherokee Too 1991Flushing Area 1991Hopewell-Hollis 1991Deep Gap 1991

Appoquinimink 1991Dry Fork 1991Mohawk 1991

15 YearsMadison 1996Saltillo 1996West Branch High School 1996Tri-Valley High School 1996Beecher City Tri-County 1996Rochelle 1996

10 YearsLakeland Ruri-Teen 2001North Fork 2001Paulding 2001Working Together 2001 (Ruri-Teen)

5 YearsLewisburg 2006Rhodhiss 2006Halls Mills McGrady 2006Richmond Community 200

(1) Holland Cleve Wright(2) Chesapeake Cleve Wright(3) Rappahannock Cleve Wright(4) Appomattox Bruce Thompson(5) Peaks of Otter Bruce Thompson(6) SWVA Norman O'Dell(7) Natural Bridge Bruce Thompson(8) Woodrow Wilson Bruce Thompson(9) Rockingham Bruce Thompson(10) Potomac Cleve Wright(11) Albemarle Danny Privott(12 Roanoke Danny Privott(13) Rocky Mt.-Durham Danny Privott(14) Greenville-Goldsboro Danny Privott(15) Cape Fear Danny Privott(16) Spartan Danny Privott(17) Columbia Danny Privott(19) upper W VA Cleve Wright(20) Lower W VA David Freshly(21) Blue Grass David Freshly(22) Tennessan Norman O'Dell(23) Cherokee Norman O'Dell(24) Georgia-North Ala Norman O'Dell(26) Hermitage Norman O'Dell(27) Ala-Fla Bruce Thompson(28) Ohio David Freshly(29) Western NC Norman O'Dell(30) Delmarva-NJ Cleve Wright(31) Piedmont Cleve Wright(32) Dan River Bruce Thompson(33) Lincolnland David Freshly(34) New River Bruce Thompson(35) Davy Crockett Norman O'Dell(36) Smoky Mountain Norman O'Dell(37) Middle America David Freshly(39) Rapidan Bruce Thompson(40) Tall Corn David Freshly(41) Opportunity Land David Freshly(52) Great Plains Area David Freshly(53) Gulf Area Danny Privott(55) New York Area Cleve Wright


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Founders’ Day weekend a time for Ruritans to Celebrate their 83rd anniversary

May 20-22, 2011 in Holland VaHighlights of the weekend • Friday, May 20, 2011 – Golf at Nansemond River Golf Club,

Suffolk, VA. The format is Florida best ball. Practice begins at 11 a.m. with a shotgun start at 1 p.m. A buffet dinner is included.

• Those who don’t golf can spend Friday shopping or visiting antique shops in the area.

• Saturday wreath-laying ceremony at 9:45 a.m. to celebrate the founding of Ruritan in 1928. Parade at 11:00 a.m. followed by a BBQ/Chicken Cook-off and afternoon entertainment.

• Saturday evening dinner in the Holland Ruritan Club at 5:00 p.m. followed by special entertainment.

• Sunday 11:00 a.m. worship service at Holy Neck united Church of Christ on Pineview Road.

lodging Guests may book rooms at the Hilton Garden Inn in Suffolk, VA (757) 925-1300. Mention Ruritan Founders’ Day for a special rate.

Deadline for registration is May 6, 2011. Registration is limited to a first-come, first-served basis. Confirmation and other information will be e-mailed to registrants.Make checks payable to

Holland District Ruritans Mail completed registration and payment to:

Founders’ weekend Registration Options Golf tournament: $75.00 X _____ persons = $ _______ (includes golf, ½ golf cart, buffet dinner) Friday’s Buffet Dinner: $12.00 X _____ persons = $ _______ (at the golf course, for those not participating in the golf tournament) saturday Dinner: $15.00 X _____ persons = $ _______(Evening Celebration with Entertainment and Fireworks) TOTAL $ _______

Name: _____________________________________________

Spouse/Guest Name: _________________________________

E-mail Address: ______________________________________

Address: ___________________________________________

City: _____________________________________________

State: _____________________ Zip: __________________

Area Code and Phone: ________________________________

Club: ___________________ District:___________________

Office Held: _________________________________________

Clay Byrum30799 Hunt Club RoadCarrsville, VA 23315Email: [email protected]


29

every Club Must File iRs 990 in 2011Every year small tax-exempt organizations like

Ruritan clubs, that previously were not required to file returns, are now required to file an annual electronic notice, Form 990-N, Electronic Notice (e-Postcard) for Tax-Exempt Organizations not Required To File Form 990 or 990-EZ. Most Ruritan clubs had experience filing this report in May 2008 and again in May 2009 and 2010. Of particular concern, however are the clubs that did NOT file any form of the IRS 990 last year. Organizations that do not file the notice for three years will lose their tax-exempt status. also of note this year is that the threshold for gross receipts has been increased to $50,000 (prior to 2010 it was $25,000.)

Clubs whose gross receipts are over $100,000 will still need to file the IRS Form 990. Clubs whose gross receipts are over $50,000 a year and under $100,000 will still need to file the IRS Form 990 EZ. However, clubs whose gross receipts fell below $50,000 were not required to file any form of the 990 with the IRS prior to 2006.

With the enactment of the Pension Protection Act of 2006 (PPA), these small tax-exempt organizations will now be required to file electronically Form 990-N, also known as the e-Postcard, with the IRS annually. According to the IRS, the form should be filed by the fifteenth day of the fifth month after the close of your tax year (for most Ruritan clubs that will be May 15th).

This electronic postcard form of the 990 can ONLY be filed on line – so every Ruritan club will be required to find someone who has internet access to assist them with this filing. There will be no software required other than an internet connection and there is no charge to file the form. This does NOT mean your clubs will have to pay taxes, however clubs who fail to file the 990-N for three years in a row will lose their tax exempt status.

Clubs preparing to go online to file the 990-N should have the following information at hand: Name of their organization; Any other name the organization uses; mailing address; website address if the club has a

website; the club’s EIN (see NOTE below); name and address of club president (principal officer); and the club’s tax period (which will be January 1 through December 31 unless the club has officially changed its accounting period with the IRS).

The person filling out the form will need to be able to state that the club’s gross receipts are still normally $25,000 or less. The club should also file the form to notify the IRS if it is disbanding.

nOte: Almost every Ruritan club over a year old has an EIN number. If you don’t know what your club’s EIN number is – call Ruritan National toll free at 877-787-8727 and the staff will be happy to provide that information.

See the box on this page with step-by-step instructions.

If you have assembled the information suggested in advance (above) you should have no problem completing the form at this point. After the on line form is completed you will get an e-mail confirming the information. If for some reason your computer’s firewall security prevents you from going from the IRS site to the 990 N site you can go directly there at by using http://epostcard.form990.org. In either case you will have to set up an account before filing.

If you have any questions, please call the Ruritan Service department and a staff member will be happy to help you complete the form.

Clubs who have successfully submitted their 990 N explain the process as follows:

1: Go to http://www.irs.gov.2: Click on Charities & Non Profits3: Click: Annual Electronic Filing Requirements for

Small Exempt Organizations- Form 990 N E-Post Card

4: scroll down and click on: How to File; (at this point you actually leave the IRS site and go to a third party vendor providing the electronic post card)

5: Click in box: Leave IRS Site 6: You will be at a page that says: file your electronic

form 990 N (E) Post Card

Step-by-Step Instructions for Filing IRS 990 N


30

January 2011 Ruritan Membership statisticsDistricts Ruritan

Clubs1/1/11

Ruritan new clubs

1/31/11

Ruritandisbanded

1/31/11

RuritanClubs

1/31/11

Ruritan Members

1/1/11

Ruritan Members1/31/11

Difference % change

SuB CATEGORY - SMALL DISTRICTS: 500 members or less on 1/31Natural Bridge 15 1 0 16 464 484 20 4.31%Tall Corn 8 0 0 8 165 169 4 2.42%Georgia - North Alabama 17 0 0 17 297 303 6 2.02%Roanoke 13 0 0 13 280 281 1 0.36%Smoky Mountain 16 0 0 16 435 436 1 0.23%Opportunity Land 6 0 0 6 128 128 0 0.00%Hermitage 21 0 0 21 496 493 -3 -0.60%Tennessean 19 0 0 19 456 453 -3 -0.66%Columbia 19 0 0 19 440 434 -6 -1.36%Southwest Virginia 16 0 0 16 348 340 -8 -2.30%Middle America 16 0 0 16 298 289 -9 -3.02%Alabama - Florida 8 0 0 8 216 208 -8 -3.70%Spartan 10 0 1 9 211 203 -8 -3.79%

SuB CATEGORY - MEDIuM DISTRICTS: 501 to 1000 members on 1/31Lower West Virginia 31 0 0 31 697 701 4 0.57%Bluegrass 24 0 0 24 530 532 2 0.38%upper West Virginia 25 0 0 25 857 855 -2 -0.23%Lincolnland 21 0 0 21 591 589 -2 -0.34%New River 33 0 0 33 769 765 -4 -0.52%Rapidan 24 0 0 24 688 684 -4 -0.58%Cape Fear 24 0 0 24 681 675 -6 -0.88%Davy Crockett 36 0 0 36 969 959 -10 -1.03%Albemarle 25 0 0 25 766 758 -8 -1.04%Rappahannock 29 0 0 29 904 893 -11 -1.22%Western North Carolina 33 0 0 33 725 711 -14 -1.93%Greenville - Goldsboro 24 0 1 23 568 556 -12 -2.11%Woodrow Wilson 30 0 1 29 929 907 -22 -2.37%Peaks of Otter 29 0 0 29 772 745 -27 -3.50%Cherokee 19 0 1 18 669 631 -38 -5.68%

SuB CATEGORY - LARGE DISTRICTS: 1001 members or more on 1/31Delmarva - New Jersey 41 0 0 41 1079 1084 5 0.46%Appomattox 40 0 0 40 1138 1137 -1 -0.09%Holland 60 0 0 60 2299 2283 -16 -0.70%Ohio 60 0 0 60 1474 1463 -11 -0.75%Rockingham 33 0 0 33 1231 1219 -12 -0.97%Piedmont 60 0 0 60 1470 1453 -17 -1.16%Rocky Mt.- Durham 39 0 0 39 1275 1260 -15 -1.18%Potomac 46 0 0 46 1338 1320 -18 -1.35%Chesapeake 49 0 1 48 1521 1499 -22 -1.45%Dan River 39 0 0 39 1051 1035 -16 -1.52%

SuB CATEGORY - AREASGreat Plains Area 4 0 0 4 170 170 0 0.00%Colorado Area 1 0 0 1 6 6 0 0.00%New York Area 2 0 0 2 74 73 -1 -1.35%Gulf Area 4 0 0 4 116 111 -5 -4.31%tOtal 1069 1 5 1065 29591 29295 -296 -1.00%A loss of 296 members in January for a year to date loss of 296


31

January 2011 Ruri-teen Membership statistics

Ruritan adopts Points incentive ProgramFrequent shopper points systems – we’ve all seen them. Look at practically anyone’s set of keys and you will

see at least one bar coded tag hanging there – a code that gives the shopper extra value for his or her money. The point system may offer an immediate discount at check-out or rebates at periodic intervals. Whatever the value - the truth is these programs DO appear to work. Shoppers make decisions about spending money based on where they get the most “bang for their buck.”

Capitalizing on that idea, at the January meeting the Ruritan Board of Directors adopted a points incentive program to encourage Ruritan growth. The brainchild of a special incentives sub-committee of the national growth committee, the program will offer points for various positive growth activities – such as recruiting member and organizing new clubs. Bonus points will be added when the new members or the new clubs celebrate one year with Ruritan.

Points can be “spent” on a variety of Ruritan products and services – from Ruritan supply items to registration and lodging at the annual national convention. Points may even be accumulated and redeemed for larger items like vacation cruises or Disney packages.

The point system is approved to begin April 1. Sub-committee members working on the project include National Director Ray Lautzenheiser, chair; 1995 National President Frank Guthrie, and Past National Directors Debby Hussey and Laura Northstein. A complete outline of ways to earn points, how points will be tracked, and possible point rewards will appear in the summer RuRitan magazine and on the national website.

Districts Ruri-TeenClubs

12/31/2010

Dropped clubs

through1/31/2011

New clubsthrough

1/31/2011

Ruri-TeenClubs

12/31/2010

Ruri-Teens12/31/2010

Ruri-Teens1/31/2011

Difference % change

Holland 5 5 234 234 0 0.00%Chesapeake 6 6 183 175 -8 -4.37%Rappahannock 0 1 1 0 55 55 100.00%Appomattox 5 5 138 138 0 0.00%Natural Bridge 1 1 19 19 0 0.00%Woodrow Wilson 1 1 17 17 0 0.00%Rockingham 3 3 389 389 0 0.00%Potomac 1 1 25 25 0 0.00%Roanoke 1 1 25 25 0 0.00%Rocky Mt.- Durham 1 1 26 26 0 0.00%Cape Fear 3 3 136 136 0 0.00%Columbia 1 1 26 26 0 0.00%upper West Virginia 1 1 24 24 0 0.00%Cherokee 9 9 350 348 -2 -0.57%Ohio 11 11 480 480 0 0.00%Western North Carolina 1 1 10 10 0 0.00%Delmarva - New Jersey 1 1 17 17 0 0.00%Piedmont 3 3 61 61 0 0.00%Dan River 3 3 65 66 1 1.54%Davy Crockett 3 3 121 121 0 0.00%Opportunity Land 1 1 32 32 0 0.00%Gulf Area 4 4 92 92 0 0.00%tOtal 65 0 1 66 2470 2516 46 1.86%Ruri-Teens gained 46 members in January for a 46 member gain for the year


32

Mailing and Shipping Addresses

Postal Address:Ruritan National OfficeP.O. Box 487Dublin, Virginia 24084

Shipping Address:(uPS, FedEx, Airborne, etc.)Ruritan National Office5451 Lyons RoadDublin, Virginia 24084

Ruritan National Office ................................................... (540) 674-5431 Or Call Toll Free ........................................................ (877) 787-8727(these numbers are answered by voice mail evenings and weekends)Accounting/Statistics, Administration, Membership, & Publications. Available 8 a.m. to 4:30 p.m., Eastern Daylight Saving Time, Monday through Friday.

Ruritan National Office FAX............................................ (540) 674-2304To any department within the Ruritan National Office.Available 24 hours, 7 days a week.

Ruritan National Office E-mail ........................................ [email protected]

Ruritan Supply ................................................................ (800) 836-5431Toll-free for orders from Ruritan Supply. Available 8 a.m. to 4:30 p.m., Eastern Day-light Saving Time, Monday through Friday.

See the catalog on line at http://ruritan.org

Ruritan National Foundation ........................................... (877) 787-8727 ext. 23Grant information, fund balances, and other Foundation program information, in-cluding Operation We Care. Available 8 a.m. to 4:30 p.m., Eastern Daylight Saving Time, Monday through Friday.

Quick Reference Numbers

PResORt stanDaRD

u.s. Postage PaidDublin, Va 24084

Permit #2

© 3/11 Ruritan national a service provided to the leaders of Ruritan,“america’s leading Community service Organization.”

address service Requested

(Please see the directory on page 8 for specific direct E-mail addresses and phone numbers.)

Keep this special Handbook issue for reference throughout 2011!This issue features important National and District contact information and has been mailed to Club Presidents, Club Secretaries, District Cabinets, National Officers, National Directors, Foundation Trustees, Past National Presidents and the Foundation President.Please report any name, address, officer, telephone, FAX or E-mail changes to the Membership Department at (540) 674-5431, FAX (540) 674-2304, toll free at (877) 787-8727 or E-mail to [email protected]

important notice

ruritan · trustee board and extend our thanks to mike chrisley and his entire staff for handling...

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