CONTENTS

CONTENTS Page

New booking

system 1

Logmein

New

colleague

2

RM Integris

feedback 3

Dates to

remember

and OPT

4

Helpful info! 5/6/7

Training

schedule

with Terms &

Conditions

8/9/10

Costs and

Fees 11

Help Lines ICT for Schools Newsletter

Issue 14 - Term 6 2013

New course booking system for

September 2013

Please note the change to the way to book your MIS courses.

A new online booking system has been designed for schools to book onto the MIS

(SIMS and RM) courses. The system is easy to use, includes the full schedule of

training courses and dates and will also cater for enquiries about training needs.

Using the on line booking form, applications from schools will require agreement

to the Terms & Conditions, removing the approval stage. For courses that attract a

fee the transfer will be arranged after the course. There is also a Schools Finance

link for schools to express an interest for Schools Finance courses and on-site visits

– these will be managed by the Schools Finance Team.

The new system will allow more control for schools and the School Support Team

to manage course bookings including cancellations and the creation of additional

courses when a high demand requires it.

Schools will still need to use the OCC eBooking system for non-MIS courses

(Health & Safety etc.).

The new on line booking system is accessed from the Schools intranet site

http://schools.oxfordshire.gov.uk.

Select T on the alphabetic list and then select Training.

If you have a training need that is not covered in the course offer, pages 8-10 in

this document, please contact the team and we will endeavour to meet this need,

either by a Consultants visit to your school or running courses at the usual venue

‘on-demand’.

MIS Training

for Schools

2

Schools MIS Support Team

Will provide the

same

support

consultancy

training

OPT

www.logmein123.com As you are probably already aware, with the closure of the central server service, we can no longer shadow your SIMS session, but don’t despair as help is at hand! We now use a remote access tool called LogMeIn, which means we can see exactly what you are doing should you choose to invite us to join you – we’ve been using the tool for a few months now and can confirm it is straight forward and effective. We advise you save a bit of time by going to www.logmein123.com and then save it as a favourite.

DID YOU KNOW?

Trouble logging

into Integris?

Open a new

Internet browser,

go to file and click

on New Session!

3

RM Integris G2

RM Integris G2 has been selected by OCC as the preferred Management

Information System (MIS) for Oxfordshire schools. Positive feedback

suggests the extensive training the Schools Support Team delivered in

April and May were successful, also the recent follow-up refresher

Presentations delivered at various locations across the County – here are

just a few of the comments received:

If you have any questions or concerns, call the Schools Support Team;

we’re here and very happy to support you, either over the telephone or we

could arrange a visit to your school.

Schools MIS Support Team

Will provide:

support

consultancy

training

OPT

Very informative and

a great refresher –

very useful hints &

tips! Thank you for this

session – well worth

attending for clarifying a

few points and showing

bits I was unsure of!

Great session, thank you

– have gained lots,

especially the mail

merge!

4

The Schools MIS Support

Team

Team admin telephone number

01865 797490

ICT service desk email remains the same

ict.servicedesk@oxfordshire.gov.uk

0845 052 1000

DATES TO REMEMBER - TERM 1 & 2 2013 Autumn School Census – Thursday 3rd October 2013

Autumn School Workforce Census – Thurs 7th November

2013 (see training schedule - pages 8-10 for related courses)

Guidance notes will be emailed to OCC supported schools.

************************************

OPT Update The OPT resources continue to be developed along with recommendations from the Schools Effectiveness team. Please look out for further developments coming – in particular with the movement of reception children to Year 1 and of course with the changes to the Primary Curriculum following the DfE’s consultation this year. We are delighted to launch the RM Integris version of the resources. We are pleased to confirm that those OPT users who are now using RM Integris as their MIS will have all their OPT data migrated into Integris over the summer holidays. Reminder: if you haven’t sent in your data migration permission form to us, please do so asap as we’re unable to move your data without this. Schools will be able to start working with the new resources in the new academic year. Please note that there are 2 RM Integris Presentations on 16th September, which we recommend that you attend. This will get all Integris users started with the new resources. Details can be found at the back of this document. For those who want to keep their OPT resources up to date or who want to start using the resources, the OPT service is available for any school – regardless of whether you use RM Integris or SIMS. This entitles schools to the updated files and a great deal of specialised support. Please contact us for further details. Schools who do not buy into the OPT Service can continue to use the resources, but this will not entitle you to any updates. In the meantime, training continues for all the OPT resources (including ORD with dates to be released shortly) as usual. Please refer to the training schedule or see Insite for more details.

5

Adding Students to the School Roll

It is important that only students who are joining your school or who have

already joined your school are entered into Integris or SIMS .net. If the

admission date is in the future it is best practice to add the student to the

Admission roll then admit onto the current roll when they arrive. This is

particularly important when using Integris as it is not possible for you to

delete a student from the current roll.

It is also important not to add dummy students to the current roll for any

reason as this can cause issues with statutory returns and returns to County.

If you do find that you have an incorrect or duplicate student record, please

contact the Schools Support Team who will arrange for the record to be

deleted.

RM Integris Schools –

Attendance Report for Ofsted Inspections To prepare for SIMS Central being decommissioned and access to SIMS .net being

withdrawn it is recommended that the % Attendance Vulnerable Groups Report is

generated, with a copy saved and a copy printed for academic years 2010/11 and

2011/12 as this historic data is not readily available in RM Integris.

This report will allow analysis of percentage attendance for all year groups and some

vulnerable groups. The report is particularly useful for Headteachers/SMT to analyse

Attendance data for vulnerable groups during an Ofsted inspection.

Please see details on the next two pages.

6

Running the % Attendance Vulnerable Groups Report

Ref: AttenReport

Date: July 2013

How to Run % Attendance Vulnerable Groups Report To prepare for SIMS Central being decommissioned and access to SIMS .net being withdrawn it is recommended that the % Attendance Vulnerable Groups Report is generated, with a copy saved and a copy printed for 2010/11 and 2011/12. This report will allow analysis of percentage attendance for all year groups and some vulnerable groups. The report is particularly useful for the Head teachers/SMT to analyse Attendance data for vulnerable groups during an Ofsted inspection, this document gives details on using the report. Importing the Report Definition 1. Log in to SIMS.net, select Reports | Import, to choose the file location, click on the Open icon,

check that the system is looking in the SIMS .net folder and highlight to import the % Attendance Vulnerable Groups – Primary, click on the Open button.

2. The following Import report(s) screen will be displayed, ensure that there is a tick next to the

report name and in the Import associated templates box and then choose to Import.

3. Once the file has been imported the status will change to Imported, click on the Close button. The report should now be available under Reports | student for use.

Running the % Attendance Vulnerable Groups Report 1. Select Reports| Run Report

2. In the Report browse, select Focus | Student. Double click on the Report to run, a set of filters

are displayed. Amend the default values to meet the requirements. 1. Click the OK button to run the report.

Note: You must ensure that you enter the same date range for each of the date filters. The second sheet

(Student Details) in the report allows you to identify students with a percentage attendance below a selected

7

number, and will also allow you to filter your groups even further, e.g. Summer Born White British Boys.

2. Click on the Student Details tab to view the Student list in Excel for further manipulation of the data as required.

Click on

the column

header

arrow to

either apply

the filter to

choose

required

groups or

sort a list in

an

ascending

order.

Change this

number to

report on i.e

pupil <85%.

8

ICT Schools Support Team -Training Courses

Term 1 & 2 2013

Venue - UNIPART HOUSE, GARSINGTON ROAD, OXFORD, OX4 2GQ (for SAT NAV OX4 6LN) unless otherwise stated

Course Title Course Code

Date From To

RM Integris: for new school administrators

RM001 11/09/2013

09:30 16:00

SIMS.net for new school administrators (Primary)

SIMS002 12/09/2013

09:30 16:00

SIMS: School Census with Post 16 Learning Aims Presentation Statutory

SIMS003P 13/09/2013

09:30 12:00

RM Integris: OPT presentation RM010 16/09/2013 09:30 11:30

RM Integris: OPT presentation RM010 16/09/2013 14:00 16:00

RM Integris: Attendance

RM004 17/09/2013

09:30

12:30

RM Integris: Intelligence - exploring predefined charts

RM005 17/09/2013

13:30

16:00

RM Integris: Intelligence - exploring predefined charts

RM005 Venue TBC

18/09/2013

09:30

12:00

SIMS: Attendance - New Users

SIMS006 18/09/2013

13:00

16:00

RM Integris: School Census Autumn Return - Primary Workshop Statutory

RM007 19/09/2013

09:30

12:00

SIMS: School Census Autumn Return - Primary Workshop Statutory

SIMS008 19/09/2013

13:00

15:30

RM Integris: Intelligence - exploring predefined charts

RM005 20/09/2013

09:30

12:00

SIMS: Essential Skills - Assessment Part 1: New Users Secondary

SIMS014 24/09/2013 09:30 16:00

RM Integris: Reporting

RM011 25/09/2013

09:30

12:00

RM Integris: Intelligence - creating charts for analysis and reporting

RM012 25/09/2013

13:30

16:00

SIMS.net: Basic Reporting SIMS013 26/09/2013 09:30 12:30

9

RM Integris: Intelligence- creating charts for analysis and reporting

RM012 26/09/2013

13:30

16:00

RM Integris: Intelligence - creating charts for analysis and reporting

RM012 27/09/2013

09:30

12:00

RM Integris: OPT - an introduction (Part One) RM015 01/10/2013

09:30

12:00

SIMS.net: Core for SENCOs

SIMS016 01/10/2013

13:30

16:00

RM Integris: Reporting

RM011 02/10/2013

09:30

12:00

RM Integris: Staffing

RM017 03/10/2013

09:30

12:00

SIMS: OPT Introduction

SIMS018 03/10/2013

13:30

16:00

RM Integris: Staffing

RM017 04/10/2013

09:30

12:00

SIMS: Personnel 7 New Users

SIMS019 08/10/2013

09:30

16:00

SIMS: Exams Organiser New Users (Day One)

SIMS020 09/10/2013

09:30

16:00

RM Integris: School Workforce Census Presentation Statutory

RM021P Venue TBC

10/10/2013

09:30

11:30

SIMS: School Workforce Census Presentation Statutory

SIMS022P Venue TBC

10/10/2013

13:30

15:30

RM Integris: SEN to include reporting

RM023 11/10/2013

09:30

12:00

RM Integris: Attendance

RM004 15/10/2013

09:30

12:30

RM Integris: Behaviour Management

RM024 16/10/2013

09:30

12:00

RM Integris: OPT - using analysis tools

RM025 16/10/2013 13:30 16:00

SIMS: Exams Organiser New Users (Day Two)

SIMS020 17/10/2013 09:30 16:00

SIMS.net: Intermediate reporting

SIMS026 18/10/2013 09:30 12:00

RM Integris: OPT - an introduction

RM015 22/10/2013 09:30 12:00

RM Integris: SEN to include reporting

RM023 23/10/2013 09:30 12:00

SIMS: Attendance - letters and reporting

SIMS027 23/10/2013 13:00 16:00

RM Integris: for new school administrators

RM001 24/10/2013 09:30 16:00

RM Integris: Reporting

RM011 25/10/2013 09:30 12:00

10

SIMS: Discover for Secondary

SIMS028 05/11/2013 09:30 16:00

RM Integris: OPT using analysis tools

RM025 06/11/2013 09:30 12:00

SIMS.net: Using Reporting (writing to Parents)

SIMS029 07/11/2013 09:30 12:00

SIM.net: Domestic Exams SIMS034 07/11/2013 09:30 16:00

SIMS: Discover for Primary

SIMS030 12/11/2013 09:30 16:00

SIMS: OPT Tracking Grids (OPT Part 2)

SIMS031 13/11/2013 09:30 12:00

SIMS: OPT individual reports (OPT Part 3)

SIMS032 19/11/2013 09:30 12:00

SIMS: Curriculum Printing and Analysis

SIMS033 27/11/2013 09:30 12:00

Course schedule is subject to change - every effort will be made to update the training page on the

website

Schools MIS Support Team

Cost and Fees

Annual Subscription Costs:

Look out for the latest flyer - MIS Support Service Additional Pay As You Go Provision

detailing services and costs for subscribing/non-subscribing Schools and Academies.

A snapshot of charges can be found on the next page.

Cancellation of attendance needs to be sent as early as possible to ictschoolsteamevents@oxfordshire.gov.uk. If a delegate or the

representative of the delegate cancels within 10 working days of the course, the delegate will be charged a fee of £50. In the event of a

delegate not attending a course without explanation the cancellation fee will be charged automatically.

Please note: delegates booking onto these courses from schools not subscribing to OCC MIS support will receive, by email, an Acceptance Charging Form which should be completed and

returned, by email to ictschoolsteamevents@oxfordshire.gov.uk

prior to the course start date.

11