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Saint Michael SchoolParent Handbook

Saint Michael School is accredited by the Western Catholic Educational Association (WCEA)

and is co-accredited by the Western Association of Schools and Colleges (WASC)

345 Church StreetLivermore, CA 94550

(925) 447-1888FAX (925) 447-6720

http://www.smsliv.org

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Table of Contents

I. IntroductionA. History of the School 5B. Nondiscrimination Policy 5C. Purpose 5

II. Mission Statement 6

III. Philosophy of Education 6

IV. Student Learning Expectations 6

V. PersonnelA. Diocese Personnel 7

1. Bishop2. Superintendent of Catholic Schools3. Pastor

B. School Personnel 81. Principal2. Faculty3. Secretary4. Other Support Staff

C. List of School Personnel 8

VI. Boards, Committees, OrganizationsA. Diocesan School Board 9B. Local School Board 9C. PTG (Parent Teacher Group) 9

VII. PoliciesA. Saint Michael School Policies

1. Absences from School 102. Academic Policy Grade 8 103. Accessibility of Records 114. Accidents and Illness at School 115. Admission Policy 126. Arrival and Dismissal 12

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7. Care of Property - Student Responsibility 138. Communications 14

a. Calendarb. Website

9. Conferences 1410. Curriculum 1411. Discipline 15

a. Student Behaviorb. Serving Detentionc. Serious Infractionsd. Suspension Policiese. Suspension Proceduresf. Expulsion Policiesg. Procedures for Disciplinary Expulsion

13. Harassment 1914. Emergency Plans 2015. Extended Care 2116. Health Regulations 21

a. Policyb. Child Abuse/Neglectc. Guidelines for the Administrationd. Responsibility of Parents/Legal Guardianse. Aspirin and Other Over-the-Counter Medicinesf. Parent to School Notifications

17. Homework 2318. Library 2419. Liturgical Celebrations 2420. Lunch 2521. Parties and Treats 2522. Parents 2523. Parent Concerns 2624. Progress Reports 2625. Report Cards 27 27. Safety 2728. School Pictures 2729. Standardized Testing 2730. Student Activities 2831. Technology 2832. Telephone and Cell Phones 2833. Tuition 2834. SCRIP Purchase Plan 2935. Uniform 29

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36. Uniform for Physical Education 3237. Free Dress Regulations 3238. Uniform Exchange 3339. Visitors to Saint Michael School 3340. Volunteer Program 33

B. AppendixAppendix A: Tuition Policy for Saint Michael School 34Appendix B: Saint Michael School Policy on Field Trips 36Appendix C: SMS SCRIP Purchase Program Policy 38

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I. Introduction

A. History of the SchoolSt. Michael Academy opened in September 1913, under the direction of the Dominican Sisters of San Rafael. Since its beginning, St. Michael School has been an integral part of St. Michael Parish. From the founding pastor, Father Patrick Power, to the present pastor, the school has been supported by the parish as an important part of the teaching ministry of the Catholic Church.The original facility contained classrooms, living quarters for the sisters, and living spaces for a few young girls who boarded during the week and returned to their ranch families on the weekends. Subsequently, two classroom buildings were added to provide homeroom classrooms for students in grades in grades one through eight. The original building became St. Michael Education Center and provided space for Faith Formation as well as extra classrooms, school library, a technology lab and administration offices. In September 1988, a kindergarten was opened. In 2003-2004, a new Education Center was built and the original facility was demolished. Over the course of 2011-2015, a technology program was implemented with strong infrastructure, iPad’s, Macbooks, and 1:1 devices in the middle school. In 2015, a Transitional Kindergarten, K-8 Spanish program and instrumental music (recorders) were established.

Saint Michael School is an accredited Catholic School operating under the jurisdiction of the Diocese of Oakland. Accreditation is granted through June 30, 2018 by the (WCEA) Western Catholic Educational Association and (WASC) Western Association of School and Colleges.

B. Nondiscrimination Policy

The Church shares in the mission of Jesus Christ who called all followers to lead a just life. In fidelity to that mission, the Diocese strives for justice in employment practices. To this end, the Diocese promotes equal opportunity for all persons with regard to recruitment, hiring, training, transfer, promotion, and separation from employment. Employment decisions are made on the basis of qualifications that meet the needs of the Diocese, and not on the basis of race, color, national origin, ancestry, sex, age, religion (except where ordination or religious belief or practice is determined by the Diocese, in its sole discretion, to be a qualification for a position), marital status or veteran status, sexual orientation, physical or mental disability or medical condition, or any other characteristic protected by law.

C. Purpose

The provisions in this handbook are designed to provide parents and students information and guidance as to the procedures and rules of the school. The provisions in this handbook are not a contract and impose no obligation on the school. This handbook is not a part of the tuition agreement. The contents of this handbook may be changed as necessary at the school’s discretion and, if changed, written notification of such changes will be provided to parents and students.

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II. Mission Statement

Saint Michael School, founded in 1913 as an extension of Saint Michael Parish, is committed to providing quality Catholic education for the diverse students we serve. Our mission is to provide a Christ-centered environment as a means to foster the growth of each student as a lifelong disciple of Christ.

III. Philosophy of Education

Saint Michael School is an extension of the teaching ministry of the Catholic Church. We base our philosophy of education on the fundamental dignity and the uniqueness of the individual as created by God. We affirm that Catholic education encompasses the whole of human life. We endeavor to foster the intellectual and spiritual growth of the children in our care. We hope that our students will embrace Christian values in the context of our Catholic identity, experience true community during their time with us, and achieve both academic success and social well being. We believe that parents are the primary educators of their children. Only with their support can the teachers and administrators of Saint Michael School help their students realize their potential, appreciate the global society in which they live, share in its responsibilities and challenges, and contribute to its betterment.

IV. Student Learning ExpectationsOur Student Learning Expectations align carefully with our mission statement and philosophy and reflect in the following areas:

Moral and Spiritual Psychological, Emotional, and Physical Intellectual Social and Cultural AestheticWhile at Saint Michael School, the student showing progress in achieving these expectations is one who:Moral/Spiritual

● Respects all life and creation● Demonstrates a basic knowledge of the teachings of the Church● Shows awareness of and growth in practicing Christian values● Participates in the liturgical life of the Church and shows growth in the development of a

personal prayer life● Shows an evolving ability to make good, moral decisions based on our Catholic faith and

its teachings● Demonstrates a spirit of service in relation to family, Church, school, and community

Intellectual● Demonstrates a solid foundation in the curriculum as defined by Diocesan standards● Reads and thinks critically, listens actively, speaks clearly, and writes concisely and

correctly● Adapts to a changing world by applying knowledge of subject matter and uses problem-

solving skills● Utilizes technology and research skills across the curriculum

Aesthetics

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● Recognizes the presence of God as reflected in all of creation● Develops creativity and an appreciation for music, literature, drama, art, and dance

Psychological/Emotional/Physical● Accepts personal responsibility for actions● Demonstrates independence and self-direction● Shows self-respect as evidenced by self-discipline, pride in one’s work, and positive

social interactions● Recognizes the importance of good health, including proper diet, good hygiene, and

regular physical activitySocial/Cultural

● Demonstrates good manners and courtesy● Acquires the necessary skills to assume community and civic responsibilities● Acknowledges and appreciates the unique talents and gifts of oneself and others● Seeks to understand global issues and their effects on the environment and society

V. PersonnelA. Diocese Personnel

1. BishopThe Bishop, the chief Pastor of the Diocese, is officially responsible for all educational programs within the Diocese. This responsibility extends beyond the spiritual formation of his people and includes all those elements, which contribute to the development of the total Christian community.

The Bishop delegates comprehensive regulatory and general supervisory authority on school related matters by appointing a Superintendent. The Diocesan School Board is approved by the Bishop, of function as an advisory board to the Superintendent of Schools and to the Bishop.

2. Superintendent of Catholic Schools

As an appointee of the Bishop, the Superintendent is responsible for reporting directly to the Bishop, or his delegate, and the Diocesan School Board in all matters affecting the Diocesan schools. The Superintendent administers the operation of the School Department and oversees this department in the administration, supervision, and strategic planning for education in the schools of the Diocese.

The School Department provides information, guidelines, assistance, and services to the schools that are ordinarily site-based managed and under the leadership of the Principal. Although governance of the schools is at the local level, Pastors and Principals are expected to follow curriculum guidelines.

In some special circumstances, decisions may need to be made by the School Department that would ordinarily be made at the local level.

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3. Pastor

The Pastor, by direction of the Bishop and Canon Law, is directly responsible for all Parish endeavors. One such major endeavor is the Parish or area school by acting as a religious leader, community builder, and administrator, working together with the Principal, faculty, parents, and other Parishioners in a joint effort to advance the education of the children. The Pastor is also responsible for the hiring of the Principal and the renewal or nonrenewal of the Principal’s employment agreement.

B. School Personnel

1. Principal

The position of Principal having administrative responsibility carries with it a unique opportunity for shaping a Christian climate of Catholic values and an atmosphere for learning that will nurture the growth and development of each person. The Principal fosters community among faculty and students. He/she understands that the Catholic School is part of larger communities, both religious and secular. The Principal collaborates with Parish, and/or Diocesan personnel in planning and implementing policies, programs, and/or the use of facilities and grounds.

The Principal is responsible for implementing school policies.

2. Faculty

The faculty of the school forms a community whose purpose is to develop an atmosphere in which the religious faith of each student as well as his/her intellectual, moral, and physical capacity may be developed and strengthened.

3. Office Manager

The school office manager is responsible to the Principal for the efficient operation of the school office and for the performance of all secretarial, clerical, and other assigned duties related to the Principal’s office.

4. Other Support StaffOther support staff is responsible to the Principal for the efficient operation of the school and for the performance of duties according to the job description.

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VI. Boards, Committees, Organizations

A. Diocesan School BoardA Diocesan School Board is appointed by the Bishop to act in an advisory capacity to the Superintendent and to himself.

The responsibilities of the Diocesan School Board include, discussion of any major change in the operation or school organization, recommendation of policies affecting the standards of education, finance, salary scales for school personnel, and promotion of effective public relations on behalf of Catholic education.

B. Local School Board

Just as the Diocesan School Board acts in an advisory capacity to the Bishop and Superintendent, so does the local school board act in an advisory capacity to the Pastor and Principal.

The local school board’s mission is to bring its wisdom, talent, experience, faith-life, and good will into the process of providing quality education for all the children served by the school. The local school board furnishes the support and leadership to carry out the Church’s commitment to Christian education.

Those who serve on Catholic School Boards, both Diocesan and local School Boards, support an environment for the teaching of the Catholic faith, the building and experiencing of community, the serving of others and the opportunity for worship. They are called to model what they identify as the purpose of Catholic education.

C. PTG (Parent Teacher Group)

The Parent Teacher Group includes all parents/guardians of Saint Michael School students. The PTG activities are coordinated by the PTG Board. During the school year, the PTG promotes community within the school through several social activities. PTG also provides financial support to the faculty, staff, and students through specific fundraising activities. All parents/guardians are encouraged to participate in the community building activities as well as fundraising opportunities as they are scheduled throughout the year.

VII. PoliciesA. Saint Michael School Policies1. Absences From School

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a. Record of Daily Attendance. The State of California provides by law for compulsory school attendance by all children between the ages of six and sixteen unless subject to a stated exemption. The responsibility for compliance with this law belongs to the parents, but the school is obliged to keep and maintain an accurate record of daily attendance for each student.

b. Notify School Office. Parents are asked to notify the school by 8:00 AM each day the child is absent (925 447-1888). The school office will call parent/guardian by 9:00 AM if a child has not been reported as excused absence. Students are responsible for requesting make-up school work upon their return.

c. Written Excuse. A written excuse dated and signed by parent or guardian is to be sent to the classroom teacher on the day of the pupil’s return following absence. This is required even though the office has been notified by phone.

d. Medical Absences. Whenever possible, student’s medical appointments should be made after school hours. If it cannot be arranged otherwise, a written note must be sent to the teacher and school office. Students must report to the office when leaving and returning to the school. Upon return the student is to bring the medical excuse slip from the doctor’s office. Students are legally credited for attendance when time is spent in medical appointments.

e. Excused Absences. In addition to medical absence, pupils may be absent due to illness, accident, quarantine, or attendance at the funeral services of a member of the pupil’s immediate family.

f. Releasing Students During the School Day. Students will be released only to a parent/guardian or to an individual authorized by parent/guardian. The parent/guardian’s authorization to release a student to a non-parent/guardian should be in writing. An ill student will be released only to a parent or authorized person as listed on the Emergency Information Card. Please sign out at the main office.

2. Academic Policy, Grade 81.) The minimum requirement to participate in graduation activities is a final passing grade of D or better in every subject in the 8th grade.

2.) Any 8th grade student who does not complete all missing or incomplete assignments by the Friday immediately preceding graduation will not be permitted to participate in the graduation activities. (Graduation activities include the dinner-dance and the graduation ceremony).

3. Accessibility of Records

a. Access Rights. Parents have a right of access to their child’s records which

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schools are required to keep. Non-custodial parents have the same rights as custodial parents to inspect the records of their children, unless a court order to the contrary is on file at the school.

b. Student Record. Each student has a student cumulative school record card, which is maintained, in the school’s office. In most instances the substantive matter of the student record is a summary of the report card grades and achievement test scores, which are received by the parents and discussed at parent-teacher conferences.

c. Viewing Record. If a parent wishes to see these records, please write a note to the principal and an appointment will be made for you to see the record when a qualified person will be available to answer questions and interpret the recorded data. If you find the record to be inaccurate or incomplete, please give the principal a written request to change or add data, which will correct the record.

d. Releasing Records. Records may be released with your authorization to persons or agencies other than schools, e.g. reading or testing specialists. Absent / tardy and written excuses are kept on file until the end of the school year plus 10 days.

4. Accidents and Illness at School

a. Emergency Info Record. State law requires that a complete and current emergency information card for each student be on file and readily available. This form MUST be turned into the school office by the first day of school. Please notify the office manager at once if there is a change of address, telephone number, or any other important statistical information.b. Reporting Injury. If a pupil is injured, it is his/her responsibility to inform a teacher of the injury immediately. If an insurance claim is made, it must be done immediately following the injury and after the accident has been reported to the school authority.

c. Illness at School. If a child becomes ill at school, the office manager will notify the home or the person listed on the emergency card. The child is to be picked up at the school office. Persons named on the emergency card must be reachable and available to call for the child.

d. Leaving School. No child is to leave the school grounds without the staff’s knowledge. Once the child arrives at school, he/she must stay until dismissal.

5. Admission Policy

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a. Admittance. Saint Michael School admits students of any race, color, national and ethnic origin to all rights, privileges, programs, and activities generally accorded or made available to students at school.

b. Parent Support. Saint Michael is a Catholic School, and its prime function is to support the parents in the training of their children in Christian values and to inculcate these values into daily living so that religion and life are inseparable.

c. Acceptance Criteria. Acceptance into Saint Michael School is based on the following prioritized criteria:

1. Families who have a sibling enrolled in the school2. Families who are registered, active parishioners at St. Michael’s Church or members

of the surrounding Catholic parishes. (Baptismal certificates are required.)3. Families who are non-Catholic

6. Arrival and Dismissal

a. School Grounds. There is no yard supervision before or after school. Students are not to loiter in the perimeter of the school grounds before 7:45 AM or after 3:15 PM. The school is not responsible for students who are on the school grounds at unsupervised times. Parents are asked to pick up students promptly after school. If your child is on the school grounds after 3:15 PM (2:15 PM on Wednesday) he/she will be sent to Extended Care for his/her safety. Parents will be billed accordingly.

b. Leaving School. At no time before school or during school are students to leave the school grounds without permission and written authorization of parent/legal guardian.

c. Hours. Saint Michael School hours for grades TK-8 are a follows:Monday - Friday: School begins at 8:00 AM

School ends at 3:00 PMWednesday: School ends at 2:00 PMMinimum Days: School ends at 12:15 PM

d. Tardy. Students are tardy if they are not in their classrooms by 8:00 AM. When a student arrives after 10AM, he/she is a half-day absent. Students who are tardy are to report to the school office with a note signed by the parent or guardian and receive a Tardy Slip from the school office before entering the classroom.

7. Care of Property - Student Responsibility

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a. Name on Clothing. Coats, sweaters, lunches, etc. must be clearly marked with the full name of the student.

b. Care of Books. Each student is financially responsible for the care and upkeep of books issued to him/her. School books must always be covered.

c. Telecommunication. Mobile devices such as: •Cellphone •iPad •iPod, •Computer •Electronic toys •Other personal possessions are not to be brought to school. The school cannot be responsible for these items. If a student chooses to use a personal device during school hours which includes Extended Care, the device will be confiscated until a parent can come to the principal’s office to retrieve it.

d. School Projects. No student may use a gun or a facsimile of a gun in any school project or presentation.

e. Bicycles. All bicycles must be locked in the bicycle rack. The school is not responsible for bicycles brought on campus.

f. Chewing Gum. Gum chewing is not allowed anywhere or at any time on the school grounds.

g. Supplies. Please check the school’s Website: SMSliv.org for complete supply list per grade. Teachers will communicate when school supplies need to be replenished throughout the school year.

h. Liability. Students will be financially liable for the repair of any damage for which they are responsible.

i. Backpacks. Students are asked not to bring wheeled backpacks to school due to limited classroom storage space.

8. Communicationsa. Calendar. The school calendar is posted on our school website and is emailed to parents/guardian by the school office. Be sure the office is informed when an email address changes. It is the school’s primary instrument of communication.

b. Website. Information about school and school events are posted on the school website. The weekly newsletter is provided to you and should be read carefully to keep you up to date on all school activities. If you do not receive the Newsletter, please contact the school office.

9. Conferences

a. Parent Conferences. Parent-Teacher conferences are scheduled for 15 min.

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periods during the first trimester.

b. Parent Meetings. Parent-Teacher meetings may be scheduled anytime during the school year at the request of the parents, teacher, or student. Appointments can be made by calling the school office (925) 447-1888, or sending a written request or email to the teacher.

c. Teacher Courtesy. Teachers should not be called at their homes or asked for on-the-spot conferences. Teachers are unavailable on Wednesdays or whenever there is a staff meeting.

d. Principal Meetings. Conference with the principal may be scheduled by calling the school office.

11. Curriculum

Local curriculum development is the responsibility of the principal and faculty following approved diocesan guidelines.

a. Religious Education. Religious instruction is an integral and continuing element of the educational experiences of students in all grades.

b. Family Life. The Oakland Diocesan Catholic Elementary School program inhuman sexuality is an integral part of the educational program planned for each student. The integration of Catholic values in human sexuality occurs as appropriate throughout the entire curriculum.

Maximizing the wholesome influences of the Catholic classroom requires an approach, which integrates the Catholic value system and moral convictions throughout the curriculum.

12. Discipline

a. Student Behavior. Students should be instructed that their actions and attitudes should reflect a Christian ethic and that their behavior should be in accordance with the moral and religious expectations as outlined by each school in its philosophy and goals.

Discipline in the Catholic school is to be considered as an aspect of moral guidance and not a form of punishment. The purpose of discipline is:

1.) To provide a classroom situation conducive to learning.2.) To educate students to an appreciation of the importance of developing responsibility and self-control.3.) To build a sense of Christian community.

Families are expected to honor and support the privacy and confidentiality of all

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individuals in regards to matters relating to student business.

All students are expected to respect each other and adhere to the “Hands Off Policy” of our school.

Each teacher has set rules to meet the needs of his/her individual class. Each child is also made aware of the school, classroom, and playground rules. Parents also share the responsibility for guiding their children toward responsible behavior and providing Christian examples at school.

By choosing to break a rule, a child has also chosen to accept the consequences of his/her behavior. Following are the disciplinary procedures:

● verbal warning● classroom consequence● teacher/student communication● detention● parent/teacher conference● denial of privileges● parent/principal/student conference● suspension● expulsion

b. Serving Detention. Requiring a student to serve a detention after school hours is an acceptable disciplinary measure. Students may not be detained for more than one hour. A teacher may require a student to serve a detention for up to fifteen minutes without prior notice to the parent/legal guardian. If a student is to serve a detention longer than fifteen minutes, parents/legal guardian should be notified in advance.

c. Serious Infractions. A student who has been warned about his or her disruptive behavior and does not respond appropriately will be sent to the principal/vice-principal or placed in another classroom until a principal, teacher and student conference can be arranged. Parents will be notified that their child was asked to leave the classroom. A follow up call to parents will be made to discuss in detail the behavior and subsequent consequences.

d. Suspension Policies. Suspensions should be used when other means of correction fail to bring about proper conduct or for serious misconduct or for investigations of serious misconduct.

No student shall be suspended from school for more than five (5) school days at a time unless exceptional circumstances exist, such as to complete an investigation when the student’s return poses a threat to the safety of others. The student must be given the opportunity to “make up” work that was given during the time of the suspension.

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e. Suspension Procedures.1.) In cases where the absence of immediate disciplinary action (suspension) would pose a real threat of the health and welfare of another student, or the students in general, the principal may remove the student from class, or the yard, etc. and contact the parent or legal guardian as soon as possible. In cases such as this, where the suspension has occurred, requirements as to due process may be adhered to after the fact.

2.) In all other cases where suspension is necessary, but no real or immediate danger to the health and welfare of another student or the students in general or school staff exists, the following procedures occur:

a.) Notice: This is satisfied by telling the student that you are going to suspend him or her; informing him/her of what school rule or regulation has been broken; and indicating to the student, by way of reference to the rule, that such violation is a suspendable offense.

b.) Evidence: This is satisfied by making the student aware of what information the Principal has which would lead the Principal to reasonably believe that a rule has been broken and that this student is the one who is responsible.

c.) Opportunity to respond: This means an informal give and take between student and Principal. In other words, “Do you have anything to say?” etc., and listening to his/her side. Then, the Principal may make a decision to suspend based on the evidence and student’s responses to the presentation of such evidence.

d.) Parent/Legal Guardian Contact: It is always necessary to inform the parent/legal guardian of the procedures that have been followed, including a review of the steps listed above. Where possible, a parent/legal guardian might be included in these steps so that the parent/legal guardian is aware of the total situation prior to the decision to suspend. When this is not possible, a parent/legal guardian has an absolute right to be informed of the specifics of the procedure within a reasonable time thereafter.

e.) Right of Appeal: The parent/legal guardian may appeal the decision first to the Principal and Pastor, and then to the Superintendent. However, it is presumed that neither will overturn the decision if the established procedures have been followed and sufficient reason for suspension exists.

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f.) A Written Record: Of procedures followed in the case of the suspension (including the procedures followed after the fact in cases where immediate suspension is necessary) shall be kept in a file separate from the CUM folder by the Principal.

f. Expulsion Policies. Expulsion is an extreme but sometimes necessary disciplinary measure for the common good. Prior approval of the Superintendent is required before expulsion can take place.

1.) Reasons for Expulsion. The following offenses committed by students while under the jurisdiction of the school are reasons for expulsion:

a.) Continued willful disobedience/consistent violation of school rules.

b.) Persistent defiance of school authority by any student or his/her parent/s.

c.) Habitual profanity or vulgarity.

d.) Use, possession, or exchange (whether or not for sale) of tobacco, drugs or alcohol on or near the school premises or at school sponsored events.

e.) Vandalism to school property.

f.) Habitual truancy.

g.) Assault or battery, or any threat or force or violence directed towards any school personnel or students.

h.) Possession and/or assault with a deadly weapon and/or any object, which can be used to cause harm to another.

i.) Theft.

j.) Verbal or physical harassment of any student, teacher or administrator.

g. Procedures for Disciplinary Expulsion.1.) Cases of Cumulative Disciplinary Difficulties. The Principal or his/her delegate shall arrange a conference with the student and the parent/legal guardian who shall be informed of:

a.) The pattern of conduct, which at this time would lead the school to believe that expulsion, is being contemplated.

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b.) The evidence upon which this assessment is based.

c.) The right of the student at this time to present a statement or information in support of being retained.

d.) What specific courses of action or improvement in attitude will be sufficient in the school’s view so that expulsion will not be necessary.

2.) Improvement. If adequate improvement is not forthcoming within a reasonable time:

a.) Second conference with the student and parent/legal guardian shall be arranged by the Principal or his/her delegate. For this, the procedures outlined above shall again be followed (a through c). After this conference a final decision will be made by the Principal in consultation with the Pastor and Superintendent.

b.) Written record of the various proceedings leading to expulsion must be kept on file.

3.) Cases Involving Serious Offenses or Threats to Safety. There is no requirement that the school follow progressive discipline. In cases involving serious offenses or threats to safety, which may include a possible criminal, conduct or outrageous actions, the student is immediately suspended, the initial parent/legal guardian/Principal conference is dispensed with, and the process being with the procedures outlined in paragraph 2 above. (In this case it would be a first conference with the parent/legal guardian.) This procedure should be followed where the continued presence of the student will, in the reasonable judgment of the Principal, pose a serious threat to the health and welfare of another student or school personnel.

4.) Right to Appeal. The parent/legal guardian may appeal the decision, first to the Principal, then to the Pastor, and later to the Superintendent. However, it is presumed that neither will overturn the decision if the established procedure has been followed and a sufficient reason for expulsion exists.

13. HarassmentHarassment and Discrimination Policy of the Diocese of OaklandThe Diocese of Oakland prohibits harassment or discrimination based upon race, color, sex, marital status, age, national origin, physical handicap, disability, or ancestry.For purposes of this policy, sexual harassment is defined as including but not limited to unwelcome sexual advances or unwelcome verbal or physical contact of a sexual nature directed at a student under any of the

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following conditions:1. Submission to or toleration of sexual harassment as an explicit or implicit term or condition of any services, benefits, or programs sponsored by the Diocese;2. Submission to or rejection of such conduct is used as the basis for academic evaluation affecting a student;3. The conduct has the purpose or effect of unreasonably interfering with a student’s academic performance, or creating an intimidating, hostile, or offensive environment; OR4. Submission to, or rejection of, the conduct is used as the basis for any decision affecting the individual regarding benefits and services, sponsored by the Diocese.

Employee-to-Student Sexual Harassment• Employee to student harassment is prohibited at all times whether or not the incidents of harassment occur on school property or at school-sponsored events.To prevent sexual harassment, amorous relationships between a student and an agent or employee of the Diocese is strictly prohibited.Any employee or agent of the Diocese who participates in the sexual harassment of a student is subject to disciplinary action including, but not limited to, verbal warnings, letters of reprimand, transfer, re-assignment, suspending without pay, dismissal.

Student-to-Student Sexual HarassmentThis policy prohibits student-to-student sexual harassment whenever it is related to school activity or attendance and occurs at any time including, but not limited to any of the following:a) while on the school grounds;b) while going to or coming from school;c) during the lunch period whether on or off campus;d) during, or while going to or coming from, a school-sponsored activity.Any student who engages in the sexual harassment of another student is subject to disciplinary action including verbal warnings and reprimands, counseling, suspension, and dismissal.

RetaliationThe Diocese of Oakland forbids retaliation against anyone who reports harassment or discrimination (as defined in this handbook).

Reporting Procedure The Diocese of Oakland has adopted administrative procedures for reporting prohibited harassment, discrimination or retaliation. Reports of prohibited harassment, discrimination or retaliation may also be reported to the principal or administrative leadership team member. While a report may be verbal, the Diocesan policy is to put such report in writing and request the reporting person sign the report, to verify the particulars of the

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complaint.

The Diocese of Oakland will investigate all reported complaints, verbal or written. Efforts will be made to respect the confidentiality of the persons reporting the matter, as well as the person allegedly engaging in the conduct; however, in order to fully investigate a reported matter, confidentiality cannot be guaranteed.

14. Emergency Plansa. Emergency Information Card. The school has a file containing current emergency care information for each student. This form MUST be turned into the school office by the first day of school. Each parent is responsible to keep the following information current during the year and provide annual updates:

1.) The name of student, his/her home address, telephone number and birth date.2.) The business addresses and telephone numbers of the parents/guardian, the hours during which they will be at their place of work, and if applicable, the cell phone and/or pager numbers.3.) The name of the family physician and dentist, office addresses and telephone numbers.4.) Name of medical insurance company and identification number.5.) Special health conditions or allergies to which the student is susceptible, the emergency measures to be applied, and any current medications.6.) The parents’ approval to send the student to a medical facility for emergency treatment should this be necessary.7.) The names of the persons to whom the student may be released.8.) The signature of responsible parent(s) or legal guardian.

b. In the Event of Disaster. In the event of any disaster, our policy is that students will remain under the care and supervision of the school staff until the students’ mother, father or guardian comes for them. The directions that the school will follow are those the parents have designated at the beginning of the school year. Please do not phone the school, as the telephone lines need to be kept open for emergency.

c. Emergency Disclosure Information. The school is required by law to disclose personally identifiable information from a student’s education record to law enforcement, child protective services, health care professionals and other appropriate parties in connection with a health and safety emergency if knowledge of the information is necessary to protect the health and safety of the student or other individuals.

15. Extended Care

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a. Times. Extended Care is available to Saint Michael School students 7:00 am to 7:45am before school and from dismissal to 6:00pm after school.

b. Director. The Extended Care Director oversees registration and billing for this program. Please refer to the Extended Care Handbook for details of the program.

16. Health Regulationsa. Policy. Every effort should be made to see that students do not come to school when they are ill. Sick students can cause others to become ill through personal contact.

1.) All new students must present a record of a current medical examination including all immunizations by the day of the student’s admission to school. (A current medical exam is an exam given within 15months prior to admission to the school.) All new students’ health records are checked to see if the following are included:

● Medical Examination ● Polio● DPT-TD● TB● tdap – 7th grade requirement● MMR (Measles, Mumps, Rubella) 2 shots● Hepatitis B - 3 doses for Kindergarten● Hepatitis B - 3 doses for 7th graders● Varicella (chickenpox) 18 months - 13 years = 2 doses

Immunizations must include month, day and year given

2.) IMMUNIZATION POLICY FOR 2015-2016There has been a reevaluation of the current Personal Beliefs Exemption, AB2109, that allowed parents to opt out of the children receiving required vaccinations. As of August 2015, all students entering our schools in grade K-12 will be required to comply with the California Department of Public Health Grades K-12 Immunization Requirements (Form IMM-231). The only permissible exemption will be a Physicians order based on a medical condition that prohibits a child from receiving required immunizations.

There will only be One Exception to this ruling effective with the 2015-2016 school year: If a Doctor signs a statement that the child has had a Titer Blood Test which shows that the student has adequate levels of antigens (immunities to a disease) in their system then we can accept this doctor signed statement in place of a 2nd shot.

a.) All students are covered during the school hours and activities under the Diocesan Student Insurance Plan. Injuries must be

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reported immediately to the school office.

b.) A Tuberculosis Test is required of all parent volunteers and staff who work with the children 12 or more hours a month. A copy of the negative tuberculosis test or chest x-ray must be on file at school. This test must be taken every four (4) years.

b. Child Abuse/Neglect. Child abuse is any act of commission / omission that endangers or impairs a child’s physical or emotional health and/or development. This includes:

1.) Physical abuse or corporal punishment2.) Emotional abuse or deprivation3.) Physical neglect and/or inadequate supervision4.) Sexual abuse and/or exploitation

School personnel are required by law to report any reasonable suspicion of child abuse.A reasonable suspicion of child abuse means that “it is objectively reasonable for a person to entertain such a suspicion, based upon facts that could cause a reasonable person in a like position, drawing when appropriate on his/her training and experience to suspect child abuse”.(Penal Code Section 1166a)

Determining whether or not the suspected abuse actually occurred is not the responsibility of the educator, but that of the child protective agency.

c. Guidelines for the Administration of Medications at School Policy.● Schools may not furnish any medications.● All medication administration requires parent/legal guardian

authorization.● All prescription medications and aspirin require physician and

parent/legal guardian authorization.● All medications must be secured in the school office (exceptions:

back up of inhalers and Epi-pen may be secured in the classrooms as well as the office). Use of an Epi-pen necessitates a 911 call. Because of the risk of students sharing medication, no student may carry their own medications. In the event that a student is seriously at risk without the Epi-pen or inhaler on their person, consideration will be given to a variance if the physician and parent document the following:

a.) Risk of not carrying medicationb.) The student has been instructed in the indications, administration, side effects, responsibility not to share, and the responsibility to notify the teacher immediately after use.c.) Glucose testing and insulin administration is to be

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coordinated by the parent/legal guardian in collaboration with authorized school personnel.

d. Responsibility of Parents/Legal Guardians.1.) Parents/legal guardians will assume full responsibility for supplying of all medications.

2.) No medications may be brought to school by students.

3.) Parents/legal guardians shall deliver or cause to be delivered by an adult or an authorized employee of a pharmaceutical supplier any medication to be administered. The medication must be delivered to the office in original containers and labeled with the name of the medication, dosage, name of child, and frequency of administration. Over the counter medications should be in original sealed packages with directions for administration.

e. Aspirin and Other Over-the-Counter Drugs.Students requiring over-the-counter drugs will be assisted by authorized school personnel. This shall be done in accordance with the parent/legal guardian’s instructions provided that a signed medication form is on file for the specific medication and all items listed above have been complied with.

f. Parent to School Notification. Parents should notify the school immediately if their child has come into contact with or has any contagious disease or condition, such as but not limited to: chicken pox, pink eye, and/or head lice.

17. Homeworka. Assigned. Homework planned to meet the needs of the students has an essential place in the educational program. Homework will be assigned:

● to reinforce concepts and skills that have been presented in class.● to foster the student’s creativity and discipline through enrichment

projects or research.● to train the student to work independently and to accept

responsibility for completing a task.

b. Time. Homework times for the average student:● Grades K-2 15-20 minutes● Grades 3-4 30-45 minutes● Grade 5 45-60 minutes● Grades 6-8 60-90 minutes

c. Schedule. Apart from makeup work and long term assignments homework will not be scheduled over weekends or vacations.

d. Priority. Homework is a responsibility over which extra-curricular activities

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should not take precedence.

18. Library

Parent volunteers staff the library. Classes have library times scheduled weekly. Students are encouraged to become familiar with good reference and recreational reading books. Students must respect the rights of others in their behavior and use of the library and materials. No book may be taken from the library unless properly signed out by the librarian volunteers. Each book is signed out for a 2-week loan period and up to two books can be borrowed at any one time unless teacher permits more. Students are responsible to replace any lost or damaged books.

19. Liturgical Celebrationsa. Monthly Liturgies. The student body attends monthly liturgies as a group.

The liturgy is prepared by a specific class. The students are proud of their liturgies and welcome all parents to these monthly events. The dates are printed in the Newsletter and on the school website each month.

b. On a rotation bases classes will attend the daily Parish mass at 8:30AM

c. Grade 2. Students in grade two prepare for and participate in the reception of the Sacraments of Reconciliation and Eucharist.

d. Grades 3-8. Students in Grades 3-8 are given opportunities during the year to participate in the Sacrament of Reconciliation.

20. LunchWe have students in our school with severe nut and peanut allergies. To keep our school environment as safe as possible, we strongly request that all families avoid including nut products in student lunches and snacks. Nuts and/or peanuts must never be eaten in the classroom or any interior room at school.

a. Students will normally eat lunch on the benches or tables in the schoolyard. They will eat inside the classroom during rainy weather. Names must be clearly marked on all lunches.b. Students are encouraged to wash hands before and after consuming food. c. Students must not trade food with others.d. Choice Lunch is available daily. Ordering is done on line directly with the company: choicelunch.com Our school code is: Michael

21. Parties and Treats

a. Permissions. Parties, treats or refreshments for any class or school group must be cleared with the teacher. Party treats MUST not include hard candy, gum, peanuts, nuts or nut products i.e. Nutella, peanut butter, Reese’s cups.

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etc. b. It is essential that teacher and classroom parents avoid the use of any

identified allergens in class projects, parties, holidays and celebrations, arts, crafts, science experiments, cooking, snacks, or rewards. Please get prior approval from the teacher when planning to provide food items.

c. Out of School Party Invitations. Unless everyone in a class is invited to a party, invitations are not to be brought to and/or distributed at school.

d. End of Year Party. School sponsored graduation celebrations may be planned by the school and will be chaperoned by school related personnel. The school is not responsible for any other parties nor does it endorse or allow fundraising for non-school sponsored celebrations.

22. ParentsThe parents have the primary responsibility for the education of their children; the school, the church, and the civic community support, enhance and complement this role. Any successful educational program depends upon the cooperation and involvement of the parents with the school. The parents of children in Saint Michael School are to cooperate and become involved in the following ways:

Parents are to support all school policies, cooperating with the administration and staff in all areas of concern, both academic and disciplinary.

Parents are to accept the financial obligation for the operating expenses of the school. Parents are to pay tuition and related school fees promptly and regularly.

The Parents are to actively participate in the St. Michael Parent Teacher Group (PTG). This organization provides valuable volunteer services where needed during the school day and sponsors social activities, fundraisers, weekend and evening activities that earn money for the school and the children. Every parent must participate and contribute time to each of these areas in accordance with the commitment made at the beginning of the school year.

23. Parent Concerns

When there is a problem concerning your child the following procedure should be followed:

If your child is having some kind of problem, scholastic or disciplinary, and you wish to know more about the problem, your first duty is to consult the teacher of your child. Please telephone the school office to make an appointment with the teacher or contact via email. Teachers are not to be contacted at home, on their cell phones, or personal email.

If the problem is rather severe or there are other misunderstandings and you

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cannot solve the problem with the teacher, then you have the right to consult the principal of the school. Finally, if the concern is still unresolved, the pastor and principal should be contacted.

24. Progress ReportsProgress reports are sent home midway between the report card periods. In addition to progress reports, class work and/or tests are sent home regularly.Power School in grades 4-8 is available online. Parents are responsible for checking their child’s progress.

25. Report CardsSaint Michael School uses PowerSchool for reporting student academic progress.a. Report Cards are distributed three times a year, at the end of each trimester. Parents are asked to confer with the class teacher after school hours about any questions they may have concerning the cards.

b. Percentage averages are as follows:Grades 3-8

100-95 …......A 76-73……...C 94-90 …......A- 72-70…….. C- 89-87 …......B+ 69-67 …… D+ 86-83………B 66-63 …… D 82-80……...B- 62-60 …… D- 79-77……...C+ 59 -0 …… F

Incomplete Inc.Grade K-2 (See individual report cards)

c. All students are expected to participate in the PE program. A Medical Excuse is necessary if a child cannot participate in PE. Children excused from PE will not participate in active play at recess.

d. Honor Roll: Students in grades 4-8 will be eligible for the ‘Honor Roll’ if an “A” or a “B” in all academic subjects is achieved. All work habits and life skill comments must be “E” or “M” to qualify for Honor Roll.

e. Principal’s Honor Roll: Students in grades 4-8 are eligible for placement on the ‘Principal’s List’ (all “A’s” in achievement). All work habits and life skill comments must be “E” or “M” to qualify for Principal’s Honor Roll.

f. If a pupil is absent 16 or more school days during the report card period, an incomplete will be given and work must be made up. A conference will be scheduled with all involved.

27. Safety

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There is a loading zone (painted white) on the corners of Maple Street adjacent to Third Street and a Fire Zone on Fourth and Maple. School parents must honor these areas as loading zones and be cautious when approaching this area at arrival and dismissal times.A DROP OFF AREA, in front of the school on Church Street is provided before school only 7:35-7:55AMPlease DO NOT double park around the school.

28. School Pictures

Students are photographed each September as required for school records. Parents have the option of purchasing a photo package and/or class picture. Spring pictures also are taken of each student, and parents have the option of purchasing a photo package.

At First Communion and the eighth grade graduation, special arrangements are made for photographs to be taken.

Photographs of students may appear on the school website or in other publications. Parents who do not wish their child’s photograph to be placed in public media must sign the appropriate form at the beginning of the school year.

29. Standardized Testing

Schools participate in the Diocesan standardized testing program (grades 2-8) in the fall. Each student’s scores will be sent home. The scores are used by the teacher as a diagnostic tool to most effectively adapt the academic program to the strength and needs of the current class.

30. Student Activitya. Altar Servers. Boys and girls from the fifth through eighth grades have the privilege of serving as altar servers. Students who serve in this capacity are regularly scheduled for Sunday, weekday masses, and possibly funerals.

b. School programs. Several times during the year school sponsored activities are held in the hall after school hours. These include student performances and PTG family activities. On these occasions parents are to be responsible for the appropriate behavior of their children.

d. Student Government. Saint Michael School has an active student government for 8th graders that coordinates the extra-curricular activities of the student body throughout the school year. This program encourages students to take an active interest in and to be responsible for developing a community spirit within their school.

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31. TechnologyAll students are expected to follow the guidelines of St. Michael School Telecommunications Responsible Use Policy as well as the teacher’s instructions. They must show respect for the school’s equipment, and use the Internet responsibly.

32. Telephone and Cellphone

The children are not permitted to use the telephone in the school office except in cases of emergency or special problems. In either of these cases, the children may only use the telephone with the permission of the teacher or office manager. You are requested not to ask the office manager to deliver messages to your child during the school day unless it is an emergency. Student cell phones are to be left in a backpack in the off position. Teachers will take the cell phone if it rings during class or is used on campus. In this event the cell phone will be left in the principal’s office for a parent to pick up. The school is not responsible for cell phones that are lost or damaged.

33. Tuition

Tuition and fees are determined on a yearly basis following approval of the annual school budget. Re-registration fees are determined annually and payable at the time of re-registering children for the following year.

All parents/guardians of Saint Michael School children sign a Tuition Contract before the school year begins. The Tuition Contract provides a choice of three payment plans. Tuition is payable according to the terms of the plan the parent/guardian chooses. All Saint Michael School tuition will be made through SmartTuition with an additional $45.00 annual administrative fee.

34. SCRIP Purchase Plan

Our school SCRIP program is an on-going mandatory fundraiser that provides each family with an option to purchase SCRIP through the SCRIP Program or choose a SCRIP ‘Buy-Out Option’ Program. The annual commitment requires each family to purchase SCRIP in an amount that will generate a minimum profit of $200 for St. Michael School or the family has the option to buy out their annual commitment in the amount of $200.00. The SCRIP Program runs from May 1 through April 30. The Scrip Agreement is entered into in conjunction with the Tuition Contract.

35. Uniforma. Uniforms for girls and boys in TK-8 may be purchased at Bancroft Uniform,

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590 Dutton Ave., San Leandro,CA 94577, phone 510-638-1622, 1-800-528-3623.● Website: www.bancroft-uniforms.com

School name: Michael/ Password: Livermore.● On site uniform sales will be held at specific times during the year.

b. All students are to wear their uniform each day of the school year except on Free Dress Days. c. On certain occasions (Student Body Masses, School Picture Day) the students will be asked to be in complete or “formal” uniform. BOYS= • Long Pants • Shirt • Belt  • Sweatshirt/Sweater GIRLS = •Jumper/Skirt • Blouse •Sweatshirt/Sweater.

d. Teachers reserve the right to determine if there is a deviation in the uniform. Non-compliance with uniform regulations will result in the student being issued a uniform violation notice.e. The girls’ uniform consists of:

Grade K-5 (required)● Plaid jumper to be worn no more than 2 inches above the

kneecap.● White regulation blouse with Peter Pan collar or white knit

regulation shirt (long or short sleeves).● Boys’ shirts must be tucked in.● Green uniform sweater or uniform sweatshirt.● Belts must be worn with pants and shorts and must be navy, black

or brown.● Athletic shoes with ties or velcro must be worn for student safety.● Shoes must be ankle or high top (not boot height). ● No shoes with rollers, lights, clogs, boots, sandals, or high heels

allowed.● Socks must be white, navy blue or black and must be able to be

seen above the shoe. No logos, please.● Tights must be white, navy blue or black. Tights must have feet

and may not have logos. ● No leggings, capri tights, nylons, spandex or stretch pants

permitted.

Grades 6-8 (required)● Plaid skirt to be worn no more than 2 inches above the kneecap.● White regulation blouse/polo shirt worn with skirt may be left un-

tucked; if worn with pants/shorts must be tucked in and belted.● Camisole, if worn, must match the uniform shirt being worn and

must be tucked in.● Green uniform sweater or uniform sweatshirt (grade 6-7).● Belts must be worn with pants and shorts and must be navy, black

or brown.● Polo-shirts: Navy Blue, Gray, Dark Green, or White.

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● Athletic shoes with ties or Velcro. No slip-ons, please.● Shoes must be ankle or high top (not boot height). ● No shoes with rollers, lights, clogs, boots, sandals, or high heels

allowed.● Socks must be white, navy blue or black and must be able to be

seen above the shoe. No logos, please.● Tights must be white, dark green, or navy. Tights must have feet

and may not have logos. ● No leggings, capri tights, nylons, spandex or stretch pants.

f. The boys’ uniform consists of:

Grades K-5 (required)● Navy blue twill pants, belted and worn at waist level, not baggy or

tight fitting. NO Cargo pants/shorts.● Regulation short sleeve white shirt or white knit regulation shirt.● Shirts must be tucked in at all times.● Green uniform sweater or uniform sweatshirt.● Belts must be navy, black or brown.● Athletic shoes with ties or velcro must be worn for student safety.● Shoes must be ankle or high top (no boot height). ● No shoes with rollers, lights, clogs, boots, sandals, or high heels

allowed.● Socks must be white, navy blue or black and must be able to be

seen above the shoe. Grades 6-8 (required)

● Navy blue twill pants, belted and worn at waist level, not baggy or tight fitting. NO cargo pants/shorts.

● Regulation short sleeve white shirt or white knit regulation shirt.● Shirts must be tucked in at all times.● Green uniform sweater or uniform sweatshirt (grade 6-7).● Polo-shirts: Navy Blue, Gray, Dark, Green, or white. ● Belts must be navy, black or brown.● Athletic shoes with ties or velcro must be worn for student safety.● Shoes must be ankle or high top (not boot height). ● No shoes with rollers, lights, clogs, boots, sandals, or high heels

allowed.● Socks must be white, navy blue or black and must be able to be

seen above the shoe.

g. Optional items boys and girls (Grades K-8)● Navy blue twill uniform walking shorts, belted and worn at waist

level. NO Cargo shorts. ● Navy blue twill uniform pants, belted and worn at waist level. NO

cargo pants.● Pants and shorts must fit appropriately, no baggy or tight fitting

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pants.● White short sleeve undershirt may be worn under shirts but no

colored or designer tee shirts and shirts must be tucked into the pant.

● White turtleneck shirt may be worn under uniform shirt.

h. Hairstyles for both boys and girls must be neat and arranged so that it does not impair vision.

● "Mohawks", stripes, design or "fashion" haircuts are not permitted for girls or boys.

● Hair spray, coloring, dying, highlighting, tipping, bleaching, etc. is not permitted. No feathers, objects or colored extensions weaved into the hair.

● No make up. ● No nail polish.

j. Accessories. ● Fingernail polish, false nails, or make-up are not permitted. ● Perfume or cologne not permitted due to allergies to these

products. ● Jewelry should not be distracting to others, earrings should

consist of one set of small post earrings only, no dangling earrings or multiple piercing.

36. Uniform for Physical Education

a. PE Uniform ● SMS T-shirt (grades 1-3 wear PE uniform all day).● SMS shorts or sweatpants when chilly● Sweatshirt, if chilly.

b. During all PE classes, athletic shoes with laces or velcro and visible socks must be worn. No slip-ons.

c. No jewelry, watches, necklaces, earrings, or friendship bracelets are to be worn during class.

d. If ears are newly pierced, band-aids may be worn for a total of 6 weeks. Each child is expected to be able to remove and replace earrings as necessary.

37. Free Dress RegulationsDuring the school year specific days are scheduled as “Free Dress” days. A “Free Dress” day indicates students need not wear the school uniform but must

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be in appropriate clothes. The following are regulations for “Free Dress” days.

● All clothing must fit properly and be age-appropriate. Oversize pants, shirts are not allowed. All pants must be fitted at the waist.

● Jeans may be worn but must be in good, clean condition: no rips, holes, or frayed edges.

● No sweatpants, flannel, yoga, spandex, jeggings, or leather pants are allowed.

● Shorts, skirts and dresses must be of appropriate length, no more that 2 inches above the kneecap. Skirts and dresses may not have slits. Cut-off shorts, short-shorts, camouflage clothing, nylon/spandex material and mini-skirts are not allowed.

● No tank tops, crop tops, sleeveless blouse/shirts, midriff-baring apparel or see-through clothing may be worn.

● Tee-shirts and sweatshirts with acceptable logos may be worn. ● No Open-toed shoes, flip-flops, sandals or clogs may be worn. Heels over

2” are not permitted. No rollers on shoes.● Earrings must be less than 1” in diameter/length. Large earrings may lead

to injuries.● No makeup or nail polish may be worn.

Teachers reserve the right to determine the appropriateness of clothing worn. Non-compliance with Free Dress Regulations will result in the student being issued a Dress Code violation notice and being requested to change into appropriate clothing.

38. Uniform Exchange

The school has some free uniforms that have been turned in by families. If you wish a second uniform for your child, come to the uniform exchange, located in the Main Office. Donations of good, used uniforms may be left at the school office.

39. Visitors to Saint Michael School

All visitors must sign in at the school office. All visitors must wear a “Visitor” badge, issued when they sign in. Parents who have business at the school must check in at the school office prior to entering any classroom. All visitors must sign out at the school office as they leave.Note: A visitor is any person who seeks permission to enter school premises.

40. Volunteer Program

Volunteers assist the school in providing for the development and education of the students and provide a benefit to the school.

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Saint Michael School has a very extensive Parent Involvement Program of which we are very proud. To ensure the success of the program, full cooperation and involvement is required from all of our school parents. All parents must volunteer time and become involved by assisting in the school programs during the school day, at home, on evenings or weekends. Volunteer job descriptions are available through the website and/or school office.All families must volunteer 20 hours per school year. All hours must be completed by June 1st or you will be billed $20.00 for each hour not completed.

The Oakland Diocesan Safe Environment for Children Project has been implemented in all Parishes and Catholic schools. All parish and parish school volunteers are required to complete an online training session (www.shieldthevulnerable.org) on child abuse and child safety issues every three (3) years, comply with all guidelines regarding the Safe Environment for Children Project, and submit to a Megan’s Law screening which checks school volunteer rosters against law enforcement’s list of registered sex offenders. Parish personnel, school staff members, and parents work together to make the parish and school environment as safe as possible.

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Appendix A. Tuition Policy For Saint Michael School

I. Tuition and Fee Rates

1.1 Each spring, prior to the close of the current school year, the Finance Committee shall establish tuition and fee rates for the ensuing school year.

1.2 Tuition and fee rates shall be as equitable as can be made for all concerned, consistent with a realistic adjustment for prevailing and projected economic conditions.

1.3 The tuition shall be an annual amount payable according to the terms of the Tuition Contract.

II. Tuition and Fee Payment

2.1 Registration fees must be paid before a student is placed on the school roster. For a new student, the fee is due and payable within 10 days of acceptance. For a current student, the fee is due and payable with a submittal of the re-registration form. This fee is non-refundable.

2.2 At the beginning of each school year, or upon enrollment during the school year, parent / guardians shall sign a Tuition Contract that specifies the manner and amount of tuition payment for that school year.

III. Delinquent Payments

3.1 Tuition not paid according to the terms of the Tuition Contract shall be considered delinquent.

3.2 Notice of delinquent tuition and amounts owed shall be sent to delinquent payers.

3.3 Delinquent tuition shall be subject to a late fee in the amount specified in the Tuition Contract.

3.4 The principal shall contact all delinquent payers to make arrangements satisfactory for the payment of tuition in arrears.

3.5 Families experiencing sudden and unforeseen financial hardships may contact the principal to make special arrangements for handling of delinquent tuition.

IV. Persistent Delinquencies

4.1 Persistent delinquents are those who refuse to make satisfactory payment arrangements, or who fail to make delinquent payments when promised, or who have not completed tuition payments in full by the last day of the school year. All families more

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than one month in arrears will be contacted, in confidence, by the Principal. Any further action, if necessary, will be taken in consultation with the pastor.

4.2 All matters pertaining to tuition and fee payments, delinquencies and communications and actions pursuant thereto, shall be conducted and maintained in strictest confidence by the school administration.To the maximum extent possible, the children shall be protected from all information, communications and action regarding actual or potential cases of persistent delinquency.

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Appendix B. Saint Michael School Policy on Field Trips

I. Introduction

1.1 This policy is based on, and is consistent with, the administrative policies of the Department of Education of the Diocese of Oakland.

II. Purpose

2.1 Each field trip must have specified goals clearly related to the curriculum and must be planned carefully to provide that:

a. Permission is granted by the principal for each field trip planned.

b. The faculty member planning the field trip must provide advance notification to all affected faculty members.

c. The faculty member must receive permission slips signed by a parent or legal guardian for each student that is to make a field trip.

d. The faculty member planning the field trip must provide adequate adult supervision, as approved by the principal.

III. Field Trip Transportation

3.1 The responsible faculty member in cooperation with the school principal must arrange suitable transportation for all students. This transportation may be by approved bus line, public transportation or optionally by private automobiles at the discretion of the school principal.

3.2 Approved bus line service, when required, shall be obtained by contract prepared for and signed by the school principal.

3.3 No student may be denied transportation because of inability to pay.

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IV. Field Trip Safety

4.1 Use of private passenger vehicles for the transportation of school pupils, shall be regulated by the California State Education Code 16851. The following vehicles may be used to transport pupils:

a. A passenger vehicle designed for and actually carrying not more than eight (8) persons, including the driver.

b. A nine (9) or ten (10) passenger station wagon when carrying not more than nine (9) persons, including the driver.

c. A nine (9) or ten (10) passenger van, provided that there are no more than eight (8) pupils plus the driver and the van is licensed as a station wagon.

d. A motor vehicle of any type carrying only members of the household of the owner thereof.

e. Per Diocesan Safe Environment regulations, all cars must have 2 adult chaperones.

f. There is no stopping for miscellaneous food or drinks other than the planned lunch stop. Chaperones must stay with students at all times.

4.2 Only parents or guardians who complete insurance certification forms (available in the school office) including cover page of the insurance documents may drive from the school to a designated activity arranged by the school personnel.

4.3 Drivers will adhere to all laws with regard to age and weight of students being transported and their need for a secure car seat and must have all referred to forms / documents signed by drivers prior to any field trip.

4.4 An approved First Aid Kit will be provided for each field trip.

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Appendix C. SMS SCRIP Purchase Program Policy I. Introduction

Saint Michael School (SMS) SCRIP Program is an ongoing fundraiser and will continue to be one of the school’s major fundraisers in the years to come. SCRIP are gift cards that are purchased in advance and used like cash at participating merchants. Our school purchases SCRIP and sells them at face value, the retailers then donate a percentage of each card to the school. It is a simple way to raise money while purchasing everyday items like food, clothing and other essentials. The money raised using this program goes directly into the school’s operating budget and helps offset what tuition does not cover.

II. 2014 - 2015 Agreement for Annual SCRIP Commitment

Each family is required to purchase SCRIP in an amount that will generate a minimum of $200.00 in profit for St. Michael School. If the goal of $200.00 profit is not met by April 30 deadline, the family will be billed for the remaining balance and payment is due on May 31.

III. SCRIP Buy-Out Option

Each family has an option to buy-out their annual SCRIP commitment, in the amount of $200.00 by August 31.

The SCRIP Program runs from May 1 - April 30.

Note: eSCRIP and other electronic SCRIP options generally report profits two or three months after the purchase.