ReadSoft

Looking to streamline your Oracle payables process?

ReadSoft

Learning Points Ways to get financial data into Oracle without manual

keying

Time and money can be saved by automating

Automation includes:– Capturing the image and the data

– 2-way & 3-way matching

– Exception handling

– Invoice coding and approvals

Best practice concepts

Enable the four pillars of Accounts Payable:– Efficiency

– Cycle time

– Control

– Visibility

ReadSoft

Data Capture for Process and Transaction

Management

ReadSoft in a nutshell

Innovator since 1991 420 employees Covers four continents 16 subsidiaries 5000 customers in 70 countries The leading supplier with 16

percent of the international market

OsloOslo StockholmStockholmHelsingborgHelsingborgCopenhagenCopenhagen

LondonLondon

FrankfurtFrankfurtParisParis

MadridMadrid

New OrleansNew Orleans

SantiagoSantiagoSão PauloSão Paulo

SydneySydney

WroclawWroclaw

HelsinHelsinkiki

About ReadSoft

ReadSoft

San Diego Phoenix

San Fransisco

Chicago

Atlanta

New Orleans

BostonPhiladelphia

North American Headquarters

Fastest growing subsidiary since 2004 670 customers 350 AP installations 55 employees

Regional Offices

ReadSoft presence in North America

CANADA

ReadSoft

Thoroughly tested and approved by Oracle Operates inside your familiar Oracle environment

using standard interface and workflow Oracle continues to support your EBS

implementation as well as continuing to guarantee the security of your Oracle environment

– ReadSoft solutions have ZERO impact on your current or future Oracle support agreements

Supports Oracle automatic version upgrades Enables the four pillars of Accounts Payable

optimization– Efficiency, cycle time, control, visibility

The First AP Optimization Solution Certified by Oracle

ReadSoft

Number one in Invoice Process Optimization Invented automatic invoice capture technology

in 1997 The longest and widest expertise in the business The most installations worldwide (over 2500)

About ReadSoft

ReadSoft

Accounts Payable Manager: – Eliminate inefficiencies in the invoice process– Need better process visibility– Need better payment cycle time– Need more time for root cause analysis

Oracle / Information Technology: – Simple to administer and upgrade– Fits corporate Oracle IT strategy

Corporate Management:– Lowest possible cost outlay– Visibility and control of liabilities– Accounting accuracy– Audit-ability and SOX compliance

What are the business issues that are driving Oracle Accounts Payable automation?

ReadSoft

The Typical Oracle Accounts Payable EnvironmentM

ailr

oom

Code

Appro

veB

uyer

AP

Cle

rkG

RV

en

dor

Check Requests

Stamped, Coded & Approved On Paper

Hand keyed into Oracle

Processed & Sorted

Hold Hold

Post to Oracle

Sufficient Data? 2or 3 way match?

Days/Weeks go by

Yes

No

Emails Phone Calls Folders

Status Calls

• Many Inefficiencies• No Visibility• Low Control• Long Cycle Time• $$$$

Non-PO Invoices

ReadSoft

Best Practice Concepts Centralize invoice receipt

– Centralize control Establish imaging early in the AP process

– Complete & early visibility– Eliminate redundancies– Enable up-front duplicate checking– Enable data capture and eliminate hand keying (both header and line

items)– Leverage images for automated data entry, sorting and workflow

Intercept invoices and post before Accounts Payable– Match and auto-post invoices where possible– Auto-route invoice exceptions and those requiring approval

w/workflow Leverage workflow and extend to all users

– Use Oracle data validation to ensure accuracy Leverage analytical data to manage and improve

processes– Spot trends and process bottlenecks– Root cause of specific problems (buyers, vendors, resort offices)

ReadSoft

Optimizing AP with ReadSoft Business Solutions for OracleS

can

Code

Appro

veB

uyer

AP

Cle

rkB

ack

-gro

und

OC

RG

RV

en

dor

Check Requests

PO BasedNon-POPost to Oracle

Auto route?

Yes

Coding Approvals

Match?

No

Exception Handling

Yes

No

Review

Archive

ReadSoft

Typical Results of Process Optimization Reduction of manual data entry is generally 50 – 75%

Cycle time can be reduced from weeks to 2 – 4 days

More visibility and control of processes, outstanding

liabilities and cash flow

Significant time savings due to less time spent: – handling vendor calls– resolving issues– verifying non-PO information– chasing down approvals, etc.

Average Return on Investment of 6 – 12 months

ReadSoft

Thank You! Questions?? Margaux.Lenoir@ReadSoft

.com