Chapter 1: Slides with SmartArt & Pictures ................................. 1

Working with SmartArt

Formatting Pictures

Adjust Group Buttons

Picture Styles Group Buttons

Chapter 2: Slides with Charts & Shapes .................................... 12

Working with Charts

Aligning Shapes

Distributing Shapes Evenly

Grouping and Ungrouping Shapes

Ordering Shapes

Chapter 3: Slides with Media & Links ....................................... 21

Editing Media

Adding Bookmark to Media

Formatting Media

Linking Slides Using Hyperlinks

Linking Slides Using Action Buttons

Chapter 4: Slides with Animations ........................................... 30

Adding and Removing Animation Effects

Multiple Animations

Animation Painter

Animation Pane

Animation Effects Options

Chapter 5: Hardware and Software .......................................... 41

Hardware Components

Software Components

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Chapter 6: Formatting Pictures in Word .................................... 46

Wrapping Text

Picture Sizing

Picture Adjustment

Picture Styles

Chapter 7: Layout & Design in Word ......................................... 54

Page Setup Options

Columns and Text Boxes

Header/Footer and Styles

Printing a Document

Chapter 8: Indent & Tabs in Word ............................................. 63

Using Indents

Using Tabs

Multilevel Lists

Chapter 9: More on Tables in Word .......................................... 72

Table Design and Layout

Buttons in Design Tab of Table Tools

Buttons in Layout Tabs of Table Tools

Chapter 10: Storage Devices ..................................................... 82

Internal/External Hard Disk

CD or DVD

Pen Drive and SD Card

Chapter 11: Editing Videos with Movie Maker ......................... 86

Adding Media and Photos

Publishing and Saving Movies

Splitting and Trimming Video Clips

Audio Levels in a Video

Chapter 12: Enhancing Videos with Movie Maker .................... 93

Transitions, Visual Effects, Pan and Zoom

Movie Titles, Captions and Credits

Snapshots, Narrations, Emphasis and Webcam Video

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Chapter 2: Slides with Charts and Shapes Similar to SmartArt, Charts can also display your data in a visual

manner. To have such kind of information presented to the audience,

PowerPoint 2016 provides an option named Chart in Illustrations

group on Insert tab.

Chart

Adding Charts to your presentation

helps to present your data in a visually

graphical way. It helps your audience

to understanding the meaning behind

the numbers you show them. It enables

them to have a deep understanding

just by making comparisons or seeing

trends without reading lot of textual

data. PowerPoint 2016 has different

types of charts that can used based on

the data.

Following are the important chart types that we will see in presenting data to

the audience:

o Column: These charts use vertical lines and is used to compare information.

o Line: These charts use connected lines and is used to show trends values

increase or decrease over time.

o Pie: These charts use slices of pie and is used to show how parts or portions

relate to the whole.

o Bar: These charts use horizontal lines and is used for comparison similar to

Column chart.

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o Area: These charts use connected lines with filled areas under the lines and

is used to show trends similar to Line chart.

As seen above, every chart has five important parts that are as follows:

o Chart Title: It tells you what the chart is about.

o Horizontal Axis (X Axis): It classifies the categories in the chart.

o Vertical Axis (Y Axis): It displays the range values of the column.

o Data Series: It contains related data points in the chart.

o Legend: It categorizes each color of data series in the chart.

To insert a chart with data on a slide

1. On Insert tab in Illustrations group, click on

Chart button to insert it on a slide.

2. On Insert Column dialog box, choose the

desired chart type and click on OK button.

3. The chart is inserted and a linked spreadsheet is displayed. Enter your

data in this sheet. The data entered in this sheet will be seen on the chart.

4. Once done, click on Close button to close the spreadsheet.

5. To edit the data on this sheet again; click the Edit Data button on Design

(Chart Tools) tab in Data group.

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Once a Chart is added to a slide, two tabs Design and Format

under Chart Tools appears. The Format tab options are

already known to us. The Design tab has options to modify

chart type, layout and styles such as:

o Change Chart Type: This button allows you to change to a different chart

type.

o Quick Layout: This button allows you to change the overall layout of the

chart.

o Change Colors: This button changes the overall color theme of the chart.

o Chart Styles: It allows you to change the overall visual style of the chart.

Arranging Shapes

The shapes can be arranged, ordered and grouped

as needed on the slide in your presentation. These

arrangement options are found in Arrange group on

Format tab and can helps in redefining the look of a

slide having number of shapes.

Aligning Shapes

Alignment is the placement of the shapes on a slide. The shapes can be

aligned to the slide margin or to other objects on the slide.

To align shapes to each other or to slide margin

1. Press SHIFT key and click on the all the shapes you want to select.

2. On Format tab in Arrange group, click on Align button

and choose Align Selected Objects or Align to Slide.

3. Again, on Format tab in Arrange group, click on Align

button and choose from these six alignment options: left,

center, right, top, middle and bottom.

4. The shapes will align with respect to each other or to the

margins or edges of the slide based on option your

selection.

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Distributing Shapes Evenly

Distributing evenly means to arrange shapes at equal distance from each

other across the page. You can distribute shapes evenly either horizontally or

vertically.

To distribute shapes evenly on a page

1. Press SHIFT key and click on the all the shapes you want to select.

2. On Format tab in Arrange group, click on Align button and choose

Distribute Horizontally or Distribute Vertically.

3. The shapes will be distributed evenly across the slide.

Grouping and Ungrouping Shapes

Grouping means to join shapes together to move and format them as if they

were a single shape. Ungrouping means to break the connection between the

grouped shapes so that you can move and format them one by one.

To group or ungroup shapes

1. Press SHIFT key and click on the all the shapes you want to select.

2. On Format tab in Arrange group, click on Group button to join them.

3. On Format tab in Arrange group, click on Ungroup button to disconnect

them.

Ordering Shapes

Ordering means to change the level of the shapes by bringing forward or

taking backward. This ordering of shapes is important when we stack or

overlap the shapes. Stacking means placing shapes one over the other.

To bring forward

1. On Format tab in Arrange group, click on Bring Forward button and

choose one of the following option:

a. Bring Forward: To bring the selected shape forward one level.

b. Bring to Front: To bring the selected shape in front of all the other

objects.

To send backward

1. On Format tab in Arrange group, click on Send Backward button and

choose one of the following option:

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a. Send Backward: To send the selected shape backward one level.

b. Send to Back: To send the selected shape behind all the other objects.

To change shape order using selection pane

1. On Format tab in Arrange group, click on Selection Pane button.

2. The selection pane is displayed on the right

side. Here, you can click on the shape names

and either drag and drop or use the arrow

button on the top to change the ordering

level of the shapes.

To hide or unhide shapes

1. On Format tab in Arrange group, click on Selection Pane button.

2. To show or hide all the shapes, click on Show All or Hide All buttons on

the top of the Selection Pane.

3. To show or hide the shapes one at a time, click on ‘eye’ icon beside the

shape names in the Selection Pane.

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A. Fill in the blanks:

1. ____________________ means to join shapes together to move and

format them as if they were a single shape.

2. _____________________ is the placement of the shapes on a slide.

3. ________________________ means to break the connection between the

grouped shapes so that you can move and format them one by one.

4. _____________________ means to change the level of the shapes by

bringing forward or taking backward.

5. _____________________________ means to arrange shapes at equal

distance from each other across the page.

6. ____________________ means placing shapes one over the other.

B. Write T for true and F for false statements:

1. Adding Charts to your presentation helps to present your data in a visually

graphical way. (_____)

2. New Chart Type button allows changing to a different chart type. (_____)

3. Quick Layout button changes the overall layout of the chart. (_____)

4. Change Styles button changes the overall color theme of the chart. (_____)

5. Chart Color change the overall visual style of the chart. (_____)

C. Name the following charts:

1. It uses connected lines to show trends values increase or decrease over

time. ______________________________________________________

2. It uses slices to show how parts or portions relate to the whole. __________

3. It uses horizontal lines for comparison. _____________________________

4. It uses vertical lines to compare information. ________________________

5. It uses connected lines with filled areas under to show trends. ___________

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D. Name the Tab and Group these buttons belong to:

_____________________________________

E. Name the following parts of a chart:

1. It classifies the categories in the chart. _____________________________

2. It tells you what the chart is about. _______________________________

3. It contains related data points in the chart. _________________________

4. It displays the range values of the column. _________________________

5. It categorizes each color of data series in the chart. __________________

F. How to do the following:

1. To insert a chart with data on a slide.

__________________________________________________________

2. To align shapes.

__________________________________________________________

3. To distribute shapes evenly.

__________________________________________________________

4. To group or ungroup shapes.

__________________________________________________________

5. To bring a shape forward.

__________________________________________________________

6. To send a shape backward.

__________________________________________________________

7. To hide or unhide a shape.

__________________________________________________________

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PART 1

1. Start PowerPoint application. Open Water Cycle presentation and insert

a new slide (Slide 6) with Blank layout.

2. Using textboxes and shapes, create the following:

3. Use the relevant shape formatting. Make sure the ordering of shapes are

same as shown in the slide image above.

4. Save and close Water Cycle presentation.

PART 2

1. Start PowerPoint application. Create a new presentation and save it as

Learning Curve.

2. On title slide, type the following text:

a. Title text: My Learning Curve

b. Subtitle text: An Overview

3. Apply WordArt pattern fill style to both the text with appropriate text

size.

4. Insert learning-curve image to this slide.

5. After rearranging the objects the slide should look as follows:

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6. Insert a new slide (Slide 2) with a Blank layout.

7. Add the following pie chart to this slide.

8. Make sure you change the size and font color of the title and labels in this

pie chart.

PART 3

1. Start PowerPoint application. Open Learning Curve presentation.

2. Insert a new slide (Slide 3) with a Blank layout.

3. Using shapes and its formatting, create Slide 3 as shown.

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Chapter 9: More on Tables in Word We have done tables before, and here we will learn some advance editing

table options. These advance options will allows you to enhance the table’s

design and layout.

Table Design and Layout

While working with Tables in Word 2016, two Table Tools tabs appear:

Design and Layout. Using the buttons from these two tabs, you can do lot of

editing and modification to the design and layout of your table.

Buttons in Design Tab of Table Tools

o Table Styles: To quickly change the visual style of your table. Each style

uses a unique combination of borders and shading to change the

appearance of your table. Hover over a style in the gallery to preview it

in your document.

o Shading: To change the color of one or all table cells.

o Borders: There are different options for Borders that are as

follows:

a. Borders: To add or remove borders from your table.

b. Border Style: To format specific borders in your table using a common

style or one that you recently applied.

c. Line Style: To change the line style of a

new border.

d. Line Weight: To change the line width of

a new border.

e. Pen Color: To change the color of a new border.

f. Border Painter: To copy format style of one border and apply the same

to another. It is similar to Format Painter.

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Buttons in Layout Tab of Table Tools

o Rows & Columns group:

a. Insert Above: To add a new row directly above the current row.

b. Insert Below: To add a new row directly below the current row.

c. Insert Left: To add a new column directly to the left of the current column.

d. Insert Right: To add a new column directly to the right of the current

column.

e. Delete Cells: To delete few or all cells in a

row or a column.

f. Delete Columns: To delete the current

column.

g. Delete Rows: To delete the current row.

h. Delete Table: To delete the entire table.

o Merge group:

a. Merge Cells: To merge selected cells (two or more)

into one cell.

b. Split Cells: To split the current cell into multiple cells.

c. Split Table: To split a table into two tables. The current

row will become the first row of the table.

o Cell Size group:

a. Height: To increase or decrease the table row height of selected cells.

b. Width: To increase or decrease the table column width of selected cells.

c. Distribute Rows: To distribute

the height of the selected

rows equally between them.

d. Distribute Columns: To

distribute the width of the selected columns equally between them.

o Alignment group:

a. Alignment Buttons: There are nine alignment button as follows:-

i. Align Top Left: To align text to the top left

corner of the cell.

ii. Align Top Center: To center text and align it

to the top of the cell.

iii. Align Top Right: To align text to the top right corner of the cell.

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iv. Align Center Left: To center text vertically and align it to the left of

the cell.

v. Align Center: To center text horizontally and vertically within the cell.

vi. Align Center Right: To center text vertically and align it to the right

of the cell.

vii. Align Bottom Left: To align text to the bottom left corner of the cell.

viii. Align Bottom Center: To center text and align it to the bottom of the

cell.

ix. Align Bottom Right: To align text to the bottom right corner of the cell.

b. Text Direction: To change the text direction within the selected cells. Click

the button multiple times to cycle through the available directions.

c. Cell Margins: To modify cell margins and the

spacing between cells.

o Draw group

a. Draw Table: To design your own table by drawing cell,

row and column borders yourself. You can even draw

diagonal lines and cells within cells.

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b. Eraser: To remove specific borders in a table to create merged cells.

o Data group:

a. Repeat Header Rows: To mark multiple rows as

header rows. If your table spans multiple pages,

the header rows will appear on every page.

b. Sort: To arrange the current selection in alphabetical or numerical order.

This is mainly useful if you are trying to organize data in a table.

c. Convert to Text: To convert the table to regular text. You can choose

which text character to use to separate the columns.

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d. Formula: To add a formula to a cell to perform a simple calculation such

as SUM or COUNT.

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A. Fill in the blanks:

1. ___________________ changes the color of one or all table cells.

2. __________________________ changes the line width of a new border.

3. ________________________ changes the color of a new border.

4. _______________________________ copies format style of one border

and apply the same to another.

5. _________________ centers text horizontally and vertically within the cell.

B. Write T for true and F for false statements:

1. Click the text directions button multiple times to cycle through the available

directions. (_____)

2. Distribute Rows button distributes the width of the selected rows equally

between them. (_____)

3. Height button increases or decreases the table column height of selected

cells. (_____)

C. Name the button to perform the following actions:

1. To design your own table by drawing cell, row and column borders

yourself. ___________________________________________________

2. To remove specific borders in a table to create merged cells. ___________

3. To arrange the current selection in alphabetical or numerical order. ______

4. To convert the table to regular text. ______________________________

5. To mark multiple rows as header rows. ____________________________

D. Name the Tab and Group these buttons belong to:

_______________________________

_______________________________

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_______________________________

_______________________________

_______________________________

_______________________________

_______________________________

_______________________________

_______________________________

_______________________________

_______________ _____________________

E. How to do the following:

1. To change the line style of a new border.

__________________________________________________________

2. To insert or delete rows or columns.

__________________________________________________________

3. To split table cells.

__________________________________________________________

4. To distribute rows.

__________________________________________________________

5. To modify cell margins and the spacing between cells.

__________________________________________________________

6. To draw a table.

__________________________________________________________

7. To add a formula to a cell.

__________________________________________________________

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PART 1

1. Start Word application. Open My Info Book document.

2. On Page 7, insert a table with 5 rows and 5 columns and type the

following information as shown.

3. Consider following options while creating the above table of information:

a. Font Formatting (Face, Size, Case and Color)

b. Table Border (Weight, Color)

c. Merge

d. Cell Alignment

e. Text Direction

4. Save and close the document.

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PART 2

1. Start Word application. Open My Info Book document.

2. On Page 8, insert a table having 5 rows

and 2 columns and type the information in

it as shown on the side.

3. Use formula command to total up the count.

Also, apply suitable font and table

formatting.

4. Using Draw Table command, draw 3rd

column (with 1 row)

5. Type the following text in it and change its

text direction to vertical right:

These figures are as per the counting conducted on 20th December 2017 by

Zoo Officials.

6. Insert the picture zoo on the left position of this page.

7. Now, Page 8 should appear as shown.

8. Save and close the document.

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