http://panchatantra.kar.nic.in

Weak accounting practices

Difficulty in consolidation, delay in funds allocation

Day to Day transactions not known to citizen

Poor capacity of GPs in Computers

Poor records keeping, low

recovery of taxes

Panchatantra Pancha Tantra

Suppliers / Contractors

Tax Payers (Public)

GP Officials

TP/ ZP/Govt

Property & Tax

Panchayat Profile Accounting

Work Soft Services Delivery

Statutory process

Assets Public Grievances

E-Fund Release

Inventory

Attendance

Beneficiaries

SBM Process

SMS Interface

SHG/NRLM

M-governance

GPS Mapping

Training

Perf. Eval/RFD

Ration Card Interface

• Work flow based system with built-in business rules

• Viewing of Photos of the different stages of works and related

documents

• Positioning of work on GOOGLE MAP

• Generation of different Orders from the system

• Generation of Payment Advise to release of payment

• Transparent system with the work details in public domain –

Suggestions and Opinions of the citizen on the work.

Data entry of receipts & payments builds double entry accounting system

Strengthen

decentralized planning

It replaces traditional record keeping system

Effective monitoring

system

Transparency at

grass root level

5629 Gram Panchayaths

29066 Villages & 29616 Hamlets

3.8 Crore Rural Population

47 Schemes

Rs. 4000+ Crore (2013-14)

1.2 Crore property

Personalised GP Portal

1 • Web-based, User-friendly system with local language

support

2 • Personalised web-sites for 5630 Grama Panchayaths

3 • Integration with ration cards system for mutual benefits

4 • Google Map and SMS Interface

5 • Workflow based system

6 • E-fund transfer to Grama Panchayats

Simple data entry of Receipts / Payments builds Double Entry Accounting System

No knowledge of the accounts handling is required

All types of receipts/payments are handled

On the fly, all types of financial statements are generated

Facilitates recording of the monthly reconciliation of the scheme accounts with bank passbook

Year-end closure process prepares all the final fin. Statements and the accounts for next fin. year.

Depreciation is calculated based on Written down method

Greater Transparency

• 3.2 lakh hits in 4 months

• Expenditure on each items published for citizen

• 1.6 lakh beneficiary data in website

Resource mobilization

• Details of 80.80 lakh properties entered

•145.26 lakh demand notices generated from system

Details of works & Expenditure published

• List of ongoing and completed works of GP published

• Investment on works can be cross verified in field by the citizen, duplication of woks eliminated

Bridging the digital divide

• Personalized web site for each GP

• Tracking of status of Application & Grievance through web

• No static page – Generated Dynamically

Direct benefit to rural mass

• Helps to identify planning gaps

• In built community monitoring features

Networking among PRIs

• Sharing of Knowledge & best practices

• Tracking day to day progress at higher level

Infrastr.

• Installed computers & peripherals to all GPs

• Net connectivity and power supply ensured

Training

• Identified dedicated data entry operators for each GP.

• Trained to work with online software

Authentic

• Data entry at the level of data generation

• All entries made in the GP office with required clarification onsite

Implementation Steps

Capacity Building

10000+ staff of GPs had been trained in 2 months at District with the help of District Informatics Officer of NIC

Trainers’ Training programmes were conducted

Repeat trainings and Video Conferencing were conducted to clear the doubts

Connectivity

ISP pursued to provide the connectivity at GPs

GPs allowed to have broadband or datacard based connectivity from any service providers

More than 90 % of GPs are connected now.

Challenges

Sustainability

- Monitoring and Dependency on the system

- Performance ranking of GPs, Blocks and Districts

- System controls to ensure the dependency

- Service Delivery through system

- Demand driven & Monitoring tool

IT Support

• Software Development through National Informatics Centre

• Regular and continuous improvement of the software as per the feedback

Month Activity

Apr 2009 Pilot Projects commenced in Udupi & Bagalkot districts

Apr 2010 Implementation started in all GP’s of remaining districts

Jun 2010 Training completed for all GP’s – 8000+ GP Officials

Sep 2010 GP Portal in Public domain (http://panchamitra.kar.nic.in)

Jan 2011 More than 2.8 Crore records have been fed

2012 Linkage with Ration Cards system

2012 Fund Release based on Performance; Sakala services

2013 Electronic fund transfer, Swacha Bharat Abhiyan, GPS

2014 E-Attendance system, RFD, Self Help Group, SMS interface,

Activity Count

No. of Property Masters 122.5 Lakhs

No. of Demands 246.7 Lakhs

No. of Receipts 22.98 Lakhs

No. of Payments 14.58 Lakhs

No. of Development Works 0.78 Lakhs

No. of Assets 2.91 Lakhs

No. of Beneficiaries 11.0 Lakhs

No. of meeting Proceedings 0.72 Lakhs

No. of Services processed (Sakala) 10 lakhs

No. of Ration Cards requests(New/Amendment) 20 Lakhs

No Key Parameters Before After

1 Time taken to process the Service requests 20-30 days 7-10 days

2 Percentage of service delivery within stipulated time

period

NA 98 %

3 Time spent on travelling and waiting to submit

Ration Card

One day One hour

4 Time spent to travelling and waiting to collect

Ration Card

One day One hour

5 Amount spent (directly/indirectly) to submit and

collect the Ration Card including losing the wage

Rs. 400 Rs. 50

6 Monitoring of the system Not Possible Easily through web

7 Time taken to transfer the funds from state to GP 3-4 Months 2-3 days

8 Time spent to address the grievance NA 3-5 days

9 Accessibility to information related to GP Depends up

staff

Easily through web

10 Integration with Ration Cards system helped to

identify

Nil 10 Lac bogus RCs

& 2 Lacs properties

11 Improvement in Tax Collection 30 % 40 %

12 Communication to field offices 8-10 days 5 min.

13 Performance Evaluation NA Systematic

COMPARATIVE

ANALYSIS

Web Sites

http://rdpr.kar.nic.in

http://panchamitra.kar.nic.in

http://panchatantra.kar.nic.in/stat

bhat.pv@nic.in