· apwa pwx 2016 pw v.4 5 the evolving role of public works in emergency management emergency ......

APWA 2016 PWX 8/18/2016

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The Evolving Role of Public Works in Emergency Management

Dave Bergner, M.A., PWLF APWA PWX

August 29, 2016 [email protected]

APWA PWX 2016 PW v.4 1


Disasters ,Incidents and Crises Occur Everywhere, Anytime

• Natural‐‐‐storms, floods, tornadoes, hurricanes, earthquakes, landslides, blizzards, sinkholes, volcanoes, tsunami, pandemics

• Technological‐‐‐ structural collapses, pipeline ruptures, explosions, fires, transportation accidents (highway, rail, air, watercraft)

• Human‐‐‐ special events, riots, crimes, terrorism


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Most disasters and emergencies are “natural”


• All disasters and emergencies are local• Local governments expect to handle immediate Response• State and Federal aid may not be available for 72 hours• May need Mutual Aid from other local jurisdictions• Not all incidents qualify for Federal assistance• Local governments responsible for Recovery

• Public Works lead agency for:• Debris Management • Restoration of critical infrastructure • Damage Assessment


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The National Preparedness Goal:

“A resilient nation with the capabilities… to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk…such as natural disasters… and manmade hazards”



Emergency Services Sector, Department of Homeland Security:

• A system of prevention, preparedness, response, and recovery• The nation's first line of defense in the prevention and mitigation of risk from

manmade incidents and natural disasters.

Five Disciplines: • Law Enforcement• Fire and Rescue• Emergency Medical Services • Emergency Management• Public Works

Source: FEMA Critical Infrastructure Resource Center


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The Unique Functions of Public Works in Emergencies

• flood control

• debris clearance, removal, disposal

• emergency traffic operations

• repair damage to roads, bridges, tunnels

• assess damage to public structures

• restoration of utility services Source: FEMA Critical Infrastructure Resource Center


The Evolving Role of Public Works in Emergency Management“Public Works” spans a broad range of services:

• Planning, design, construction of public infrastructure

• Highway, road and street maintenance

• Traffic operations

• Storm‐water control

• Parks and urban forestry

• Solid‐waste

• Water

• Waste‐water

• Mass‐transit

• civic facilities

• Codes inspection and enforcement


Workers, operators, traffic control specialists, engineering technicians, inspectors, mechanics, dispatchers, clerks, engineers, planners

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Whether in one department or several, all have a role in these key emergency management functions that build Resilience:

• Mitigation

• Response

• Recovery

Different hats. Common mission



Risk Assessment: Threats, Hazards, Vulnerabilities

Review your community’s history:

• What has occurred

• What is likely to occur

• What would be role of your agency

• What would be needed to respond

• What are the resource gaps

• How to acquire needed resources or assistance

F EMA Comprehensive Preparedness Guide 201: Threat and Hazard Identification and Risk Assessment (THIRA).


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As of May, 2014 nearly 2,000 presidential declared disasters in the 50 states and D.C. in past 60 years. 10 states have been responsible for nearly a third of that total.

(http://www.bankrate.com/finance/weather/natural‐disasters/states‐most‐at‐risk‐for‐major‐disasters‐1.aspx)



Essential FEMA Courses

• IS‐100 Introduction to Incident Command System

• IS‐200 ICS for Single Resources/ Initial Action

• IS‐700 Intro to National Incident Management System

• ICS‐300 Intermediate Incident Command (3‐day class)

• ICS‐400 Advanced Incident Command (2‐day class)

• IS‐552 P.W. Role in Emergency Management

• IS‐554 Emergency Planning for P.W.

• IS‐556 Damage Assessment for P.W.

• IS‐558 P.W. in Disaster Recovery

• IS‐559 Local Damage Assessment

• IS‐632 Introduction to Debris Operations


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Public Works’Evolving Role in

Emergency Management

Philip R. Mann, P.E.Assistant Director

Public Works Department

Evolving Role in EM

How Do Public Works Professionals expand our role in emergency response?

One Word:

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Evolving Role in EM

RELATIONSHIPS

Evolving Role in EM

PW Director Chief

Manager Commander

Crew Member Officer/Firefighter

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Train & Exercise

Train & Exercise

Multi-disciplinary training and emergency exercises are the perfect time to develop relationships with the other first responders.

This is the time for public works to shine. Demonstrate our capabilities – brag a little about what we can do.

We have cool toys too!!

Be assertive and not afraid to assert your opinion.

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Be Available

Be Available

Law Enforcement & Fire Rescue are 365-24-7 operations.

Typically, when they need resources, its an immediate request.

We typically have staff available (on-call) that can respond.

Make contact information available to command staff and dispatch.

Prove your worth.

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Respond

Respond

When they call for assistance, respond.

Demonstrate your capabilities.

If they call and you don’t respond, they will make alternative arrangements.

You have to build your reputation to get respect.

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Questions?

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The Evolving Roleof Public Works in

Emergency ManagementSession 10335

2016 APWA PWXMinneapolis, MN

August 29, 2016

Mike Sutherland, Director of Public Works & EOCParker, Colorado

2012 Presentation at the Anaheim Congress

A Three-Tiered Approach to developing a world class Emergency Program for Public Works Agencies

From a basic beginning to a very comprehensive end product, for small or large agencies

The document (now in Version 6)can be found on the APWA website at:

http://www.apwa.net/DR/index.asp?ID=6111

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NEMA‐EMAC‐MRPNEMA-National Emergency Management Association This is the association

for State EM departments

All 50 States, DC and Territories are members

EMAC-Emergency Management Assistance Compact* Is the State-to-State Mutual Aid Agreement

MRP-Mission Ready Packages• In the EMAC world, one

state needing disaster assistance requests specialized teams from another state.

• MRPs are specific response and recovery capabilities that are organized, developed and trained prior to an emergency or disaster. Often these are locally based resources.

Good Teams Get Noticed!

Police…SWAT Teams Fire…HazMat Teams

Public Works…• Softball?

• Horseshoes?

To establish credibility…

How about Public Works Response Teams?

Examples: Heavy Equipment Response Team

Hazardous Materials/Spill Response Team

Debris Management Team

Rapid Needs Assessment Team

Traffic Incident Management Team

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Page Four of Working With Others

RaDOTs – Rapid Deployment Operations Teams

Establish Strike Teams that are: organized, trained and

prepared quickly deployed with

equipment and personnel in support of emergency or

disaster response.

The Mayor just got a phone call...“The west end of the County had a serious landslide covering a major road;

• Can your Department send a team out to help?

• How long will it take?

• What can you send?

• How much will it cost?”

Pre-planning means: Determining what you can spare Equipment & personnel is already

“typed” using FEMA descriptors Costs per resource per hour (or day)

is known This is a Mission Ready Package, on a

smaller scale

Local, Public Works small teams made up of staff who do very similar jobs on a day-to day basis.

Emergency Support Function (ESF) protocols will be followed under:

*ESF 3a‐Public Works & Engineering *ESF 13b‐Evacuation & Traffic Management*ESF 3b‐Debris Management *ESF 14a‐Damage Assessment*ESF 10‐Hazardous Materials Response

Heavy Equipment Response Team (HERT)Potential Equipment Involved:

1‐Tandem Dump Truck

1‐F350 Crew Cab Pickup with tools & box

1‐Front End Wheel Loader

1‐Backhoe w/loader bucket

2‐Trailers (Heavy Loader trailer‐rent or borrow)

4‐Large Go Kits

2‐Large Coolers

1‐Laptop

1‐Paperwork/forms Kit

Potential Staffing Plan:

• 1‐(Exempt) Strike Team Leader/Coordinator (STL)

• 2‐Equipment Operators (O)

• 1‐Fleet Tech/Operator (F)

• 4 FTEs, all staff at Tech 2 or higher *Only 1 member from any one Division, if possible

Staffing Key(STL) – Team Leader(O) – Operators(T) – Technicians(F) – Fleet Tech/Oper.(FOB) Field Observer

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Hazardous Materials/Spill Response Team (HaMSRT)Includes “special” Debris Handling Operations

Potential Equipment Involved:

•1‐F350 Crew Cab Pickup with tools/box

•Personal Protection Equipment (PPE)

•Flow/Containment devices/Equipment

•Spill kits/Booms/Absorbent

•Gas Detector

•2‐Large Go Kits

•Vactron (Jet Vac) + Dump truck

•Plate compactor (for Absorbent)

•1‐Large Cooler

•1‐Laptop

•1‐Paperwork/forms Kit


•1‐(Exempt) Strike Team Leader/Coord. (STL) * Transition Plan to Contractor(s)

•3‐Technicians/Operators (T/O) * On‐call Contractor Lists* Disposal Site(s)/Receivers

•4 FTEs, all staff at Tech 2 or higher All are members of Stormwater Division

Note: IC‐An Incident Commander may be deployed, depending upon circumstances

Debris Management Teams (DeMaT)

One team each ‐ Parks and Public Works


•4‐Tandem Dump Trucks

•2‐F350 Crew Cab Pickup with tools & box

•1‐Front End Loader

•2‐Backhoe/loader

•2‐Skid steer loaders

•3‐Trailers

•4‐Large Go Kits

•2‐Large Coolers

•1‐Laptop

•1‐Paperwork/forms Kit *official Debris Management Plan *Activate Debris Storage Sites


•2‐(Exempt) Strike Team Leader/Coordinator (STL)

•6‐Equipment Operators (O)

•1‐Fleet Tech/Operator (F)

•7 FTEs, 3 staff at Tech 2 or higher

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Rapid Needs Assessment Team (RaNAT)

Building Inspectors, Construction Inspectors & appropriate Engineering or Facilities staff, as needed


•2 – 5 Town Vehicles

•Smart Phones and/or radios

•Tracking Forms

•Maps ‐ by District or Regions

•Personal Protection Equipment (PPE)


•1‐(Exempt) Strike Team Leader/Coordinator (STL)

•2 to 5 Field Observers (FOB)

•EOC or ICP support staff/IMT (IMT)

•3‐6 FTEs, all staff at Tech 3 or higher

Staff will have attended FEMA/EMI G250.7 training and/or IS‐559 Local Damage Assessment

Traffic Incident Management Team (TIMaT)Potential Equipment Involved:

• Impact Attenuator (D4)

•2‐4 Town Vehicles

•1‐2 Trailers

•Traffic Control Devices (MUTCD compliant)

•1‐3 Variable Message Signs

•Smart Phones and/or radios

•1‐Laptop


• 1‐(Exempt) Strike Team Leader/Coordinator (STL)

• 2 to 5 Technicians (T)

• EOC or ICP support staff/IMT, as needed (IMT)

•3‐6 FTEs, all staff at Tech 3 or higher

Staff will have attended Transportation Incident Management (TIM) Training

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FEMA Strike Team Definition

• A set number of resources of the same kind and type that have an established minimum number of personnel.

• All resource elements within a Strike Team must have common communications and a designated leader.

See the full RaDOT outline at:http://www.apwa.net/DR/index.asp?ID=6151

Evolve Your Role!

• Build Public Works Response Teams

• Practice and Exercise

• Make other First Responders aware of your capabilities

Engage as a full partner!

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ROLE OF PUBLIC WORKSIN

EMERGENCY MANAGEMENT

Christine Walsh

Public Works…We Are

• First Responders

• Emergency Service Sector

• Emergency Responders

• Public Safety

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Historical Data• Emergency Management is an evolving science

• Presidential Directives 5 & 8

• APWA is represented on 18 National Emergency Management Associations

• 75% of World Populace will be effected by a Natural Disaster

• Pandemics, Biological, Terrorist, Technological, Agricultural, WMD & Human Caused

Mission Areas of Involvement• Prevention: Actions to avoid or stop a risk

• Protection: Capabilities to safeguard people, critical assets, systems and networks

• Mitigation: Reduce the impacts & risk

• Response: Core activities to protect people, property and the environment

• Recovery: Actions to restore your community back to normal conditions

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Emergency Management in theCity of Beloit, WIFederal Declarations• Snow & Ice (December 2000)

• Snow & Ice (February 2008)

• Flood (June 2008)

State Declaration• Wind Event (July 2012)

Local Events• Animal

• Traffic Incident Management

Lessons Learned

• Relationships must be forged

• Respect is a two way street

• Follow Incident Command

• Use clear language, post information

• Request assistance from other disciplines and mutual aid

• Record Keeping is essential

• Responder Safety is #1

• Nothing is “Off the Record”

• Teach upper management and politicians

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Improvements Made

• TrainingNIMS

TEEX

APWA Congress & Snow Conference

APWA “Click, Listen & Learn”

Workshops

Drills

Table Top

Functional Exercise

Full Scale

• MEPP

Future Improvements

• Communications: Between disciplines, within department, phones etc.

• Continue Training

• Utilize GIS mapping and specialists to achieve situational awareness

• Public Works Public Information Office

APWA 2016 PWX 8/23/2016

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Jeff May, Public Works Director

Clive, Iowa

The Evolving Role ofPublic Works in

Emergency ManagementSession 10335

2016 APWA PWXMinneapolis, MN

August 29, 2016

There Should Be No Doubt!

Is Public Works a

First Responder?

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How Did We Advance to this Point?

• We have always been part of

Emergency Response

• Haven’t always been present at the table

• Better recognition of what we do

• Become better at working with other

first responders

Where to Start

• Communication

• We need to work together and speak the same language

• All are important pieces of emergency response

• Need to practice together

• Use ICS for non-emergency operations

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SIZE DOES NOT MATTER

• 3 Communities

o Knoxville, Iowa – 7,313 (Down from 8,317 in 1990)

o Des Moines, Iowa – 207,510

o Clive, Iowa – 16,590

Knoxville, Iowa

Organizational Data

• Public Works 13 FT Employees

• Volunteer Fire Department

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Knoxville, Iowa

• 1995 – 2012

• June 1996 – 80 mph Straight Winds

• October 31, 1996 – Ice Storm (FEMA)

• January 1997 – 18” Snow

• December 2007 – Ice Storm (FEMA)

Des Moines, Iowa

Organizational Data

• Public Works 250+ FT Employees

• Full Time Fire Department

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Des Moines, Iowa

• 2012‐2015

• Snow Operations

• Flood Operations

Clive, Iowa

• Organizational Data

• Public Works Department – 31 Employees

• Full-Time Fire Department

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Clive, Iowa

2015 Present

• June 2015 – Flooding

(Walnut Creek Watershed – 53,000 acres)

The Most Difficult Obstacle to Overcome

• Sometimes very apparent

• Sometimes not easy to

identify

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Do They Exist in Your Organization?

• Sometimes very apparent

• Sometimes not easy to identify

UNSPOKEN THOUGHTS• They go both ways

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Summary

• Embrace the Opportunity!

• Thanks

Jeff May

Public Works Director

City of Clive, Iowa

[email protected]

· apwa pwx 2016 pw v.4 5 the evolving role of public works in emergency management emergency ......

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