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Chapter 15 Audiovisual Requirements

Convention Management and ServiceEighth Edition

(478TXT or 478CIN)

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Competencies forAudiovisual Requirements

1. Summarize factors in the decision about which audiovisual requirements to service in-house and which to outsource.

2. Describe types of audiovisual equipment and their uses.

3. Identify issues related to providing audiovisual equipment and services, and explain the hotel's responsibilities in terms of signs and notices.

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Reasons to UseAudiovisual Equipment Specialists

• Lack of storage space• Infrequent use• Theft or loss expenses• Expensive maintenance of AV equipment• CSMs prefer to use outside suppliers• Commissions paid to hotel by AV

companies• Outside suppliers have full, trained staff and

a wide selection of equipment

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Types of AV Equipment Sound Systems

• Amplifier

• Microphones: lavaliere, unidirectional, standing, roving, cordless/wireless, table

• Mixer board

Lighting

• Profile spots

• Follow-spots

• Floodlights

• Special effects lighting

• Intelligent lighting

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Types of AV Equipment

Projection Screens

• Types: fast-fold, tripod, wall/ceiling

• Surfaces: glass-beaded, matte-surface, lenticular

• Formulas/rules: five feet rule, two by eight rule

Slide Projectors

• Carousel

• Dissolve unit

Overhead Projectors

Rearview Projection

Motion Picture Film Projectors

(continued)

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Types of AV Equipment

Videotape and DVD Projectors

• DVD, VHS, Betacam, Beta SP, U-Matic or Industrial, broadcast video, Video 8

Projection Systems for Computer Presentations

Projector Stands

Multimedia Presentation Equipment

Simultaneous Interpretation Facilities

Virtual Conferencing Equipment

Spare Parts

Other Projection Devices

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More Types of AV Equipment

Projection Systems for Computer Presentations

• Liquid crystal display (LCD)

• Computer projectors

Projector Stands

Multimedia Presentation Equipment

• Slide/sound synchronizer

• Dissolve unit

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More Types of AV Equipment

Simultaneous Interpretation

Virtual Conferencing

Spare Parts

Other Projection Devices• Chalkboards• Whiteboards (Panofax, Gemini Blackboard)• Flip charts• Pointers• Personal computers

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Factors to Consider in Pricing AV Services

• Competition

• Availability of outside firms

• Number of guestrooms occupied

• Extent of food and beverage functions

• Amount invested in equipment

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The Impact of Union Regulations on AV Services

• Meeting planners may complain about union regulations.

• Inform meeting planners of union regulations.

• A violation can lead to a work stoppage in the middle of a convention.

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Sign and Notice Policies • CSM should remind planner of need for signs to avoid

last-minute scramble• Submit official policies to meeting planner• Avoid damage to walls and doors• Use built-in sign holders and professionally made signs• Signs may be created in-house; submit price sheet to

planner• Staff should supervise or handle sign hanging• Trace path of attendees to ensure that signs are placed

logically• Digital signs are popular with meeting planners and have

a reduced environmental impact

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