zuhailah abd ghani

8/6/2019 Zuhailah Abd Ghani

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Zuhailah Abd Ghani

Position : Account Assistant

Date Of Employment : 1 Nov 2000

Job Description :

AP Processing

y Receive all PO /Invoices From Kemaman , sorting , keying to Oracle systemy Checking after keying , initial at each of the requisition to ensure requisition are

approve in Wintaq system , if not approve must check and re print the requisition .

y After keying sort and give to Fong Meng for payment processingy Keying also OMPI/BAYONG/PRIMA FINE FOOD after checking by Ferd . y All recharge PO must p/copyy

Keying PO at anytime , by 25

th

of the month Michael doing closing must stop keying, checking all Invoice on Hold report make sure nothing to amend .

y After Michael check he will let us know which transaction to adjy Must go to AP Module and adj accorsinglly then only Michael can closed account . y After Michael close then can cont keying to Oracle Accrual .same procedure as

above

AR Processing

y Doing Recharge to Exxon Mobilly Must photocopy all recharge Inv from KMM.y If Supplier from Spore must request copy from Michaely All Supplier Inv must attach with Tioman Quote from T9 that approve by Nessa

(Drilling head fr Exxon )

y Must make sure item in the Quote already in Exxon Mobill Service Master template(template are to prepare all Pro Forma Inv TO Exxon )

y If the item not in the Service Master template given by Exxon , must request ExxonProcruiment to add in (normally take 1 weeks )

y When all the Quote are approve and Service Master for the item already created ,must request D/O from T9 Materialsaman approve by Exxon Company Man on

board .(Need Original copy ) y Now you recharge supporting document are completed and can start prepare

Proforma Inv to Exxon using Service Master template .

y Please make sure start from May2011 Exxon request Original supporting documentexp Supplier Inv .Must request 2set of Original Inv from supplier if related to

Recharge to Exxon Mobill .

y After submitting soft copy Pro Forma Inv to Exxon , must send also hard copy .


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y PleaseCTC all non original supporting document . y After Exxon receive they will check and give the SES No (Service Entry Sheet ) if

they agree with the billing .

y Print the SES No and attach with Tioman Inv exp T9 -11-xxx .y Get Rig Manager to approvey Every 25th also before closing must keying all AR Inv to Oracle system . y Give copy to Michael Goh

Report to Spore Journal Voucher , Petty Cash & Mannual Accrual

y Before end of the month must submit Journal Voucher to Michaely All the supporting get from Fong Meng or any oth MISC JV to adj in that particular

month

y Must submit Petty cash list before end of the month , all the voucher get from TzeLin .

y Must submit Manual Accrual list to Michael , all information are KMM PO tha t comelate after closing need to put in to Mannual Accrual

y Must estimate cost for BAYONG,OMPI,PRIMA.

Report :Economic Utilization (Day Rate estimation cost as at 29 th )

y Must prepare Timesheet for T9 and get Rig Manager to Approve. y Update Economic File and give to Munir for checking y

After check must submit ASAP to Michael Goh with the timesheet

Report : Monitoring Of Debtors File

y This file must update every Friday and send to Spore by 3pm. y Contents are all the outstanding Inv and all payment receive in that particular

weeks.

Report : AR Aging @ RM value as per Oracle AR Aging

y This file must update at each end of the month and submit to Michael Goh Spore. y C

ontents are all outstanding Inv but in MYR

C

urency as per Aging Oracle

Report : Catering Figure before end of the month

y Must update as per all the Meals Voucher receive from T9 y If not receive must call T9 Campboss and ask for the Meals Vouchery Michael need the cost before end of the month


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ER Inv

y Must prepare ER Inv as per Micha el list and instruction y Get En Basri to approve and Original give to the Employee , scan copy give to

Freddy Hoon Spore cc to Michael Goh

y Must photocopy all the supporting document to support Inv ER Report : Day Rate Invoices

y Michael will request for Da y Rate Invoices to be scan to Spore by 2-4th of eachmonth

y After receive all the IADCCompleted from T9 must read the IADC and prepare thesummary list

y Get Rig Manager to approve before send to Spore and prepare the Day rate InvoicesPayment receive

y From time to time must check in Exxon system if there any expected payment weshould receive

y Check with Bank File if payment receive , update payment filey Send Payment file to Micahel Goh

PO receive from Exxon

y From time to time if receive PO from Exxon Procrument must Print and file . y Fwd the email to T9 for ref . y Update the PO No in the Exxon Service Master file

MISC

y Prepare billing stat to Exxony Update ARMaster file at anytime Invoice was preparey Updat Payment if receive in Bank File y Call Bank and check if there is any payment iny If receive Inv direct from Supplier must send to Makmor KMM to prepare POy After receive back must give to Rig Manager for approval and keying as per AP

processing procedure

y At each time call T9 Materialsaman if no Quote was prepare for cost that we shouldbill to Exxon Mobill - give info

y Give AR Aging to Sapura if requested each monthy Photocopy to Michael recharge item / supporting in Journal File .


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y Deal with Exxon Drilling when they call and asking for Pro Forma Information , needto explain the calculation , charge to which well , why .

y Sometimes check and answer Supplier asking for payment and Invoices status .

zuhailah abd ghani

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