zionsville community schools · 2016. 8. 19. · 1 zionsville community schools 900 mulberry street...

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Zionsville Community Schools 900 Mulberry Street ● Zionsville, Indiana 46077 ● Phone: 317-873-2858 Fax: 317-873-8003 ● www.zcs.k12.in.us

Posting and notice of this meeting were done in accordance with Indiana Code. The meeting site is fully-accessible. Any person requiring further accommodation should contact the Superintendent, at the School Corporation’s central office.

NOTICE: MEETINGS OF THE BOARD OF SCHOOL TRUSTEES OF THE ZIONSVILLE COMMUNITY SCHOOLS

Date of Meetings: February 9, 2015 Date of Media Notice: February 5, 2015 Location: Educational Services Center, Board Room • 900 Mulberry Street, Zionsville, Indiana 46077

Board of School Trustees Regular Meeting

Monday, February 9, 2015

6:00 PM Educational Services Center

Board Room

BOARD OF SCHOOL TRUSTEES REGULAR MEETING - 6:00 PM

AGENDA

1. Call to order, Moment of Silent Reflection, and Pledge of Allegiance

2. Consent Agenda: a. Minutes of previous meeting(s) b. Personnel, special requests (overnight or out-of-state field trips, acceptance of

donations, ECA and security equipment purchase requests, if any, as per law, etc.)

c. Monthly Financial Report (Year-end Report) d. Claims and Payroll

3. Superintendent’s Reports

a. Digital Citizenship – Kris Devereaux (Net Literacy winners and Sarah Hunter on digital citizenship experiences for ZCS students)

b. Spanning the District – Lynn Kissel c. Various other reports

4. Audience Comments on non-agenda items

5. Old Business Items

6. New Business Items

a. Policy – First Reading b. School grade structure designations for state reporting

7. Adjournment

The next meeting of the Zionsville Community Schools Board of Trustees is on Monday, March 9, 2015, 6:00 PM at the

Educational Services Center (ESC), 900 Mulberry Street, Zionsville, Indiana 46077

Scott Robison, Ph.D., Superintendent of Schools • Michael Shafer, C.P.A., Chief Financial Officer • Robert Bostwick, Chief Operations Officer | Page 1�

Zionsville Community Schools 900 Mulberry Street • Zionsville, Indiana 46077

317.873.2858 ● www.zcs.k12.in.us

TO: Board of School Trustees FROM: Becki Edlin, Controller RE: Action on Presentation of Gifts DATE: February 9, 2015 The Zionsville Community School Corporation has received donations from the Zionsville Education Foundation, and in accordance with Board policy, request your acceptance. Donor Recipient Amount Purpose/Use Anonymous ZCS Maintenance Dept. John Deere Tractor grounds work (valued at $1900.00) ZCS Student Body Body Guard Stair Climber physical activity (valued at $500.00) for students There are no matching funds or other requirements of us by accepting this gift as presented.

02/2015 Page 13 of 60

Boone Meadow Elementary 5555 S. Main Street

Whitestown, Indiana 46075 (317) 873-2226 (Phone) (317) 769-6909 (Fax)

Mrs. Barb Bernard, Secretary/Treasurer Mr. Tom Hundley, Principal Scott Robison, Ph.D., Superintendent Mrs. Marissa Johnson, Secretary Mrs. Lori Esparza, Counselor

To: Board of School Trustees From: Boone Meadow Elementary Re: Donations to Boone Meadow Date: January 22, 2015 We have received notice that the following donor would like to present our school with a gift. In accordance with Board Policy, we request your acceptance. Donor Recipient Amount Purpose Meijer Boone Meadow Elementary $104.75 Community Rewards There are no matching funds or other requirements of us by accepting this gift as presented.

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Eagle Elementary School 350 North 6th Street

Zionsville, Indiana 46077 (317) 873-1234 (Phone) (317) 873-5868 (Fax)

Mrs. Lori Overdorf, Sec/Treas Mrs. Christine Squier, Principal Scott Robison, Ph.D., Superintendent Mrs. Heather Gallagher, Sec Mrs. Diane Radivan, Counselor

To: Board of School Trustees From: Eagle Elementary Re: Donations to Eagle Date: January 2015 We have received notice that the following donor would like to present our school with a gift. In accordance with Board Policy, we request your acceptance. Donor Recipient Amount Purpose Eagle PTO All Teachers $2100.00 Spring grant allocations There are no matching funds or other requirements of us by accepting this gift as presented.

02/2015 Page 15 of 60

Eagle Elementary School 350 North 6th Street

Zionsville, Indiana 46077 (317) 873-1234 (Phone) (317) 873-5868 (Fax)

Mrs. Lori Overdorf, Sec/Treas Mrs. Christine Squier, Principal Scott Robison, Ph.D., Superintendent Mrs. Heather Gallagher, Sec Mrs. Diane Radivan, Counselor

To: Board of School Trustees From: Eagle Elementary Re: Donations to Eagle Date: December 2014 We have received notice that the following donor would like to present our school with a gift. In accordance with Board Policy, we request your acceptance. Donor Recipient Amount Purpose Eagle PTO Various teachers $5450.00 Fall PTO Grant Cycle Tri Kappa Jayne Shubat $995.00 5 Chromebooks

There are no matching funds or other requirements of us by accepting this gift as presented.

02/2015 Page 16 of 60

Scott Robison, Ph.D., Superintendent of Schools • Michael Shafer, C.P.A., Chief Financial Officer • Robert Bostwick, Chief Operations Officer |

Page 1�


317.873.2858 ● www.zcs.k12.in.us

TO: Board of School Trustees FROM: Matthew Doublestein RE: Action on Presentation of Gifts DATE: 01/21/2015 We have received a donation from the following, and in accordance with Board policy, we request your acceptance. Donor Recipient Amount Purpose/Use Z’ville Athletic ZWMS Athletic Department $ 8,235.07 General Booster Club There are no matching funds or other requirements of us by accepting this gift as presented.

02/2015 Page 17 of 60

Scott Robison, Ph.D., Superintendent of Schools • Michael Shafer, C.P.A., Chief Financial Officer • Robert Bostwick, Chief Operations Officer | Page 1�


317.873.2858 ● www.zcs.k12.in.us

TO: Board of School Trustees FROM: Sean Conner, Zionsville Middle School Principal RE: Action on Presentation of Gifts DATE: February 2015 We have received a donation from the following and in accordance with board policy, we request your acceptance. Donor Recipient Amount Purpose/Use Zionsville Athletic ZMS Athletics $8235.07 General Athletics Booster Club Meijer ZMS $108.06 General Use (Community Rewards) There are no matching funds or other requirements of us by accepting this gift as presented.

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Tim East, Principal Matt Walter, Assistant Principal , Student DevelopmentGreg McDaniel, Assistant Principal Jill Woerner, Dean of StudentsGreg Hall, Assistant Principal, Freshman Center Greg Schellhase, Athletic Director

To: Board of School Trustees From: Tim East Re: Action on Presentation of Gifts Date: Jan. 9, 2015 We have received notice that the following donor would like to present our school with a gift. In accordance with Board Policy, we request your acceptance. Item Adams 4.3 Octave Marimba Donor ZBOP Recipient ZCHS Band Department Amount $4083 Purpose To be used by students in the ZCHS Indoor Percussion Ensemble, ZCHS Marching Eagles, ZCHS concert band percussionists, and the ZCHS percussion class students. Funding A contribution of $2500 from RCI along with $1083 from ZBOP made this purchase possible.

ZIONSVILLE COMMUNITY

02/2015 Page 19 of 60

Tim East, Principal Matt Walter, Assistant Principal , Student DevelopmentGreg McDaniel, Assistant Principal Jill Woerner, Dean of StudentsGreg Hall, Assistant Principal, Freshman Center Greg Schellhase, Athletic Director

To: Board of School Trustees From: Tim East Re: Action on Presentation of Gifts Date: Jan. 9, 2015 We have received notice that the following donor would like to present our school with a gift. In accordance with Board Policy, we request your acceptance. Item 2002 Club Car DS Electric Golf Cart Donor Bryan and Mirella Kearney Recipient ZCHS Band Department Amount No cost, but value is estimated at around $2000 Purpose Transportation of staff members, injured students, equipment, water, etc. to and from outside facilities on ZCHS campus. There are no matching funds or other requirements of us by accepting this gift as presented.

ZIONSVILLE COMMUNITY

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Tim East, Principal Matt Walter, Assistant Principal, Student Development Greg Schellhase, Athletic Director David Lang, Athletic Assistant Margaret Baily, Athletic Secretary Nancy Lafon, Sandi Byle, Athletic Trainer

TO: Board of School Trustees FROM: Greg Schellhase RE: Action Presentation of Gifts DATE: February 3, 2015 The Athletic Department received a donation from the following, and in accordance with Board policy, we request your acceptance. Donor Recipient Amount Purpose/Use Daniel & Mary Lueders ZCHS $300.00 Weight Rm

Zionsville Community High School Athletics 1000 Mulberry Street, Zionsville, Indiana 46077

(317) 873-3355 ext. 12988 Fax: 873-8002

02/2015 Page 21 of 60

Zionsville Community Schools Board of School Trustees Meeting “Item for Consideration”

Consent Agenda ● Date: February 9, 2015

Out-of-State Field Trip

Category: Human Resources, Personnel/Staffing ____ Curriculum, Instruction, Assessment Finance, Budgeting, Accounting __X____ Student Services _____ Board Policy Facilities, Transportation, Nutrition Community Relations ___ __ Other

Type of Board of Trustees Consideration Sought: Action X Discussion Report

Facts of this Matter: Bill Malle, ZCHS Spanish teacher and Chelsea Walton, ZCHS Spanish teacher are requesting permission to take students on an educational tour of Peru from June 8th – 17th, 2016. Objective POSITIVES related to this item or approach: In the 21st century, our classroom extends far beyond the blackboard or the walls of our school. We are now living, teaching, and learning in a global classroom. As our world becomes increasingly interconnected, it is critical for our students to become more culturally aware and globally-minded. Experiencing the global classroom first-hand and seeing what they have been studying in their classes come to life is life-changing for students. It gives them new perspectives not only of themselves but also the world around them. They will be experiencing first hand Cuzco, Machu Pichu, and Lake Titicaca among many other destinations in Peru through EF Educational Tours. Objective NEGATIVES related to this item or approach: Opinion/Recommendation: Recommended for approval. Financial Implications, if any: All expense paid by students. Suggested Wording for a Motion, if any:

02/2015 Page 22 of 60


Consent Agenda ● Date: January 12, 2015

Out-of-State Field Trip

Category: Human Resources, Personnel/Staffing ____ Curriculum, Instruction, Assessment Finance, Budgeting, Accounting __X___ Student Services _____ Board Policy Facilities, Transportation, Nutrition Community Relations ___ __ Other


Facts of this Matter: Jeff King and staff are requesting permission to take 37 Indoor Percussion students to Dayton, OH and Oxford, OH from April 9th – April 11th, 2015. April 8 – 10, 2015 The dates for this field trip have been changed and resubmitted for your approval. Objective POSITIVES related to this item or approach: 37 ZCHS Indoor Percussion students will have the opportunity to compete in the WGI 2015 Percussion World Championships at three venues including the University of Dayton Arena, Wright State University’s Nutter Center and the Milett Hall at Miami University. Objective NEGATIVES related to this item or approach: Students will miss two days of school Opinion/Recommendation: Recommended for approval Financial Implications, if any: One school bus and two maintenance trucks with trailers Suggested Wording for a Motion, if any:

02/2015 Page 23 of 60


Consent Agenda Date: February 9, 2015

Purchase of equipment from Extra-Curricular Accounts (ECA)

Category:

____Human Resources, Personnel/Staffing ______Curriculum, Instruction, Assessment _____ Finance, Budgeting, Accounting ___x__ Student Services ______ Board Policy _____ Facilities, Transportation, Nutrition ______ Community Relations ______ Other

Type of Board of Trustees Consideration Sought:

Action __x___ Discussion _____ Report _____

Statement of the Issue/Background: Both the north and south gyms have signage that needs to be updated due to Lafayette Tecumseh dropping out of the conference, and updated logos for teams.

Financial Implications, if any: The cost will be $718.75 to update necessary signs in the ZWMS north and south gyms, per the quote from ‘A Sign By Design’.

Recommendation and Comments:

02/2015 Page 24 of 60


Consent Agenda Date: February 9, 2015

Purchase of equipment from Extra-Curricular Accounts (ECA)

Category:

____Human Resources, Personnel/Staffing ______Curriculum, Instruction, Assessment _____ Finance, Budgeting, Accounting ___x__ Student Services ______ Board Policy _____ Facilities, Transportation, Nutrition ______ Community Relations ______ Other

Type of Board of Trustees Consideration Sought:

Action __x___ Discussion _____ Report _____

Statement of the Issue/Background: Both the north and south gyms have signage that needs to be updated due to Lafayette Tecumseh dropping out of the conference, and updated logos for teams.

Financial Implications, if any: The cost will be $718.75 to update necessary signs in the ZMS north and south gyms, per the quote from ‘A Sign By Design’.

Recommendation and Comments:

02/2015 Page 25 of 60

Zionsville Community Schools

2014 Year-End Financial Report

Michael A. Shafer, C.P.A. Chief Financial Officer


02/2015 Page 26 of 60

Actual2 20131 Actual2,3,4 20141

2013 Budgeted 2014 BudgetedFund Revenues Revenues Revenues Revenues

General Fund 34,886,446$ 33,906,374$ 36,504,092$ 35,739,255$ Debt Service Fund 17,564,630$ 19,734,843$ 20,836,730$ 20,388,025$ Pension Bond Debt Service Fund 739,963$ 797,430$ 798,853$ 782,187$ Capital Projects Fund 3,769,073$ 4,016,006$ 3,793,364$ 4,005,584$ Transportation Fund 2,915,938$ 3,249,787$ 3,009,496$ 3,324,830$ Bus Replacement Fund 537,406$ 604,804$ 384,953$ 428,392$ Rainy Day Fund 2,239$ 6,000$ 283,515$ 3,000$ Referendum Fund 5,376,814$ 5,062,128$ 5,595,658$ 5,430,096$

Total Revenues 65,792,509$ 67,377,372$ 71,206,661$ 70,101,369$

Actual 20131 Actual2,3,4 20141

2013 Budgeted 2014 BudgetedFund Expenditures Expenditures Expenditures Expenditures

General Fund 34,242,223$ 34,247,760$ 34,891,617$ 37,671,106$ Debt Service Fund 16,914,773$ 17,150,218$ 20,127,150$ 20,150,959$ Pension Bond Debt Service Fund 749,829$ 755,013$ 848,789$ 848,789$ Capital Projects Fund 4,300,972$ 4,918,074$ 4,603,443$ 6,125,798$ Transportation Fund 2,722,247$ 4,166,755$ 2,981,948$ 4,683,237$ Bus Replacement Fund 532,690$ 768,852$ 673,060$ 657,818$ Rainy Day Fund 1,100,000$ 1,100,000$ 96,789$ 102,500$ Referendum Fund 2,875,967$ 5,062,128$ 4,685,334$ 5,035,516$

Total Expenditures 63,438,701$ 68,168,800$ 68,908,130$ 75,275,723$


Comparison of 2014 Expenditures to Budget and to Prior Year Actual and Budgeted

2014 Annual Year End Financial Report

Comparison of 2014 Revenue to Budget and to Prior Year Actual and Budgeted

02/2015 Page 27 of 60

Zionsville Community Schools2014 Annual Year End Financial Report

Fund FundBalances 2014 2014 Balances

Fund 1/1/2014 Revenues Expenditures 12/31/2014General Fund5 1,952,209$ 36,504,092$ 34,891,617$ 3,564,684$ Debt Service Fund 8,822,357$ 20,836,730$ 20,127,150$ 9,531,937$ Pension Bond Debt Service Fund 240,876$ 798,853$ 848,789$ 190,940$ Capital Projects Fund 2,587,558$ 3,793,364$ 4,603,443$ 1,777,479$ Transportation Fund 2,989,114$ 3,009,496$ 2,981,948$ 3,016,662$ Bus Replacement Fund 474,750$ 384,953$ 673,060$ 186,643$ Rainy Day Fund 623,183$ 283,515$ 96,789$ 809,909$ Referendum Fund 2,500,847$ 5,595,658$ 4,685,334$ 3,411,171$

Totals 20,190,894$ 71,206,661$ 68,908,130$ 22,489,425$

Notes:1 The Budget Revenues and Budget Expenditures as shown are per the Indiana Department of Local

Government Finance's (DLGF's) official budget orders for 2013 and 2014, respectively, for budgeted funds,as amended by DLGF's supplemental orders.

2 Actual revenues reflect losses in property taxes due to the circuit breaker of $3.61 million, and $3.51 million,respectively, for 2013 and 2014.

3 In 2014, $274,000 was transferred to the Rainy Day Fund from the Bus Replacement Fund. This amount isincluded in the receipts and expenditures of these funds respectively. However, the transfer out from the BusReplacement Fund is not counted by the State Board of Accounts nor DLGF for purposes of determiningstate compliance with authorized budget expenditures.

4 Transfers from the Debt Service Fund (in the aggregate amount of $2,503,486) and from the Pension BondDebt Service Fund (in the amount of $96,209) were made in 2014 to the Capital Projects Fund, theTransportation Fund, the Referendum Fund, and the Bus Replacement Fund at the direction of the DLGF tocomply with the "Protected Taxes" provisions of IC 6-1.1-20.6-9.9 to allocate the circuit breaker lossesproportionately among those funds. These amounts were included in the receipts and expenditures of thesefunds respectively.

5 The December 31, 2014 balance of the General Fund includes $461,150 in Teacher Performance Pay andrelated payroll taxes and costs totaling $70,160 to be paid to or on behalf of teachers. This amount wasincluded in projections for 2014 expenditures. However, due to certain timing issues and logistical constraintsrelated to receipt of the Performance Pay funds from the Indiana Department of Education, the actualpayment did not occur until after 2014 year-end on January 16, 2015. This resulted in expenditures beingless than projected and the ending cash balance being larger than expected by this total amount of $531,310.

Summary of 2014 Revenues, Expenditures, and BalancesBudgeted and Related Funds

02/2015 Page 28 of 60

Actual Projected Actual Projected Projected5

Calendar Calendar Calendar Calendar CalendarYear Year Year Year Year2013 2013 2014 2014 2015

General Fund

State Aid - Basic Grant (Including Categoricals)1 32,878,136$ 33,163,198$ 34,064,048$ 33,703,055$ 34,220,687$ Other State Grants and Funding 220,228$ 238,000$ 706,697$ 689,700$ 450,000$ Misc Local Sources

Facilities Rental2 597,415$ 325,000$ 650,695$ 325,000$ 450,000$ Interest 4,119$ 5,000$ 3,060$ 4,000$ 4,000$ Fees 538,963$ 400,000$ 354,043$ 400,000$ 400,000$ ECA Reimbursements 67,351$ 75,000$ 114,344$ 75,000$ 75,000$ Other Misc 272,552$ 197,000$ 332,212$ 217,500$ 346,177$

Interfund Transfers3 307,682$ 295,500$ 278,993$ 325,000$ 325,000$

Totals - General Fund 34,886,446$ 34,698,698$ 36,504,092$ 35,739,255$ 36,270,864$

Capital Projects FundProperty Taxes

Direct Property Tax Receipts 3,308,556$ 3,520,565$ 2,000,183$ 3,296,071$ 3,454,699$

Interfund Transfers ("Protected Taxes" Transfers)4 -$ -$ 1,328,352$ -$ -$

Subtotal - Property Taxes 3,308,556$ 3,520,565$ 3,328,535$ 3,296,071$ 3,454,699$

Licenses Excise Tax 252,402$ 183,762$ 260,377$ 173,305$ 248,616$ CVET Tax 2,377$ 4,403$ 4,555$ 4,628$ 4,555$ FIT Tax 1,582$ 1,717$ 2,025$ 2,649$ 2,025$ Interest and Misc 204,156$ 4,000$ 197,872$ 3,000$ 3,000$

Totals - Capital Projects Fund 3,769,073$ 3,714,447$ 3,793,364$ 3,479,653$ 3,712,895$

Zionsville Community SchoolsActual and Projected Revenues

for the Periods Shown

02/2015 Page 29 of 60



Transportation FundProperty Taxes


Interfund Transfers ("Protected Taxes" Transfers)4 -$ -$ 1,102,497$ -$ -$


Licenses Excise Tax 204,450$ 152,059$ 216,288$ 143,959$ 201,383$ CVET Tax 1,925$ 3,643$ 3,734$ 3,844$ 3,734$ FIT Tax 1,281$ 1,421$ 1,669$ 2,201$ 2,025$ Interest and Misc 28,300$ -$ 22,888$ -$ -$

Totals - Transportation Fund 2,915,938$ 2,857,430$ 3,009,496$ 2,887,954$ 3,076,422$

Debt Service Funds (Combined)Property Taxes 16,932,223$ 17,307,825$ 20,204,772$ 17,433,369$ 18,827,669$ Licenses Excise Tax 1,291,721$ 1,028,800$ 1,373,380$ 916,632$ 1,272,345$ CVET Tax 12,164$ 24,649$ 23,683$ 24,476$ 23,683$ FIT Tax 8,097$ 12,612$ 10,602$ 14,012$ 10,602$ Interest and Misc 60,388$ -$ 23,146$ -$ -$

Totals - Debt Service 18,304,593$ 18,373,886$ 21,635,583$ 18,388,489$ 20,134,299$

Bus Replacement FundProperty Taxes

Direct Property Tax Receipts 498,760$ 502,326$ 214,512$ 352,774$ 286,078$

Interfund Transfers ("Protected Taxes" Transfers)4 -$ -$ 141,737$ -$ -$

Subtotal - Property Taxes 498,760$ 502,326$ 356,249$ 352,774$ 286,078$

Licenses Excise Tax 38,049$ 36,950$ 27,868$ 18,549$ 37,479$ CVET Tax 358$ 885$ 592$ 495$ 591$ FIT Tax 239$ 345$ 244$ 284$ 244$

Totals - Bus Replacement 537,406$ 540,506$ 384,953$ 372,102$ 324,392$



02/2015 Page 30 of 60



Rainy Day FundInterest and Misc 2,239$ 10,000$ 9,515$ 3,000$ 3,000$ Interfund Transfer -$ -$ 274,000$ -$ -$

Totals - Rainy Day Fund 2,239$ 10,000$ 283,515$ 3,000$ 3,000$

Referendum FundProperty Taxes


Interfund Transfers ("Protected Taxes" Transfers)4 -$ -$ 27,090$ -$ -$


Licenses Excise Tax 309,476$ 235,000$ 328,730$ 223,250$ 304,834$ CVET Tax 2,915$ 5,961$ 5,664$ 5,961$ 5,664$ FIT Tax 1,940$ 2,026$ 2,553$ 3,316$ 2,533$ Interest and Misc 2,269$ -$ 4,721$ -$ -$

Totals - Referendum Fund 5,376,814$ 5,062,128$ 5,595,658$ 5,430,096$ 5,510,600$

Totals - Combined Revenues 65,792,509$ 65,257,095$ 71,206,661$ 66,300,549$ 69,032,473$

Notes on Revenues:1 Assumes no material changes in the state's current school funding formula for 2015.2 Includes gross rentals from various earned income activities.3 The General Fund's Interfund Transfers are payments to the General Fund of indirect costs from the self-supporting program funds. 4 Interfund Transfers of property taxes as shown were made from the Debt Service Fund (in the aggregate amount of $2,503,486) and from the Pension

Bond Debt Service Fund (in the amount of $96,209) in 2014 to the Capital Projects Fund, the Transportation Fund, the Referendum Fund, and the BusReplacement Fund at the direction of the DLGF to comply with the "Protected Taxes" provisions of IC 6-1.1-20.6-9.9 to allocate the circuit breaker lossesproportionately among those funds. These amounts were included in the receipts and expenditures of these funds respectively.

5 Projections of property tax revenues for 2015 have been reduced from original budget projections to allow for estimated 2015 circuit breaker losses.



02/2015 Page 31 of 60

Actual Projected5 Actual Projected5 Projected5


General FundPersonnel Costs

Salaries 21,106,553$ 21,555,099$ 20,443,506$ 21,690,829$ 21,638,854$ Benefits 7,907,902$ 7,723,926$ 8,526,266$ 8,006,999$ 9,074,372$

Subtotal - Personnel Costs 29,014,455$ 29,279,025$ 28,969,772$ 29,697,828$ 30,713,226$

Non-Personnel CostsSupplies and Materials 664,355$ 758,500$ 718,466$ 734,500$ 728,500$ Utilities and Insurance1 956,669$ 1,040,646$ 1,175,640$ 935,929$ 1,044,650$ Special Ed Services and Co-Op Agreements 1,125,733$ 958,000$ 1,309,602$ 1,306,500$ 1,049,000$ Contracted Services 2,440,671$ 2,471,500$ 2,581,024$ 2,518,236$ 2,617,486$ Other and Misc 40,340$ 107,319$ 137,113$ 100,000$ 40,000$

Subtotal - Non-Personnel Costs 5,227,768$ 5,335,965$ 5,921,845$ 5,595,165$ 5,479,636$

Totals - General Fund 34,242,223$ 34,614,990$ 34,891,617$ 35,292,993$ 36,192,862$

Capital Projects FundPersonnel Costs2 1,144,602$ 1,348,088$ 1,114,980$ 1,355,000$ 1,395,000$ Purchased Services3 545,631$ 870,004$ 593,217$ 928,094$ 693,063$ Maint of Buildings & Equip.3 1,710,274$ 1,145,000$ 1,982,031$ 1,020,000$ 1,776,735$ Utilities and Insurance1 898,062$ 915,000$ 911,807$ 915,598$ 950,000$ Other 2,403$ 4,500$ 1,408$ 3,000$ 25,000$

Totals - Capital Projects Fund 4,300,972$ 4,282,592$ 4,603,443$ 4,221,692$ 4,839,798$

Zionsville Community SchoolsActual and Projected Expenses and Costs


02/2015 Page 32 of 60



Transportation FundPersonnel Costs 2,171,943$ 2,238,234$ 2,327,017$ 2,339,622$ 2,676,499$ Purchased Services 35,173$ 36,500$ 102,500$ 34,438$ 161,077$

Parts, Fuel, Supplies & Materials4 445,285$ 475,000$ 487,347$ 565,456$ 545,410$ Utilities and Insurance 66,975$ 93,500$ 62,861$ 69,500$ 55,097$ Other 2,871$ -$ 2,223$ 2,060$ 3,348$

Totals - Transportation Fund 2,722,247$ 2,843,234$ 2,981,948$ 3,011,076$ 3,441,431$

Bus Replacement FundPurchase of Buses 532,690$ 494,886$ 399,060$ 557,818$ 342,338$ Interfund Transfer (to Rainy Day Fund) -$ -$ 274,000$ -$ -$

Totals - Bus Replacement Fund 532,690$ 494,886$ 673,060$ 557,818$ 342,338$

Debt Service Funds (Combined)Lease Rental (Bond) Payments for Bldgs. 16,903,000$ 17,150,218$ 17,614,750$ 17,647,473$ 19,481,748$ Bond Pmts - Pension Bonds 749,829$ 755,013$ 752,580$ 752,580$ 652,551$

Interfund Transfers6 -$ -$ 2,599,695$ -$ -$ Other 11,773$ -$ 8,914$ -$ -$

Totals - Debt Service 17,664,602$ 17,905,231$ 20,975,939$ 18,400,053$ 20,134,299$

Rainy Day FundPersonnel Costs 1,100,000$ 1,100,000$ -$ 2,500$ -$

Maint of Buildings & Equip.3 -$ -$ 96,025$ 100,000$ -$ Other -$ -$ 764$ -$ -$

Totals - Rainy Day Fund 1,100,000$ 1,100,000$ 96,789$ 102,500$ -$



02/2015 Page 33 of 60



Referendum FundPersonnel Costs (Teachers) 2,875,967$ 2,382,994$ 4,683,708$ 5,035,516$ 5,369,816$ Other -$ -$ 1,626$ -$ -$

Totals - Referendum Fund 2,875,967$ 2,382,994$ 4,685,334$ 5,035,516$ 5,369,816$

Totals - Combined Expenditures 63,438,701$ 63,623,927$ 68,908,130$ 66,621,648$ 70,320,544$

Notes:1 Utilities were paid from a combination of the General Fund and the Capital Projects Fund as allowed by statute. The combined utilities costs paid from

both funds were $1,529,238 and $1,812,536, respectively, for 2013 and 2014. 2 Capital Projects Fund - Personnel costs were less than projections. The technology department was understaffed most of both years.3 Capital Projects Fund - Purchased Services were below projected amounts due to concentrated efforts to avoid spending in this area. Maintenance

expenditures increased substantially in 2014 due to major building maintenance, notably including the ZCHS roof project as well as extensive damagerepairs at Union Elementary, ZMS, and ZCHS required due to severe winter weather in January-February 2014.

4 Transportation Fund - Fuel costs were less than projected. However, the situation remains extremely uncertain regarding petroleum pricing in the future.5 All projected amounts shown for 2013 through 2014 are based on the actual spending plans in use for those years which are less than the official

budgeted amounts approved by DLGF in the budget orders for those respective years. For 2015, projected expenditure amounts shown are asexpected per projections described in detail in the 2015 budget book.

6 Interfund Transfers of property taxes as shown were made from the Debt Service Fund (in the aggregate amount of $2,503,486) and from the PensionBond Debt Service Fund (in the amount of $96,209) in 2014 to the Capital Projects Fund, the Transportation Fund, the Referendum Fund, and the BusReplacement Fund at the direction of the DLGF to comply with the "Protected Taxes" provisions of IC 6-1.1-20.6-9.9 to allocate the circuit breaker lossesproportionately among those funds. These amounts were included in the receipts and expenditures of these funds respectively.



02/2015 Page 34 of 60


New Business Item 6a ● Date: February 9, 2015

Board Policies – First Reading

Category: Human Resources, Personnel/Staffing ____ Curriculum, Instruction, Assessment Finance, Budgeting, Accounting Student Services __X_ Board Policy Facilities, Transportation, Nutrition Community Relations Other

Type of Board of Trustees Consideration Sought: Action Discussion X Report

Facts of this Matter: In an ongoing effort to keep board policy current with Indiana statue and as recommended by our NEOLA (policy service) representative, the following bylaws and policy are being recommended for revision. Bylaw 0144.1 Compensation

Change reflects the new month in which the Board determines their annual salary. (Exhibit A)

Bylaw 0144.3 Conflict of Interest

The revisions are being recommended to more accurately describe the Conflict of Interest Disclosure Form and when it should be filed with the State Board of Accounts and the Clerk of the Circuit Court. (Exhibit A)

Policy 5200 Attendance

The revision incorporates the provision in state law that a student in good academic standing may be given five (5) days of excused absence to attend the Indiana State Fair if that student or a member of his/her household has an exhibit at the fair. (Exhibit B)

Financial Implications There are no financial implications to revising these bylaws and policy. Recommendation Recommend first reading as per our standing protocol. Suggested Wording First reading – no motion

02/2015 Page 35 of 60

BOARD OF SCHOOL TRUSTEES BYLAWS ZIONSVILLE COMMUNITY SCHOOLS 0140/page 1 of 3

MEMBERSHIP 0144.1 Compensation Board members shall set basic compensation each July January in

its organizational meeting. Expenses of a Board member shall be reimbursed when incurred in the performance of his/her duties or in the performance of functions authorized by the Board and duly vouchered. Board members shall not be eligible to participate in the district’s group insurance plan. An exception is made for members of the Board of School Trustees who were enrolled in the District's group insurance plan as of July 1, 2010, with that exception expiring at the end of their current term, no later than June 30, 2014.

I.C. 20-26-4-7 The following guidelines have been established by the Board to

ensure appropriate and proper reimbursement of expenses for Board members.

A. Expenses will be reimbursed only for activities authorized by

the Board. B. Reimbursement for mileage will not exceed the current rate

established for Corporation employees. C. Attendance at Board-approved conferences should be at the

location closest to the Corporation. D. When attending a Board-approved conference, all fees,

parking, mileage, meals, and lodging will be reimbursed. E. Purchase of any printed or other materials relating to

Boardmanship will be reimbursed if prepurchase approval is given by the Board. If such approval is not possible or feasible, a voucher must be submitted to the Board for approval. No postpurchase voucher will be approved if it exceeds $200.

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F.

When the Board attends a community or school-related event as a Board function, or if a Board member attends as the designated representative of the Board, any incurred expenses, including mileage, will be reimbursed by the Board. If a Board member attends such events as a private citizen, any incurred expenses are to be paid by the Board member.

G. No entertainment expenses or purchases of alcoholic

beverages are reimbursable. H. A voucher detailing the amount and nature of each expense

must be submitted to the Board for approval within 90 days after the expenses have been incurred.

Revised 11/8/10 0144.3 Conflict of Interest Board members shall perform their official duties in a manner free from

any possible criticism or prejudice or self interest. To this end: A. every effort shall be made to avoid the possibility of a claim being

made that an individual participated in reaching a decision on a matter in which s/he had either a direct or an indirect financial interest of a substantial nature;

B. each member of the Board shall resist every temptation and

outside pressure to use his/her position as a Board member to benefit either himself/herself or any other individual or agency apart from the total interest of the School Corporation;

C. when a member of the Board determines that the possibility of a

personal interest conflict exists, s/he should, prior to the matter being considered, disclose his/her interest in accordance with statute (such disclosure shall become a matter of record in the minutes of the Board); (I.C. 35-44-1-3)

D. no member of the Board may obtain, for at least one (1) year after

termination of service on the Board, a pecuniary interest in any Corporation contract or purchase which was approved during his/her tenure. (I.C. 35-44-1-7)

02/2015 Page 37 of 60


Board members shall utilize the authority of their position solely for the benefit of the school community. To this end:

A. Conflict of Interest Disclosure If a Board member or a spouse or dependent has a pecuniary

interest in a contract or purchase to be approved by the Board, or a Board member or a spouse or dependent will profit from a contract or purchase to be approved by the Board, the Board member shall submit a written Conflict of Interest disclosure on State Board of Accounts Form 236. The disclosure shall be submitted for approval by the Board before the Board considers approval of the contract or purchase addressed in the disclosure. The Board member shall not participate in the discussion or vote on the acceptance of his/her disclosure or approval of the contract or purchase, and the role played by this Board member shall be described in the minutes of the meeting.

A written conflict of interest disclosure on State Board of

Accounts Form 236 that is approved by the Board shall be filed by the Superintendent with the State Board of Accounts and the Clerk of the Circuit Court within fifteen (15) calendar days after approval by the Board. I.C. 35-44-1-3

B. Profiteering From Public Service For one (1) year after leaving the Board, a member of the Board shall not obtain a

pecuniary interest in any contract or purchase which was approved by the Board during his/her Board service unless the former member:

1. was screened from any participation in the contract or purchase 2. has not and will not receive a part of any profit from the contract or

purchase by the Board; and 3. promptly gives notice to the Board of his/her interest in the contract or

purchase. This limitation does not apply if the Board member receives less than $250.00 of the profits from the contract or purchase. I.C. 35-44.1-1-4 I.C. 35-44.1-1-5

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BOARD OF SCHOOL TRUSTEES STUDENTS ZIONSVILLE COMMUNITY SCHOOLS 5200/page 1 of 5

© NEOLA 2012

ATTENDANCE The Board of School Trustees, as an agency of the State, is required to enforce regular attendance of students. The Board recognizes that the presence in the classroom enables the student to participate in instruction, class discussions, and other related activities. As such, regular attendance and classroom participation are integral to instilling incentives for the student to excel. Attendance shall mean to be physically present in a school or at another location where the school’s educational program is being conducted during regular school hours on a day in which the educational program in which the student is enrolled is being offered. Attendance shall be required of all Corporation students, except those exempted under other provisions of State law, during the days and hours that the school is in session or during the attendance sessions to which s/he has been assigned. Exceptions to compulsory attendance that shall be recognized by the school corporation as provided by state statute are: A. service as a page or honoree of the general assembly

(I.C. 20-33-2-14) B. service on a precinct election board or helper to a political candidate

on the date of an election (I.C. 20-33-2-15) C. subpoena to appear in court as a witness in a judicial proceeding

(I.C. 20-33-2-16) D. service in active duty with the National Guard for not more than

ten (10) days (I.C. 20-33-2-17) E. participating as a member of the Indiana wing of the civil air patrol

for not more than five (5) days (I.C. 20-33-2-17.2)

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© NEOLA 2012

F. participating in an educationally related non-classroom activity

which is consistent with and promotes educational philosophy and goals of the school corporation, facilitates the attainment of specific educational objectives, is part of the goals and objectives of an approved course or curriculum, represents a unique educational opportunity, cannot reasonably occur without interrupting the school day, and is approved in advance by the school principal (I.C. 20-33-2-17.5)

For any of these exceptions a student shall not be recorded as absent from school. The Superintendent shall require, from the parent of each student or from an adult student who has been absent for any reason, a phone call or written statement of the cause for such absence. The Board reserves the right to verify such statements and to investigate the cause of each absence. In addition to the excused absences listed in State statutes, the Board considers the following for excused absences: A. illness verified by a note from the parent B. illness verified by a note from a physician C. recovery from accident D. required court attendance E. professional appointments – Parents are encouraged to schedule

medical, dental, legal, and other necessary appointments other than during school hours. When appointments are necessary during the school day, the student shall report back to school immediately after the appointment with a signed statement from the doctor, dentist, lawyer, counselor, etc.

F. death in the immediate family or of a relative G. observation or celebration of a bona fide religious holiday in

accordance with Policy 5223 H. maternity I. military connected families’ absences related to deployment and

return

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© NEOLA 2012

J. such other good cause as may be acceptable to the Superintendent

or permitted by law. An unexcused absence is any absence not covered under either the definition of excused absence or listed as an exception to compulsory attendance. An out of school suspension shall not be considered an unexcused absence. Repeated instances of unexcused absences may result in disciplinary action up to suspension or expulsion of a student. Truancy is defined as a student absence from the school campus without knowledge of the parent and school. Habitual truant is defined as a student who is truant three (3) times during any semester. A student who is truant is considered unexcused. I.C. 20-33-2-11 provides that any person, while of the ages of thirteen (13) or fourteen (14), who is determined to be a habitual truant as defined by Board policy, cannot be issued an operator's license or learner's permit until the age of eighteen (18), or until the student's attendance record has improved as determined by the Board upon review of the student's record. The Superintendent or an attendance officer having jurisdiction shall report a child who is habitually absent from school to an intake officer of the juvenile court or the Department of Child Services. Attendance need not always be within the school facilities, but a student will be considered to be in attendance if present at any place where school is in session by authority of the Board. The Superintendent is hereby authorized to: ( ) ensure a school session which is in conformity with the

requirements of the law;

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© NEOLA 2012

A. ensure that students absent for any excusable reason have an

opportunity to make up work they missed; B. govern the keeping of attendance records in accordance with the

rules of the State Board; C. ensure that any student who, due to a specifically identifiable

physical or mental impairment, exceeds or may exceed the Corporation's limit on excused absence is referred for evaluation for eligibility either under the Individuals with Disabilities Education Act (IDEA) or Section 504 of the Rehabilitation Act of 1973.

Such authorization provides that a student's grade in any course is based on his/her performance in the instructional setting and is not reduced for reasons of conduct. Such authorization also provides that if a student or a member of the student’s household is in good academic standing, and has an exhibit at the Indiana State Fair for educational purposes, that student may receive up to five (5) excused absences. If a student violates the attendance or other rules of the school, s/he should be disciplined appropriately for the misconduct, but his/her grades should be based upon what the student can demonstrate s/he has learned. The policy ensures that attendance practices properly address the matter of truancy by including a process which: A. identifies the habitual truant; B. investigates the cause(s) of his/her truant behavior; C. considers, when appropriate, modification of his/her educational

program to meet particular needs which may be causing the truancy;

D. ensures that truant students are disciplined in accordance with the

Corporation's policies and administrative guidelines on student discipline;

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© NEOLA 2012

E. provides for the reporting to the Bureau of Motor Vehicles those

students who have been suspended for the second time during a school year, expelled, or excluded for misconduct.

I.C. 20-33-2-3.2 I.C. 20-33-2-4 et seq. I.C. 20-33-2-17.7 511 I.A.C. 1-3-1 511 I.A.C. 6-2-1(c)(12) Revised 4/23/12 © NEOLA 2012

02/2015 Page 43 of 60


New Business Item 6b ● Date: February 9, 2015

School Program Reporting Designations for DOE

Category: Human Resources, Personnel/Staffing ____ Curriculum, Instruction, Assessment Finance, Budgeting, Accounting Student Services _____ Board Policy X Facilities, Transportation, Nutrition Community Relations X Other


Facts of this Matter: Recent news articles have extolled the virtues of our universal preschool programming to children of typical and atypical development. Sign‐ups for the fall term are strong. We are dealing with our increasing K‐12 enrollments in our westernmost elementary schools by moving some of the preschool program locations where space exists around the district. This is being well‐received by parents and staff members alike. We are in process of updating our reporting of ages and programs served to the Indiana Department of Education. In this pursuit, we would like to have an affirmative Board action regarding the slight revisions to our program designations to reflect preschool program offerings. All facilities are fully appropriate, rated, and approved for the programs to be accommodated. Staffing is a function of the GROW division of our Office of Special Projects, and is cost neutral to all other funds (to include payment of indirect costs to the General Fund to mitigate utility impacts of offering this programming at the new sites). Our school program spans should be characterized in reporting to the state as:

School Facility Program School Facility Program Eagle Elementary Pre‐K, and K‐4 Pleasant View Elementary Pre‐K, and K‐4

Stonegate Elementary Pre‐K and K‐4 Boone Meadow Elementary Pre‐K and K‐4

Zionsville West Middle Pre‐K and 5‐8 Union Elementary Pre‐K and K‐4

Zionsville Middle 5‐8 Zionsville Community High 9‐12

Financial Implications related to this item or approach: None – Cost neutral to the General Fund Suggested Wording for a Motion, if any: I move to approve the reporting designations for program spans as presented. 02/2015 Page 44 of 60

zionsville community schools · 2016. 8. 19. · 1 zionsville community schools 900 mulberry street...

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