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Board of Directors Meeting

May 12, 2021

Legislative Update

Overview

OngoingActivities

BillsIntroduced

LegislativeCalendar

DroughtDeclaration in

Nor Cal

41 Nor CalCounties

State agencies and local water districts shallpartner to raise awareness of drought &encourage water conservation

State to find/accelerate funding for watersupply projects to address drought impacts

Timely submittal and posting of UWMP andwater shortage contingency plans

Encompassing 4 watersheds

DROUGHT DECLARATION

State shall develop California Drought Monitorby 12/31/2021

LEGISLATIVE &REGULATORYADVOCACYPRINCIPLES

FUND STATE WATER INFRASTRUCTURE

EQUITABLY

HELP LOCAL GOVERNMENTS SUCCEED

& KEEP REVENUES LOCAL

SUPPORT LOCAL WATER SUPPLY RELIABILITY

SUPPORT LONG-TERM SOLUTIONS FOR ACCESS

TO SAFE, AFFORDABLE DRINKING WATER

ASSIST IN MEETING WATER USE EFFICIENCY

GOALS

BASE WATER QUALITY STANDARDS ON SCIENCE

IMPROVE WATER/ENERGY NEXUS TO REDUCE

ENVIRONMENTAL IMPACTS

Prohibits shutoffs for nonpayment during a declared state orlocal emergency where customer resides

Prohibits shutoffs unless customer delinquent >90 days ORthe total amount owed is at least $250

Prohibits shutoffs to a master-metered multi-familyresidence or to a master-metered mobilehome park

Effective July 1, 2022

AFFORDABILITY

Establish theWater RateAssistance Fundin the StateTreasuryFunding sourcenot identified

SB 222 SB 223

Water RateAssistance Program

Discontinuation of Residential Water Service

Establishes consistent,science-basedapproach forassessing publichealth and drinkingwaterconsequences ofCECs

WATER QUALITY

Sponsored by MWD and CMUA

Authorizes financial assistanceto certain public water systems(serving <10,000 individuals)

Seeks to create statewideprogram to identify andevaluate CECs in drinkingwater sources

State Program

Helps Small Water SystemsActivity DescriptionSB 230: SWRCB: Constituents of Emerging Concern program

Science-based Approach

AB 1434 BY JANUARY 1, 202348

BY JANUARY 1, 202544

BY JANUARY 1, 202840

GPCD

GPCD

GPCD

INDOOR WATER USE OBJECTIVES

WATER USE EFFICIENCY

Authorizes legislative body to hold meetings by teleconference duringan emergency

Prohibits legislative body from requiring public comments besubmitted in advance of the meeting; ability to make comments inreal-time

Relaxes posting requirements in physical locations when meeting remotely

Agencies not required to make all remote meeting sites accessible to the public

AB 361

LOCAL GOVERNANCE

AB 339

SUMMARY

Open meetings:local agencies:teleconferences

Provides option for public toattend and provide comment in-person, over the phone, and online.Requires translation of meetinginstructions as well as postedagendas (upon request)

FEDERAL / STATE

FUNDINGSB 45Wildfire Prevention, Safe Drinking Water, DroughtPreparation, and Flood Protection Bond Act of2022 ($5.5B)

AB 1500Safe Drinking Water, Wildfire Prevention, DroughtPreparation, Flood Protection, Extreme HeatMitigation, and Workforce Development BondAct of 2022 ($6.9B)

Bond would be placed on November 22 ballot forvoter approval.

Provides $1.9T in Federal funding -including $350B for state/localgovernment

Includes:$500M for Low-Income Water andWastewater Assistance Program

Another $21.55B for Emergency RentalAssistance Program, which includesutility arrearages

Establishes $10B Homeowner AssistanceFund, which includes utility arrearages

$1B to help ratepayers inarrears due to COVID-19$500M for drought reliefprograms$500M for WUE efforts$200M for resilient waterinfrastructure projects$200M for recycled water$100M for water quality,including PFAS remediationand septic to sewer

H.R. 1319: American Rescue PlanCA Senate Budget Plan onDrought, Safe DrinkingWater, Water SupplyReliability and RatepayerAssistance

Proposed Bonds

Last day for

each house

to pass bills

J U N E 4

Budget Bill

must pass by

midnight

J U N E 1 5

Summer

Recess

J U L Y 1 4 -A U G . 1 6

Last day for

any bill to be

passed

S E P T . 1 0

Last day for

Governor to

sign or veto

bills

O C T . 1 0

2021 LEGISLATIVE CALENDAR

ON-GOING ACTIVITIES

EngagementLetters Tracking

MORE Project UpdateMAY 12, 2021

Background

Task- Evaluate and recommend concepts for MORE facility

expansion

Constraints- $17MM cost prohibitive to MVWD

Information gathering

Reviewed previous work- Omar and SVA architects, Reference

2006 need’s assessment

Needs discussion with operations and maintenance

Department interaction

Current office space ~10,000 FT2 across 3 buildings

Total building space ~21,000 FT2

Design Process

Approach

Site layout with building outlines- Detailed design to follow

Separate public from operations- Safety

Program assignment

Construction phasing

Review completed

Executive Team Feedback- Power to be routed underground

and demo engineering building

Management Team Feedback- Enhanced access points

Ad Hoc committee- Discussed options and approved concept

on 4/26.

Key Design Drivers

Re-purpose buildings when practical

~20,000 FT2 total office- current staff, staff growth

and sewer service

Maintenance area must include all equipment

from other existing locations. (i.e. firehouse, water supply building, outside storage.)

Consider existing utilities- minimize relocations

Minimize impact on staff during construction-

Phased approach

Proposed Facility Layout

Construction Market

Pressures

Raw Material Increases

Wood- 110%

Steel- 53%

Resin- 300% (Plastics)

Construction Labor cost- ??

Improving market

Infrastructure plans

Recommendation

Detail design should commence immediately

New building layout

Re-purpose of existing general office and “radiator

shop”

Maintenance garage expansion

Program elements concurrently designed

Construction timing- 18 – 24 months after building

permits received

Construction phased to minimize impact to MVWD staff

GENERAL MANAGER &

ASSISTANT GENERAL MANAGER/CHIEF FINANCIAL OFFICER

PERFORMANCE EVALUATION PROCESSBOARD OF DIRECTORS

MAY 12, 2021

GENERAL

MANAGER &

ASSISTANT

GENERAL

MANAGER/

CHIEF FINANCIAL

OFFICER

Contract Employees

• General Manager

• Secretary

• District Treasurer

Bylaws Officers

Direct Reports to Board of Directors

• Management Assessment Committee – oversight, negotiation

• General Manager – facilitation

• Legal Counsel – consistency with law

Annual Performance Evaluations

PERFORMANCE EVALUATION PROCESS OVERVIEW

May 12

Annual Performance Evaluation Report

Designate Management Assessment

Committee as Executive

Compensation Negotiator

May 13-28

Board Performance

Review Survey

(optional)

June 9

Board Closed Session

Discussion


Direction to Management Assessment Committee

June 22

Management Assessment Committee

June 23

Board Closed Session Report

from Management Assessment Committee

Board Open Session

Discussion/Action

ANNUAL

PERFORMANCE

EVALUATION

REPORT

BOARD

PERFORMANCE

REVIEW SURVEY

Tool for Review

➢ Not Required to Use

Board Member Options

➢ Answer One or More

Questions

➢ Provide General Comments

➢ Use to Prepare for

6/9 Discussion

➢ Skip

PERFORMANCE EVALUATION PROCESS OVERVIEW

May 12

Annual Performance Evaluation Report

Designate Management Assessment

Committee as Executive

Compensation Negotiator

May 13-28

Board Performance

Review Survey

(optional)

June 9


Discussion


Direction to Management Assessment Committee

June 22

Management Assessment Committee

June 23

Board Closed Session Report

from Management Assessment Committee

Board Open Session

Discussion/Action

STAFF RECOMMENDATION

It is recommended that the Board of Directors:

1. Receive and file the performance evaluation process for the general manager and

assistant general manager/chief financial officer;

2. Receive and file the general manager and assistant general manager/chief financial

officer’s Fiscal Year Ending 2021 Annual Performance Evaluation Report; and

3. Designate the Management Assessment Committee as its representative to negotiate

separately with the general manager and assistant general manager/chief financial

officer on executive compensation and employment agreement amendments.

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