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Sponsorship Prospectus Hosted by Australian Radiation Protection and Nuclear Safety Agency

5TH INTERNATIONAL SYMPOSIUM ON THE SYSTEM OF RADIOLOGICAL PROTECTION17-21 NOVEMBER 2019, ADELAIDE, SOUTH AUSTRALIA

Your opportunity to connect with leading radiation protection professionals from across the globe.

WHY SPONSOR ICRP 2019...

INDUSTRY INSIGHTSThe global radiation detection, monitoring and safety market accounted for

USD 890.2 million in 2015 and is anticipated to grow at a CAGR of over 7.3% in

the coming years. Rising adoption of nuclear medicine and radiation therapy as a

consequence of the increasing global incidences of cancer are expected to drive

the market growth over the forecast period.

According to the International Agency for Research on Cancer (IARC) around

14.1 million new cancer cases were registered and 8.2 million cancer-related

deaths were reported worldwide. It is estimated that in the near future the

numbers are to rise to 21.7 million new cancer cases and 13 million cancer-

related deaths. The global hike in the estimates is expected to increase the

demand for radiation therapy for cancer diagnosis.

Moreover, the application of nuclear medicine wherein radioactive tracers are

employed to enable early cancer detection and monitor disease progression

through the visual tracking of the radiopharmaceuticals, which yield tangible

information related to the molecular nature of the problem causing bodily

disturbances. These systems being far more effective as compared to other

conventional medical imaging procedures that solely indicate the anatomical

location of the issue is expected to propel industry growth over the forecast

period.

The need for safety in radiation and government focus on the same issue

generates demand for safety instruments in this market. For example, FDA

response in the incident of Fukushima Daiichi nuclear power facility ensures

public health and safety to avoid radionuclides in U.S. food supply. Moreover,

other government agency such as CDC for radiations emergency training as well

as education and International Atomic Energy Agency (IAEA) ensures usage of

nuclear energy by peaceful ways are the factors expected to drive the industry

demand for safety instruments in the near future.

DATA & STATISTICS

DELEGATE PROFILEPosition description breakdown %

Male/female ratio – 60%/40%

INDUSTRIES REPRESENTED Nuclear, medical, research, regulatory authorities, international

organisations, space agencies, environment, health authorities

DELEGATE ORIGIN ICRP FRANCE 2017

*Data based on attendance statistics from 2017 ICRP-IRSN Symposium, France

Asia 75

North America 40

Africa 2

South America 6

Middle East 6

Australia/Pacific Region 5

Europe 388

Global radiation detection, monitoring and safety market US$890.2 m

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WHY SPONSOR ICRP 2019...

REASONS TO SPONSOR/EXHIBIT• Meet your target market face to face

• Receive exposure and capitalise on pre and post Symposium promotional opportunities

• Generate leads for new business

• Increase your brand awareness and profile amongst industry leaders and peak body representatives, opinion shapers and professional working within the radiation protection industry

• Build long term relationships with potential and existing customers

• Align your organisation with national and international radiation protection professionals

• Develop key relationships with other sponsors and exhibitors.

• Launch new products

• Interact with delegates in a fun, social and dynamic environment

TOP REASONS TO GET INVOLVED• Participate in the largest annual gathering of radiation

professionals from Australia and the global community

• Meet face to face with 400+ key radiation professionals

• Develop new partnerships and associations with key decision makers

• Showcase your products and services and promote your brand at one of the world’s largest meetings of radiation professionals

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BMUB, Germany FANR, UAE IAEA SSM, Sweden Janus, Japan

EPA, USA IRSN, France ENSI, Switzerland NRA, Japan FOPH, Switzerland

CSRP, China DOE, USA ANDRA, France CNSC, Canada SUBI, Russia

CSN, Spain Health Canada, Canada NEA NEI, USA NRPA, Norway

IRPA SIS, Denmark STUK, Finland

SUPPORTERS OF ICRP

IRPATO PARTNER WITH US, CONTACT:Kim Murray

ICRP Sponsorship and Exhibition Manager

T 61 3 6234 7844

E [email protected]

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THEMES AND PROGRAM AT A GLANCE

MINESRadiation is a natural part of our environment and has been since

long before humans walked the Earth. Even so, there are times

when we need to take protective measures, such as for exposure

to radon in mines, or for ensuring animals and plants are

adequately protected. The ICRP 2019 program looks at a range of

issues associated with radiological protection in mining including

the latest science on radon risk, waste management practices,

and best practice in the protection of the environment.

MEDICINEThis is an age of extraordinary advances in medicine, not least

due to the novel and increasing use of radiation for diagnosis and

treatment benefitting billions of people world-wide. ICRP 2019

examines cutting-edge technologies and techniques in medicine,

and the advances in radiological protection needed to accompany

them so that we can ensure the best possible quality of care for

patients, and a safe workplace for healthcare professionals.

MARSWe have learned to fly high, work in orbit, and even travel to the

moon. Now Mars is calling. On Earth we are protected from the

harsh radiation of space. With advances in high-altitude air travel,

space exploration and the dawn of space tourism, we need to

protect those working or travelling high in Earth’s atmosphere

and beyond. ICRP 2019 brings together world-class experts to

address protection of passengers and crew in modern aviation

and space travel.

KEY DATESSunday 17 November 2019 Monday 18 November 2019 Tuesday 19 November 2019 Wednesday 20 November 2019 Thursday 21 November 2019

Trade Exhibition build & bump in ARPS Meeting ICRP Symposium ICRP Symposium ICRP Symposium

M I N E S M E D I C I N E M A R S

Trade Exhibition Trade Exhibition

Welcome Reception (PM event) VIP Reception (invitation only) ICRP Gala Dinner Movie Night

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Platinum 1 10 mins ü ü ü ü 6 6 6m x 2m ü

Gold 2 5 mins ü ü One ü 4 4 6m x 2m ü

Silver 3 x ü ü x ü 3 3 3m x 2m ü

Barista 1 x ü x x ü 2 2 3m x 2m ü

Bronze 3 x ü x x ü 2 2 3m x 2m ü

Charge Bar 1 x ü ü x ü 2 2 3m x 2m ü

Chill Zone 1 x ü ü x ü 2 2 x ü

Parents Retreat 1 x ü x x ü x x x ü

Writing Materials 1 x ü x x ü x x x ü

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SPONSORSHIP PACKAGES

Sponsorship packages are linked to key events or opportunities within

the Symposium program. All prices shown are in Australian Dollars and

are inclusive of GST

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PLATINUM PARTNER $65,000• Known as the exclusive Platinum Partner of the 5th International Symposium on the System of Radiological Protection (ICRP 2019)

• Exclusive sponsorship of the Symposium Dinner (see below)

• An opportunity to address the full delegation in a 15 minute presentation in the plenary session

• Sponsorship of a Symposium Session

• Recognition as Sponsor of the Symposium Program

• Regular verbal recognition as Platinum Partner

• Logo recognition as Platinum Partner in Symposium promotional material including venue signage, Smart App and website

• Company profile in the Symposium electronic handbook, Smart app and website

• Delegate list (name, organisation, position, city and country)

• Two satchel inserts (electronic only)

REGISTRATION AND EXHIBITION ENTITLEMENTS• Six full Symposium registrations, including daily catering and tickets to the Welcome Reception

• One 6 metre x 2 metre exhibition booth with a furniture package to the value of $1,500

SYMPOSIUM DINNER INCLUSIONS• Six tickets to the Symposium Dinner

• Opportunity to provide a branded gift to each dinner guest (provided by sponsor)

• Sponsor’s logo featured on menus and any other dinner-related collateral

• Sponsor’s signage prominently displayed within the Symposium Dinner venue

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GOLD PARTNER (TWO ONLY) $40,000• Known as the Gold Partner of the 5th International

Symposium on the System of Radiological Protection (ICRP 2019)


• Recognition as a Gold Partner in Symposium promotional material including venue signage, Smart App and website

• Company profile in the Symposium electronic handbook, Smart App and website

• Recognition as Gold Partner in Symposium promotional material including venue signage, Smart App and website


• Two satchel inserts (electronic)

REGISTRATION AND EXHIBITION ENTITLEMENTS• Four full Symposium registrations, including daily catering,

the Welcome Reception and Symposium Dinner

• One 6 metre x 2 metre exhibition booth with a furniture package of $1,000

PLUS Choose from either

WELCOME RECEPTION• Opportunity to welcome guests to the Welcome Reception

(5 minutes)

• Opportunity to provide a small branded gift at the event

• Sponsor’s own signage prominently displayed at the Welcome Reception venue

SMART APP • Exclusive sponsor of the Symposium Smart App

• Banner and landing page advertisement to be included in the Symposium Smart App (artwork supplied by sponsor)

• Business cards with your Smart App log-on details will be available at the registration desk

• Logo recognition as the Smart App Sponsor on instruction posters located throughout the Symposium venue

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SILVER PARTNER (TWO ONLY) $25,000• Known as the Silver Partner of the 5th International


• Recognition as a Silver Partner in Symposium promotional material including venue signage, Smart App and website


• Sponsor’s logo and profile in the Symposium Smart App and website



• One satchel insert (electronic)

REGISTRATION AND EXHIBITION ENTITLEMENTS• Three full Symposium registrations, including daily catering,

tickets to the Welcome Reception and Symposium Dinner

• One 3 metre x 2 metre exhibition booth with a furniture package of $700

PLUS Choose from either

LANYARD • Exclusive sponsorship of the Delegate Lanyard, including

logo recognition

SATCHEL • Exclusive sponsorship of the Symposium satchel with your

company logo placed on the delegate satchels alongside the Symposium logo

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BARISTA SPONSOR $17,500• Exclusive sponsorship of the Symposium Barista Cart

• Recognition as the Barista Sponsor in all promotional material including venue signage, Smart App and website

• Opportunity to provide promotional attire such as aprons and caps for barista staff to wear during the Symposium

• Opportunity to display signage in the barista cart area (sponsor to supply/maximum of two pull up banners)




REGISTRATION AND EXHIBITION ENTITLEMENTS• Two full Symposium registrations, including daily catering,


• One 3 metre x 2 metre exhibition booth with a furniture package of $700. Your booth will be positioned next to or adjacent to the Barista Cart

BRONZE PARTNER (THREE ONLY) $12,500• Known as a Bronze Partner of the 5th International


• Recognition as a Bronze Partner in Symposium promotional material including venue signage, Smart App and website






• One 3 metre x 2 metre exhibition booth with a furniture package of $700

PLUS Choose one of

DAY CATERING (ALL DAYS)• Exclusive sponsorship of the morning and afternoon

refreshments and lunch

• Your marketing collateral displayed on each catering table within the venue space

• Signage acknowledging you as the Refreshment Break Sponsor on the catering stations

SPEAKERS PREP ZONE• Exclusive sponsorship of the Speakers Prep Zone

• Opportunity to provide branded stationery (at sponsor’s cost)

• Your pull up banner and marketing collateral displayed within the Speakers Prep zone

SESSION SPONSOR• Exclusive sponsorship of one of the Symposium Sessions

• Opportunity to provide two pull up banners which will be displayed during the Symposium Session

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CHARGE BAR STATION SPONSOR (ONE ONLY) $8,500• Exclusive sponsorship of the Charge Bar Station located next

to or adjacent to your exhibition space

• The Charge Bar Station will have a digital screen, printed poster and be branded with your customized vinyl cover (graphics supplied by sponsor)

• Recognition as the exclusive sponsor of the Charge Bar Station in Symposium promotional material including venue signage, Smart App and website






• One 3 metre x 2 metre exhibition booth

CHILL ZONE (ONE ONLY) $6,500A great opportunity to provide delegates with some valuable time

out to check their emails, have a quiet meeting and just relax for a

while. The area will be defined by some plants and furnished with

bean bags and some meeting tables and chairs.

• Exclusive sponsorship of the Chill Zone

• Recognition as the exclusive sponsor of the Chill Zone in Symposium promotional material including venue signage, Smart App and website






LOUNGE (ONE ONLY) $4,500• Exclusive sponsorship of the Lounge

• The Lounge will have a direct feed of plenary presentations

• Recognition as the exclusive sponsor of the Lounge in Symposium promotional material including venue signage, Smart App and website


• Sponsor’s own signage prominently displayed at the entrance to the Lounge (maximum two pull up banners)



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WRITING MATERIALS SPONSOR $3,500• An opportunity to provide delegates with a branded pen and

notebook (minimum size A5)

• Recognition as the Writing Materials Sponsor in all Symposium promotional material including venue signage, Smart App and website

• Sponsor’s logo and profile in the Symposium Smart App and website



ADVERTISING PACKAGESAdvertising space will be available in the electronic handbook

which will be distributed to all Symposium delegates. Advertising

in the electronic handbook will provide excellent exposure for

your organisation.

Outside Back Cover $ 900

Inside Back Cover $ 900

Full page $ 600

Half page $ 350

*The appearance of sponsors’ logos on printed materials will

be subject to printing deadlines. Sponsors will be advised of

deadlines upon receipt of the signed sponsorship agreement.

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THE ARPS TRADE EXHIBITION ZONE 18 & 19 NOVEMBER

TRADE BOOTH - $4,000Taking an exhibition booth is a great way to meet your target

market face to face. All Symposium lunch and refreshment breaks

will be held in the exhibition area to ensure a high traffic flow of

delegates.

The floor plan for the exhibition will be forwarded as soon as it

is finalised. Please note the floor plan is subject to change at the

discretion of the venue or the Symposium organisers at any time.

Early Bird Valid until 29 March 2019 $3,600

Standard From 30 March 2019 $4,000

TRADE BOOTH FEATURES AND ENTITLEMENTS• One 3 metre x 2 metre (2.4 metre high) shell structure booth

• White melamine back and side walls

• Your organisation’s name on fascia board (30 characters)

• 2 x 120w spot lights

• 1 x 4amp/100w power outlet

• Company logo and profile in the Symposium Smart App and website

• Logo included on venue signage and promotional materials

• Two exhibitor registrations including daily catering and tickets to the Welcome Reception (does not include the Symposium Dinner)



Please note that furniture is NOT included in your trade exhibition

package

CUSTOM BUILT DISPLAYSIf you’d like to stand out from the crowd and customise your

booth with additional furniture and features, please contact

Adelaide Expo Hire, our Exhibition Build Partner, or check out

their catalogue at www.aeh.com.au. Symposium specific contact

details will be given out with the Exhibitor Guidelines.

A custom build will need to be approved by the venue 6 weeks

prior to the Symposium. The Exhibition Build company will be in

contact to coordinate a suitable time for the build.

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THE ARPS TRADE EXHIBITION ZONE 18 & 19 NOVEMBER

ADDITIONAL TICKETS & REGISTRATIONS All staff on site must be registered to attend either by utilising

your complimentary registration or by purchasing an additional

exhibitor registration for $800.00 GST inclusive which includes:

• Daily catering

• Attendance at Symposium sessions

• Attendance at the Symposium Welcome Reception

Symposium dinner tickets may be purchased separately for

$180.00 each.

This Exhibitor/ Sponsor Pass is significantly reduced from the

standard delegate fee as recognition of your company’s support

of the event. Please note there is a maximum of two additional

exhibitor registrations per sponsor or exhibitor.

PUBLIC LIABILITY INSURANCEAustralian regulations require all exhibitors to have adequate

Public Liability Insurance cover based on a limit of indemnity

to the value of $10,000,000 or above. This refers to damage or

injury caused to a third party/visitor on or in the vicinity of, an

exhibition stand. Exhibitors are required to submit their Public

Liability Insurance Certificate when they confirm their booking.

APPLIANCE TESTING All electrical appliances and leads used on site must comply with

the Australian Standard AS/NZ 3760:2010, which requires the

appliance to be inspected, tested and tagged. Items that do not

comply will not be permitted to be used onsite. Electrical items

such as switchboards, cables and outlet fittings must comply

with the Australian electrical wiring standard AS/NZS 3000:2007

and be installed by a qualified A grade electrician.

Note: Double adaptors will not be permitted onsite, instead power

boards with overload cut off are permitted. The venue is at liberty

to check that the electrical appliances that you bring onsite are

appropriately tagged.

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PAYMENTPayment can be made by direct deposit or cheque to Leishman

Associates

Request a tax invoice for payment

I have directly deposited funds to your account

Name of bank: Commonwealth Bank of Australia

Account name: Leishman Associates

BSB: 067 000

Account no: 1036 5932

Swift code: CTBAAU2S

Prices quoted in the package are in Australian Dollars and

inclusive of GST

Yes, I have read and agree to the conditions of sale overleaf

Authorised by:

Date:

Company Name:

Contact Person:

Postal Address:

State: Postcode:

Telephone: Mobile:

Email:

SPONSORSHIP/EXHIBITION PACKAGEPackage: Value: $

CHECKLISTThese items will be used on the congress website and in the congress handbook. Please send them to

[email protected] (This check list does not apply to advertising bookings).

Yes, I have provided an electronic copy of the company logo (jpg & eps files)

Yes, I have provided the company website address

Yes, I have provided 75 words of promotional text (text exceeding 75 words will be edited for length)

Yes, I have registered all of my company’s representatives who will be on site (unregistered representatives WILL NOT have access

to the Symposium and trade exhibition area)

FOR EXHIBITORS ONLY Yes, I have provided a copy of my company’s Public Liability Insurance Certificate

(only necessary for exhibitors)

ICRP 2019 C/- Leishman Associates, 227 Collins Street, Hobart Tas 7000

T: +61 3 6234 7844

ABN: 22 103 078 897

BOOKING FORM

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1. DEFINITIONSEvent means the event referred to in the online Booking Application Form. Exhibition/Sponsorship means the exhibition and/or sponsorship as detailed in the online Booking Application Form. GST means GST within the meaning of the GST Act. GST Act means A New Tax System (Goods and Services Tax) Act 1999 (Cth) (as amended).

Us/We means Leishman Associates Pty Ltd (ACN 103 078 897) as Conference Managers representing the Symposium Committee and the Host Organisation. You means the entity submitting the Booking Application Form to sponsor and/or exhibit.

2. APPLICATIONYou will submit the online Booking Application Form for the Exhibition/Sponsorship.

3. APPROVALThe Exhibition/Sponsorship will be confirmed upon return to You of the approved Booking Application Form, together with a tax invoice for the full amount of the Exhibition/Sponsorship fee, 50% of this total is payable within 7 days. The deposit is non-refundable and will be deducted from the booking fee. Your company logo and profile will only feature on the Symposium website once this deposit has been paid.

4. PAYMENTUpon payment of the deposit, You will receive a tax invoice for the balance of the Exhibition/Sponsorship fee. Payment of the balance of the fee is due and payable 30 days prior to the commencement of the Event. All online Booking Application Forms received within 30 days of the commencement of the Event must include full payment of the booking fee. Only once payment has been made in full will your logos and profiles be placed on Event collateral. Due to printing deadlines, You will not be guaranteed inclusion on Event collateral if payment of the booking fee is not received 30 days prior to the Event.

All international payments must include provision for bank fees and exchange rates in the payment amount. Any outstanding balance will be required to be paid by You prior to the commencement of the Event.

5. CANCELLATIONIn the event that You cancel your Exhibition/Sponsorship, your deposit will not be refunded. In the event that You cancel your Exhibition/Sponsorship more than 90 days before the Event, You will receive a 25% refund of the Exhibition/Sponsorship fee. In the event that You cancel within 90 days of the Event, You will not receive any refund. Any monies outstanding at cancellation will need to be paid in full.

6. CHANGESOnce your Exhibition/Sponsorship has been confirmed and accepted, a reduction in Sponsorship/Exhibition space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of your Exhibition/Sponsorship at Our discretion. Any space not claimed one hour before the Event commences and will be reassigned and no refund will be payable to You.

We reserve the right to rearrange the floor plan and/or relocate any Exhibition/Sponsorship without notice to You. We reserve the right to amend existing unsold sponsorship packages or add additional sponsorship packages as required without notice to confirmed sponsors and exhibitors.

7. STANDSIf You intend to utilise a custom built exhibit stand, We must be advised of the full details and dimensions a minimum of six weeks prior to the commencement of the Event. All display construction requires our approval.

8. ASSIGNMENT/SHARED PACKAGESYou are not permitted to assign, sublet or apportion the whole or any part of Your sponsorship package or booked space except upon our prior written consent. Shared sponsorship and exhibition packages will result in one set of benefits only being available to be shared by all parties involved. This includes but is not limited to logo recognition, profile inclusion, signage and registration benefits.

9. INSURANCEPublic Liability insurance to a minimum amount nominated in the event sponsorship prospectus must be taken out by You. A copy of the certificate of Insurance currency must be provided to Us a minimum of four weeks prior to the commencement of the Event.

10. EXCLUSIONAll information supplied to You in relation to the Event is accurate to the best of our knowledge and belief and does not constitute a warranty and any inaccuracy or mistake will not entitle You to cancel your booking without penalty. All estimates of attendee/delegate numbers attending the Event are estimates only, and You agree that We are not responsible for any discrepancy in these estimated attendee/delegate numbers.

11. MARKETINGWe will use your information to send you updates and other news about this Event. We will only pass on your information to reputable third party official contractors of the Event for the purpose of assisting you with your participation.

12. GSTAll amounts paid or payable under these terms and conditions are inclusive of any GST which may be applicable to any supplies made by either party under this Agreement. To the extent GST is applicable to any amount paid or payable in respect of a taxable supply made under or in connection with this Agreement, subject to that party receiving a valid tax invoice for GST purposes from the other party in respect of the supply before the time of payment.

The following terms and conditions apply to your application to sponsor

and/or exhibit:-EVENT SPONSORSHIP & EXHIBITION APPLICATION TERMS & CONDITIONS

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your opportunity to connect with leading ... - icrp 2019 · male/female ratio – 60%/40%...

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