your guide to the interior architectural process

7/25/2019 Your guide to the interior architectural process

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Your guide tothe interiorarchitectural processA step-by-step guide from Context Architects


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3www.contextarchitects.comContext Architects

Renovang or designing new space

for your business is a signicant

investment. We understand this.

So weve produced this step-by-step

guide to help you understand whats

involved at each stage of the process.


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Step 1:PROJECT INITIALISATION

Step 2: PRE-DESIGN

Step 3:CONCEPT DESIGN

Step 4:PROJECT COSTING

Step 5: DEVELOPED DESIGN

Step 6: RESOURCE CONSENT APPLICATION

Step 7:SOFT FITOUT

Step 8:DETAILED DESIGN

Step 9: BUILDING CONSENT

Step 10:PROCUREMENT

Step 11: CONTRACT & SITE ADMINISTRATION

Step 12:PRACTICAL COMPLETION

Step 13:DOCUMENT MANAGEMENT & ARCHIVING

Context Architects - Westpac Corporate Oce


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What you do:

Talk us through your business drivers, brand

requirements and preferred design aesthecs so

we can beer understand your business

Nominate your point of contact to represent your

company throughout the tout process.

What we do: Meet to discuss your brief including design ideas,

objecves, customer needs, brand and workspace

requirements

Translate into a needs analysis report

Explain fee structure, procurement opons and

contractual terms

We can also help you assess potenal tenancies,

lease agreements and provide test ts.

What you do:

Supply property informaon including leases,

exisng plans etc

Inform us what items the landlord may be

providing as part of the lease terms

Talk to us about your budget and programme

requirements.

What we do:

Visit the site and measure up your new tenancy

Council liaison to gather relevant site informaon

Determine consents required

Discuss programme and prepare a dra crical

path

Discuss what level of tout can be achieved with

your budget.

What you do:

Be available to discuss the concept design

Involve other stakeholders to review the design

if necessary

When you are happy, sign o the design so we

can proceed to the next stage.

What we do:

Prepare concept layouts, sketches, 3D models,

perspecves and elevaons

Integrate your brand, culture and values as part

of the design

Discuss how you might integrate sustainable

design principles.1

PROJECT INITIALISATION

So you need a new tout? Heres where we work out together how to make your new interior sing. We analyse

your requirments and desires and bring them all together in the wrien brief.

3CONCEPT DESIGN

We use all the informaon weve gathered and

the design brief to develop a concept design - a

top level idea of how your project will look when

its nished.

2PRE-DESIGN

We work together to rene the brief including project objecves, design intenon, budget and deadlines. We

research and gather informaon to enable design planning to commence.

Context Architects - Mother Duck childcare


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What you do:

Approve consultants fee proposals

Agree on a procurement method (for example

building tender or negoated contract)

Review the 3D model and/or plans. Discuss

tweaks to the nal design

Review crical detailing

Discuss opons for nishes, colours, furnishings

and ngs

Agree any bespoke design requirements, for

example, for customised joinery

Agree on signage requirements.

What we do:

Coordinate fee proposals and engage consultants

Provide developed plans and drawings for

approval, including oor plans, elevaons and

secons to scale

Present sketches of crical details

Present a 3D computer model showing the ow

between spaces, materiality, light and views

between interior spaces Integrate signage requirements

Develop bespoke joinery items

Show ngs and furniture layouts for each space.

5DEVELOPED DESIGN

The concept design is now formalised

and developed to a greater level of detail,

incorporang design input from other

consultants and selecng materials and nishes.

What we do:

Ascertain if resource consent is required.

Resource consent is not generally required forinteriors projects, although may be needed if

elements such as external signage or carparking

requirements are included

Prepare drawings, assessment of environmental

eects report, consultants reports and apply for

consents

Liase with council and monitor progress of the

applicaon.

What you do:

Provide any addional relevant informaon

requested for the QS to cost the project

Be involved in any value engineering decisions if

required

Once the budget is approved, proceed to the

developed design phase.

What we do:

For larger projects we recommend geng a

quanty surveyor involved at concept stage to

ensure the project is tracking on budget

Review quanty surveyor project cost esmates

with you and recommend changes if required

to meet the budget without compromising the

design intent and your business objecves.

We are conscious of cost control and work closely

with you to work out a tout budget at the start.

We involve a quanty surveyor at the design

stage to ensure the design matches your budget.

4PROJECT COSTING

Now we develop a total project cost esmate based on the concept design, your budget and the brief in order to

provide peace of mind that your project is on the right track.

6RESOURCE CONSENT APPLICATION

Resource consent applicaons are assessments of

the environmental eects of a project. They can

take anywhere between four and t welve weeks

for council to process.

Context Architects - Westpac Signature Branch

Context Architects - Yobee retail Context Architects - Life Pharmacy


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What you do:

Review and sign o a colour board and sample

material swatches, furniture and ngs

Be involved in the development of specialised

items, for example bespoke joinery units

Select so tout items from opons we prepare.

What we do:

Prepare an interiors colour palee

Source materials, ngs and nishes (including

lighng, ooring, wall coverings, so furniture,

nishes and hardware)

We specify the products and ngs that best suit

your brief and needs. As architects, we arent ed

to specic suppliers, and can pass on the trade

discounts we receive.

Design customised furniture and joinery units

Prepare opons for so tout items

Once approved, we can procure these items

directly from the suppliers and organise delivery.

What you do:

Discuss and agree on a procurement method

For tenders, agree on the tendering pares

Meet to discuss tender bids and tender

recommendaon

Approve successful building tender

Conrm building programme meframe

Discuss your contract works insurance

requirements with your insurance broker. This

may be held by your landlord if you have one.

What you do:

Be available to discuss any issues that arise

during the building consent process.

What we do:

Prepare documentaon and lodge your building

consent applicaon on your behalf

Liaise with council unl building consent is

achieved (processing can take four to 12 weeks).

What you do:

Generally, at this stage there is lile involvement

required on your part!

What we do:

Prepare detailed construcon

documentaon (also called working drawings)

based on approved developed design

Complete coordinaon of consultants detailed

documentaon

Prepare a wrien specicaon covering the

materials, processes and labour expected of the

building contractor.

What we do:

Negoate a contract with a selected

builder, or...

Pre-qualify tenderer reputaons and invite up to

four contractors to price the project

Issue tender documentaon and coordinate

tender process

Review tenders and make a recommendaon

Organise contract documentaon

Agree with contractor on building programme.

7SOFT FITOUT

The stage where we nalise the furniture, ngs and nishes, ever so important in c reang a rich interior

environment with an enviable aesthec! 9BUILDING CONSENT

A building consent is required to ensure building work complies with the NZ

Building Code and other relevant standards.

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DETAILED DESIGN

This stage involves preparing the documentaon that forms the basis of a contract between you and your

building contractor.

10PROCUREMENT

Discuss the pros and cons of a

negoated contract or tender for

procurement and recommend the best

approach for you.

Context Architects - Westpac 79 Queen St.

Context Architects - Westpac Corporate Oce


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What you do:

Aend site meengs if you want to

Review site meeng minutes and discuss any

concerns with us

Receive and pay cered claims for payment

Discuss and approve any variaons to the

building contract.

What we do:

Observe construcon and run site

meengs to ensure that the work is being done in

accordance with the contract

Establish lines of day-to-day communicaon

Report progress via site meeng minutes

Issue contract instrucons and provide addional

informaon that may be required on site

Receive claims for payment, make deducons as

outlined in the contract and issue cercates to

authorise payment to the builder

No addional money is spent unless variaons

are approved by you.

What you do:

Move in (and invite us to the opening party!)

Expect a call from us to check you are delighted

with your new tout.

What you do:

Use your client login and password on our secure

website to retrieve and access your projects

documentaon.

What we do:

Keep a record of your projects documentaon in

an online le.

What we do:

Idenfy any defects at the end of construcon

(also known as snagging)

Issue defects noces to ensure that they are

corrected before nal payment

Review warranes and guarantees

Prepare as-built drawings, services contacts and

operang manuals as a maintenance instrucons

for you

Determine and cerfy praccal compleon.

12PRACTICAL COMPLETION

13DOCUMENT MANAGEMENT

& ARCHIVING

11CONTRACT & SITE ADMINISTRATION

Construcon begins! We imparally administer the building contract between you and the contractor.

This is known as contract administraon.

hitects - Westpac Signature Branch

Context Architects - Rhodes & Co. legal rm

Context Architects - Westpac Barrington


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www.contextarchitects.com

Auckland:

Peta Drayton

[email protected]

Level 1, 326 New North Road, Kingsland, Auckland

PO Box 56404 Dominion Road, Auckland 1446

P: 09 358 0140 M: 027 527 0055

Christchurch:

Alisdair Daines

[email protected]

75 Perry Street, Papanui, Christchurch

PO Box 5227, Papanui, Christchurch 8542

P: 03 550 1550 M: 027 537 9804

IF YOU WANT TO HAVE A CHAT ABOUT YOUR IDEAS,

OR GET STARTED ON ONE OF THESE STAGES,GET IN TOUCH AND ONE OF OUR INTERIORS EXPERTS

WILL BE HAPPY TO HELP:


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