Your Curriculum Vita:Make it Shine (accurately)!

Jeannette M. Shorey II, M.D.Associate Provost for Faculty

You get one chance to make a good first impression -

on paper, and then hopefully in person

So – what is a CV? A well-formatted and conventionally formatted document that

provides a succinct summary of your Educational experiences and degrees earned Professional experiences Professional “products” (in all academic mission areas) Community services (consider)

A résumé in the corporate world – “a fine reduction sauce”

A Curriculum Vita in academia – becomes a lengthy document as your career progresses

Your CV, in general Simple, clean, neat

Avoid the temptation to pad or obfuscate

Explain the gaps

Formatting should make it easy for your readers

Check grammar and spelling

Avoid abbreviations If you think an abbreviation helps, spell out the term the first time you use it,

then follow the term with the abbreviation in parentheses. For example: Reynolds Institute on Aging (RIOA)

Assure that your CV demonstrates your current focus of interest and activity

Multiple uses for your CV Searching for the right residency Searching for the right fellowship Searching for the perfect job! Should you chose a career in academic medicine:

You will seek promotion (several times) You may apply for grants (biosketch) You’ll be invited to serve as a “visiting professor” You’ll want to join a professional society or academy You’ll be nominated to receive an honor or award

Keys to having a polished CV

Assure that your CV is well-formatted

Keep your CV constantly up-to-date

Why use a conventional format? Demonstrate that you’re an “academic insider” – you know the

convention! More importantly: senior people who will read your CV with purpose

will easily find what they need – because it is where they expect to find it.

Some universities will require that you use “their” format Association of American Medical College’s format

(conventions may differ in other health professions – consult “promotion & tenure” experts in your college)

What to include? All applicable parts of the AAMC format What NOT to include:

Anything that could result in discrimination against you, or identity theft Fluff Misrepresentations

AAMC format https://www.aamc.org/members/gfa/faculty_vitae/150034/preparing_your_curriculum_vitae.html

GREAT help – format, tips, educator’s portfolio, biosketch, executive summary and more

First Name Last Name (credentials, in order obtained)Street Address

City, State, Zip Code(area code) phone number

Email address(consider whether to use your work address, home address, or both)

No mention of your: Age/birthdate Race, ethnicity, country of origin, or citizenship Marital status and whether you have children

Parts to include, regardless of the stage of your careerPay attention to the conventions: some parts should be listed in chronologic order (oldest to most recent) and some parts in reverse-chronologic order (most recent to oldest)

Education (in reverse chronologic order) – for example2008-2010 Fellowship, Your University, City, State2005-2008 Residency, Your University, City, State2001-2005 M.D., Your University, City, State1997-2001 B.A., Your College, City, State

Current Position2010 - Director, Center for WhateverYour medical school or university City, State

Parts to include, regardless of the stage of your career Professional Experience (in reverse chronologic experience – these are jobs you have held. For

example:)2004- Associate Dean for CME & Faculty AffairsUniversity of Arkansas for Medical Sciences College of MedicineLittle Rock, AR

2002-2004 Staff physicianDonald W. Reynolds Center on AgingUniversity of Arkansas for Medical SciencesLittle Rock, AR

1995-2001 Primary Care Residency Program DirectorBrigham & Women’s Hospital and Harvard Pilgrim Health CareBoston, MA

1992-1995 Internal Medicine Residency Program Director Beth Israel Hospital Boston, MA

Subsequent parts will vary, depending on your career choices

Academic Appointments (in reverse chronologic order – these are formal appointments) 2011 - Professor

Department of Internal MedicineUniversity of Arkansas for Medical SciencesLittle Rock, AR

2002-2011 Associate ProfessorDepartment of GeriatricsUniversity of Arkansas for Medical SciencesLittle Rock, AR

1999-2001 Assistant ProfessorDepartment of Ambulatory Care and PreventionHarvard Medical SchoolBoston, MA

1986-1999 Clinical InstructorDepartment of Internal Medicine, Beth Israel Hospital

Harvard Medical School

Boston, MA

Variable parts – in conventional order Other Positions and Employment (list academic employment as

well as employment outside of academia in reverse chronological order, noting position held, employer, location)

1976-1979 Laboratory TechnicianDr. Jerry TrierBrigham & Women’s Hospital,

Gastroenterology LabBoston, MA

1975-1976 Class room teacherChildren’s School of ScienceWoods Hole, MA

Variable parts – in conventional order Certification and Licensure (chronologic order)

1986 Diplomate, American Board of Internal MedicineRecertification 20101986-2001 Commonwealth of Massachusetts Medical License2001 – present Arkansas State Board of Medicine – Medical License

Professional Memberships and Activities(List these, in groupings by professional organization, in reverse chronological order, noting leadership positions and other positions held. This section may also include editorial activities.)

1989 American Academy on Communication in HealthcareVice President 1994-2000Board of Directors 1994-20011986-present Society of General Internal Medicine1986-present American College of Physicians, memberElected to Fellowship in the ACP 2015

Variable parts – in conventional order Honors and Awards (chronological order; start with significant awards you received

in college, proceed from there)

Committee Assignments and Administrative Services (reverse chronological order)

Within national professional organizations Within your home institution

Educational Activities (reverse chronological order – see details; granularity will change over time)

National/International Local/Regional

Grants and Contract Awards (reverse chronological order – see details) Date range; role (e.g. PI or Co-I); amount of the grant award

Editorial Board Appointments (reverse chronological order)

Variable parts – in conventional order Publications (in chronological order) – number

these, bold your name on multi-author publications. Follow this hierarchy of publications Peer-reviewed journal articles Non-peer-reviewed journal articles Books, book chapters, and monographs Educational materials, nationally and locally

published Published abstracts

Variable parts – in conventional order(Publications, continued) Abstracts and Presentations

Oral PresentationsNational/International MeetingsLocal/Regional MeetingsPostersNational/International MeetingsLocal/Regional Meetings

Other Creative Products (if peer-reviewed, annotate method) Patents and Technology Transfer (in chronologic order) Community Service

If you have not contributed in one of these categories – simply omit the category on your CV

Questions about formatting your CV?

When will you make an entry in your CV?