Project Coordinator – Oct 2016

YOUNG ENTERPRISE JOB DESCRIPTION

PROJECT COORDINATOR

Job title Project Coordinator (Fixed term 2 year contract)

Department Educator Facing Programme and Services

Pay Grade 4 (up to £24,441 per annum)

Reporting to Project Manager

Location London

Main job

purpose

Responsible for the coordination of educator facing projects, working with the

Project Manager to ensure they are set up, planned, delivered, and

evaluated to time and to budget.

MAIN RESPONSIBILITIES

MAIN RESPONSIBILITIES:

Work with Project Managers to ensure the smooth running of projects, through discussion,

planning, reporting, setting up of systems, evaluation and communication.

Set up and maintain systems (including databases and spreadsheets) to record and

monitor project activities.

Work with the Project Manager to ensure the efficient and successful delivery of the

Education Endowment Foundation (EEF) funded Maths in Context project

The above tasks are not an exhaustive list of duties and you will be expected to perform

different tasks as necessitated by your changing role within the charity and its overall

objectives.

Project Coordinator – Oct 2016

DETAILED RESPONSIBILITIES

DETAILED RESPONSIBILITIES:

Support the delivery of the EEF Maths in Context project

Develop and maintain strong relationships with project schools

Coordinate the recruitment of schools to the project, working with the Project Manager

to develop appropriate communications and set up systems to track recruitment

Feed into the project plan, and monitor activity against it

Report on project activity to funders and other stakeholders including senior managers

on a regular basis

Coordinate project communications - communicating regularly with project teachers,

schools, consultants, partner organisations and funders to provide updates and

necessary information

Organise attend and administer a variety of project specific events and meetings

Provide proactive high level support on various projects and programmes

To include things like overseeing design and production of materials, creating and

feeding in to project plans and updating website content

Take a proactive role in project delivery; working with project managers to review and

update systems and processes, identifying areas for development, taking initiative and

problem solving when needed

Take an active role in the monitoring and evaluation of projects

Collate, analyse and prepare evaluation data for internal and external reporting

Work with the Project Manager and Senior Programmes and Services Manager to use

evaluation data to inform the development of future projects and programmes

Provide high level customer service both internally and externally with a variety of people

including teachers, consultants and senior management team

Take and log calls from teachers and other stakeholders, passing on to the Advisory

Service where appropriate

Provide clear, informative and regular updates and reports as needed to internal and

external project stakeholders

Project Coordinator – Oct 2016

PERSON SPECIFICATION

The Project Coordinator will need to manage a number of competing tasks at one time. This

role requires a proactive, organised and practical approach to ensure projects are delivered

effectively and efficiently, providing high quality support and customer service across the

organisation, both internally and externally.

The successful candidate will have proven experience in managing the expectations of a

number of stakeholders with competing priorities.

SKILLS/ ATTRIBUTES/ KNOWLEDGE/ EXPERIENCE

Essential

Skills

Experience of providing high level administrative support in a busy office, with

the ability to meet deadlines on multiple tasks

Relationship management skills

Excellent customer service skills

Excel spreadsheet entry

Database entry and management skills

Project Management Skills

Excellent communication skills (verbal and written)

Strong team player

Desirable

Skills

Project Funder Reporting

Essential

Experience

Experience of taking problem solving solution focussed approaches to

challenges.

Experienced in working with minimal supervision once a project scope has

been defined.

Contributing to project reporting

Desirable

Experience

Understanding of financial and enterprise education programmes delivered

by Young Enterprise (YE) in order to provide triage and signposting from first

line customer enquiries.

Experience of working with and managing volunteers

Disposition

Commitment to the aims and principles of YE. In particular a good

understanding of YE’s vision and focus on ‘learn by doing’ and an ability to

ensure this continues to underpin all aspects of our work.