Birmingham

■'5M^.TF.R Works October 16, 2019

Bid: 19-05-16 (A-K)

Subject: Invitation to Bid

Prospective Bidders:

Sealed bids for requirements of Chemicals on attached forms will be received in the PurchasingDepartment of the Birmingham Water Works Board, located at 3600 First Avenue North. Birmingham.Alabama. 35222 until 10:00 a.m., Wednesday, October 30. 2019, at which time and place they will bepublicly opened and read.

“Specifications and Conditions” and “Bid Form” are attached and all bids shall be F.O.B. destination,freight prepaid and no charge. One copy of bid should be returned and the bidder should retain a copy.

The right is reserved to reject any or all bids submitted, to waive any informalities and technicalities,and to award to the bidder it is deemed will best and most economically serve the “Board's” interests. TheBoard reserves the right to award the bid on an individual or total cost of bid basis. The Board reserves the rightto exercise its option to extend the contract up to two (2) additional years with mutual consent of both parties.The Board reserves the right of canceling this bid within thirty (30) days with written notice. The Boardreserves the right to enter into a month-to-month contract once the contracts end, at the current prices, until thenext bid is awarded with the mutual consent of both parties. The Board reserves the right to RE-BID.

Note: Please include a copy of your NSF 60 Certification with your bid.Note: “The Board will consider a price increase based on the Consumer Price Index (CPI) and withverifiable invoices from the manufacturer(s). This should also be applied with decrease as well. ”

Bids must be mailed to 3600 First Avenue North, Birmingham, Alabama 35222, directed to the attentionof the Purchasing Manager and marked in the lower left-hand comer of the envelope as follows: “Bids onChemicals are due Wednesday, October 30. 2019 (a), 10:00 a.m.”

Youj^ruljC

ar< -VIS

Purchasing Manager/II

SPECIFICATIONS AND CONDITIONS

2020 - LIQUID FERRIC SULFATE concentration of 12-12.5%)

The intent of this bid is to provide liquid ferric sulfate requirementsfor the Birmingham Water Works Board for the calendar year 2020. Thebid will be awarded based on product performance. Cost per poundwill be used to determine bid award when similar products give similarresults.

Ferric Sulfate required shall conform to AWWA specifications B406-

14 or most recent revision thereof The ferric sulfate provided shall bemade from virgin iron ore and not from waste products.

The ferric sulfate supplied in accordance with specifications and

conditions set forth herein shall not contain, in the opinion of the AlabamaDepartment of Environmental Management and/or the United States

Environmental Protection Agency, substances capable of producingdangerous or injurious effects upon the health of those consuming water thathas been treated by the Board with this material. Material must be NSF 60certified.

Note: Please include a copy of your NSF 60 Certification with your bid.Note: “The Board will consider a price increase based on the Consumer

Price Index (CPI) and with verifiable invoices from the

manufacturer(s). This should also be applied with decrease as well.99

The manufacturer shall, when requested to do so, furnish an affidavit

stating that the material conforms in all respects with

“Specifications” herein contained and shall also furnish, when requested, acertified copy of a properly performed analysis of each shipment or of the lotfrom which the shipment was made.

Requirements for the product from January I, 2020 throughDecember 31, 2020 are estimated at 2,475,000 dry pounds. This is an

estimation and should not be considered as a commitment to purchase any

certain quantity of this product. The liquid ferric sulfate shall be provided inbulk.

1

Vendor shall furnish Birmingham Water Works Board an approved,leak-free connection device between the trailer and its intake receptacle.

The Vendor shall be responsible for providing a leak-free jfemale two-fench KemKey red hexagon with aligning guide safely couplii^ on all

deliveries to connect with the corresponding |tiyo-inch red hexagon with

lalilnin^ Sfuid^ coupling fitting permanently located with the jperriiSulfate [storage tanks intake receptacle. Deliveries without the requiredfemale red hexagon with aligning guide two-inch KemKey safeft

eoupling Iwill be rejected and a new delivery with the correct couplingswill be required within 24 hours.

—The Contractor shall be responsible for off-loading into the storage tanks at the delivery

sites and MUST provide all necessary hoses, fittings, pumps, etc. required to safely and

efficiently “offload” into designated storage tanks. Both parties shall be responsible for

ascertaining the correct storage tanks and fill point locations to prevent accidental

discharge of the product into the wrong storage tank(s).

The Contractor shall observe the entire filling operation at each delivery site and shall

immediately report any spills caused during the filling operations. The Contractor shall

take immediate and appropriate actions to clean up any spilled liquid sodium

hypochlorite. If Birmingham Water Works Board unloading equipment such as pipe,valves or level indication and alarms should fail and the spillage is not the fault of theContractor or its subcontractor, the Contractor shall be relieved of cleanup of the spill.

Safety Data Sheets: The SDS must be made available. The SDS must be

properly maintained and updated as necessary.

Deliveries shall be made to Two (2) plants:

Shades Mountain Filter PlantPutnam Filter Plant

2990 Shades Crest Road

Birmingham, Alabama 352164400 Inglenook LaneBirmingham, Alabama 35217

It is possible that additional plants may begin using this product at somepoint, but that is yet determined.

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All prices quoted must be F.O.B. destination and shall include the cost of the

product, all freight and surcharge costs and any other costs whatsoever

connected with furnishing this product. Prices shall be firm for the calendar

year 2020.

The Board will provide as much notice as possible when releases for

shipment are made, but the supplier must maintain readiness to make

delivery within forty-eight (48) hours following notice of release. All

deliveries must be made by no later than 2:00p.m. CST (Alabama) on theday scheduled for delivery.

Each shipment of this material shall be weighed on a truck scale

certified by the State Bureau of Weights and Measures, and a certified copyof the weight ticket shall accompany each delivery ticket.

Because of security and safety concerns, all delivery vehicle drivers shall be US.

citizens and have a proper commercial driver’s license with a HazardousMaterial endorsement. Driver information will be submitted in advance to The

Birminsham Water Works Security Department for backsround checks.

Contractor’s drivers shall display their driver’s license -whenever challensed by

Birmingham Water Works Board durins the delivery. Failure to show properlicense shall result in rejection of delivery. All deliveries shall be properly sealedafter loadins and the number on the seal faxed to the plant for comparison.Broken seals are cause for rejection.

A purchase order per shipment will be issued to the lowest acceptablebidder against which releases for shipment will be made upon request asrequirements dictate. The purchase order number, this “Invitation to Bid”

with “Specifications and Conditions” and bidder’s Bid Form to same shall

constitute a contract for the Board’s requirements.

Inquiries: Any questions that may arise relative to specifications in

this bid should be directed to:

Mr. Johnathan Harris, Manager of Water Treatment at (205) 244-4371 or

email at Johnathan.harris(d)bwwb.ors. Any questions that may arise about

the biddins process should be directed to LvTonia Levert, Purchasins

Buyer at (205) 244-4305 or by email at tonia.levert(d)bwwb.ors.

Any failure by the supplier to furnish ferric sulfate and make

deliveries in accordance with all “Specifications and Conditions” contained

in this bid shall be deemed a breach of contract by the supplier and shallconstitute grounds for immediate cancellation, without notice, of the contract

by the Board.

In case ofdefault by the vendor, the Board may procure the articles or

services from other sources and may deduct from any monies due, or that

may thereafter become due to the vendor, the difference between the pricenamed in the contract or purchase order and the actual cost thereof to theBoard. Prices paid by the Board shall be considered the prevailing marketprice at the time such purchase is made.

Please price Liquid Ferric Sulfate per pound dry Ferric Iron

IFe+++), delivered F.O.B. to Buyer’s Treatment Plant.

Invoice would be determined as follows:

Total Pounds Shipped x % Ferric Iron (Fe+++) x Cost per Pound =

Total Cost Per Load.

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BIDDERS CHECKLIST (MUST BE RETURNED WITH BID)

Laboratory Analysis of Ferric Sulfate SampleNSF Certification

List of References

List of Subcontractors or Affiliates

Exceptions Taken to the Specification

Y/N

Y/N

Y/N

Y/N

Y/N

Any of which may result in Bidder’s disqualification

Name of Bidder

Address of Bidder

Signature and Title of Authorized Representative Date

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DATE: October 16, 2019 BID19-05-16(B)

BID FORM - BID 19-05-16(B)

Edward Travis, Purchasing Manager

The Water Works of the City of Birmingham3600 First Avenue North

Birmingham, Alabama 35222

Submitted below is ourfirm bid for Ferric Sulfate in accordance with your "Invitation to Bid" and Specifications and

Conditions" due Wednesday, October 30. 2019. Prices quoted are F.O.B. destination. The undersigned has read and

understands said "Invitation to Bid" and "Specifications and Conditions" and expressly agrees to be bound by the termsterms thereof.

Note: All superfund taxes and fuel surcharges should be included in bid price.

Note: "The Board will consider a price increase based on the Consumer Price Index (CPI) and with verifiable

invoices from the manufacturer(s). This should also be applied with decreases as well."

UNIT PRICE

PER POUND

DELIVERED

TOTAL PRICE

PER POUND DRY

FERRIC IRON (Fe+++)

DESCRIPTION

QUANTITY

2,475,000 lbs. Ferric Iron Fe+++

(full truck -12 months)

$.

Any bids that are mailed must be submitted in a envelope

directed to the attention of the Purchasing Manager, and

marked in the lower left-hand corner as follows: "Quotation on

Ferric Sulfate, due 10:00 a.m.. Wednesday. October 30. 2019

DATE:.

COMPANY:,

ADDRESS;.

CITY. .STATE. .ZIP.

BY:,

TERMS:.

TITLE:, TELEPHONE:.

EMAIL:.

Are you bidding approved item per bid specifications?

REQUIRED NOTICE PRIOR TO DAY OFDELIVERY:Yes ( ] No ( ]

If NO, please provide the manufacturer of product? CITY/STATE PRODUCT MANUFACTURED