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A Call To Action: Each n
March 9, 2016, Volume 22, Issue 9
Items in this issue … 2 Exchange Strong Club Giving Campaign 2 Exchange’s Newest Clubs 9 New Clubs Chartered – 2015/2016 10 Exchange Strong Top Club Builders and Recruiters 11 Exchange Strong – You Can Win $1,000 12 Official Call to the 98th National Convention 13 Proposed Amendment Deadline 14 Call For Proposals 15 Child Abuse Prevention Month, Just Around The Corner 16 NEC Child Abuse Prevention Symposium 16 Believe In The Blue Kits Arriving Soon! 16 Bring Time-Out-Teddy To Your Club Or District 17 National Candidate Filing Deadline 17 Texas/Louisiana Gulf Coast Convention Raffle 18 How To Report Programs of Service and Officers 19 Exchange University 19 Congratulations To Clubs – Membership Percentage Increase 20 Club and CAP Center Anniversaries 20 An Appreciative Way To Celebrate And Remember 21 Silent Auction Items Needed 21 Donate Through AmazonSmile 22 Top Gun District Competition 23 Awards Highlight – 2015/2016 NSA Winning Clubs 24 Exchange Leaders’ Calendar And Important Dates 26 National Directory Updates 26 Important Reminders 28 National Headquarters Contact Information 29 Berkey Fellowship 30 Support Your NEC Foundation
#exchangestrong Share photos and videos of your club on Facebook, Twitter, Instagram, NEC Facebook
and email to: [email protected].
Our Vision – A strong America, safe communities, and unified people.
Our Mission – Exchange, inspiring communities to become better places to live.
Our Motto – Unity for Service
YOU CAN WIN
$1,000 – TO LEARN
HOW, see page 11
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EXCHANGE STRONG CLUB GIVING CAMPAIGN
Campaign For Kids has been renamed ... Exchange Strong Club Giving Campaign. In keeping with the National Exchange Club Foundation's goal of having one unified fundraising campaign, all the campaigns have been combined under the "Exchange Strong" brand.
The Exchange Strong Club Giving Campaign is a great way for Exchange Clubs to fulfill project-driven goals. Schedule your club's next project or make a contribution to this year's Exchange Strong Club Giving Campaign now.
All Exchange Strong Club Giving Campaign funds must be received no later than June 30, 2016, to qualify for prizes. Contact:
WELCOME TO EXCHANGE’S NEWEST CLUBS
Georgia, Lincolnland, Texas, Texas-Louisiana Gulf Coast, Florida and Alabama are … We are excited to announce the 12th new club of the 2015-2016 administrative year. Please join us in welcoming the Collegiate Exchange Club of Darton State College, Albany, GA! The Collegiate Exchange Club of Darton State College, Albany, GA, was built by Georgia District President Barney Knighton, sponsoring Club President Fussell Hughes, Roger Marietta, E. Shane Smith, and Adam Thornton. It was sponsored by the Exchange Club of Albany, GA. The club chartered with 25 members on February 15, 2016. Past National President Don Wright conducted the Permanent Organizational Meeting, assisted by Volunteer Field Representative Dr. Bill Bailey, who will serve as the club's mentor. The new club is part of Region 10 (Vice President Barbara Orr) and the Georgia District.
The Permanent Organizational Meeting of the Collegiate Exchange Club of Darton State College, Albany, GA.
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The Georgia flag still flies high at Exchange's National Headquarters in Toledo, OH! Please join us in welcoming the 13th new club of the 2015-2016 administrative year – the Exchange Club of DuPage County, IL! The Exchange Club of DuPage County, IL, was built by Region 3 Vice President Scot Warren, Lincolnland District President Dawn Portner, Division Director Janet Jacobs, and Past Lincolnland District President Emy Trotz. It was sponsored by the Exchange Club of Naperville, IL. The club chartered with 15 members on February 18, 2016, and Past National President and Volunteer Field Representative Lou Molitor conducted the Permanent Organizational Meeting. The new club is part of Region 3 and the Lincolnland District.
The Permanent Organizational Meeting of the the Exchange Club of DuPage County, IL.
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Tracey Edwards, Executive Vice President, and Jim Addis, Director of Club/Member Development and Events, raise the Illinois flag at Exchange's National Headquarters in Toledo, OH.
The 14th new club of the 2015-2016 administrative year is the Stars and Stripes Exchange Club of Killeen, TX! The Stars and Stripes Exchange Club of Killeen, TX, was built by Lan Carter, Mark Anthony Hyde, and Shelley Richardson. It was sponsored by the Exchange Club of Killeen, TX. The club chartered with 15 members on February 23, 2016, and Volunteer Field Representative Kipley "Kipp" B. Miller conducted the Permanent Organizational Meeting. The new club is part of Region 5 (Regional Vice President Susan Schwartz) and the Texas District (District President Ken Goodman).
The Permanent Organizational Meeting of The Stars and Stripes Exchange Club of Killeen, TX.
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Tracey Edwards, Executive Vice President, and Jim Addis, Director of Club/Member Development and Events, raise the Texas flag at Exchange's National Headquarters in Toledo, OH. The 15th new club of the 2015-2016 administrative year is the Exchange Club of West Houston, TX! The Exchange Club of West Houston, TX, was built by Texas-Louisiana Gulf Coast District President Mike Reichek, Immediate Past District President Tony Ackerman, and Past District President Marjorie Evans. It was sponsored by the Exchange Club of Houston, TX. The club chartered with 15 members on February 25, 2016, and National President Dan McQueeney, accompanied by First Lady Caroline, conducted the Permanent Organizational Meeting. The new club is part of Region 5 (Regional Vice President Susan Schwartz) and the Texas-Louisiana Gulf Coast District.
The Permanent Organizational Meeting of the Exchange Club of West Houston, TX.
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Tracey Edwards, Executive Vice President, and Jim Addis, Director of Club/Member Development and Events, proudly show the Texas flag still flying high at Exchange's National Headquarters in Toledo, OH.
Currents A bulletin for Exchange Club leaders, is published monthly by The National Exchange Club. Address: 3050 Central Avenue, Toledo, Ohio 43606-1700.
419.535.3232 Fax: 419.535.1989
Website: www.nationalexchangeclub.org Email: [email protected]
Editor Publisher Gail Weller Tracey Edwards Executive Manager Executive Vice President
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We are excited to announce the 16th new club of the 2015-2016 administrative year. Please join us in welcoming the Exchange Junior Excel Club of Meigs Middle School, Shalimar, FL!
The Exchange Junior Excel Club of Meigs Middle School, Shalimar, FL, was built by Florida District President Ron Garriga and Judy Kane. It was sponsored by the Exchange Club of Emerald Coast, FL. The club chartered with 28 members on March 4, 2016, and Volunteer Field Representative Dr. William Bailey conducted the Permanent Organizational Meeting. The club is part of Region 9 (Regional Vice President Joyce Franklin) and the Florida District.
The Permanent Organizational Meeting of the Exchange Junior Excel Club of Meigs Middle School, Shalimar, FL.
Tracey Edwards, Executive Vice President, and Jim Addis, Director of Club/Member Development and Events, raise the Florida flag at Exchange's National Headquarters in Toledo, OH.
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The 17th new club of the 2015-2016 administrative year is the Collegiate Exchange Club of the University of South Alabama, Mobile, AL! The Collegiate Exchange Club of the University of South Alabama, Mobile, AL, was built by Alabama District President-Elect Nita Stewart, Mickey Stewart, and Lisa deShazo. It was sponsored by the Exchange Club of Mobile, AL. The club chartered with 16 members on March 7, 2016. Past National President Don Wright conducted the Permanent Organizational Meeting, assisted by Volunteer Field Representative Thomas Holliman, who will serve as the club's mentor. The club is part of Region 9 (Regional Vice President Joyce Franklin) and the Alabama District (District President Dennis Griffith).
The Permanent Organizational Meeting of the Collegiate Exchange Club of the University of South Alabama, Mobile, AL.
Tracey Edwards, Executive Vice President, and Jim Addis, Director of Club/Member Development and Events, raise the Alabama flag at Exchange's National Headquarters in Toledo, OH.
To all new members ... welcome to Exchange!
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NEW CLUBS CHARTERED – 2015/2016 No. DATE NAME MBRS SPONSOR DISTRICT BUILDERS
1 7.9.15 Exchange Club of Shelby County, AL
23 Irondale, AL Alabama Marilyn Eddings Joyce Franklin Cindy Hardin Brenda Walker
2 9.8.15 Exchange Excel Club of Abbott Lawrence Academy, Lawrence, MA
22 Lawrence, MA New England Bruce Baril Dave Ferguson Ron Santacroce
3 9.10.15 Exchange Club of Hancock County, IN
22 Noon, Anderson and Lawrence, IN
Indiana Gloria Long Vicki Stone Jeffry Young
4 10.13.15 Exchange Club of Statesville, NC 23 Exchange Club of Mooresville/ Lake Norman, NC
North Carolina Cotton Ketchie Vickie Ketchie Barbara Orr Paul Summerville Nereida Vorwald
5 10.26.15 Exchange Excel Club of Mooresville Senior High School, Mooresville, NC
46 Exchange Club of Mooresville/ Lake Norman, NC
North Carolina Cotton Ketchie Vickie Ketchie Kim Saragoni Paul Summerville
6 11.13.15 Exchange Excel Club of Perry County Central High School, New Augusta, MS
30 Perry County, MS
Mississippi Gregory “Scot” Dearman Franklin Williams
7 11.19.15 Exchange Club of Tustin, CA 20 Crossroads, Orange County, CA
California/ Nevada
Randi Bernstein Kay Kearney
8 11.20.15 Collegiate Exchange Club of the University of Arkansas, Fort Smith, AR
21 Fort Smith, AR Mid-America Buddy Acoach Mary Lackie Cindy Long Larry Todd
9 1.26.16 Exchange Junior Excel Club of Whale Branch Middle School, Seabrook, SC
15 Beaufort, SC South Carolina Angel Flewelling Brian Flewelling Ellier Gervero Janet Horton
10 1.28.16 Exchange Excel Club of McComb High School, McComb, MS
22 McComb, MS Mississippi Jimmy Johnson Ron Temple Franklin Williams
11 2.8.16 Exchange Excel Club of Tiftarea Academy, Chula, GA
55 Tifton, GA Georgia Renae Camarillo Thad Paulk Tyron Spearman
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No. DATE NAME MBRS SPONSOR DISTRICT BUILDERS
12 2.15.16 Collegiate Exchange Club of Darton State College, Albany, GA
25 Albany, GA Georgia Fussell Hughes Barney Knighton Roger Marietta E. Shane Smith Adam Thornton
13 2.18.16 Exchange Club of DuPage County, IL
15 Naperville, IL Lincolnland Janet Jacobs Dawn Portner Emy Trotz Scot Warren
14 2.23.16 The Stars and Stripes Exchange Club of Killeen, TX
15 Killeen, TX Texas Lan Carter Mark Anthony Hyde Shelly Richardson
15 2.25.16 Exchange Club of West Houston, TX
15 Houston, TX Texas-Louisiana Gulf Coast
Tony Ackerman Marjorie Evans Mike Reichek
16 3.4.16 Exchange Junior Excel Club of Meigs Middle School, Shalimar, FL
28 Emerald Coast, FL
Florida Ron Garriga Judy Kane
17 3.7.16 Collegiate Exchange Club of the University of South Alabama, Mobile, AL
16 Mobile, AL Alabama Lisa deShazo Mickey Stewart Nita Stewart
17 398 ions
Congratulations We are Exchange Strong!
Month Top Club Builder Top Recruiter July Joyce Franklin, Irondale, AL Niki Wolfe, Salt Lake City, UT
August
Claude Carmack, Lynchburg and Henrico, VA Marilyn McGregor, North Jackson, MS Ken Sullivan, North Jackson, MS, and Millington, TN
September
Jeff Young, Lawrence, Johnson County and Hancock County, IN
Lonann Sweat, Alma, GA
October Cotton Ketchie, Mooresville/Lake Norman, NC
Peggy Murphy, Killeen and Temple-Belton, TX
November Randi Bernstein, Tustin, CA Kay Kearney, Crossroads Orange County, Pacific Coast and Tustin, CA
John Gonzalez, Greater Newtown, PA Robert Sharp, Bridgeton, NJ
December
Leo J. Fracalosy, Newport Harbor, CA
January Clyde Rush, Daniel Island, SC
February Juanita Broadwater, Opelika, AL Cotton Ketchie, Mooresville/Lake Norman, NC Rodney White, Sugar Land, TX
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YOU can win $1,000 … read below to learn how!
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Official Call for the 98th National Convention of The National Exchange Club Houston, Texas, July 13-16, 2016
The 98th National Convention of The National Exchange Club will be held Wednesday, July 13, through Saturday, July 16, 2016, in Houston, TX. All convention sessions and meal events will take place at the Hyatt Regency Houston, unless specifically noted otherwise. Onsite convention registration will open on Tuesday, July 12, at 4 p.m., Central Time, and will be open during the convention at times listed in the official program booklet. Hotel Reservations Reservations should be received by June 10, 2016, and will be honored on a space-available basis. Room reservation orders should be made as early as possible, by phone, mail or fax to the hotel, using the information below; or a Room Reservation Request form, available on Exchange’s website at: www.nationalexchangeclub.org. All attendees wishing to make hotel reservations should complete the reservation form and submit it directly to the hotel at the following address:
Hyatt Regency Houston 1200 Louisiana St.
Houston, TX 77002 Phone: 888.421.1442
Club Delegates Every club’s 2016/2017 officers (president, president-elect, immediate past president, secretary, and treasurer) can participate in the convention as voting delegates. Each club with a membership up to and including 49 can send three more delegates, and one additional delegate can be sent at every additional 25 member increment (being at 50, 75, 100 – etc.) based on March 31 membership reports. Clubs may choose alternates for all of these delegates. Delegates and alternates can be chosen from active, active honorary, life, at-large, and business (primary contact only) members of a club. If a club is more than 60 days in arrears for any indebtedness, the club’s delegates will not be allowed to vote. Club debts can be settled onsite. Convention Voting Credential cards will be mailed to club secretaries in April. All club delegates who will be representing your club in Houston should be listed on the card by the secretary and returned to National Headquarters by June 1. Upon return of the completed and signed Convention Voting Credential card, your National Headquarters will verify whether or not your club is considered in good standing and eligible to vote in accordance with Article IX (Conventions), Section 3, of the Bylaws for Local Exchange Clubs. No fees are charged for delegate participation in meetings and seminars, as each club pays an annual convention fee of $100 to cover this expense as part of its quarterly billing. At-Large Delegates The National Exchange Club recognizes members of the following groups as at-large delegates, with voting privileges not dependent on club appointment: National Board of Directors; Past National Presidents;
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members of the National Committees on Jurisprudence and Laws, Resolutions, Credentials, and Elections; and district officers (district presidents, district presidents-elect, district secretaries, district treasurers, and immediate past district presidents). Onsite Registration Once delegates arrive at the convention they must register onsite in order to receive their voting credentials. Submitting the Convention Registration Card to headquarters in advance will help expedite this process upon arrival. On the day of the first business session, delegates can register until noon to vote on any items that may be considered that day. For other business sessions, delegates arriving later must have registered by 7:00 p.m. the day prior to the session. No Multiple Voting Each delegate has a single vote on any issue considered by the delegate body and must vote in person. No one registered as an at-large delegate is eligible to additionally serve as a club delegate, and no individual can serve as a delegate for two clubs. For more specific information on convention procedures, please refer to Article XII (Conventions) of the Bylaws of The National Exchange Club. Convention All-Events Package All attendees are requested to complete a Convention All-Events package form. This will enable headquarters staff to prepare a name badge and package for each registered attendee. It is important to note that the costs for meal events and entertainment are not included in the $100 per club convention fee paid by each club. Convention meal and entertainment tickets may be purchased on this form. Completed forms can be mailed or faxed to National Headquarters. Online registration is available at www.nationalexchangeclub.org. PROPOSED AMENDMENT DEADLINE For this year’s National Convention in Houston, Texas, the deadline for receipt of proposed amendments to the National Bylaws is Monday, May 16, 2016. Article XXII, (Amendments), Section 2, of the Bylaws of The Na-tional Exchange Club, requires that any proposed amendments must be received in writing by the Executive Vice President at least 60 days prior to the date set for the opening of the National Convention.
After the National Committee on Jurisprudence and Laws approves the form and language of the proposed amendments, National Headquarters will mail the amendments to all Club Presidents, Presidents-Elect, Secretaries, Treasurers, and all At-Large delegates on or prior to June 14 (30 days prior to the start of the National Convention.)
Policy Statement No. 3.17 – Disseminating Information on Proposed Amendments to the Bylaws of The Na-tional Exchange Club requires that all materials listing proposed amendments will identify the maker of the amendment. Within one week of approval by the Jurisprudence and Laws Committee, the proposed amendments will be posted Exchange’s website; and will be summarized in headquarters publications as practical, with information on how to obtain a full copy. Any printings shall clearly explain that dissemination of information on the proposals does not imply endorsement by The National Exchange Club or any official committee or board. Contact: [email protected].
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Child Abuse Prevention Month (aka “April”) is Just Around the Corner
April is Child Abuse Prevention Month, and a time for a united effort throughout Exchange to support Exchange's National Project, the prevention of child abuse.
Here are some ways your club can get involved, even if you haven't already begun planning:
For more information or to request additional Believe in the Blue Kits, please contact 419.535.3232
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NEC CHILD ABUSE PREVENTION SYMPOSIUM The NEC’s Annual Child Abuse Prevention Symposium will be held in conjunction with the NEC Convention. It will run July 12th -15th, 2016. This is a valuable training and networking experience for the staff of our wonderful Exchange Club CAP Centers. Please check in with your local CAP Center to ensure they are planning to attend. Many times tight budgets make attendance a challenge. Any support from local clubs can make a significant difference and is greatly appreciated. Also, remember to check out the Symposium’s workshop schedule. Convention attendees are welcome to participate in workshops, also! Contact: [email protected]. BELIEVE IN THE BLUE KITS ARRIVING SOON! The 2016 Believe in the Blue kits are in the mail and should arrive soon to all Exchange Clubs and Exchange Club CAP Centers that received one in 2015. If your club didn’t receive a kit last year, please contact CAP Services to request one. The kit contains two new tip cards as shown here: It also includes samples of previous years’ resources, which may be requested if desired. Let us know what we can do to provide further support for your Child Abuse Prevention projects in April! And don’t forget:
1. Count your projects toward your National Service
Award
2. Consider applying for the CARE (Child Abuse
Reduction Effort) Award
Contact: [email protected].
BRING TIME-OUT-TEDDY TO YOUR CLUB OR DISTRICT! Time Out Teddy Costume rental is available for club and district events. The standard rental fee is $60, plus all associated shipping costs. Upon completion of a signed contract, The National Exchange Club will ship the costume to you in its bag via FedEx or UPS. Your club or district is responsible for shipping the costume back in the same bag, in the condition in which it was received. For more information, please contact: [email protected].
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NATIONAL CANDIDATE FILING DEADLINE REMINDER Anyone wishing to file for a position on the National Board of Directors must submit a completed candidate form in writing to National Headquarters by March 16, 2016. Convention delegates will be electing individuals to fill the position of National President-Elect and, delegates in even-numbered regions will be electing a Regional Vice President. The March 16 deadline also applies to candidates seeking an at-large position on the NEC Foundation Board of Trustees. At the time of election, no current National Board member, District President, District President-Elect or Past National President is eligible for the at-large position. Also, no candidate for the at-large Foundation positions can be a candidate for another office at the same convention. In 2016, delegates at the National Convention will elect one (1) At-Large Trustee for a three-year term. Further nominations may be made from the floor, and must comply with provisions in the NEC Bylaws and the NEC Foundation Code of Regulations, respectively. A candidate must submit his or her intention to run in writing to the Executive Vice President prior to 9:00 p.m. on the first day of the convention. Candidates must be endorsed in writing by at least three Exchangites from three different clubs within their region, other than the candidate’s own club, who are entitled to vote in the convention. Contact: [email protected].
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EXCHANGE UNIVERSITY Exchange University is a valuable online training resource available to all Exchange Club members. Not only is this educational opportunity an important training tool designed to assist officers and directors in their leadership roles, it is also a requirement for many national awards, including:
Distinguished Club President Award Distinguished Club Secretary Award Distinguished Club Treasurer Award Distinguished District Director Award
The submission of officer election reports each year (due by April 30) to National Headquarters, initiates the automatic enrollment of a club’s President, Secretary, Treasurer and all District Directors. Please be sure to check your membership records to verify we have accurate email addresses for these individuals.
Although these courses may be taken anytime throughout the year, completion of a course is required within 30 days of taking office if an officer desires to achieve any of the above awards. Courses are conducted online and each concludes with a multiple choice test. Certificates are mailed upon completion. For additional information, please contact: [email protected].
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AN APPRECIATIVE WAY TO CELEBRATE AND REMEMBER A Tribute gift to The National Exchange Club Foundation for a loved one is a meaningful way to honor or memorialize that person. Gifts made in honor of or in memory of family and friends can be gifts of love that show how much you care. CELEBRATE Mother’s Day, Father’s Day, birthdays, anniversaries, graduations, etc. HONOR family members, friends, etc. OFFER condolences. Acknowledgement When you make a tribute or memorial gift, The National Exchange Club Foundation will send a letter to the honoree or the recipient’s family to let them know about your gift (the amount of your gift is not disclosed). We also will send an acknowledgment to the donor. Remember to include the name and address of the individual or family to receive the acknowledgement. How to Give Make your tax deductible Tribute Gift online at http://www.nationalexchangeclub.org/donors/ (please be sure to note who the donation is in honor or in memory of in the notes section) or you may use the form included with this issue of Currents. Mail to the National Exchange Club Foundation, 3050 Central Avenue, Toledo, OH 43606. Contact: [email protected].
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DONATE THROUGH AmazonSmile AmazonSmile is a simple and automatic way for you to support The National Exchange Club Foundation every time you shop, at no cost to you! When you shop at smile.amazon.com, you’ll find the exact same low prices, vast selection and convenient shopping experience as Amazon.com, with the added bonus that Amazon will donate a portion of the purchase price to The National Exchange Club Foundation. The AmazonSmile Foundation will donate 0.5% of the purchase price from your eligible AmazonSmile purchases. The purchase price is the
amount paid for the item minus any rebates and excluding shipping & handling, gift-wrapping fees, taxes, or service charges. https://smile.amazon.com/ Contact: [email protected]. FOLLOW US ON FACEBOOK AND TWITTER …
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AWARDS SPOTLIGHT
NATIONAL SERVICE AWARD – A list of clubs achieving the National Service Award since July 1, 2015, is shown below. When clubs earn one patch in each of the four service areas and sponsor any two additional projects, they receive a National Service Award Banner (first-time winners) and National Service Award Banner Patch. Winners are based on program and activities applications received at National Headquarters by June 30. Earning this award demonstrates a commitment to Exchange and its Vision – A Strong America, safe communities and unified people. Congratulations and thank you to these clubs and their members! July 1, 2015 to January 31, 2016 –
Collegiate, Huntingdon College, AL
Irondale, AL
Santa Cruz County, AZ
Scottsdale, AZ
Chandler, AZ
Flagstaff, AZ
Santa Rita, Tucson, AZ
Culver City, CA
Falcon, CO
Naugatuck, CT
Excel Choctawhatchee HS Fort Walton Beach, FL
Niceville, FL
Pompano Beach, FL
NE, St, Petersburg, FL
Albany, GA
Excel Bacon County HS, Alma, GA
Blackshear, GA
Brunswick, GA
Cedartown, GA
Dublin, GA
Griffin, GA
Macon, GA
Tifton, GA
Valdosta, GA
Cedar Falls, IA
Beardstown, IL
Champaign, IL
Naperville, IL
North Chicago, IL
Waukegan, IL
Quad Cities, IL
Hancock County, IN
Breakfast, Haverhill, MA
Greater Newburyport, MA
Needham, MA
Excel New Summit School Jackson, MS
North Jackson, MS
Kosciusko, MS
Oxford, MS
Richland, MS
Breakfast Billings, MT
Butte, MT
Lower Cape Fear/Wilmington, NC
Mooresville/Lake Norman, NC
New Hope-Wilders Grove, Raleigh, NC
North Raleigh, NC
Peak City XC Apex, NC
Statesville, NC
Swift Creek Township, NC
Lake Agassiz, Fargo, ND
West Fargo, ND
Bridgeton, NJ
Salem, NJ
Dover, OH
Greater Maumee Bay, OH
Springfield, OH
Wauseon, OH
West Toledo, OH
Carlisle, PA
Hanover, PA
Toa Baja, PR
Yauco, PR
Evening, Charleston, SC
Folly Beach, SC
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Isle of Palms, SC
Laurens, SC
Mount Pleasant, SC
Aberdeen, SD
Mitchell, SD
Donelson-Hermitage Area, TN
Greenville, TN
Jackson, TN
Lake Tansi, TN
Millington, TN
Noon, McMinnville, TN
Copperas Cove, TX
Excel Copperas Cove HS, Copperas Cove TX
Dallas, TX
FM 1960-North Houston, TX
Gatesville, TX
Killeen, TX
Excel Killeen High School, TX
Memorial Houston, TX
Missouri City, TX
Murphy, TX
Noon, Copperas Cove, TX
Noon, Garland, TX
Rosenberg, TX
Sugar Land, TX
Temple, TX
Murray, UT
Taylorsville, UT
Blackstone, VA
Downtown Hampton, VA
Lynchburg, VA
Special Friends, Lynchburg, VA
Wythe, Hampton, VA
Tri-Cities, WA
Green Bay, WI
February 1-29, 2016 –
Shelby County, AL
Tuscaloosa, AL
Emerald Coast, FL
Rome, GA
Statesboro, GA
Lincoln Park, MI
Cleveland, MS
Helena, MT
Grand Forks, ND
Mayaguez, PR
Charleston, SC
Frayser, TN
Hillsboro-Brentwood, TN
El Paso, TX
Hobby Airport Bay Area, Houston, TX
Henrico, VA
EXCHANGE LEADERS’ CALENDAR AND IMPORTANT DATES
***Requests for national representatives must be submitted to National Headquarters in writing.*** March 21 – Exchange Club of Savannah, GA – National President Dan McQueeney April 8-9 – Exchange Club of Fort Smith, Arkansas; and the Exchange Club of Muskogee, Oklahoma’s Chili Cook-Off – National President Dan McQueeney District Conventions, Weekend of April 29-May 1: New England – Region 10 VP Barbara Orr Rocky Mountain; St. George, UT; Best Western Abbey Inn – Region 9 VP Joyce Franklin
Wisconsin/Upper Peninsula; Wisconsin Rapids, WI; Mead Hotel – Immediate Past National President Tom Karnes Yellowstone; Idaho Falls, ID – National President Dan McQueeney
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District Conventions, Weekend of May 13-15: Connecticut – National Treasurer Jim Ruzon
Florida; Ft. Walton Beach, Okaloosa Island; Ramada Beach Resort – National President-Elect Elizabeth Grantham
Indiana – Region 6 VP Phil Howard Michigan; Frankenmuth; Bavarian Inn Lodge and Conference Center – Region 10 VP Barbara Orr
Northwest; Newport, OR; Shilo Inn and Suites – Region 5 VP Susan Schwartz District Conventions, Weekend of May 20-22: Dakota Territory; West Fargo, ND; Cambria Suites – Region 11 VP Chuck Elinsky Northern Indiana – Region 4 VP Carolyn Geisert
Lakes and Prairies; Stillwater, MN; Water Street Inn – Executive Vice President Tracey Edwards Ohio/West Virginia; Bowling Green, OH – Region 1 VP Jack Ruzic South Carolina (80th Anniversary) – Region 6 VP Phil Howard
District Conventions, Weekend of June 3-5: Bi-District (Mid-Atlantic and New Jersey/New York); Frazer, PA; Sheraton Great Valley Hotel – National Treasurer Jim Ruzon Sierra Pacific; Oroville, CA; Feather Falls Casino and Hotel – Executive Vice President Tracey Edwards Tennessee; Fall Creek Falls State Park; Spencer – Region 12 VP Cindy Harb District Conventions, Weekend of June 9-12: Alabama; Birmingham; Hilton Garden Inn – Region 1 VP Jack Ruzic
Colonial; Lynchburg, VA – Immediate Past National President Tom Karnes Georgia; Callaway Gardens; Columbus – National President Dan McQueeney Lincolnland; St. Charles, IL; Pheasant Run Resort – National President-Elect Elizabeth Grantham Mississippi; Columbus, MS – Region 7 VP Jeff Young Puerto Rico; Mayaguez, PR; Mayaguez Exchange Clubhouse – Region 2 VP Jerry Thompson Texas/Louisiana Gulf Coast; Houston, TX – Region 4 VP Carolyn Geisert District Conventions, Weekend of June 17-19: California/Nevada; Bakersfield, CA; Doubletree Hotel – National President Dan McQueeney District Conventions, Weekend of June 24-26: Mid-America – Region 12 VP Cindy Harb
North Carolina; Mt. Olive – Region 3 VP Scot Warren Southwest; Flagstaff, AZ – Region 9 VP Joyce Franklin Texas; San Antonio – Region 2 VP Jerry Thompson June 24 – Installation of Officers; Exchange Club of Albany, GA – Executive Vice President Tracey Edwards
June 24 – Installation of Officers; Exchange Club of Rome, GA – National President-Elect Elizabeth Grantham
July 13-16 – 98th National Convention; Hyatt Regency Houston; Houston, TX October 11-15 – 52nd National Leadership Summit; Sheraton Detroit Metro Airport Hotel; Romulus, MI – NEC Board arrival, October 11; NEC Board Meeting and arrival of DPEs, October 12; Summit, October 13-15; Court of Honor Induction Ceremony, October 15; all departures, October 16. (Important details specifying exact
meeting dates, along with arrival and departure scheduling will be provided at a later date.)
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January 25-28, 2017 – Mid-Year Meeting – NEC Board arrival, Wednesday, January 25; NEC Board Meeting and arrival of DPs and DPEs, Thursday, January 26; all departures, Sunday, January 29 (Important details
specifying exact meeting dates, along with arrival and departure scheduling will be provided at a later date.)
Future National Conventions: July 12-15, 2017 – 99th National Convention; Hyatt Regency Jacksonville; Jacksonville, FL July 11-14, 2018 – 100th National Convention; J. A. Nugget Hotel; Reno, NV NATIONAL DIRECTORY UPDATES Please note the following change in your 2015/2016 National Directory:
Page 21 – 2010/2011 National President Margie Miller has new contact information: Mail address: Post Office Box 361073, Melbourne, FL 32936
House address: 829 N. Harbor City Blvd., Melbourne, FL 32935 Phone (remains the same): 843.509.2429 (cell) – New email: [email protected]
IMPORTANT REMINDERS …
ATTENTION REGIONAL VICE PRESIDENTS, DISTRICT PRESIDENTS AND DISTRICT PRESIDENTS-ELECT … Reports are due by the 5th of each month for District Presidents and District Presidents-Elect. Monthly reports are due from Regional Vice Presidents by the 7th of each month. Please use the forms found on Exchange’s website: www.nationalexchangeclub.org. Click on: Member Resources, Forms, and scroll down to District or National. Please complete your report each month, as the information gathered is very valuable to your national leaders and staff.
District Presidents and District Presidents-Elect should email reports to:
National President Dan McQueeney, [email protected] National President-Elect Elizabeth Grantham, [email protected] Executive Vice President Tracey Edwards, [email protected] Executive Manager Gail Weller at: [email protected] Your National Growth Team, at: [email protected] Your Regional Vice President and any Volunteer Field Representatives in the district.
Regional Vice Presidents should email reports to:
National President Dan McQueeney, [email protected] National President-Elect Elizabeth Grantham, [email protected] Executive Vice President Tracey Edwards, [email protected] Executive Manager Gail Weller at: [email protected]
ATTENTION NEC FOUNDATION TRUSTEES – Monthly reports are due by the 7th; email to:
NEC Foundation President Dennis Koch, [email protected] NEC Foundation Secretary Tracey Edwards, [email protected] And, to: [email protected]
2015/2016 YOUTH OF THE YEAR ESSAY THEME – Responsible Citizenship for a Strong America
IRS MILEAGE REIMBURSEMENT RATE FOR 2016 – The IRS has adjusted its optional standard mileage rate to $0.54/mile for 2016. The National Exchange Club’s policy is to reimburse board members for Exchange-related travel up to their budget at a rate that is half of that of the IRS, or $0.27/mile.
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LEADING A SUCCESSFUL CLUB AND LEADING A SUCCESSFUL DISTRICT GUIDES (formerly, Club Leader and District Planners) were mailed to club and district presidents for distribution to their respective officers at the beginning of the administrative year. Electronic copies may be accessed through the Member Resources page of Exchange's website (login required). A PDF file of the calendar and a new interactive Google calendar can be found on the same page. Please click here to access these useful planning tools.
TELECONFERENCE SERVICES – Teleconference meetings provide a very reliable, cost-effective way to bring district members together and keep the lines of communication open. Your National Headquarters will be happy to assist you in setting up a call. Let us know the date and time for your meeting; we will provide you with a toll-free dial-in number and passcode each person will use to access the call. Calls are invoiced at five cents per person per minute. To schedule a call, please email Executive Manager Gail Weller at: [email protected].
CALIFORNIA EXCHANGE CLUBS – Please use the following number when filing with the State of California Franchise Tax Board: 3657592
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NATIONAL HEADQUARTERS CONTACT INFORMATION Below is a list identifying various departments and areas of responsibility at the National Headquarters office. Phone – 419.535.3232. To place or inquire about an Exchange MarketPlace order, please visit: [email protected]. The National Exchange Club Administrative/Executive [email protected] Tracey Edwards, Executive Vice President Gail Weller, Executive Manager
Organizational administration and governance
Bylaw and policy information
National representative assignments; travel authorizations
Monthly Currents newsletter Child Abuse Prevention Services [email protected] Genevieve Stults, Director Julie Creighton, CAP Services Specialist
CAP program information; program development
Exchange Club Center services Club/Member Development & Events [email protected] Jim Addis, Director Jonathan Green, Membership Development Manager Louise Kachmarik, Membership Development Manager
National club building
Leadership and member development
Volunteer Field Representatives
Meeting/conference/convention planning Communications [email protected] [email protected] Kristie Lindau, Director Julie Pardee, Communications Manager Gayle Heer, Communications Specialist
Publications and Exchange Today magazine
Public and media relations
NEC website
Biographical information and photo archives
Finance [email protected] Roda Charney, Senior Financial Specialist Jackie Lewis, Finance Manager
Accounting; accounts payable/receivable processing; IRS issues
Intellectual property management
Insurance
Human resources Member Services [email protected] Dixie Smarszcz, Senior Member Service Specialist Sally Akers, Member Service Specialist Sheila Johnson, Member Service Specialist
Database maintenance; officer and address changes; membership and club records
Club and district historical information
Mailing label orders
General member service requests
National awards/Programs of Service
Supply orders and inquiries Physical Operations Jim Baer, Director Christina Pawlaczyk, Physical Operations Specialist
Printing of Exchange publications
District bulletin printing; kit assembly
Building maintenance
Supply and product fulfillment operations
Shipping and receiving The National Exchange Club Foundation [email protected] Debbie Baldwin, Development Manager
Donor development, corporate/foundation support
Fundraising events and planned giving
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