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Xavier UniversityExhibit
Library University Reports, Surveys, and Other Materials
2018-05-15
Xposing the Archives: Collection-level MARCrecords for archival collectionsAnne Ryckbost
Daphne Miller
Follow this and additional works at: https://www.exhibit.xavier.edu/univ_reports_library
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Recommended CitationRyckbost, Anne and Miller, Daphne, "Xposing the Archives: Collection-level MARC records for archival collections" (2018). Library.14.https://www.exhibit.xavier.edu/univ_reports_library/14
posing
the ArchivesOVGTSL 2018Daphne Miller, Head, Collection Management, Xavier UniversityAnne Ryckbost, University Archives Librarian, Xavier University
Background
• Archives resource description before 2013
• 2013 processing project
• Archival vs. library description
Finding Aids at Xavier
EAD Finding Aids with OhioLINK Finding Aid Creation Tool
• December 2004 – EAD Task Force formed• April 2008 – EAD FACTORy rolled out• February 2012 – First Xavier EAD finding aid created using
OhioLINK Finding Aid Creation Tool
Collection-level MARC records in public catalog
• November 2012 – First EAD to MARC conversion
OhioLINK EAD Finding Aid Creation Tool
PHOTOS
OhioLINK EAD Finding Aid Repository
Cataloging Workflow
• EAD to MARC
• Imports binary MARC record to OCLC
• Reviews and edits data
• Created a macro to enter 949, 856, 555 fields information
Cataloging Workflow - continued
• Produces the original record in OCLC
• Exports to ILS (XPLORE)
• Creates & barcodes box labels
Barcode placed here
Public Catalog (XPLORE)
• Searching • Searching & limit to Archives location• local call number (XUA- )
Archives at Xavier University LibGuide searching
• Display• Archives icon• Link to EAD finding aid hosted in OhioLINK Finding Aid Repository
consortium• Link to request an appointment for use
Public Catalog (XPLORE)
Discovery System (Search@XU)
Challenges
• Staffing and training
• ILS (XPLORE) system configurations• Load table fixes
Challenges• ILS (XPLORE) display configurations
• Browse display
• Adding appointment form link in catalog
Challenges• ILS (XPLORE) display configurations
• Adding headers for XPLORE display for notes
Challenges
• Discovery layer – pulls in metadata from multiple databases• XPLORE/OhioLINK catalogs
• OhioLINK Finding Aid Repository
• WorldCat/ArchiveGrid
Looking ahead
• Strategic initiative for WebPac refresh
• Reprocessing of archival collections
• OhioLINK EAD Creation Tool no longer supported – ArchivesSpace
• Born-digital archival records
QUESTIONS?