Xerox® ConnectKey™ for SharePoint®

Simple, Smart and Flexible Workflows

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Agenda

• The impact of paper documents in your office

• Improve your SharePoint® experience and enhance ROI

• How your work processes become more Simple, Smart and Flexible

• Workflow comparison

• Enhancing your document collaboration

• Security is part of the equation

• Our suite of offerings

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What happened to the digital office?

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Printed documents are preferred

3 to 1Document volume is growing by over

per year.*30%

of organizations still rely on paper documents.**

50%Paper-intensive industries are struggling to find cost-effective ways to become more digital***

* Aberdeen Group, February 2012** AIIM, 2012*** Aberdeen Group, February 2012

Challenges and Risks of Managing Paper Documents• Managing paper documents has a high

cost.

– Inefficient searching for information

– Overnight shipping costs

– Rising transportation costs

• Paper documents complicate compliance.

– Slow response to information requests

– Poor audit trails

– Inadequate process control and security

• Paper documents impede strong collaboration.

– Time-consuming process

– More prone to errors

– Harder to keep track of versions

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Your MFP—Delivering

You’ve invested in your MFPsYou’ve invested in SharePoint®

Now you can maximize both

•Use MFPs as your new digital on-ramp

•Customized workflows offer direct scanning in one step… to the correct folder

•Flow documents and indexing data to your existing folders and repositories

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ACME Services Contract

Service Contracts

Xerox® ConnectKey™ for SharePoint®—The Simple, Smart, Flexible Workflow Solution

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Easy to set up, use and maintain

Automatic workflow updates

Route to both SharePoint and Windows folders

Simple

Smart

Flexible

The Simple Way to Manage Your Data

• Easy to install, manage and maintain

– Intuitive point and click installation and configuration

• Full integration with your SharePoint environment

– SharePoint® libraries and metadata fields are added as “touch and go” workflows to your Xerox® MFP

• Error-free document capture

– Dynamic folder browsing at your MFP enables routing to the correct destination

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The Smart Way to Manage Your Data

• Get more work done– Digitize your legacy hardcopy for repurposing– Easily convert to Microsoft® Word®, Excel®, etc.

• Find your information fast– Create fully text-searchable PDFs as

you scan

• Eliminate the multi-step scan to email process– Buttons on your Xerox® MFP emulate the

folders in your repositories for one-touch direct scanning

• Proactive process management with “Ready-Now” MFP workflows

– Changes made to your SharePoint® libraries or folders automatically update at the MFP

– Email alerts for scan failures

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ACME Services Contract

Service Contracts

So Smart it Won’t Stretch Your IT Resources

• Point and click install requires minimal IT intervention

• Auto setup for workflows saves time

• Auto MFP workflow updates require no IT intervention

• Setup for scanning to your preferred Windows directories is simpler than ever

• Works with your existing MFP and network security for seamless integration

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The Flexible Way to Manage Your Data

• Maximize your existing hardware investment – Leverage your existing EIP-enabled

Xerox® MFPs and network servers

• Work without limitations– MFP interface has no limit to the

number of scan destinations you can set up

• Affordable to purchase and use – Flexible “per MFP” pricing with

unlimited users

• Integrates with your existing workflows– Allows for easy setup for scanning to

“Home” folders– Create searchable PDF, PDF/A, TIFF,

JPEG, Word and Excel documents

• Works with SharePoint® 2007 and later environments

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The Flexible Way to “Connect”

Xerox® ConnectKey™ for SharePoint®

Use your Xerox® MFP to:

•Capture and route documents into:– SharePoint libraries – Windows® folders – Home directories

•Automatic route a scanned document to a My Site in SharePoint

•Convert paper documents to flexible digital content for easy repurposing

•Instantly create structured data with on-the-fly file naming and indexing

•Configurator-based setup gets you up and running quickly

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Scan directly to your Windows folders

Scan directly to your SharePoint libraries

Smarter workflows reduce costs and save time.

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Current Workflow for Loading Documents into SharePoint®

More Efficient Automated Scan and Capture

Benefits for Your Office • Reduces workflow steps

• Creates searchable PDFs

• Automatically creates meaningful file names

• Minimizes errors

Use MFP to email document to desktop

Open document

Resave document with meaningful file name

Add indexing data

Upload document to SharePoint

Choose workflow at MFP

Add indexing data and scan

Get More Work Done: Improve Collaboration

• ConnectKey™ goes beyond basic PDF creation and archiving

• Improve your workflow with the ability to convert paper-based documents for repurposing

• Legacy office documents can be converted to Microsoft® Word® or Excel® files for easy sharing and collaboration

• You get more value out of your existing documents—all done with a simple scan from your Xerox® MFP.

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Security is Always a Priority—For You and Xerox• With ConnectKey™, you get full security

integration

• Secure scanning technology is built into Xerox® MFPs—encryption and secure connections offer you peace of mind when routing your documents

• Both swipe/proximity cards and password login can be used for stronger security

• Works with Microsoft® Active Directory so users see only their specific workflows

• Integrates easily with the Xerox® Secure Access Unified ID System® so you can maintain your existing investment

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Your Office—More Productive Every Day

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Simple

Smart

Flexible

The Xerox® Document Management Continuum

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Capabilities and Automation

Questions?

For more information on Xerox® ConnectKey™ for SharePoint®, please contact your Xerox sales representative or visit:

http://www.office.xerox.com/software-solutions/xerox-connectkey-sharepoint/enus.html

Thank You

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