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NATIONAL CIVIL SERVICE COMMISSION
CALL FOR JOB APPLICATIONS
Country: Federal Government of Somalia
Project: Somalia Capacity Injection Project
Grant No: TF0A0415
Assignment Title: Recruitment of Positions in the National Civil Service
Under the Somali Compact of September 2013, the Federal Government of Somalia established a
Government Flagship Programme to build core public sector capacities. A World Bank Public Sector
Capacity Injection Mechanism (CIM) supports this initiative. The CIM will help to strengthen staffing
levels and capacity in selected line ministries and central agencies.
The Federal Government of Somalia invites applications from qualified candidates for the following
positions:
Common Function Positions
1. Head of Finance
2. Head of Policy and Planning
3. Head of Procurement
4. Head of Monitoring & Evaluation (M&E)
5. Head of Human Resource Management
The common function positions apply to Ministries of Agriculture, Finance, Public Works &
Reconstruction, Labour & Social Affairs, Energy & Water, and National Civil Service Commission.
Competent candidates will be selected according to the Capacity Injection Mechanism and National Civil
Service Commission recruitment manual and procedures. Further information and detailed Terms of
Reference can be obtained on the following websites www.hiiraan.com www.mof.gov.so/mof/vacancies,
www.mopic.gov.so/mopic/vacanciest, and www.oop.gov.so/oop/vacancies, and at the address below
during office hours i.e. 0900 to 1600 hours
“Note this recruitment strongly supports women’s engagement and will support working women
through paid maternity leave, plus allowances to support 'secure accommodation', 'secure transport to
and from work' and 'child care allowance”.
How to Apply
Confidential applications can be addressed to Capacity Injection Mechanism Coordinator Mr. Omar
Abdi, Coordinator of National Civil Service Commission, on [email protected] with a
Cover Letter and Curriculum vitae (CV) in WORD .doc or docx format and must be delivered, by 1500
hours of 22nd March, 2016. Applications addressed exclusively to the one of the above email addresses
would not be considered.
JamhuuriyaddaFederaalkaSoomaaliya
WasaaraddaMaaliyadda
Xaf XafiiskaWasiirkuxigeengka
جمهورية الصومال الفيدرالية
وزارة المالية
Xaf XafiiskaWasiirkuxigeengka
The Federal Republic of Somali
Xaf XafiiskaWasiirkuxigeengka
A. Applicants for positions in the Ministry of Finance (MoF) should be copied to [email protected]
B. Applicants for positions in the Ministry of Planning and International Cooperation (MoPIC)
should be copied to Mr. Abdi Dirshe, on [email protected]
C. Applicants for the positions in the Office of the President (OoP), should be copied to
D. Applicants for the positions in the Office of the Prime Minister (OPM), should be copied to
Please state the position you are applying for & institution in the email subject line and make sure you
copy both primary and secondary e-mails (NCSC and Beneficiary Institution).
Federal Government of Somalia Job Title: Head of Finance Management Directorate/Department: Department of Finance Grade: Stream Assignment Location: Mogadishu, Office of the Ministry. Reports to: Director General Supervises: All Staff of Finance Unit
Purpose of the Job:
The Capacity Injection Mechanism (CIM) is an FGS initiative to provide urgently needed skills, knowledge and expertise to recipient Ministries, Departments and Agencies (MDAs) in the Somali Civil Service. The Federal Government of Somalia is looking to recruit the Head of Monitoring and Evaluation for MDAs as part of a major civil service reform initiative to rebuild the Somalia civil service with competent and qualified senior and middle level management staff. The aim of this position is to maintain and enhance tracking, review and assessment of implementation performance of policies and programs of the Government in various sectors of the economy through effective monitoring, evaluation and providing feedback to improve planning of policy and programme delivery. The Head of Finance Management is responsible for preparing short, medium and long-term strategy for financial management of the organization along with the overall management and financial reporting procedures. The incumbent manages the financial accounting and reporting systems and Prepares and maintains yearly budgets and forecasts.
Key Tasks/Duties:
In liaison with the Director General, to determine the short, medium and long term strategy for financial management of the Ministry along with the overall management and financial reporting procedures;
Manage the financial accounting and reporting systems, taking into account the changing accounting and reporting needs of the Ministry and allied stakeholders, such as the Ministry of Finance;
Prepare and maintain yearly budgets and forecasts. To ensure that fellow and directors, managers have appropriate training to prepare budgets for their area of specific budget responsibility, and accept accountability for their maintenance;
Prepare detailed monthly management accounts across all Directorates of the OPM;
Monitor actual performance against budget on a monthly basis and report on variances;
Produce statutory accounts and any other reports required by the Ministry of Finance, in close cooperation with Auditor and Accountant General’s;
To ensure that Ministry’s accounts and accounting systems are maintained in accordance with Somali accounting standards and compliant to the requirements of the Ministry of Finance;
To maintain schedules and records on all / any hire purchase agreements; records on all financial agreements; records on all loans and to assume responsibility for all insurances and public and liabilities insurances including the preparation of a risks register and produce a report on same each year before renewal.
Develop detailed terms of reference for administrative and finance department as well as
individual staff.
Conduct a capacity assessment of the current departments as well as the Ministry(in close
collaboration with the Institutional Capacity Development Department) to also provide requisite
training to all staff on required administration and finance;
Develop administrative, financial and procurement processes and procedures in line with approved PFM, Human Resource and administration processes as laid down by the National Civil Service Commission as well as other processes approved by the Government and in line with best practices.
In consultation with the Institutional Capacity Development Department and HR Manager develop and deliver mentoring, training and capacity development to ensure that all relevant Ministerial staff performing these functions is able to do so.
Coaching key staff members up to a level of competency to be able to competently perform senior roles in the unit.
Deliverables:
Within the first two weeks of the contract and in full consultation with the DG, prepare a clear work
plan. The work plan shall be formally approved by the DG and submitted to the World Bank. Refer to
Annex II for a sample work plan.
Prepare summary monthly progress report on the assignment in the context of the approved work
plan. Refer to Annex I for the sample monthly progress report. All such reports shall be reviewed
and approved by the DG Refer to annex I for a sample monthly progress report.
Financial Management Skills
Budgeting and planning, management of banking arrangements and financing arrangements,
accounting, internal control systems, financial reporting, internal and external audits as well as oversight
arrangements.
Qualifications and experience required:
Mandatory qualifications:
Bachelor qualification from a recognized university in accounting, business finance or business administration.
Minimum of 5 years of professional experience in a role in managing government finance, involving advice within government is essential.
Fluency in Somali and English (IELTS 7.5 and above) Skills and competences
Analytical, Organizational, observational, financial management, people management, report writing and presentation, and IT skills
Demonstrated experience in financial management and the ability to utilize a range of techniques to increase the levels of financial management.
High-level interpersonal skills including verbal and written communication skills and an exceptional ability to develop and maintain results-focused stakeholder relationships:
Demonstrated ability to work effectively with others to build productive coalitions and contribute to sustainable outcomes, including advocacy and the capacity to negotiate effective solutions;
Demonstrated understanding and experience in public financial management cycle.
Proven ability to manage change in a complex and challenging work environment.
Highly developed interpersonal skills, with the proven ability to build effective relationships and communicate with a diverse range of internal and external stakeholders;
Strong leadership skills with demonstrated successful experience in managing and leading a team of HR professionals delivering a high level of service;
Demonstrated hands-on, practical approach.
Demonstrated effectiveness in the design and implementation of public financial management systems and solutions
Ability to see and manage risks and consequences;
Strong team building skills and functions effectively in a team of professionals
Fluency in verbal and written Somali and English.
Federal Government of Somalia National Civil Service Commission
Job Title: Head, Policy Planning and Research Directorate/Department: Policy Planning and Research Grade: Stream A Assignment Location: Mogadishu, Office of the Ministry Reports to: Director General (DG) Supervises: All staff of the Directorate
Purpose of the Job:
The Capacity Injection Mechanism (CIM) is an FGS initiative to provide urgently needed skills, knowledge and expertise to recipient Ministries, Departments and Agencies (MDAs) in the Somali Civil Service. The Federal Government of Somalia is looking to recruit Directors for MDAs as part of a major civil service reform initiative to rebuild the Somalia civil service with competent and qualified senior and middle level management staff. The aim of this position is to maintain and enhance the organization’s strategic planning and policy analysis capabilities. The position further aims at improving quality management information and reliable data for policy development and evidence-based organizational decision-making. The incumbent is responsible for planning, research and strategy. He/she supervises research and upstream policy analysis and downstream policy and programme implementation, monitoring and evaluation.
Key Tasks/Duties:
Development, Coordination and Delivery of Policies and Operational Plans
Develops the overall organization’s growth and transformation strategy including its
long-term strategic direction to guide systematic, consistent and sustainable
development of organization and all its departments and directorates and submits to
the Director General for review
Coordinates technical inputs from all departments/directorates and works closely with
them to develop organization’s costed strategic plan and implementation guidelines,
and ensures copies are made available to all departments and directorates
Coordinates annual budget estimates of departments/directorates and develops
organization’s annual budget, and submits to the Director General
Supervises research on various subjects in subject areas relevant to the policy planning
and delivery of organization’s mandate
Develops and ensures implementation of procedures and guidelines to safeguard the
quality of research data during production, collation and processing, storage and
retrieval, protecting certified statistics of the organization from being tampered with
Ensures timely compilation and distribution of research data relevant
directorates/departments, and to the management team of the organization
Oversees research into organization’s business process improvement and facilitation of
more efficient policy and research techniques
Conducts relevant business growth simulations and strategy modelling to determine
sector ministry’s growth strategy for the short, medium and long-term
Develops and implements strategies and operational plans, policies and procedures for
the Directorate of Planning, Research and Strategy
Management of Service Performance and External Functions
Ensures appropriate policy performance parameters and programme delivery and
performance monitoring plans including corporate indicators, monitoring procedures
and assessment guidelines are developed and implemented
Monitors Government development policy plans, statements and pronouncements, and
facilitates the organisation of internal policy meetings to discuss implications
Acts as liaison between the organization, the Ministry of Planning and International
Cooperation (MoPIC)and other MDAs
a) Assists the Director General and MoPIC to set policy planning performance standards
b) Prepares regular reports on organization’s policy implementation performance,
highlighting operational challenges and issues impacting performance for review by the
management team
Provides advice on policy priorities and targets to directorates/departments of the
organization
Trains and coaches staff of Directorate of Policy Planning and Research and builds a
strong policy analysis and M&E professional cadre
Oversees the development and implementation of an M&E system to track
implementation and performance of the various directorates/departments against
corporate objectives, and prepares policy performance reports
Participates in national and international conferences as may be approved by the
Director General
Management of Activities of the Directorate
Serves as the technical Head of the Directorate of Policy Planning and Research, and
contributes significantly to the achievement of organization’s overall mandate
Sets goals, objectives and performance targets for staff of the directorate
Monitors and evaluates performance of all units and staff of the directorate, identifies
performance gaps and introduces measures to address shortcomings and challenges
Prepares report to the Director General on the use of allocated resources and
performance of the directorate, showing clearly objectives that have been achieved or
not achieved and assigning reasons for non-performance
Ensures effective coordination of all operations and projects implemented under the
Directorate
Implements details of work plans of the directorate and ensures that all units and staff
respect established implementation timelines
Prepares and submits inputs on human resource and training requirements of the
directorate to the Head of HR and the Director General
Ensures delegation of sufficient authority to supervisory staff of the directorate
Reviews technical reports from unit supervisors
Provides technical support and professional guidance to staff of the directorate and
other departments on issues relating to policy planning, research and strategy
Key Deliverables
Organization’s long and short-term strategy, policies, plans and programmes
Policy papers relevant to organization’s mandate
Established performance and delivery targets of Directorate
Policy Research and data management standards
M&E system
Operational budget of HR unit
Quarterly and Annual performance reports of HR Unit
Annual staff appraisal reports
Qualification and Experience
At least Bachelor’s Degree in Economics, Statistics, Development/corporate Planning or relevant field
At least 7 years post-qualification experience 3 of which must have been in a management position of a
public of private sector organization. Knowledge of strategic planning and monitoring and evaluation is a
necessary requirement
Skills and Competencies
Analytical, observational, organisational and networking skills
Fiscal and monetary policy of Government
Good knowledge of EAC and other international trade and development regulations and
protocols
Strategic planning
Policy/Strategy development
Policy analysis
Monitoring and evaluation
Benchmarking
Research methods
Team building
Change management
People management
Report writing and presentation skills
IT skills
Ability to communicate effectively
Ability to see and manage risks and consequences
Functions effectively in a team of professionals
Federal Government of Somalia
National Civil Service Commission
Job Title: Head of Procurement Unit
Directorate/Department: Procurement Unit/Directorate
Grade: Stream A
Assignment Location: A Government Entity (MDAs)
Reports to: Director General (DG)
Supervises: Procurement Officers and Procurement Assistant.
Purpose of the Job:
The Capacity Injection Mechanism (CIM) is an FGS initiative to provide urgently needed skills, knowledge and expertise to recipient Ministries, Departments and Agencies (MDAs) in the Somali Civil Service. The Federal Government of Somalia is looking to recruit the Head of HRM for MDAs as part of a major civil service reform initiative to rebuild the Somalia civil service with competent and qualified senior and middle level management staff. The aim of this position is to maintain and enhance the capacity of Entities by planning and forecasting, implementing, and evaluating procurement function to deliver the mandate of MDAs in support of Government’s development policies and programmes. The Public Procurement, Concessions and Disposal of Assets Act (2015) establishes the procurement unit in Ministries, Districts and Agencies (Entities). Every Procuring Entity shall establish a Procurement Unit. The Accountable Officer shall determine the composition of the Procurement Unit, which shall be staffed with at least one (1) person trained and knowledgeable in procurement. The Procurement Unit shall operate under the supervision of the Procurement Committee.
The Head of Procurement Unit is responsible for (i) advising senior management of the Entity on all procurement, disposal and contract management procedures (b) implementation and performance of the procurement and disposal functions to support project activities c) managing the procurement related activities in the award of concessions. The Head of the Procurement Unit of the specific Concession Entity shall serve on ad hoc basis as the non-member secretary to the Inter-Ministerial Concessions Committee for the purposes of a specific Concession Entity work. d) For implementation of procurement activities and supported by procurement officers ad procurement assistants in the procurement unit. The Head of Procurement Unit shall responsible to manage and provide necessary guidance to the Procurement Unit in its function which includes the following:
Key Tasks/Duties:
Procurement Function
Plans, organizes and co-ordinates the procurement of supplies, materials, equipment and services for the ministry
Develops, implements and monitors a procurement plan for the Ministry
Advise on the appropriate procurement methods to be used for procurement of goods and consultancy services under the project;
Manages the procurement process and ensures all procurement activities comply with applicable laws, regulations, policies and procedures of the ministry of Finance, the Ministry and the National Procurement Authority.
Manages operational procurement activities processing including: drafting procurement plans, Bidding Documents, adverts, Request for Quotations; procedures in issuing BDs, procedures in short listing suppliers for invitations for quotations, receipt of bids/quotations, opening of bids/quotations, evaluation of bids/quotations, preparation of evaluation reports and draft contract agreements…etc.
Prepares Expressions of Interest, request for Proposals, Letters of Invitation, Request for Proposals and other tender documents.
Participates and provides guidance to the evaluation process and the preparation of Bid/Proposal Evaluation Reports and Award Recommendations for procurements in compliance with national government laws, policies and regulations.
Carries out pre-qualification exercises to establish and maintain a database of approved contractors.
Establishes and implements a contractor performance management system to assess indicators such as capabilities and qualities
Conducts bidders' meetings, provide clarification and prepares minutes on the bidding process as required
Ensure that complete documentation is maintained on all procurement cases and coordinate and respond to procurement queries, disputes, and complaints; including the development of procurement database system. Establish a central procurement filing system, and ensure all related documents are included in the respective files.
Participate and provide guidance during negotiations and contracting phase including supporting contract management teams and the necessary oversight and monitors contract progress and variations to take action to remedy slippages
Monitors and reviews the execution of contracts to ensure compliance with stipulated terms and makes recommendations to ensure probity and proper performance by both parties
Handles claims and disputes, claims against warranties and works towards the resolution of conflicts and problems arising out of cases of poor performance for non-compliance with contractual obligations within the terms and conditions of contracts
Responsible for contract closure, including identifying best practices and lessons learned and performing contractor assessment from a contract management perspective
Sets up procedures for timely request for funding and disbursement for authorized expenditure
Forecasts procurement needs of the Programme by conferring with management and staff to ascertain their requirements
Maintains a record of all supplies, equipment and services procured and disposed
Plans and organizes the logistics associated with prompt delivery of supplies, materials, equipment and services to meet the need of the Programme
Maintains inventory control and recommends procurement strategies
Uses technical and financial information to inform on budget preparation, procurement strategies, priorities and timing
Prepares reports and other documents as required on procurement matters and Undertakes a full risk analysis including mitigation measures for all contracts
Performs any other related duties assigned by your supervisor/line manager
Disposal of Assets Function
Manage the bidding/auction procedures for the disposal of unserviceable, obsolete, or surplus supplies and equipment under the guidance of the Board of survey and other concerned authority/committee.
Manage the processes for the transfer to government departments or other public entities with or without financial adjustment where an asset may be usefully utilized by another procuring entity; the disposal of the asset shall be by formal transfer.
Manage destruction, dumping, burying or such other form of disposal.
Concessions Management Function
Prepare the Concession Procurement Plan
Plan and administer concession up to but excluding evaluation and award of concession contracts
Prepare concession bid documents in collaboration with technical experts
Receive and safeguard bids received
Conduct bid opening procedures in accordance with this Act
Perform secretarial services for the Concession Entity
Such other functions as may be conferred by the head of the entity in accordance with this Act
Deliverables:
The Head of Procurement Unit shall manage and ensure deliverables from the Procurement Unit which includes following:
Approved Annual Procurement Plan for the Entity.
Bidding documents customized by procurement method for categories of goods, works and services and a checkheck list for simplified procurement procedures on shopping, local competitive bidding procedures, selection of IC, selection of firms and procedures on negotiating contracts (SSS & DC);
Evaluation reports prepared and submitted for procurement transactions;
Contract documents prepared and signed;
Contract Management Plans and Reports produced;
Training plan for possible identified capacity building initiatives and the associated interventions as required and procurement training report including list of training modules and participants;
Check list on Procurement Appeal Management /Complaint Reviews;
Procurement Data/Records Management System installed (electronic and manual systems);
Quarterly Progress Reports;
Staff attendance report
Operational budget of the procurement unit
Quarterly and Annual performance reports of HR Unit
Annual staff appraisal reports
Head of Procurement Unit Management Skills:
Strong analytical, quantitative , planning and organization skills, communication skills, Skills in preparing plans, proposals and reports, tender documents,
Qualifications and Experience
Bachelor’s Degree in Social Sciences i.e., Supply Chain Management, Civil Engineering Project Management, Finance and Accounting or a related field. Possession of a Master’s degree will be an added advantage.
Certified Public Procurement Practitioner (CPP) progression by Somalia/ITC/ILO accreditation.
Professional Qualifications progression in Supply Chain or Procurement or Logistics or PPP.
Minimum of five (5) years’ experience in performing procurement duties.
Or Any equivalent combination of training and experience
Skills and Competences:
Strong analytical, quantitative , planning and organization skills
Excellent communication skills
Skills in preparing plans, proposals and reports
Ability to be highly motivated and must be a results and detailed oriented individual
Must be able to work as a member of a team or independently
Ability to build and maintain effective working relationships
Ability to develop innovative and practical solutions to technical problems
Ability to handle multiple assignment simultaneously
Reporting Arrangements:
The incumbent shall operate under the supervision of the i) procurement committee on all technical issues but will administratively report to the Director General of the Entity for procurement and disposal functions and ii) will work under the guidance of the Inter-Ministerial Concessions Committee for concessions management. The Head of the Procurement Unit of the specific Concession Entity shall serve as the non-member secretary to the Inter-ministerial committee.
Federal Government of Somalia National Civil Service Commission
Job Title: Head, Monitoring and Evaluation (M&E) Directorate/Department: Policy Planning and Research Grade: Stream Assignment Location: Mogadishu, Office of the Ministry Reports to: Director Supervises: All staff of the M&E Unit
Purpose of the Job:
The Capacity Injection Mechanism (CIM) is an FGS initiative to provide urgently needed skills, knowledge and expertise to recipient Ministries, Departments and Agencies (MDAs) in the Somali Civil Service. The Federal Government of Somalia is looking to recruit the Head of Monitoring and Evaluation for MDAs as part of a major civil service reform initiative to rebuild the Somalia civil service with competent and qualified senior and middle level management staff. The aim of this position is to maintain and enhance tracking, review and assessment of implementation performance of policies and programs of the Government in various sectors of the economy through effective monitoring, evaluation and providing feedback to improve planning of policy and programme delivery.
The Monitoring and Evaluation Officer is responsible for supporting planning and programming activities of the organization by providing technical information on monitoring and evaluation outcomes. He/she assists staff to understand the M&E system including performance indicators and evaluation criteria to enhance their capacity to achieve performance targets. The incumbent also helps in the design of M&E tools and formats for collecting data and assessing performance of various directorates to deliver the mandate of the organization in support of Government’s development policies and programmes.
Key Tasks/Duties:
Provides technical inputs on monitoring and evaluation parameters to improve
planning, programming and implementation of policies and programmes of the
organization
Develops in-depth knowledge of monitoring and evaluation system relevant to the
mandate of the organization to guide performance tracking activities of M&E Officers
Assists in defining monitoring and evaluation requirements of projects and programmes
of the organization
Assists to develop monitoring tools and formats and undertakes data collection
activities of the organization, conducts preliminary analysis of monitoring data and
submits report to the Director
Provides technical inputs on monitoring and evaluation to improve planning,
programming and implementation of corporate plans and strategy of the organization
Supports directorates/departments to appreciate M&E activities by assisting staff of the
department to understand the monitoring and evaluation system including performance
indicators, evaluation criteria, and assessment and scoring methods to facilitate timely
delivery of plans and programmes
Prepares and submits technical and performance reports on monitoring and evaluation
activities to the Director
Conducts analysis of monitoring data, documents findings from monitoring and
evaluation activities and submits monitoring reports to the Director
Works closely with directorates/department to ensure that data collected for purposes of evaluating development policy performance is credible and of high quality
Assists in the preparation of development policy performance reports by helping to clarify issues on performance monitoring and evaluation outcomes
Assists directorates to interpret and communicate accurately, monitoring and performance progress reports
Key Deliverables
Set performance targets of position achieved
Organization performance monitoring report
Organization performance evaluation report
Adequate M&E system and tools
M&E Unit Quarterly and Annual performance reports
M&E Unit operational budget
Report on training of staff on the M&E system
Qualifications and Experience:
Bachelor degree from a recognized university in M&E, Economics, Statistics or relevant field
acquired from a tertiary educational institution, OR equivalent professional qualification M&E
qualification
At least 3 years post-qualification relevant experience in a public or private sector organization
Skills and Competencies:
o Analytical, Organizational, observational, benchmarking, M&E plans and programmes development, application of computer-based M&E tools, report writing and presentation, and IT skills
o Demonstrated experience in recruitment and approaches and the ability to utilize a range of techniques to increase the levels of advertised responses, and service delivery in completing recruitment assignments;
o High-level interpersonal skills including verbal and written communication skills and an exceptional ability to develop and maintain results-focused stakeholder relationships:
o Demonstrated ability to work effectively with others to build productive coalitions and contribute to sustainable outcomes, including advocacy and the capacity to negotiate effective solutions;
o Demonstrated understanding and experience of the recruitment and selection cycle of planning, implementation, monitoring and reporting;
o Ability to design, implement and manage talent acquisition for staff level recruits in accord with the Career Development Manual;
o Knowledge and experience managing on a broad range of HR issues including recruitment and selection performance management, workforce planning, employee relations, and change management;
o Proven ability to manage change in a complex and challenging work environment.
o Highly developed interpersonal skills, with the proven ability to build effective relationships and communicate with a diverse range of internal and external stakeholders;
o Strong leadership skills with demonstrated successful experience in managing and leading a team of HR professionals delivering a high level of service;
o Demonstrated hands-on, practical approach.
o Demonstrated effectiveness in the design and implementation of successful HRM programs;
o Ability to see and manage risks and consequences;
o Strong team building skills and functions effectively in a team of professionals
o Fluency in verbal and written Somali and English.
Federal Government of Somalia
National Civil Service Commission
Job Title: Head, Human Resources Management (HRM) Directorate/Department: Human Resources Grade: Stream Assignment Location: Mogadishu, Office of the Ministry Reports to: Director General (DG) Supervises: All staff of the HR Unit
Purpose of the Job:
The Capacity Injection Mechanism (CIM) is an FGS initiative to provide urgently needed skills, knowledge and expertise to recipient Ministries, Departments and Agencies (MDAs) in the Somali Civil Service. The Federal Government of Somalia is looking to recruit the Head of HRM for MDAs as part of a major civil service reform initiative to rebuild the Somalia civil service with competent and qualified senior and middle level management staff. The aim of this position is to maintain and enhance the organization's human resources capacity and overall capital formation of the civil service by planning and forecasting, implementing, and evaluating employee competency to deliver the mandate of MDAs in support of Government’s development policies and programmes. The Head of Human Resources is responsible for the operational delivery of organizational development and management services to the MDA including recruitment and selection, and providing support to employees. The incumbent will work closely with the National Civil Service Commission (NCSC) of the Federal Government of Somalia (FGS) to identify and fill eligible positions for their respective MDA. The incumbent will further manage the process of recruitment in strict adherence to the provisions and protocols of the NCSC Recruitment Manual.
Key Tasks/Duties:
Ensures that HR strategies are developed and properly planned to support improvement in employee performance in the organization.
Develops and implements progressive career structures and reward systems for employees to enhance employee motivation and retention in the organization.
Ensures implementation of professional recruitment and retention policies by: (i)implementing compensation policies and operational processes that reward employee efforts; (ii) improving communication with employees; (iii) improving operational effectiveness of the HR unit and contributing to the overall effectiveness of the organization; and (iv) developing and implementing training programmes that support employees career development and sustained progression in the organization and the civil service.
Provides organizational development and management services support to ensure continuous reforms in the organization including timely changes to organizational structures, creation of new functions and abolishing of redundant functions, and recommending appropriate staffing requirements that are consistent with the mandate of the organization.
Develops and implements organization’s performance management and staff appraisal system.
Maintains the work structure by updating job requirements and job descriptions for all positions.
Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
Prepares employees for assignments by establishing and conducting orientation and training programs.
Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Completes human resource operational requirements by scheduling and assigning employees; following up on work results.
Maintains human resource staff by recruiting, selecting, orienting, and training employees.
Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
Contributes to team effort by accomplishing related results as needed. Key Deliverables
Optimal organizational structure of MDA
Staffing matrix
HR policy and plan
Change management plan
Career development plan
Staff retention plan
Training plan
Staff welfare plan
Report on staff discipline
Staff attendance report
Operational budget of HR unit
Quarterly and Annual performance reports of HR Unit
Annual staff appraisal reports
Human Resources Manager Skills:
Hiring, Human Resources Management, Benefits Administration, Performance Management, Communication Processes, Compensation and Wage Structure, Supports Diversity, Classifying Employees, Employment Law, Laws Against Sexual Harassment, and Organization
Qualifications and Experience:
Bachelor qualification from a recognized university in human resource management, organizational development or public administration;
Minimum 5 years professional experience in the human resource management
Fluency in Somali and English. Skills and Competencies:
o Analytical, Organizational, observational, change management, people management, report writing and presentation, and IT skills
o Demonstrated experience in recruitment and approaches and the ability to utilize a range of techniques to increase the levels of advertised responses, and service delivery in completing recruitment assignments;
o High-level interpersonal skills including verbal and written communication skills and an exceptional ability to develop and maintain results-focused stakeholder relationships:
o Demonstrated ability to work effectively with others to build productive coalitions and contribute to sustainable outcomes, including advocacy and the capacity to negotiate effective solutions;
o Demonstrated understanding and experience of the recruitment and selection cycle of planning, implementation, monitoring and reporting;
o Ability to design, implement and manage talent acquisition for staff level recruits in accord with the Career Development Manual;
o Knowledge and experience managing on a broad range of HR issues including recruitment and selection performance management, workforce planning, employee relations, and change management;
o Proven ability to manage change in a complex and challenging work environment.
o Highly developed interpersonal skills, with the proven ability to build effective relationships and communicate with a diverse range of internal and external stakeholders;
o Strong leadership skills with demonstrated successful experience in managing and leading a team of HR professionals delivering a high level of service;
o Demonstrated hands-on, practical approach.
o Demonstrated effectiveness in the design and implementation of successful HRM programs;
o Ability to see and manage risks and consequences;
o Strong team building skills and functions effectively in a team of professionals
o Fluency in verbal and written Somali and English.