WYD TeamFather Bloom sponsored this Team to:

Develop a strategy / Team Charter to ensure a successful program for our youth, young adults and chaperones

Develop a budget for costs and revenuesDetermine the best options for travel arrangementsIdentify volunteers with individual gifts and talents

to help with tasks and goals for the benefit of the program

Develop plans and best practices for fund raising events

TopicsWhat is WYD 2016Past TestimonialsProposed ItineraryBudget Information

Individual ContributionsFundraising Activities

Pilgrim ResponsibilitiesImportant Dates

Youth Definition andGeneral PrinciplesYouth must be 16 years old by July 2016If parents are in attendance then younger

children may attendFather Bloom may make concessions based

on circumstances

VisionCapture the hopes and dreams for the team and the

community it serves

Come together as a team to complete Phase 1

World Youth Day 2016 planning for the St. Mary of the Valley community.

World Youth Day has power to transform and to form intentional disciples” – Fr. Bloom 2014

WYD TestimonialsHannah FreelandChristian CarbajalMiano Besabe

ResearchWe reached out to two travel agents for

pricing:The Catholic Pilgrim Office, Inc.

Slightly higher final price ($4,028/person) Affordable deposit fee of $75/person and balance

due in 2016QTS Tours & Travel

Slightly cheaper final price ($3,970/person) Steep deposit of $331/person due 3 times in 2015

with complete balance due in 2016

Proposed ItineraryTrip scheduled to leave for Poland on Jul 23, 2016 and return to Seattle on Aug 2, 2016

Jul 23, 2016: Depart Seattle for MunichJul 24, 2016: Arrive in Krakow with city tour and dinner provided

Proposed ItineraryJul 25: Sight seeing in Lagiewniki, Krakow and

WieliczkaConvent of Sisters of Mercy (Saint Faustina and the

Apostle of Devine Mercy) – LagiewnikiMass at the ShrineSt. Stanislaw “On the Rock”Gothic Royal Castle – where Polish Kings were crowned

and eventually buriedOld Town Krakow – Ancient Market Square and Cloth

HallSalt Mines of Wieliczka

Jul 26, 2016: Visit to Aushwitz and WadowiceAushwitz – Infamous concentration campWadowice – Home town of Pope John Paul II

Proposed ItineraryJul 27, 2016: WYD activities and festival eventsJul 28, 2016: WYD activities and festival eventsJul 29, 2016: WYD activities and festival eventsJul 30, 2016: WYD Sleep out under the sunJul 31, 2016: WYD Closing MassAug 1, 2016: Day of leisure and explorationAug 2, 2016: Depart from Poland back to Seattle

Budget Info - CostWe are budgeting for 33 pilgrimsThe total cost for the trip will be

approximately:$4,098.00/person for 20-29 pilgrims$4,028.00/person for 30+ pilgrimsNote: 1 person free for every 10 pilgrims

Budget Info - IncomeInitial individual contribution is set at

$200/personParish donations

Sister Barbara’s basketFather Bloom envelopesFundraising (3 to 4 fundraising events per

month) Soccer Tournaments/Fun Run Garage sales/Craft fairs Dinners/Breakfast/Donuts/Bake sales Game/Movie nights

Budget Info - StatementRe-evaluate budget every Qtr

D:\WYD Budget - Template.xlsx

Responsibilities/ExpectationsPilgrim vs Virtual PilgrimExpectations and Guidelines for Pilgrims and

Fundraising activitiesParent ChaperonesYouth Leaders ages 19-25Delegates ages 15-19All participants

Dress CodeMoney Accounting ProceduresD:\WYD 2016 Recommendations for Lodging - Social Media - Virtual Pilgrims - Best

Practices.docx

Milestones & TimelinesDec 3, 2014: Generations of FaithDec 4, 2014: Kick of MeetingJan 31, 2015: Commitment deposit ($200/person)

$100 due in December$100 due in January

Feb 14, 2015: Deposit due to travel agent ($75/person)

Youth Empowerment Meetings w/ Fr. BloomFeb 5, 2015Mar 5, 2015Apr 16, 2015May 14, 2015

Questions/Suggestions?