www.monash.edu.au australian society of archivists conference perth 2008 1.15-2.45 pm 9 august 2008...
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www.monash.edu.au
Australian Society of Archivists Conference Perth 2008 1.15-2.45 pm 9 August 2008
Report on outcomes from the Clever Recordkeeping Metadata Project
Joanne Evans and Sue McKemmish
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Metadata systems approach
• Bearman, Archivaria, 1993– develop tools and methods ‘to acquire descriptions of
individual records, files and record-keeping systems directly from the self-documenting features of electronic records systems.’
• Hedstrom, Archivaria, 1993– ‘In the electronic era, the descriptive paradigm will shift
from the practice of augmenting scarce descriptive information to one of selecting from an abundance of metadata, which could form a complete audit trail of all actions taken to create, update and modify a record, and all of its uses. Automated systems have the capacity to capture and record far more descriptive information than was technically possible or economically feasible with manual systems.’
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Services model
Consumer
Registry
Finds service
Service Descriptions
Points to description
Service
Describes service
Locate service
Exchange messages
Source: Based on diagram from http://www.softstar-inc.com/
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Service oriented architectures (SOA)
Recordkeeping Services
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Recordkeeping in SOA
Metadata Broker
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Metadata Broker as cluster of web services
Translation Service
Web Service Layer
Registry Service
Web Service Layer
AGEMS
Request to translate
AGEMS to RKMSCA
AGEMS – RKMSCA Crosswalk Service
Web Service Layer
Metadata Broker Client
Request the AGEMS – RKMSCA crosswalk
RKMSCA
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Are we ready for service orientation?
Design for recordkeeping
Design for recordkeeping metadata
Design for interoperability
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To participate in SOA …
• Overcome paper thinking and dominance of paper paradigm
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To participate in SOA …
• Move beyond static resource discovery metadata models
EventHistory
Event Plan
PAST FUTURE
Cu
rren
tS
tate
Iden
tity
Des
crip
tion
Use
Rel
atio
n
EventHistory
Event Plan
PAST FUTURE
Cu
rren
tS
tate
Iden
tity
Des
crip
tion
Use
Rel
atio
n
EventHistory
Event Plan
PAST FUTURE
Cu
rren
tS
tate
Iden
tity
Des
crip
tion
Use
Rel
atio
n
AGENTS/PEOPLE
BUSINESS RECORDKEEPING
BUSINESS
RECORD
RELATION
RELATION
RELATION
RELATION
RELATION
RELATION
MANDATES
ESTABLISH
COMPETENCIES
ACCOUNT FOR
EXECUTION OF
GOVERN
GOVERN
AGENTS/PEOPLE
BUSINESS
RECORDKEEPING
BUSINESS
RECORDRELATION
RELATION RELATION
RELATION RELATION
RELATION
MANDATES
ESTABLISH
COMPETENCIES
ACCOUNT FOR
EXECUTION OF
GOVERN
GOVERN
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To participate in SOA …
• Standards for machine rather than human processability
Abstract
Representation
Conceptual Model
Metadata/Data Standard
Metadata/Data Standard
Metadata/Data Standard
Version 1
Encoding 1
Version 2 Version n
Encoding 2 Encoding n
Version 1 Version 2 Version n Registry Objects
Transport and Exchange
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Standards and interoperability
• Standards compliance does not guarantee interoperability– Recordkeeping metadata standards are just
a part of an infrastructure for interoperability
Balance between standardisation activities for best current practice versus standardisation activities to deliver better next generation practices
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Desktop Applications
Business Systems
Web Management System
Implementing recordkeeping metadata
Records Management Application
Archival Management Application
Subject Portals
Community Archives
Archival Gateways
Schema
Schema
Schema
Schema
Schema Schema
Crosswalk
Crosswalk
Crosswalk CrosswalkSchema
Records Management Application
Archival Management Application
Subject Portals
Community Archives
Web Management
Systems Archival Gateways
Email and Desktop
Applications
Metadata Broker
Business Information
SystemsMetadata
Broker
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Innovate to service oriented future
Recordkeeping Services
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• For more information see the Clever Recordkeeping Metadata Project Website
• http://www.infotech.monash.edu.au/research/groups/rcrg/crkm