wwtc pre departure orientation
DESCRIPTION
Presentación Reunión PRE VIAJE 2009/10 WORLDWIDE TURISMO CULTURAL - Argentina.TRANSCRIPT
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Work
Orientation
Welcome!to
& Travel
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ULTIMO RECORDATORIOENTREVSITA CONSULAR
- TURNOS - REQUISITOS (Solvencia Económica,
Condición Estudiante, Documentos J1 Visa - Work&Travel)
- Envío del pasaporte- Coordinar con los aéreos- Preguntas Frecuentes (Fechas de
Trabajo, Sponsors, Vuelos, Planes a Futuro)AVISAR AL EMPLEADOR DE PLANES DE
VIAJE + TURNO DE VISAMENORES DE 21 AÑOS PREPARAR
PERMISO PARA SALIR DEL PAÍS
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What we will cover…
• Who’s Who?• The Program• Vital Documents• Visa Regulations and
YOUR Responsibility (SEVIS)
• Social Security & Tax• Jobs• Accommodation &
Housing• Banks, Money &
Tipping
• Keeping in Touch
• Health and Your Insurance
• Culture Shock!
• Staying Legal
• Personal Safety
• Travel
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The J1 Work & Travel Visa Who is your
Who is yoursponsor?
sendingagent?
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OUR SPONSORS
CCI BUNAC - IENA
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What is the program about?It’s about …
Broadening your horizons and your perspective
Sharing your country and culture with Americans
Becoming more independent
Developing problem solving skills
Becoming resourceful
Growing and maturing
Developing initiative
Learning about life!
and making some money along the way. . .
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We expect you to…
• Try to solve problems yourself first, then call YOUR SPONSOR for advice
• Honor your commitments to your employer
• Follow the program requirements
• Speak English as much as you can
• Make the most of your time!Have fun!
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Who do I contact in the US?
1-800-GO-BUNAC
1-866-684-9675
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Your passport is...
•the only official ID you have here.
•expensive to replace.
•VITAL! Guard it with your life!
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Your DS-2019...• is your official work authorization
• identifies your program sponsor (BUNAC/IENA or CCI)
• indicates your start and end work dates.
• is VITAL!
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Your J-1 Visa
Visa Type
Number of Entries
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Your I-94...
• is your Arrival-Departure record.
• Is required for your Social Security Application
•Costs over $300 to replace!
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Immigration…
Make sure you have three entry stamps:
1. I-94 white card2. DS-20193. in your passport
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Welcome• Collect bags from the carousel
• Expect your bags may be searched at Customs
• Be polite
• CONGRATULATIONS – you have made it to America!
Collecting Your Bags & Customs
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• Student Exchange Visitor Information System• A US government system containing
information on where you are living and working.
• All J-1 students need to comply with SEVIS regulations.
SEVIS
What is SEVIS?
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SEVIS
You have 3 main obligations under
SEVIS.
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You must confirm your arrival in the USA within 7 days of the start date of
your DS-2019. Your J-1 visa is not fully active until
you have completed this step.
1. VALIDATIONSEVIS
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You must update your residential address each and every time you move while on the program
2. Updating your residential address
SEVIS
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SEVIS
This must be done before you start work.
3. Getting approval for your employment
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VERY IMPORTANT !!!
Validating your ProgramIf you DO NOT validate your program in time, you CANNOT work in the US and must return home immediately!
This information must be COMPLETE and in WRITING. Your sponsor WILL NOT take this information over the phone!
This procedure is REQUIRED for your program to legally begin! You must validate your program within 7 days after your DS 2019 start date!
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Validating your Programwith BUNAC / IENA
Confirm your arrival and validate at:
www.GoSevis.com
If you have questions,
call BUNAC 1-800-GO-SEVIS
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Validating your Program
www.cci-exchange. org/online
If you have questions,
call CCI! 1-866-684-9675
with CCI
If have problems logging into our website, please contact CCI at:
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www.cci-exchange.org/onlineThe CCI websitehas everything youneed!
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Applying for Social Security
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Passport & visa (+ 2 copies)
I-94 card (+ 2 copies)
DS-2019 form (+ 2 copies)
Signed Job Agreement (+ 2 copies)
Applying for Social SecurityDocuments you will need…
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Applying for Social Security
Have you ever applied for a Social Security number before?
Choose “SELF” here.
Do NOT write below here.
Your mother’s name before she married.
Enter this information only if your parents have Social Security numbers!
Enter your employer’s phone number here.
Where your card will be sent; usually your employer’s address.
Your name must match the name on your I-94 card
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1.800.772.1213
Your Social Security Card will not be processed until you validate your program with YOUR SPONSOR.
Applying for Social SecurityImportant notes about your Social Security Card
Your card can take up to 8 weeks to arrive!
Make sure all information is correct, and get a receipt!
For an update, call the Social Security Administration!
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Look for the nearest Social Security Office on the SSA Office Locator:
Applying for Social Security
www.socialsecurity.gov/locator/
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What kind of visa do you have?
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The J1 Work & Travel VisaThe Work & Travel program allows international university students to participate in affordable and quality cultural exchanges in the US during their main break from school.
You are eligible to work during the dates indicated on your DS-2019 form.
After your work period, you can travel for up to 30 days within the US.
Travel is subject to embassy restrictions.You must not miss any university classes, and you must have insurance!
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The J1 Work & Travel VisaParticipating students are required by the Department of State to have $1000 accessible money when starting the program!
• To help you live for the first few weeks before your first paycheck or,
• If something unplanned happens that prevents you from working rightaway!
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The J1 Work & Travel VisaWhat is included?
One verified job offer
DS-2019 form
Medical insurance during the dates listed on your DS form
24-hour support FROM THE SPONSOR
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The J1 Work & Travel VisaWhat is NOT included?Housing Fees
Any accommodations other than the night before orientation!
International & Domestic Transportation and Airport Transfers
Public Transportation To & From Work
Spending $$$
Meals
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ProgramExpectations
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Working in the United States
Employer Expectations
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Employer Expectations
Punctuality
Hard Work
Good Hygiene
Communication
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Working in the United StatesSpeaking English
Practice makes perfect!Remember! It is your responsibility to practice.
Your English will not improve if you talk to your friends in your native language all the time!
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Employer Expectations
Remember! Your employer relies on you!You cannot change your job without getting permission first!
If you leave your employer without YOUR SPONSOR’s permission, your visa may be CANCELED!
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Working in the United StatesYourexpectations
• Wages!
• Full Time Hours!
• Support!
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MONEY!!Hours & Wages
For servers, the minimum wage is usually $2.15 per hour + tips.
You will be working, on average, at least 30 hours/week. THIS IS AVERAGE!
The minimum wage for each state is different, but around $7 per hour.
Your Expectations
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Pay PeriodsLook at your job offer to see how often you will be paid.
Your Expectations
You will NOT be paid every work day!
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FINDING A SECOND JOB
DO YOU HAVE A PLAN B
IF YOU WANT TO GET A SECOND JOB WE RECOMMEND YOU LOOK FOR IT
AS SOON AS YOU ARRIVE
PLEASE BRING:- COPIES OF YOUR UPDATE RESUME- COPIES OF YOUR VISA AND PASSPORT
HOW TO APPLY:WALK IN ASK FOR THE MANAGER OR SUPERVISOR. ASK FOR A JOB. USE A PROPER ENGLISH!NEWSPAPER FIND OPENINGS AT LOCAL NEWSPAPERONLINE WWW.CRAIGLIST.ORG , others
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Money Matters
$ Open a checking account$ Debit cards – ATMs$ Wire transfer$ Sales Tax
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Housing
Your Expectations
Important:Our employers are required to assist you with your housing, not provide housing for you.
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Your ExpectationsThere are many different types of housing:
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Ultimately, YOU are responsible for your housing, and should have researched where you will live BEFORE
coming to the USA!
Housing
Your Expectations
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Housing
Researchbefore youarrive to
Your Expectations
Finding temporary housing can be difficult & expensive
the US!
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TAXES
It is ILLEGAL to work withoutpaying taxes!
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TAXES
J1 Work & Travel students DO NOT PAY:-Social Security-Medicare-FICA. If these are taken from your check, this is a mistake that needs to be corrected; tell your employer!
EVERYONE working in the US must pay FEDERAL taxes!
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TAXES
Federal Insurance Contributions Act• A tax imposed by the
US government to help fund our Medicare and Social Security programs.
• J1 students do not pay any of these taxes.
FICA
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TAXES
When you arrive to your employer, you need to complete a W-4 form.
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TAXES
After your program, you will probably be eligible for a tax refund!This means you will get some money back!You must file your taxes by April 15th of the following year!
Filing Taxes
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TAXES
JUST CONTACT THEM ONCE THE TAX YEAR FINISHES.
Filing TaxesWORLDWIDE
TURISMO CULTURAL CAN HELP YOU FILLING
YOUR TAXES!!
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HEALTH INSURANCE
COBERTURA
MEDICA
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CCI - Health InsuranceCCI’s provider is AETNA
Insurance Company.
Please be sure to consult your AETNA Insurance Brochure for definitions, exclusions, limitations and additional information about your policy.
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Health InsuranceYour plan is intended to pay for most medical expenses after a $20 office visit co-pay BUT if you go to the emergency room, and you are not admitted, you will have to pay $250!
For non-emergencies (when
you need to see a doctor):
1. Make an appointment
2. Send an AETNA claim form signed by your physician.
For Emergencies:
1. Call an ambulance or by the emergency room
2. Give AETNA claim to the Hospital
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Health InsuranceYou can retrieve your insurance card through the CCI AETNA Student Health Website: www.aetnastudenthealth.com/cci-wt
You will be able to retrieve your card no sooner than 2 weeks before your DS start date
Your CCI ID number and date of birth must match CCI’s records!
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Health InsuranceThe link in your account will take you to CCI’s insurance provider’s website, AETNA.
When your insurance is ready, you can submit this form to retrieve it!
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Health InsuranceAETNA DocFind: To find an Aetna Physician, visit https://www.aetna.com/member/ The plan option you select is either: Open Choice PPO or Student Health Plans.
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Health InsuranceConsult your AETNA Health Insurance Brochure for more information on your policy
The AETNA brochure is available under the “Resources” page of your online CCI account
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BUNAC - IENAHealth Insurance
BUNAC’s provider is
Insurance Company.
http://www.nahga.com/
OPERATING FOR AIG TRAVEL GUARD
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• Accidents• Illnesses• Emergencies• Dental care – Emergencies!
Please read your policy! To know what you are covered for …
What you are cover for? Health and Insurance
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Insurance
…what you are not covered for:
• Pregnancy• Sexually Transmitted
Diseases• Care related to drug related
problems• Pre-existing conditions• Unnecessary care
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Paying for Treatment/Making a Claim
• Pay for routine medical bills• Keep receipts & claims
procedure• Injuries whilst working –
Worker’s Compensation• Your baggage is covered• Extending your insurance
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Traveling
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Travel to the USA
Travel to your job as instructed by your employer!
Be sure to CALL your employer as soon as you book your ticket, so they know when to expect you!
IF YOU ARE UNDER 21 YEARS OLD, YOU NEED A PERMISION FROM BOTH PARENTS TO LEAVE ARGENTINA!!
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Traveling IN the US
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Buses
GREYHOUNDwww.greyhound.com
- good cheap way
to get around
- Tickets:* point to point* passes
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Flying
May not be as expensive as you first thought…
There are a lot of discount airlines
• JetBlue.com• Southwest.com • Expedia.com
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Driving & Cars
• Drivers License• Buy or rent• Driveaway• Hitching - don’t do it!
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Driving & Insurance
YOU NEED TO HAVE INSURANCE TO DRIVE A CAR IN THE USA !
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• Hostels• Hotels & Motels
Accommodation Whilst Traveling
www.hihostels.comwww.hostelworld.com
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TravelIf you decide to travel in the USA after your program ends, what are you required to purchase?
Insurance!
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EMERGENCIES
911
Calling
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If you are having a problem during the DAY…
Call the SPONSOR OfficeCCI 1-866-684-9675 /////////// BUNAC 1-(888)411-(4362)
MONDAY – FRIDAY 9am to 5:30pm
EMERGENCIES
If you are having a SERIOUS problem at night or on the weekend, call…
EMERGENCIES ONLY!
CCI: 1-866-788-7804BUNAC: 1-800-GO-BUNAC
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Your legal rights
Contact your sponsor if you have any legal problems!
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American CustomsSPACE: Americans like their personal space!
SILENCE: Americans will often fill silence with “small talk” or simple conversation.
BUSY SCHEDULES: Sometimes it may seem like everyone in the USA is in a rush – do not take it personally!
FRIENDLINESS: Many people say that Americans are overly friendly.
TIPPING: It is customary to tip 15% at breakfast & lunch, 20% at dinner!
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American CustomsRACISMThe United States is founded on the basis freedom for all
The United States is founded on the basis of freedom for ALL. In this country, we CELEBRATE diversity!
You are expected to participate on our program with an open mind at all times.
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American CustomsGreetings
Americans usually shake hands when greeting each other (both men & women).
It is unusual for people to kiss hello unless they know each other very well.
Hugs are common and less personal than a kiss.
Observe the people around you and notice how they say hello to each other!
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Always ask first when in an American’s home!
Follow your employer’s rules on smoking!
American Customs
Drinking
Smoking
You must be 21 years old to drink alcohol in the U.S.
Drinking + driving is FORBIDDEN
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Helpful Hints
Leave your HOME ADDRESS with EVERY employer that you work for!
This is so they can send your tax forms & final paycheck.
Home Address Form
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Helpful Hints
You are legally allowed to have more than one employer!
Your PRIMARY responsibility must be with your FIRST employer; discuss the possibilities of a second job with your initial employer before accepting another position!
Be sure your schedule at the two places do not overlap!
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Helpful Hints
During everyday activities, carry only a copy of your passport with you, not the original.
Don’t carry large amounts of cash with you! Use an ATM or debit card when possible, for safety.
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Helpful HintsCalling CardsAlways use a calling card for Long Distance or International calls!
YOU are responsible to pay the phone bill if you have made calls without permission!
You can buy an international calling card at any Currency Exchange.
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Helpful Hints
Long Distance:
International:
Dial
001 + area code + phone numberUse your calling card!
Dial 011 + country code (54) + phone number.Use your calling card!
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Helpful HintsPay PhonesIt is 50 cents to use a pay phone in the US.
Toll-free numbers begin with:
866, 800, 888
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Helpful HintsCell PhonesYou can also purchase a “pay as you go” cell phone to use while in the U.S.
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Helpful HintsAmerican Systems
1 meter = 3.28 feet1 kilometer = .62 miles1 gram = .035 ounces1 kilogram = 2.2 pounds
0° Celsius = 32° Fahrenheit37 ° Celcius = 98 ° Fahrenheit
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Time Out!
Who has questions?This is your chance!!
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Remember…
BUNAC: www.GoSevis.com
CCI:www.cci-exchange.org/online
Pleaseconfirm your arrival
and validate at…
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Good Luck!
Remember to BE SAFE
& HAVE FUN!