worley parson registration guideline
TRANSCRIPT
Supplier Registration
Supplier Guidelines
QRG No. 50100-12200 - 01 - PP - QRG – 016
June 2011
www.worleyparsons.com ABN 61 001 279 812
© Copyright 2011 WorleyParsons
SUPPLIER REGISTRATION
QUICK STEP GUIDE
Disclaimer
This report has been prepared on behalf of and for the exclusive use of ,and is subject to and
issued in accordance with the agreement between and WorleyParsons. WorleyParsons accepts
no liability or responsibility whatsoever for it in respect of any use of or reliance upon this report by
any third party.
Copying this report without the permission of or WorleyParsons is not permitted.
SUPPLIER REGISTRATION
QUICK STEP GUIDE
CONTENTS
CONTENTS ....................................................................................................................................... III
1 0BGETTING STARTED .......................................................................................................... 1
1.1 3BAcronyms ............................................................................................................................ 1
2 1BSTEP GUIDE ...................................................................................................................... 2
2.1 4BCompany Details................................................................................................................. 2
2.2 5BCompany Registration and Contacts .................................................................................. 4
2.3 6BCompany Type and Select Product and or Services .......................................................... 5
2.4 7BBusiness and Product Group Details .................................................................................. 5
2.5 8BApplicable Standards and Codes ....................................................................................... 7
2.6 9BLocal Licenses and Registrations ....................................................................................... 7
2.7 10BCompetitors ......................................................................................................................... 7
2.8 11BKey Financial Data .............................................................................................................. 7
2.9 12BQuality and HSE Management ........................................................................................... 8
2.10 13BPrincipal Customers ....................................................................................................... 8
2.11 14BAverage Project Size ...................................................................................................... 8
2.12 WorleyParsons Business ............................................................................................... 8
2.13 16BUser Details .................................................................................................................... 9
2.14 Register .......................................................................................................................... 9
3 2BTROUBLESHOOTING ...................................................................................................... 10
3.1 18BRegistration request cannot be processed ....................................................................... 10
3.2 19BForm Validation Failures ................................................................................................... 10
3.3 20BNext Step .......................................................................................................................... 10
SUPPLIER REGISTRATION
QUICK STEP GUIDE
c:\documents and settings\colleen.mckay\desktop\isupplier\external web pack\isupplier guidelines.doc
Page 1 000/00000/0 : Document NumberRev A : May 2011
1 0BGETTING STARTED
The following guide will take you through all the information required to complete a Supplier
Registration form for WorleyParsons.
If you are confident your details are correct and you are still having difficulty registering, please
contact your WorleyParsons procurement representative or email our IT support for assistance.
Important note: You only have 30min to complete the registration. If it is not completed in this time,
the page will close out and you will have to start over again. We recommend preparing your answers
before you start. This guide will show you what information is required.
1.1 3BAcronyms
LOV = List of Values, this mean there is a drop list to pick from
SUPPLIER REGISTRATION
QUICK STEP GUIDE
c:\documents and settings\colleen.mckay\desktop\isupplier\external web pack\isupplier guidelines.doc
Page 2 000/00000/0 : Document NumberRev A : May 2011
2 1BSTEP GUIDE
Please enter the details for your company and then press Register to submit your request. At least
one tax id/Business Number is required to complete the registration.
2.1 4BCompany Details
Note: All mandatory fields are indicated by a blue asterisk (*)
Enter your Company Registration details and Contacts as per the table below
SUPPLIER REGISTRATION
QUICK STEP GUIDE
c:\documents and settings\colleen.mckay\desktop\isupplier\external web pack\isupplier guidelines.doc
Page 3 000/00000/0 : Document NumberRev A : May 2011
Field Entries
Trading Name* Enter your Trading Name in full. No punctuation required
(39 characters only). Please enter in CAPS
Tax Payer ID Company Registration Number (usually chamber of commerce
registration) Australia context would be ACN, Australian Company
Number
Tax Registration
Number
Real Tax identification Number (Australian context would be ABN
Australian Business Number).
Canada context would be a BN (9 digits) USA would be (9 digits)
Business Number with a – after first two digits
GST related number if applicable
DUNS Number This is an acronym for the Data Universal Numbering System. It is a
globally recognized standard for identifying businesses.
The DUNS Number is a distinctive nine-digit identification sequence
which provides unique identifiers of single business entities, while
linking corporate family structures together.
DUNS numbers are assigned and maintained by Dun & Bradstreet
Note: Only one of the 3 fields (Tax payer ID, Tax registration
number or DUNS number) is mandatory
Country List Of Values (LOV) to choose from
Address* Mandatory. Please write in full
City/Town* Mandatory
State/Region* Mandatory
Postal Code* Mandatory
SUPPLIER REGISTRATION
QUICK STEP GUIDE
c:\documents and settings\colleen.mckay\desktop\isupplier\external web pack\isupplier guidelines.doc
Page 4 000/00000/0 : Document NumberRev A : May 2011
2.2 5BCompany Registration and Contacts
Enter your Company Registration details and Contacts as per the table below
Field Entries
Company Legal Name* This may be different from Company Trading Name (this field
allows for more than 39 characters). Enter your legal name in full
for use in legal documents
Date Established The date in which your company started trading under the above name
Contact Name* Director of company or main contact in office
Company Phone No. Mandatory
Parent Company Name If applicable
Company Registration
Number*
Mandatory (note could be same as Tax registration number.) If so enter
here again
SUPPLIER REGISTRATION
QUICK STEP GUIDE
c:\documents and settings\colleen.mckay\desktop\isupplier\external web pack\isupplier guidelines.doc
Page 5 000/00000/0 : Document NumberRev A : May 2011
2.3 6BCompany Type and Select Product and or Services
• Company Type (select one)
• Select a Product Group if applicable
• Select Services if applicable
• If you provide both products and services, please select both areas
2.4 7BBusiness and Product Group Details
• Depending on your selection of services or products (See 2.3), the relevant list of codes will
appear.
Sample:
Product Code: Civil Works – Site Development
Category: Site Grading
Sub Category: Site Grading – Rough
• Click on Tick box to select Product code, category and sub-category
SUPPLIER REGISTRATION
QUICK STEP GUIDE
c:\documents and settings\colleen.mckay\desktop\isupplier\external web pack\isupplier guidelines.doc
Page 6 000/00000/0 : Document NumberRev A : May 2011
5. Countries of Operation
• Click on Add Region / Country
• Select a region or expand the menu to view and select from a list of countries that your
business operates in.
SUPPLIER REGISTRATION
QUICK STEP GUIDE
c:\documents and settings\colleen.mckay\desktop\isupplier\external web pack\isupplier guidelines.doc
Page 7 000/00000/0 : Document NumberRev A : May 2011
2.5 8BApplicable Standards and Codes
• Click on Tick box to select Standard and Codes.
• If your company has standards for codes other than those listed then enter the details in the
Others field.
2.6 9BLocal Licenses and Registrations
Free text field
2.7 10BCompetitors
Enter your list of main competitors or ‘NA’
2.8 11BKey Financial Data
• Enter Turnover
• Currency
• Last Annual Report profit after taxes and interest* ‘0’
• DUNS Rating (This is a mandatory only if DUNS Number is entered in company details section
above)
SUPPLIER REGISTRATION
QUICK STEP GUIDE
c:\documents and settings\colleen.mckay\desktop\isupplier\external web pack\isupplier guidelines.doc
Page 8 000/00000/0 : Document NumberRev A : May 2011
2.9 12BQuality and HSE Management
• Select Process Exists ‘ Y’ or ‘N’ from the list
• If (Process exits = ‘Y’) then select the ‘Certification Standard Method’ or enter one in ‘others’.
• If (Process exits = ‘N’) leave certification Method blank
2.10 13BPrincipal Customers
• Enter the details
• Turnover % enter
• Currency
2.11 14BAverage Project Size
• Enter the current Year, Currency and Amount
• Enter the previous Year, Currency and Amount
2.12 WorleyParsons Business
• Details – A WorleyParsons Project Number or Project Name if known
• Currency - local
• Amount – ‘$’
Note: Please enter any details you would like to flag to WorleyParsons
SUPPLIER REGISTRATION
QUICK STEP GUIDE
c:\documents and settings\colleen.mckay\desktop\isupplier\external web pack\isupplier guidelines.doc
Page 9 000/00000/0 : Document NumberRev A : May 2011
2.13 16BUser Details
a. Phone numbers to be entered with country codes at start e.g.: +61, +1, +86 etc
2.14 Register
• Your business email address will be your USERID for the system. It may be best to use a
general/common office email account to ensure that all relevant users in the future have access
to the system and can communicate with WorleyParsons.
• Enter your Contact Name information in the section
• Once all details are entered and reviewed, click on Register
• The system will then validate and highlight any errors/incomplete fields etc. Once all the
validation is completed, the supplier information for registration is submitted.
• Confirmation is then provided: “Thank you for registering your company. Your registration has
been submitted.”
SUPPLIER REGISTRATION
QUICK STEP GUIDE
c:\documents and settings\colleen.mckay\desktop\isupplier\external web pack\isupplier guidelines.doc
Page 10 000/00000/0 : Document NumberRev A : May 2011
3 2BTROUBLESHOOTING
3.1 18BRegistration request cannot be processed
If you receive the following error upon clicking the “Register” button (Step 16):
Then there is already an entry with the same “Company Name” and “Taxpayer ID” and/or “Tax
Registration Number” and/or “DUNS Number”.
Please send an email to [email protected] with your contact details, and a
WorleyParsons support team member will call you.
3.2 19BForm Validation Failures
If you receive a message box after clicking registration, this is to warn you of fields you have left out
and that are mandatory.
Or you may alternatively find an error at the top of the page. This is a similar case where required
fields have been left out.
3.3 20BNext Step
A WorleyParsons Buyer will contact you when required if more information is needed if you are invited
to bid for a WorleyParsons project.