world congress of science factual producers · 2017-06-28 · for the past 25 years, the world...

WWW.WCSFP.COM #WCSFP17

2017 SPONSORSHIP PROSPECTUS NOVEMBER 29 – DECEMBER 1, 2017 HILTON SAN FRANCISCO UNION SQUARE

WORLD CONGRESS OF SCIENCE & FACTUAL PRODUCERS ANNUAL CONFERENCE & INNOVATION EXPO

ABOUT WCSFP

3

For the past 25 years, the World Congress of Science and Factual Producers (WCSFP) has been widely

recognized as the premiere, must-attend gathering for over 650 producers, broadcasters and distributors working in specialist factual television. As we celebrate this milestone anniversary, we

eagerly look ahead at the media and storytelling innovations that are changing the very core of our

industry, and the importance of communicating knowledge and truth in an age of “alternative facts”.

From content creation and delivery through to audience engagement – the television industry is

experiencing a digital renaissance and a merging of forms that is creating exciting new opportunities for

collaboration across media, innovation, technology and business.

The 2017 Congress will welcome international leaders in broadcasting and television production, and

will welcome a growing pool of members from a wide range of tech and innovation industries, including

experts and trailblazers working in virtual and augmented reality, artificial intelligence, online content and platforms, gaming, digital learning, content delivery, digital advertising and measurement, and

more.

Taking place November 29 – December 1, 2017, in San Francisco, California, the three-day conference

and innovation expo features world-class keynotes, expert-led content, craft and business sessions, and

an opportunity to leverage convergent industries to understand the latest trends and to foster new

business and networking opportunities across a range of strategically aligned sectors.

2016 STOCKHOLM

2015

VIENNA

2014 HONG KONG

2013 MONTREAL

WCSFP DELIVERS: AUDIENCE

5 OVER 650 MEDIA AND TECHNOLOGY PROFESSIONALS

WORKING ACROSS FACTUAL MEDIA COME TOGETHER FOR THIS

UNIQUE ANNUAL EVENT, TAKING PLACE THIS YEAR IN THE HEART OF

SAN FRANCISCO.

99% RECOMMEND WCSFP TO OTHERS

84% RATED ATTENDING WCSFP AS “VERY OR EXTREMELY

IMPORTANT”

69% OF ATTENDEES FOUND POTENTIAL NEW PARTNERSHIPS AT

WCSFP

71% OF ATTENDEES ADVANCED PROJECTS IN DEVELOPMENT BY

ATTENDING WCSFP

52% OF ATTENDEES IDENTIFY AS INDEPENDENT PRODUCERS

28% OF ATTENDEES IDENTIFY AS CREATIVES OR “OTHER”

650+ MEMBERS IN ATTENDANCE

25+ COUNTRIES REPRESENTED

20% OF ATTENDEES IDENTIFY AS BUYERS OR DECISION MAKERS

WCSFP PARTNERSHIP OPPORTUNITIES SPONSORSHIP & INNOVATION EXPO

WCSFP PARTNERS 7

Over three days and two evenings, WCSFP fosters an environment in which media and technology professionals come together to learn, network, and create new connections. Past partners have used WCSFP

as a platform to build awareness, showcase new technology/products/research, position their brand, find

new business opportunities, engage with existing clients, and explore new partnerships.

In 2017 use WCSFP Congress & Innovation Expo to activate your brand; you’ll be in great company!

2017 Congress & Innovation Expo

Sponsor and Exhibitor Benefits 8

REACH MORE THAN 650

INTERNATIONAL LEADERS IN

BROADCASTING AND TV

PRODUCTION, AS WELL AS

EXPERTS AND INNOVATORS

WORKING ACROSS ALL AREAS OF

DIGITAL MEDIA

BUILD BRAND AWARENESS AND

INCREASE MIND SHARE BY

REACHING A HIGHLY TARGETED

AND QUALIFIED MEMBERSHIP

BE RECOGNIZED AS A LEADER AND

INNOVATOR IN YOUR INDUSTRY

COMPANY NAME AND BOOTH

LOCATION

LISTED IN ONSITE SIGNAGE,

MOBILE APP AND CONFERENCE

PROGRAM

A RANGE OF FACE-TO-FACE

OPPORTUNITIES TO INTERACT AND

ENGAGE WITH INDUSTRY DECISION

MAKERS

SHOWCASE NEW PRODUCTS,

RESEARCH AND INNOVATIONS

THROUGH MULTIPLE TOUCH

POINTS

HEAR ABOUT THE LATEST

INDUSTRY TRENDS WHILE KEEPING

A CLOSE EYE ON THE COMPETITION

COMPLETELY CUSTOMIZED

PACKAGES AVAILABLE TO MEET

YOUR SPECIFIC MARKETING,

BRANDING AND CUSTOMER

ENGAGEMENT GOALS AND

PRIORITIES

Sponsorship Opportunities Complement your company’s marketing plan by increasing your visibility as an official WCSFP

Sponsor. The following opportunities are provided to help your company increase visibility to WCSFP members before, during and after the Annual Congress & Innovation Expo.

All Sponsorships Include the Following Benefits • Prime reserved booth space options in the Innovation Expo (*additional cost for expo booth

space, unless otherwise specified) • Highlighted in scheduled e-blasts to 5,000+ highly targeted industry stakeholders • Pre/Post-Event HTML Email: Reach all attendees with an HTML email sent on your behalf • Logo and link to your website on WCSFP Congress website (+1million hits annually), and

acknowledgment as a sponsor and/or exhibitor

• Logo and sponsorship level included on sponsor page of Congress Program Book (650+ distribution)

• Featured as a sponsor and/or exhibitor on all relevant conference signage • Company logo displayed prominently on large screens at the event • Company logo on mobile application • Opportunity to place company logo on virtual floor plan (*exhibitors only)

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EXHIBITOR INFORMATION Innovation Expo Schedule *schedule subject to change

DAY 1 Tuesday, November 28, 2017

12:00 p.m. – 6:00 p.m. Exhibitor Registration &

Move-In**

** Please refer to exhibitor guide for move-in schedule & further details

DAY 2 Wednesday, November 29, 2017

8:00 a.m. – 5:00 p.m.

Congress Programming &

Innovation Expo Open

DAY 3 Thursday, November 30, 2017

8:00 a.m. – 5:00 p.m.

Congress Programming** &

Innovation Expo Open

5:00 p.m. – 8:30 p.m. Exhibitor Tear-Down

& Move-Out

The Congress event space is designed to maximize traffic flow, audience disbursement and vendor-audience engagement. All session rooms are located on the same level as the exhibition floor and their placement ensures constant flow to the Innovation Expo area.

** Congress programming continues through Friday, December 1

EXHIBITOR INFORMATION INNOVATION EXPO BOOTH INFO & INCLUSIONS 10

Exhibit Space Costs *not included in cost of sponsorships, unless otherwise specified

10’ x 10’ Booth $4,600USD + tax

10’ x 20’ Booth $7,600USD + tax

10’ x 30’ Booth $11,100USD + tax

Included In Your Booth

• Complimentary l isting on the WCSFP conference website inside the Online Floor Plan [including a

100-word description and contact information, social media l inks, product showcase and brands]

• Inclusion in online exhibitor l ist, viewed by

company name & booth number, an online list of exhibitors is also included in the mobile app

• Two (2) exhibitor passes (unless otherwise noted)

**exhibitor passes do not provide access to WCSFP programming, sessions, meals, or social events

• Each booth includes: o 8ft back drape o 3ft side drape

o 6ft draped tables w. 2 chairs o 5 amp power drop o 7” x 44” booth ID sign

• Exhibitor Support Services • 24-hour peripheral security • One conference tote bag per exhibit space

• Complimentary breaks including coffee, tea and water throughout the day

• Company name and booth number l isted in the

Conference Program (if received by October 31, 2017)

• Visibility on the WCSFP Congress website as an

exhibitor • Personal assistance with booth selection and

marketing ideas for maximizing booth traffic

• Year-round customer service from application through post-Congress!

Space Rental Terms

• 50% payment is required upon signing/submitting application (includes a $500 non-refundable deposit)

• Final balance is due by September 29, 2017 • After September 4, 2017 full payment must

accompany all expo and sponsorship

applications • No guarantees are made with respect to booth

size or location prior to receipt of 50% payment *If your space of choice is not available, the closest

space to your original selection will be assigned

Cancellation Policy

Cancellation of space must be submitted in writing: • On or before August 31, 2017 will receive a full

refund, less $500 non-refundable deposit • On or before September 29, 2017 will receive a

50% refund of the total paid amount

• No requests for refund will be granted after September 29, 2017.

NOT included in your booth *refer to exhibitor guide for details on ordering show services

Booth set-up/tear-down, shipping & handling of

materials, furniture rentals, AV equipment, internet access, electrical outlets over 5 amps, janitorial

services, storage, lead retrieval software, meals, access to Congress programming and social events (unless otherwise noted).

SPONSORSHIP OPPORTUNITIES

Exclusive Sponsor of Opening Night Party at San Francisco City Hall | One Spot Available

$95,000USD

Celebrate WCSFP’s 25th Anniversary in style as the exclusive

sponsor of the Opening Night Party at San Francisco City

Hall. All delegates will be invited to attend, with an additional

25 invitations for your own guests, staff or VIP’s. Event

includes premium passed hors d’oeuvre's and host bar.

• 600+ delegates in attendance

• 25 VIP invitations for your

guests, staff, or VIP’s • Includes a prime 10x30 exhibit

space in the Congress

Innovation Expo (valued at

$11,100 USD)

• Opportunity to provide

welcome remarks to attendees • Branding throughout venue

• Opportunity to provide a gift for

attendees

• Premium open bar & hors d’oeuvre’s

• Dedicated email blasts (2) to all

registered attendees

• Recognition in all event materials as a

presenting sponsor

• Six (6) full conference delegate passes &

two (2) exhibitor passes • Additional activations to be determined

Exclusive Sponsor of Dinner Boat Cruise of San Francisco Harbour | One Spot Available

$90,000USD Host Congress delegates for an exclusive dinner aboard a

steamboat cruising the Bay. Featuring magnificent views of the

glistening San Francisco skyline and Golden Gate Bridge, this

three-hour cruise includes a three-course dinner, premium

wine and beer, and music and dancing.


• 1 reserved VIP table for your guests,

staff, or VIP’s (10 seats) • Includes a prime 10x30 exhibit

space in the Congress Innovation

Expo (valued at $11,100 USD)

• Opportunity to provide welcome

remarks to attendees

• Premium 3 course dinner & host bar

• Branding throughout boat

• Opportunity to provide a seat drop gift

for attendees




presenting sponsor

• Six (6) full conference delegate passes &

two (2) exhibitor passes

• Additional activations to be determined

Exclusive Sponsor of Opening Breakfast Keynote | One Spot Available

$75,000USD

As the exclusive sponsor of the Opening Breakfast Plenary, you

will have the opportunity to provide a speaker for a

45 minute dedicated keynote address to 600+ delegates.

Note: *WCFSP reserves the right to approve speaker & topic


• 1 reserved VIP table for your guests,

staff, or VIP’s (10 seats) • Includes a prime 10x30 exhibit space

in the Congress Innovation Expo

(valued at $11,100 USD)

• Branding throughout breakfast room

• Opportunity to provide a seat drop

gift for attendees

As the exclusive sponsor of the Lunch Keynote, you will have

the opportunity to provide a speaker for a 45 minute

dedicated keynote address to 600+ delegates.

Note: *WCFSP reserves the right to approve speaker & topic

Exclusive Sponsor of Lunch Keynote | One Spot Available

$75,000USD


• 1 reserved VIP table for your

guests, staff, or VIP’s (10 seats) • Includes a prime 10x30 exhibit



• Branding throughout lunch room • Opportunity to provide a seat

drop gift for attendees

• Premium plated lunch




presenting sponsor

• Four (4) full conference delegate passes

& two (2) exhibitor passes • Additional activations to be determined

• Premium plated breakfast




presenting sponsor

• Four (4) full conference delegate passes

& two (2) exhibitor passes • Additional activations to be determined

CUSTOM SPONSORSHIP OPPORTUNITIES Al l sponsorship opportunities can be tailored to suit your specific organizational needs. In addition to the packages and options offered, we would be happy to create a customized package or activation that addresses the specific needs of your organization.

If you would l ike to showcase your organization in a unique fashion, please contact Adam Kirkham ([email protected] / 416.203.2155 .x 281),

or Zara Hemmings ([email protected] / 416.203.2155 x. 326).

EXCLUSIVE PRESENTING SPONSORSHIPS 12

mailto:[email protected]

mailto:[email protected]

13 GOLD LEVEL SPONSORSHIP OPPORTUNITIES

Mobile Charging & Member Networking Lounge | One Spot Available $50,000USD

• Prime 20x20 lounge space in center of

expo room

• Fully branded lounge furniture with

charging capabilities

• Custom brand-specific colour carpet and

floor decals

• Four (4) fully branded locker-style

charging stations placed throughout

Innovation Expo space

• Includes additional prime 10x20 exhibit

space in the Congress Innovation Expo


Dedicated Event Wi-Fi Sponsor | One Spot Available $50,000USD Ability to have your message on the Login Screen for all attendees

seeking wi-fi at the event, give the attendees the opportunity to

surf internet and respond to their emails while at the conference

- courtesy of your exclusive Wi-Fi sponsorship.

• Dedicated email blast (1) to all


• Recognition in all event materials as

the exclusive sponsor of Conference

Wi-FI

• Three (3) full conference delegate

passes & two (2) exhibitor passes

• Additional activations to be

determined

Congress Lunches | Two Spots Available

$30,000USD

Each day of Congress delegates are treated to a fully catered

buffet lunch on-site, taking place in the Innovation Expo.

• On-site branding and recognition

• Your logo in the Congress

schedule next to your sponsored

lunch

• Custom branded lunch items

available

• Includes a prime 10x10 exhibit



• Opportunity to distribute a

promotional item (supplied by

sponsor) to all delegates during

lunch

• Two (2) full conference delegate


• Additional activations to be

determined

Nothing is worse than a drained cell phone battery. The 20x20

mobile charging & member networking lounge, located in a

prime position in the Innovation Expo, will allow attendees to

give their phone a quick power boost, as well as meet

informally or just take a break between sessions.

• Your logo on Wi-Fi log-in landing page

• Link to your website on Wi-Fi log-in

landing page

• Custom banner on all associated log-in

pages

• Includes a prime 10x20 exhibit space

in the Congress Innovation Expo


• Custom push-notifications (2) through

conference app

• Custom push-notifications (2) through

conference app

• Dedicated email blast (1) to all


• Recognition in all event materials as the

exclusive Mobile Charging & Member

Lounge

• Three (3) full conference delegate


• Additional activations to be determined

SILVER LEVEL SPONSORSHIP OPPORTUNITIES **all silver sponsorships include one (1) full conference delegate pass and two (2) exhibitor passes

Conference Mobile App Sponsor | One Spot Available $15,000USD

Get your brand into the purse and pocket of nearly every attendee by sponsoring the Congress mobile app. Attendees are

looking at the Mobile App in advance to plan their schedules, read about speakers and get the latest updates on Congress

programming and highlights. Includes 2 Push Notifications to all attendees. Your logo and a custom banner are featured on the

home page, as well as associated landing pages.

Lanyard Sponsor | One Spot Available $15,000USD

This high-visibility sponsorship puts your company logo on the full colour lanyards used for the official show badges, and distributed

to 650+ delegates and sponsors.

Delegate Bag Sponsor | One Spot Available $15,000USD

What better spotlight could your organization receive than imprinting your name and logo on the conference bag provided to every

attendee at registration? Your exposure will endure when attendees bring their conference bag home. Includes one (1) promotional

insert (to be provided by sponsor) for each delegate bag.

End of Day Happy Hours | Two Spots Available $18,000USD

Join colleagues at the end of a day of sessions for a drink and networking before setting out to the evening’s social event. Sponsorship

of a Happy Hour includes on-site signage and recognition, drink tickets branded with your company logo, and the opportunity to supply

a promotional item to be distributed at the event. Host this great opportunity at your booth in the Innovation Expo to further drive

traffic to your booth.

Transportation Sponsor | One Spot Available $15,000USD

Official sponsor of transportation of WCSFP attendees to offsite events, including the Opening Night Reception at San Francisco City

Hall and the Thursday evening boat cruise and dinner. Various branding options and activations available and to be confirmed upon

sponsor commitment.

Branded WCSFP Premium Programming | Six Spots Available

Associate your company with one of the premium panels offered at Congress which includes the opportunity to introduce the ses sion

with opening remarks, screening of a promotional reel, and on-screen logo recognition for the duration of the session. Premium panels

draw large audiences and feature high-profile guest speakers and exclusive time slots. Includes one (1) push notification through

conference mobile app.

$12,500USD

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15 BRONZE LEVEL SPONSORSHIP OPPORTUNITIES

Branded WCSFP Concurrent Programming | Six Spots Available (Panels & Sessions TBC)

$8,000USD

Align your company with one of the many concurrent panels or sessions offered at Congress.

Sponsorship includes on-screen logo throughout the session, the opportunity to personally introduce your

session with opening remarks and screening of a promotional reel at the beginning of the session!

*Your specific panel will be determined once the program is locked in (date tbc)

Congress Coffee Breaks | Four Spots Available

$8,000USD

Congress Member Guide | One Spot Available

$7,500USD

Custom Branded Hotel Key Cards | One Spot Available

$10,000USD

Your opportunity to host one of the complimentary coffee breaks throughout Congress.

Sponsorship includes tent-cards with logo recognition of your sponsorship, signage with logo placement, recognition in the

Congress Delegate Guide. Sponsors are also permitted to say a few words during the coffee break, as well as distribute

a promotional item (i.e. coffee mug, travel mug at sponsors’ expense).

Coffee breaks will take place within the Innovation Expo – ask us how you can drive traffic to your booth via a **themed coffee break!

**additional charges may apply

The official handbook of Congress, the Member Guide includes a schedule at a glance, detailed session and events schedule, bios and

photos of all session producers, panelists , special guests and more!

Sponsorship of the publication includes a full-colour, full-page ad on the outside back cover, prominent logo recognition on the front

cover of the publication, company profile on the Table of Contents page, and a branded bookmark inserted into every guide.

Get your logo and website in the hands of every delegate with custom branded hotel key cards – distributed to

each delegate upon check-in at the Hilton San Francisco Union Square. This activation must be selected by

September 25, 2017, as 8 weeks lead time is required for production.

16 A LA CARTE OPPORTUNITIES

Innovation Expo In-Booth Networking Cocktail Reception

$15,000USD

Custom Elevator Wraps | One Spot Available

$10,000USD

Custom Window Clings & Wall Decals

Delegate Bag Promotional Material Inserts

Mobile App Push Notifications | Six Spots Available

$1,000USD (or 2 for $1,500USD)

$7,000USD Hotel Room Drop Sponsor | One Spot Available

Promotional item delivered to each delegate’s room prior to check-in.

*item to be provided by sponsor and approved by WCSFP in advance

Send a message out to all attendees via the official conference app (50 word max).

Take advantage by instructing attendees to visit your booth in the Innovation Expo for a special offer, or promote a specific session or

sponsored event.

Sponsor a bar next to your booth during designated Innovation Expo time with the opportunity

to provide branded glassware and a signature cocktail!

Custom branded elevator wraps for both registration floor & conference floor elevator bank s (8 bays total).

Includes full colour double-door wraps – graphics to be provided by sponsor.

Please contact us for space availability and pricing.

Place your company’s postcard, brochure, flyer or newsletter in the official conference delegate bag and you’ll immediately get your

message into the hands of every conference attendee to maximize your on -site exposure. WCSFP will include your supplied item(s)

into each bag (material must be pre-approved by WCSFP).

*Each sponsoring company is responsible for duplicating and shipping materials in time to be inserted.

**All materials must be supplied to WCSFP Congress venue no later than November 27, 2017 . Freight and storage charges not

included.

Postcard (5” x 7”) $1,000 each (3 available)

8.5” x 11” sheet $2,000 each (5 available) Booklet/Magazine $2,500 each (2 available)

Promotional Item $3,000 each (2 available)

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RULES & REGULATIONS ALL EXHIBITORS ARE REQUIRED TO READ AND FAMILIARIZE THEMSELVES WITH THESE RULES AND REGULATIONS.

Display Specifications 1. Alterations to any part of the structure of the Hilton San

Francisco Union Square, to furniture or equipment forming part

of it may not be made without prior written authorization from

the Vice-president of Customer Services. This includes drilling

holes, insertion of nails, screws, hooks and push pins, or

attaching in any manner of decals, promotional literature or

items, or affixing any form of unapproved tape. Failure to comply

will result in a monetary penalty per occurrence.

2. Booth displays and equipment shall not extend into the aisles,

including all signs, banners, furniture, etc. All demonstrations

must be confined within the exhibit space.

3. Exhibits must not block any exit doorways.

4. Show management must approve any structures that exceed 8

feet in height, including signs, lighting, displays, balloons, etc.

5. Exhibitors are allowed to showcase inside their booth to the

maximum height of 8 feet (back wall only). Side walls cannot

come out more than 5’ from the back wall. The maximum height

for the final 5’ to the aisle is 3’. Pop-Up Banners that are placed

towards the front half of the booth must be approved by

immediate neighbours or be pushed to the back 5’. This will be

enforced strictly on-site.

6. Booths will have an 8’ draped back wall. On each side, a

draped side rail will extend from the back of the booth to the

front of the booth at the height of 3’, with the exception of

double corner booths that will not have any side drape. If you

have an open corner booth, it will not have a draped side rail.

7. Island booths: A sketch of each exhibit plan must be submitted

to WCSFP for approval in advance of construction.

8. Materials used for display or decorative purposes must be

flameproof. The following materials are prohibited: acetate

fabrics, corrugated paperbox board, no-seam paper and

paperbacked foil (unless glued securely to a suitable backing).

9. Helium balloons, animals, birds or pets of any description

require prior written authorization.

10. Flammable liquids or gases shall not be stored inside the

building.

11. No food (including popcorn) or beverages may be distributed

by any exhibitors unless approval has been obtained from show

management/Hilton San Francisco Union Square

Administrative Policies

1. Show management shall have sole control over admission policies

at all times.

2. WCSFP reserves the right to resell any booth space canceled by an

exhibitor.

3. Sub-contracting of booth space is not permitted.

4. WCSFP, Hilton SF Union Square staff, office staff or volunteers are

not responsible for the safety or the property of the participants

from theft, damage, accident or other causes.

5. Public service announcements will be made for emergencies only.

6. Sample food/beverage products may not be distributed or sold by

exhibiting organizations except upon written authorization.

Exhibitors requiring catering of any kind must comply with the rules

and regulations set by the Hilton SF Union Square, and fill out the

appropriate forms (provided upon request).

7. Exhibitors operating a contest or giveaway must fill out the

Exhibitor Contest Consent Form and submit to WCSFP before

October 15, 2017.

8. Hospitality suites must not be opened until the conference

sessions and trade show have closed, and must be approved by

WCSFP.

9. All Exhibitors must show proof of Exhibitor Insurance that includes

The World Congress of Science and Factual Producers and Hot Docs

as additionally insured, with a limit of liability bodily injury &

property damage in the amount of $1,000,000.00. Exhibitors to

submit the Certificate of Insurance to WCSFP by October 15, 2017.

10. The exhibitor must leave the booth space in the same condition

as it was at the time of occupation. Any material left in the

booth/trade show floor that requires additional cleaning will be

billed to the exhibitor.

11. Booth Representatives: All representatives of Exhibitor, including

models or demonstrators, must be properly registered, wearing

badges, and properly and appropriately attired. Exhibitor’s

complimentary registration will permit entrance to the exhibit hall

during move-in, show hours, move-out, and all exhibit hall functions.

Those wishing to attend additional sessions and social events mus t

register as a Full Conference Participant as part of the Attendee

Conference Registration which is expected to be made available

online starting in or around August 2017. Only authorized personnel

or representatives of the Exhibitor will be permitted in the hall

during installation or dismantling of the Show.

19

RULES & REGULATIONS ALL EXHIBITORS ARE REQUIRED TO READ AND FAMILIARIZE THEMSELVES WITH THESE RULES AND REGULATIONS.

Exhibitor Etiquette

1. Show management reserves the right to restrict sounds

from any source that interface with activities in neighbouring

booths.

2. Exhibitors are not allowed to distribute any literature or

promotional items, from their company or any other

company, beyond their contracted exhibit space. Failure to

comply will result in immediate booth closure.

3. Exhibitors are not allowed to sell any products or services

directly from their exhibit space. Order forms are acce ptable

for future fulfillment.

4. All exhibitors are expected to be in their booths during all published show hours.

Move-In And Move-Out Procedures 1. Exhibitors with “hand carry” items who do not need to

utilize the marshaling yard or loading dock are permitted to

personally carry goods to their booth via a main entrance.

However, these items are defined by being able to be carried

in one hand, or under one arm. Two wheel dollies and hand

carts are forbidden through the street entrance.

2. Exhibitors must adhere to move-in and move-out

schedules.

3. Passenger elevators and escalators ARE NOT TO BE USED

for transporting freight or equipment from level to level. This

includes chairs, tables, etc.

4. Exhibitors are not permitted to off load, or load personal

vehicles at the parking garage entrance to the Hilton SF Union

Square. Pedestrian access must be safely maintained at all

times.

Move-In And Move-Out Procedures Cont’

5. All vehicles that need to use the docks, must first report to

the Vehicle Marshalling Yard (location TBC). The Yard will be

open one hour before move-in and move-out times. All

exhibitors must strictly adhere to their scheduled move -in

and move-out times. Vehicles will be ushered from the

Marshalling Yard to the docks at the Hilton SF Union Square

by Hilton union staff.

6. Exhibitors requiring use of the loading docks can opt to use

material handling services from the WCSFP preferred

provider. A material handling form outlining their services can

be found in the exhibit kit and on the conference website.

7. There will be NO equipment available to be used or rented

at the show.

8. Exhibit halls, loading dock areas and “back of the house”

service areas are considered hazardous work areas. There

shall be no drinking of alcoholic beverages, no horseplay and

any unsafe conditions or activities. It is recommended that no

one under the age of 16 be allowed in these areas.

Protective footwear must be worn during move-in and move-

out.

9. All materials must be removed from the Hilton SF Union

Square by 8:00 pm on Friday, November 30, 2017. WCSFP

reserves the right to have materials left on the trade show

floor after this deadline removed at the exhibitor’s expense. If

forced removal of exhibitor materials is necessary, materials

will be removed from the floor by the official show services

contractor, and delivered to their warehouse. The exhibitor

will be contacted to make arrangements for pick-up or

delivery. The above-mentioned handling of materials will be

charged directly to the exhibitor.

110 Spadina Avenue, Suite 333

Toronto, Canada M5V 2K4

www.wcsfp.com

CONTACT

WCSFP SPONSORSHIP TEAM

Adam Kirkham

Senior Manager, Sponsorship Marketing

416.203.2155 x. 218 [email protected]

Zara Hemmings

Manager, Sponsorship Marketing | Innovation Expo Producer


Jenn Shah

Director, Sponsorship Marketing


world congress of science factual producers · 2017-06-28 · for the past 25 years, the world...

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