world bank · web view2016/12/30 · bangladesh. public procurement reform project. ii (pprp. ii)...

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BANGLADESHPublic Procurement Reform Project II (PPRPII)

17th Implementation Support Mission (Nov 28 to Dec 8, 2016)

Aide Memoire

1. A World Bank team1 conducted 17th implementation support mission of the ongoing Public Procurement Reform Project II (PPRP II) during November 28 to December 8, 2016. The objective of the mission was to review the status of project implementation and progress towards achievement of the development objectives.

2. The team acknowledges excellent cooperation received from the Government of Bangladesh (GoB), in particular the Implementation Monitoring and Evaluation Division-IMED/ Central Procurement Technical Unit- CPTU, Roads and Highways Department- RHD, Local Government Engineering Department- LGED, Bangladesh Water Development Board- BWDB, Bangladesh Rural Electrification Board- BREB and Bangladesh Computer Council (BCC). In addition, the team thanks other stakeholders including the consultants’ team, civil society, university/ training institutions, consultants’ team, and bidding community. The aide memoire (AM) was discussed at a wrap-up meeting on December 8, 2016, chaired by Mr. Farid Uddin Ahmed Chowdhury, Secretary, IMED. The AM summarizes the mission findings and has 11 Annexes. During the wrap up meeting, it was agreed to classify the aide memoire as “public document” under the Bank’s Access to Information policy.

I. Key Project Data

3. The key project data and performance ratings are summarized below:

Key project data Performance ratingsLast Current

Board Approval - Original Credit- Additional Financing

07/05/200705/09/2013

Development Objectives

Satisfactory Satisfactory

Effectiveness Date - Original Credit- Additional Financing

09/12/200707/28/2013

Implementation Progress

Satisfactory Satisfactory

Closing Date 06/30/2017 Project Management Satisfactory SatisfactoryTotal Credit (SDR) 45.4 M Overall fiduciary

ratingSatisfactory Satisfactory

- Original Credit (SDR) 15.5 M- Additional Fin. (SDR)- Additional Fin.II (SDR)

22.8 M7.10

Total Disbursement 85.8%- Original Credit Disb. 100%- Additional Fin. Disb. - Additional Fin2 Disb.

80.5%65%.

1 Messrs./Mmes. Zafrul Islam (Lead Procurement Specialist & Mission Leader), Zahed Khan (Sr. Urban Specialist), Mohammad Reaz Uddin Chowdhury (Financial Management Specialist), Zubair Sadeque (Sr. Energy Specialist); Ishtiak Siddique (Sr. Procurement Specialist), Masud Mozammel (Sr. Communications Officer), Mehrin A. Mahbub (Communications Officer), Joseph Fagan (Sr. e-GP Consultant), ANM Mustafizur Rahman (Sr. Procurement Reform Consultant), Omar. F. Khandaker (Sr. IT Security Specialist); Md. Rafiqul Islam (Water Resources Consultant); and Nafisa Rusmila (Program Assistant).

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II. Achievement of the Project Development Objective

4. Project Development Objective (PDO): The PDO continues to be rated “satisfactory”. All five PDO

indicators have already met the project end target (June 2017) with four exceeding the targets, and have been contributing to bringing about a systemic change in the public procurement environment of Bangladesh in a sustainable manner. Key indicator results include: reducing procurement delays (about 85% contracts are awarded within the initial bid validity period against the project end target of 82% in 2017); enhancing transparency with e-GP (under NCB, over 90% bids are invited in e-GP against the target of 83% in 2017); improving procurement performance (For quarterly PROMIS, 95% reports are published matching the target of 2017); increasing procurement professionalization and capacity development (about 79% procuring entities of 20 additional agencies have at least one trained/ certified procurement staff against the target of 70% in 2016- task completed). As per the agreed revised approach and methodology, the e-GP indicator has been calculated to reflect the actual percentage of bid invitations in e-GP annually against the total actual bid invitations covering both e-GP and non e-GP (manual). The results monitoring framework with PDO and intermediate indicators are in Annex 1.

III. Implementation Status

5. With an overall 85.8% disbursement, the project has been consistently showing tangible results on the ground in enhancing transparency, efficiency, and good governance at decentralized level procurement minimizing inappropriate bidding practices (bid rigging/ threatening, collusions) by adopting e-GP. With the highest level political commitment for e-GP, the project is bringing about progressive improvement with its exponential growth at the four target agencies (RHD, LGED, BWDB, and BREB), followed by others, and received good ownership both from the procuring entities and the bidding community. Under PPRPII AF, the unique capacity development model is becoming more and more attractive by completing the target for three-week training (trained over 2700 officials), and 18 type short courses (about 8,000 participants). Citizen engagement pilot at four districts demonstrate its potential for good procurement outcome with better quality services. A summary of all trainings under the project (PPRPII, PPRPII AF, PPRPII AF2) and Master programs completed as of now is provided in Annex 6.

Component 1: Furthering Policy Reform and Institutionalizing Capacity Development

6. Furthering policy reform: The bidding documents are dynamic and may require updating from time to time. CPTU needs to finalize the (i) two master bidding document PG3 (Goods) and PW3 (Works) that are still in draft mode; and (ii) the remaining key documents PG4, PW4, PW5, PQW4, PQW5, PS7, PS8 and EVG & EVW. By March 31, 2017 CPTU agrees to finalize all these documentations/ guidelines so that all can be uploaded in CPTU’s website as final version. The list of Key STDs/RFPs status in CPTU’s website: www.cptu.gov.bd is at (Annex-10).

7. Procurement compliance training by FINEUROP with local institutes (three-week): Overall, 87% procuring entities (PEs) of the four target agencies now have at least one trained/ certified procurement officers, followed by 79% PEs in the 20 additional agencies. FINEUROP, in collaboration with Engineering Staff College Bangladesh-ESCB and Bangladesh Institute of Management- BIM, completed the three-week main procurement training by March 31, 2016, with the achievement of 100% target covering 2,706 participants in 90 batches (ESCB- 60, and BIM- 30). For finalizing the remaining STDs and completing the orientation of Member of Parliament, CPTU’s contract with FINEUROP will be extended up to March 31, 2017, without any additional cost. Accordingly, FINEUROP is expected to submit the final report by March 31, 2016 that, among others, will include lessons learned, sustainability etc. Details of PPRPII AF trainings are in Annex 2.

8. Short-training by FINEUROP: The overall target of short courses has been achieved covering a wide spectrum of target audiences/ stakeholders at different institutes. As of November 26, 2016, about 96 % of short

http://www.cptu.gov.bd/

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courses are completed for 17 type audiences covering about 8,200 participants which has exceeded 100% project target of 8000. The final status is in Annex 3, with quarterly break up in Annex-5.

9. Institutionalization and sustainability course (ESCB): The Engineering Staff College Bangladesh (ESCB) is slowly generating revenues from other courses as part of the sustainability of training program in Bangladesh. ESCB started main three week courses for 24 batches since November 3, 2016, using GoB fund. Beyond PPRPII financing, ESCB, with its own resources, completed 68 procurement short courses for public officials against the target of 43 (5-day duration or similar), along with 14 courses for the bidders as planned. Concurrently, since January 2014, ESCB provided another 53 short courses on procurement, mostly 1-3 days duration, of which 29 courses included e-GP. In addition, ESCB made arrangements with the Bank’s on-line e-learning program for MOOC that is at the final stage. With the assistance of FINEUROP’s support using international and national consultants, ESCB prepared a comprehensive business development plan (BDP). Annex-4 provides a consolidated plan and status of all short and long training courses.

10. Procurement professionalization/ accreditation program (CIPS/UK & BRACU-BIGD): The Chartered Institute of Procurement and Supply- CIPS, in collaboration with BRACU-BIGD, has been transforming the quality of procurement professionals with the competence and accreditation program (CIPS Level 4 Diploma, Level 5 Advance Diploma, and Level 6 Professional Diploma), with better understanding of strategic procurement combined with core competence skills. As of now, 116 participants achieved MCIPS (35 in PPRPII and 81 in PPRPII AF), with another 44 still continuing at different levels. The CIPS program is becoming increasingly sustainable with intakes also from the private sector. As of now, in the private sector, 30 completed MCIPS (BRAC University- BRAC Institute of Governance and Development, BRACU-BIGD: 26 and ESCB: 4).

11. Top-up Masters- procurement and supply management: As of now, 103 participants received top-up Masters in Procurement and Supply Management from BRACU-BIGD. In the mission CIPS/BIGD has confirmed that cohort 7 participants will be able to complete Top-up Masters within project period, that is, within June 2017. In addition, as agreed in the last mission, level 6 of cohort 7 will also need to be included under Bank financing. Accordingly, as continuation of tasks, CPTY, by December 31, 2016, would make necessary arrangement to contract CIPS on a single source basis to accommodate both level 6 of cohort 7 and associated Top-up Master’s program.

12. Masters in Sustainable Procurement Management (University of Turin): Out of the total target of 25 candidates, all completed Masters in three batches (RHD:5, LGED: 7, BWDB: 6, BREB: 3, CPTU: 3, IMED: 1). The review team again requested CPTU and the four target agencies to make good use of this professional group given their significant operational relevance in the concerned agencies.

13. Training of national pool of resources (ITC-ILO/ Turin) and expansion of pool: Now Bangladesh has a pool of 60 certified trainers (TOTs). As of now, 390 TOTs have completed their exposure training at ITC-ILO/ Turin, with another 13 candidates to complete by April, 2017. By December 31, 2016, CPTU will amend the contract of ITC-ILO with remaining savings of the contract and project to complete the exposure training of all candidates.

14. Training of target agencies’ staff on e-procurement (ITC-ILO): For this one-week short course, out of the target of 120 participants, 118 participated and completed the course (LGED: 50, RHD: 30, BWDB: 30, and BREB: 8). Beyond the above provisions, the four target agencies have arranged training/exposure visit of another 110 participants (RHD:30 LGED30: BWDB:42 and BREB: 8) in different countries (Brazil, Chile, Portugal, Australia, Italy) using DLI fund of respective agencies. Review mission has expressed the importance on uses of such experience for future e-GP implementation by the agencies.

Component 2: Strengthening Procurement Management at Sector Level & CPTU/IMED

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15. Strengthening procurement performance monitoring: All four target agencies met the PROMIS target for Period 0 (up to June 2013), Period 1 (July-December 2013), Period 2 (Jan-June 2014), Period 3(July 2014 to June 2015), and for Period 4 (July 2015 to June 2017). CPTU has been publishing the quarterly procurement performance report in its web portal (www.cptu.gov.bd) regularly. In addition, the four target agencies are also publishing procurement performance indicator report in their respective organization website as it is being generated from e-PMIS of e-GP system. Target agencies are able to generate PE/ Project/ Agency wise e-PMIS indicator report which are good tools for monitoring the process lead time in procurement chain at sub-district level.

16. Monitoring and evaluation framework: M&E firm has collected procurement data for the period Jan-June, 2016 in different stages of procurement process such as invited tender 9907; opened tender 11,860; evaluated tender 13,869; approved tender 13,870 from four target agencies consist of e-GP and non-e-GP tenders. In the M&E report, KPI-15 (percentage of tender evaluation within timeline of PPR) showing low level of performance appears inconsistent with previous reports; also, similar inconsistencies observed for this indicators when compared with corresponding e-GP indicator. As per the M&E firm, the manual post verification of paper/credentials are consuming substantial time which need to be addressed through using post-qualification database by the agencies. To ensure smooth closure with submission of all reports, the M&E Contract with CPTU will be extended up to January 31, 2017, without any additional cost.

17. Strengthening four target agencies’ procurement management & use of DLI fund: The Bank team informed the four target agencies that in light of the amended Financing Agreement, the issue of difficulty in claiming Disbursement-Linked Indicators (DLI) fund is now resolved and further more Bank has acted upon the request of GoB by extending the expenditure period till project closing i,e June 2017. As reported four target agencies have spent 70% of their DLI fund (RHD: 68.45%, LGED: 95.25%, BWDB: 54.24% and BREB: 63.83%). Using DLI fund RHD has developed bidder’s credential database and is being tested by RHD entities at different level. Similarly, (i) by March 31, 2017, to ensure consistency of unique identifiers number of bidders, the other three agencies (LGED, BWDB and REB) will develop their contractors’ database preferably by using the same consultant’s service who developed the software for RHD with necessary customization as may be feasible; (ii) by January 31, 2017, arrange publication of reports in its website on complaint handling mechanism including resolution and number/percentage of complaints.

18. Strengthening CPTU and IMED: The consulting firm PWC is developing a strategic framework in transforming CPTU into an authority with more autonomy, and upgrading the e-GP unit of CPTU as a fully operational business service center (public limited company or similar structure). The Bank team requested to assign two specific CPTU officers for closely monitor the contract to obtain the best outcome as specified in the contract. By January 31, 2017, PWC will submit the draft framework to CPTU and the Bank to incorporate its findings in the proposed project DIMAPP. IMED/ CPTU, by January 31, 2017, will hire the remaining three individual IT consultants (Application Administrator, Database Administrator, and System Administrator), following Bank’s Consultants Guidelines by obtaining CVs (Section 5.3).

19. CPTU Building: CPTU has issued the bidding document to the contractor through ‘Direct Procurement’ method as agreed for vertical extension of 3rd floor ‘CPTU BHABAN’. CPTU assured that all the works will be completed by June, 2017.

Component 3: Introducing e-Government Procurement (e-GP)

20. Digitization of public procurement through e-GP is being considered as a priority with highest level government political commitment, after seeing its visible impact in overall governance improvement. At decentralized level, it has been improving competition, reducing procurement delays, minimizing complaints and coercive/ bid rigging practices, savings of transaction costs. The overall progress exceeded the target. The major focus will now be installing and operationalizing the new main data center at Bangladesh Computer

http://www.cptu.gov.bd/

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Council (BCC), with its mirror site at CPTU with full scale data migration including workable Service Level Agreement (SLA) with BCC in place.

21. Status of e-GP implementation in four target agencies: Currently, procurement in terms of the number of tenders going through e-GP in the four target agencies is as follows: RHD: 99%; LGED: 96 %; BWDB: 98 %; and BREB: 87 %. Total tender invitations increased by sixteen (16) times in the last three years (Dec./2013: about 4,500; Nov./2016: about 73,000); value of tender increased 25 times (Dec/2013: about $319 million; Nov/2016: about $8 billion). As per original PAD target of about 9,350 bid invitations in national competitive bidding (NCB or OTM) by December 2016, as of November 2016, a total of 51,710 tenders have been invited by the four target agencies. Covering all methods (e.g., NCB, limited tendering, etc.), the total bid invitation is 73,119 (RHD: 9,415; LGED: 41,371; BWDB: 6,035; BREB: 2,710; other agencies: 13,588). Annex 7 provides overall trend of e-GP implementation (bidders, invitations; value of invited bids).

22. Status of DLI target achievements in four target agencies (e-GP): The four target agencies have far exceeded the target for the DLI period 4 (July 1, 2015- June 30, 2017). For this period till Nov, 2016 cumulatively for four agencies it exceeds the target by about 422%, with LGED taking substantial lead over the others (757%), BREB (434%), BWDB (228%) and RHD (146%). At this stage it is evident that DLI target had lead the growth of e-GP implementation with the demonstration of ownership by the target agencies.

Box 1: e-GP implementation performance by agency: number of bid invitations (NCB)Agency DLI Period 1

(July 1 - Dec. 31, 2013)

DLI Period 2(Jan. 1 - June 30,

2014)

DLI Period 3(July 1,2014 - June 30,

2015)

DLI Period 4(July 1, 2015 – June 30, 2017)

Cumulative (DLI period 1,2,3 & 4)

Target Achievement

Target Achievement

Target Achievement

Target Achievement(up to Nov,

2016

% Progres

s

Achievement (up to Nov

2016)RHD 400 776 1000 899 2400 3044 3200 4664 146% 9383

LGED 400 2612 1000 2222 2400 7768 3200 24225 757% 36827

BWDB 120 279 300 360 720 1525 960 2191 228% 4355

BREB 15 21 40 48 96 520 128 556 434% 1145

Total 935 3688 2340 3529 5616 12857 7488 31636 422% 51710

23. Status of DLI target achievements in four target agencies (PROMIS): Similar to e-GP, all four target agencies (LGED, RHD, BWDB and BREB) have exceeded the target for the DLI Period 4 (July 1, 2015 – June 30, 2017).

Box 2: PROMIS implementation performance by target agenciesAgency DLI Period 1

(July 1 - Dec. 31, 2013)

DLI Period 2(Jan. 1 - June 30,

2014)

DLI Period 3(July 1,2014 - June

30, 2015)

DLI Period 4(July 1, 2015 – June 30, 2017)

Cumulative (DLI period 1,2,3 & 4)

Target Achievement

Target Achievement

Target Achievement

Target Achievement

(up to Nov ,2016

% Progres

s

Achievement (up to

Nov,2016)

RHD 800 776 1200 899 2800 3044 3600 4664 130% 9383LGED 800 2612 1200 2222 2800 7768 3600 24225 673% 36827BWDB 240 279 360 360 840 1525 1080 2191 203% 4355

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BREB 30 47 45 48 112 520 144 556 386% 1171Total 1870 3714 2805 3529 6552 12857 8424 31636 376% 51736

24. New Datacenter at BCC and Mirror site at CPTU: In the last mission we had agreed the firm (Thakral-Shark) will start installation and commissioning of the new data centre at BCC with mirror site at CPTU including migration of existing storage in a way that by October 15, 2016 the system starts full functioning. It was also decided DR site (Disaster Recovery) will be at Jessore BCC Container-based data centre. The process is being delayed due to some amendment and L/C issues in the contract. The firm has informed the mission that most foreign goods (60%) have already arrived and in supplier’s ware house. Thakral-Shark by January 11, 2017 will complete the installation, commissioning and data migration of primary data center at BCC, and by February 28 the mirror site at CPTU. By December 31, 2016, CPTU will finalize necessary MOU/ SLA with BCC to make the proposed arrangement operational.

25. e-GP system improvement and pending issues: 24X7 support of Help Desk has been in operation since June 2016 and most of the system issues have been resolved. Few system issues that have been identified will be resolved by December 31, 2016, including minor releases. Based on the detailed discussions and analysis of major issues, the following actions were agreed. The key outstanding issues are in Annex 8.

i. By December 24, 2016, using GoB resources, CPTU will sign a contract with the M&O firm of the e-GP system to ensure uninterrupted e-GP services and GSS Infotech complete fixing the remaining pending technical issues: (a) by February 15, 2017, finalize and make operational the Post Procurement Review Dashboard; (b) by February 28, 2017, finalize and make operational the payment process in contract management module to comply with agencies accounts/disburse functionalities; (c) by February 28, 2017, finalize the scope reduction in works during evaluation; (d) by January 31, 2017, make available the full video tutorial for e-GP training; and (e) by March 7, 2017, make the e-GP system browser independent so that it can operate under updated latest web browers. As agreed in last mission, the firm will submit requirement of additional resources to CPTU.

ii. By December 31, 2016, BCC will provide two core from their existing fiber cable backbone connecting CPTU to BCC.

26. Self-sustainability of the e-GP system: The current contract of the CPTU with the M&O firm will expire by December 31, 2016. CPTU confirmed that a new M&O contract including 24X7 help desk will be in place before expiry of this contract, with full financing from GoB. This arrangement is demonstrating the sustainability of the system. The e-GP system generated revenues are as follows: FY14: $1.8 million; FY15: $4 million; FY16: $5 million; FY17 (up to Nov.): $3.2 million.

Component 4: Behavioral Change Communication and Social Accountability (BCC & SAc)

27. Behavioral change communication: Since the last Mission in May 2016 this component made good progress in core activities including the completion of 63 e-GP Awareness Workshops and 60 Government and Contractors’ Forum (target of 64 each), launching of mobile app, production of e-GP theme song, TVC, RDC and dissemination of messages through print, electronic, online, social media, sms and email. However, there has been some disruption in regular display of e-GP digital billboard due to its upgradation. Installation and operation of one more digital billboard is yet to be completed. The third tracking survey to capture the results of the reforms and other activities under the PPRP-II also needs to be geared up. Revamping the CPTU’s website and finalizing digital archive are also delayed. A detailed discussion was held in this regards.

28. Social Accountability and Citizen Engagement: On this front BIGD has piloted citizen engagement through citizens’ committees in four sub-districts of two northern districts. The findings were shared in a

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national citizen engagement forum. PPSC meetings are behind schedule. Two case studies and two policy notes on citizen engagement and e-GP have been produced and two newsletters also produced.

29. Agreed actions are as follows:

i) CPTU will extend the communication consultant’s contract using the savings amount; ii) CPTU’s consultant (BASE) will finalize updated website by January 31, 2017;iii) CPTU will have its second digital billboard by February 28, 2017;iv) BCCP will submit third and final tracking survey by February 28, 2017, with all outcomes and

satisfaction levels, and lessons learned;v) BCCP will complete the development of digital archive, and indexing for all deliverables, reports,

communication materials etc. in a systematic way by February 28, 2017; andvi) BIGD will arrange the remaining three PPSC meetings within the project period, and for this CPTU

will take necessary actions to extend the contract..

IV: Other Project Implementation AspectsFiduciary Status

30. Overall: The overall fiduciary performance rating of the project is Satisfactory. The overall progress in procurement is satisfactory, however, there are few issues remaining. The summary of findings and agreed actions during the implementation support review is provided in Annex-9.

Other Aspects:

31. Legal covenants and amendments: Most key covenants have been complied with, though with some substantial delays in few cases.

32. Project documentation: It was agreed that CPTU and all consultants, by December 31, 2016, will share soft copies of all progress reports/ deliverables with the Bank since inception of the project PPRPII in 2007 (CPTU, FINEUROP, GSS-Infotech/ Dohatech, BCCP, BRACU-IGD, SRGB, ITC-ILO, CIPS, etc.).

33. Final mission: The final implementation support mission of the project is expected to take place in May 2017.

Attachments: Annex 1: Revised results monitoring frameworkAnnex 2: Status of three-week trainingAnnex 3: Status of all training courses (three-week & short courses)Annex 4: List of training courses to be deliveredAnnex 5: Revised implementation plan of trainingsAnnex 6: Summary of Trainings and Master ProgramAnnex 7: Overall implementation trend of e-GPAnnex 8: e-GP- Outstanding technical issues and resolution timeAnnex 9: Integrated fiduciary Implementation reportAnnex 10: List of STDsAnnex 11: List of key persons met

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Annex 1

REVISED PROJECT RESULTS FRAMEWORK

Project Development Objective (PDO): Improved performance of public procurement system progressively in Bangladesh, focusing largely on target agencies

PDO Level Results Indicators2

Cor

e UOM3

BaselineOriginal ProjectStart(2007)

Progress to date

(Dec. ‘12)4

Cumulative Target Values5

Comments2013 2014 2015 2016 2017

1. Percentage of contracts awarded within initial bid validity period by the four target agencies % 10 65 68 73 78 80 82

Achievement 66 72 81 83

2. The four target agencies publish PROMIS quarterly report for monitoring of procurement performance covering 90% of bids invited/ contracts awarded annually

% 0 5 20 50 70 90 95

Achievement 7 50 90 95 Quarterly report up to September 2016 published

3. The four target agencies expand e-GP to all 64 districts using NCB procurement % 0 3 10 35 60 80 83

Measurement methodology adjusted based on total bid invitations each year, instead of 9,350 as in original PAD.Achievement 20 125 262 90

4. Percentage of PEs of 20 additional agencies with one trained/ certified procurement staff % 0 2 10 30 50 70 78 Total PEs in 20 agencies: 730

Total trainees: 1,966


5. Number of public sector agencies registered in the e-GP system 0 Numb

er - - - - 98 130 200 New indicator in PPRPII AF2

Achievement 100 450

2 Please indicate whether the indicator is a Core Sector Indicator (for additional guidance – please see http://coreindicators).3 UOM = Unit of Measurement.4 For new indicators introduced as part of the additional financing, the progress to date column is used to reflect the baseline value.5 Target values should be entered for the years data will be available, not necessarily annually. Target values should normally be cumulative. If targets refer to annual values, please indicate this in the indicator name and in the “Comments” column.

http://coreindicators/

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Intermediate Results and Indicators

Intermediate Results Indicators

Cor

e

Unit of

Measureme

nt


Progress to date (Dec.

‘12)

Cumulative Target Values

Comments2013 2014 2015 2016 2017

Intermediate Result 1: Capacity development program institutionalized locally and target agencies develop skilled procurement professionals 1. Percentage of procuring entities of 20 additional agencies with one trained/ certified procurement staff

% 0 10 30 50 70 78Total PEs: 730Total trainees: 1966


2. Number of weeks of procurement training delivered by Local training institute (ESCB) with its own fund/resources outside of PPRPII AF

Number 0 2 5 25 45 55 55


Intermediate Result 2: Target agencies manage and monitor their procurement at all levels to improve sectoral objectives

3. Percentage of contract awards published by four target agencies in CPTU’s website for awards above PPR specified threshold

% 10 70 75 80 85 90 91


4. Percentage of complaints handled satisfactorily by four target agencies % 5 25 35 45 55 70


5. The Four target agencies publish PROMIS quarterly report covering 90% of bids invited/ contracts awarded annually

% 5 20 50 70 90

Achievement 7 50 90 95Quarterly Report of September 2016 published

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Intermediate Results and Indicators

Intermediate Results Indicators

Cor

e

Unit of

Measureme

nt


Progress to date (Dec.

‘12)

Cumulative Target Values

Comments2013 2014 2015 2016 2017

Intermediate Result 3: Four target agencies fully introduce electronic government procurement (e-GP) in national competitive bidding (Old- Target agencies at their HQ level pilot electronic government procurement (e-GP) for international procurement.) 6. Percentage of contract/bid invited through e-GP by four target agencies using NCB in 64 districts

% 0 3 10 35 60 80Measurement methodology adjusted based on total bid invitations each year, instead of 9,350 as in original PAD.


Intermediate Result 4: Stakeholder engagement in following procurement issues increased

7. Expanding Government-contractors forum to all districts and holding semi-annual meetings

Number 0 5 10 20 40 64


8. Number of e-GP awareness workshops held in all districts

Number 0 10 20 45 64 New indicator in

PPRPII AF.


9. Number Public-Private Stakeholders Committee (PPSC) workshop/ meetings held

Number 0 6 10 12 14 14


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Annex 2

Status of Three-week Training of Target and Additional Agencies (Nov 30, 2016)

Ministry/ Division

Names of Target

Agencies

Target no. of Participants Cumulative Achievement Number of Procurement Entities (PEs)*

During Project(90 Courses)

Prorata(90 Courses)

CumulativeNumber (upto

90 Courses

Cumulative (%), upto 90 Courses

Project Target (90 Courses)

Achievement upto (90 Courses)

Number %

Orginal 4 Traget

Agencies

RHD 100 100 49 49 370 282 76LGED 100 100 135 135 632 593 94BWDB 120 120 83 69 187 162 87REB 100 100 141 141 9 9 100Total from Original 4 420 420 408 97 1198 1046 87

Ministry of Education

Directorate of Technical Education

(DTE)

320 320 300 94 112 97 87

Directorate of Second. & Higher Education (DSHE)

400 400 460 115 26 25 96

Education Engineering Department

(EED)

100 100 28 28 38 22 58

National Curriculum and Textbook Board

(NCTB)

12 12 15 125 1 1 100

Total 832 832 803 97 177 145 82

Power Division

Electricity Generation Co. Bangladesh (EGCB)

15 15 16 107 4 4 100

Power Grid Company of Bangladesh (PGCB)

49 49 173 353 49 43 88

Bangladesh Power Development Board (BPDB)

300 300 241 80 115 89 77

Dhaka Power Distribution Company (DPDC)

45 45 81 180 34 32 94

Total 409 409 511 125 202 168 83

Ministry of Primary and

Mass Education

Department of Primary Education (DPE)

145 145 143 99 115 84 73

Total 145 145 143 99 115 84 73

Ministry/ Division

Names of Target

Agencies

Target no. of participants Cumulative Achievement Number of Procurement Entities (PEs)*During

Project (90 Prorata

( 90 Cumulative

Number Cumulative (%), upto 90 courses

Project Target (90

Achievement upto(80 Courses)

12

Courses) Courses) upto 90 Courses Courses) Number %

Energy & Mineral

Resources Division

Gas Transmission Company Limited (GTCL)

23 23 54 235 1 1 100

Bangladesh Petroleum Exploration Co. (BAPEX)

15 15 9 60 1 1 100

Total 38 38 63 166 2 2 100

Ministry of Health &

Family Welfare

Central Medical Stores Depot (CMSD)

15 15 12 80 1 1 100

Directorate General for Family Planning (DGFP)

15 15 19 127 7 7 100

Health Engineering Department (HED)

25 25 27 108 21 13 62

Total 55 55 58 105 29 21 72

Local Government

Division

Department of Public Health Engineering (DPHE)

100 100 110 110 72 59 82

Dhaka City Corporation (North)

15 15 6 40 1 1 100

Dhaka City Corporation (South)

15 15 9 60 1 1 100

Total 130 130 125 96 74 61 82

Ministry of Housing and

Public Works

Public Works Department (PWD)

308 308 183 59 121 89 74

National Housing Authority (NHA)

20 20 10 50 9 6 1

Rajdhani Unnayan Kortripokkho (RAJUK)

38 38 17 45 1 1 1

Total 366 366 210 57 131 96 73

Total of 20 Target Agencies 1975 1,975 1,913 97 730 577 79

Total of 4 target Agencies 420 420 408 97 1198 1046 87

Total of Target and Additional Target Agencies 2395 2,395 2,321 97 1966 1623 83

Total Other Agencies 305 305 385 126 - - -

TOTAL 2,700 2,700 2706 100 - - -* The total number of PEs for the four target agencies includes PEs covered in PPRPII and PPRPII additional financing.

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Annex 3

Status of Three-Week and Short Courses in PPRPII AF based on Targets revised on December, 1 2016

Course ID and Course Names DurationIndicative

no. of Courses

Class Size Venue Main Target Audience

Indicative no.

of Traine

es

Achievement up to 1 December 2016

Courses Participants

No. ( % ) No. ( % )

B1/ B2

Training on Procurement of Goods, Works and Services 3 weeks

60 30 ESCBTarget + Additional target

Agencies

1,800 60 100% 1,803 100% 30 30 BIM 900 30 100% 903 100% Total: 90 - - 2,700 2,700 100% 2,706 100%

E1/ E2 Junior Level Short Training 5 days

8 30 ESCBTarget + Additional target

Agencies

240 8 100% 248 103%

8 30 BIM 240 8 100% 228 95%

Total: 16 - - 480 480 100% 476 99%

F Orientation for Policy-makers ½ day 6 15 IMED All key Ministries (Additional Secretaries and above) 90 3 50% 69 77%

G1 Trainings for Entry-level Civil Servants

a. In BCSAA 2 days 6 40 BCSAA

Civil Servants

240 6 100% 206 86%

b. In BPATC 2 days 4 50X6

=300 BPATC 1,200 5 125% 1,591 133%

Total: 10 1,440 11 120% 1,797 125%

G2 Training for mid-level Civil Servants 1 days 9 25 BPATC Civil Servants 225 10 111% 268 119%

G3 Training for Senior Civil Servants 1 day 9 25 BPATC Civil Servants 225 7 78% 184 82%

G4 Training for Planning Cadre 5 days 8 20 NILG

Planning Commission, ERD, IMED, Planning Commission

and Economic Cadre160 8 100% 153 96%

G5 Training for Administrative

Cadre 2 days 6 40 BCSAA Entry Level Administration Cadre Officials 240 6 100% 210 88%

G7 Awareness Workshop for

Municipalities 1 day 40 40 NILG Chairmen, Members, officials of Municipalities 1,600 40 100% 1,637 102%

G8 Training for NBR 2 days 5 20

Tax Academ

y

Income Tax, VAT and Customs Officials 100 4 80% 88 88%

I Procurement Training for Auditors 3 days 10 30 FIMA Public Auditors and

Accountants 300 10 100% 304 101%

M1/

M2

Training for Project Management 3 days

15 25 ESCB

PDs, Dy. PDs and Project Managers

375 14 93% 345 92%

5 25 BIM 125 5 100% 131 105%

Total: 20 500 500 95% 476 95%

14

Course ID and Course Names DurationIndicative

no. of Courses

Class Size Venue Main Target Audience

Indicative no.

of Traine

es

Achievement up to 1 December 2016

Courses Participants

No. ( % ) No. ( % )

N Orientation for Judicial Staff 1 day 4 40 JATI Judges 150 4 100% 144 96%

P Orientation for Journalists 1 day 20 25 PIB Media (News Papers, TV and

Radio) 500 21 105% 525 105%

Q Orientation for Anti-Corruption Officials 1 day 4 25 ESCB Officials of ACC or similar 100 4 100% 98 98%

R1 Orientation for Members of Parliament 1/2 day 2 15 Parliam

entMembers of Parliament, Parliament Secretariat 30 0 0% 0 0%

R2 Orientation for Parliament

Secretariat Officials 1 day 5 30 150 5 100% 150 100%

S Business Outreach Program 1 day 8 30 ESCB Business Community, Bidders, Consultants 240 6 75% 183 76%

T1/ T2 Refresher 1 day

41 30 ESCBPast 3 Week Course

Participants

1,230 40 98% 1,230 100%

9 30 BIM 270 9 45% 261 97%

Total: 50 - - 1,500 49 98% 1,491 99%

Total for All Courses: 322 - - - 10,730 313 97% 10,959 102%

Total for Short Courses: 232 - - - 8,030 223 96% 8,253 103%

Notes:

1

F: Due to difficulty in arranging 12 courses at Secretary/Additional Secretary level within the short time available, number of courses revised to 6 from 12 and target to 90 (15x6) from 180 (15x12).

2

G1: Based on trend of implementation of this course in BPATC and their training Calendar, class size is revised to 300 (50x6) from 350 (50x7). In the TOR class size was 200 (4X5). As a consequence, target revised from 1,400 (350x4) to 1,200 (200x6) as stipulated in the TOR.

3 G2: Based on trend of implementation of this course in BPATC and their training Calendar, the class size is revised to 25 from 30 and the target to 225 (25x9) from 270 (30x9).4 G3: Based on trend of implementation of this course in BPATC and their training Calendar, the class size is revised to 25 from 30 and the target to 225 (25x9) from 270 (30x9).5 G4: Due to time lost in the process of changing venue for this course and due to poor response from the target group, class size revised to 20 from 25 and target number to 160 (20x8)

from 250 (25x10).

6 G7: At the request from NILG, 200 addition trainees from various municipalities will be trained through 5 additional courses. The revised target is now 1,600 (40x40) instead of 1,400 (40x35) previously agreed.

7 Orientation of 360 (60x6) MPs in TOR considered unrealistic. In this backdrop, on the basis of consultation with Parliament Secretariat and CPTU, the course is split into two. The revised target are (a) Orientation for 30 (2x15) MPs and (b) training of 120 (30x4) officials of the Parliament Secretariat.

8 Venues for 4 Courses changed viz. F from BIM to IMED, G4 from NAPD to ESCB- IEB Campus, N from BIM to JATI, P from BCSAA to PIB.9 All changes made after discussions with the stake holders concerned including the training Institutes and with concurrence from CPTU.

15

List of Training Courses to be delivered (including sustainability courses of ESCB) Annex- 4

Tasks CY 2014 (Calendar Year) CY 2015

Q1 Q2 Q3 Q4 Q5 Q6 Q7 Q81. 3 Week Main Course (ESCB & BIM) B1(5), B2(2) B1(9), B2(4) B1(5), B2(3) B1(9),B2(3) B1(7), B2(4) B1(7), B2(2) B1(4), B2(3) B1(9),B2(5)

2. Junior Level Short Training (ESCB & BIM) E1(0),E2(0) E1(0),E2(0) E1(0),E2(0) E1(2),E2(0) E1(2),E2(0) E1(0),E2(1) E1(2),E2(0) E1(2),E2(0)

3. Short Training Programs (Policy Makers, Civil Servants, planning, Admin. Cadre, Municipalities, NBR, Auditors, Project managers, Judiciary Staff, Journalists, Parliament Members, Business Outreach, Anti-corruption, Refresher)

F(0), G1(0), G2(0), G3(0), G4(0), G5(0), G7(0), G8(0), I(0), M(0), N(0), P(0), Q(0), R(0), S(0),T(0)

F(0), G1(0), G2(0),G3(0), G4(0),G5(0), G7(0),G8(0), I(0),M(0), N(0), P(0), Q(0), R(0), S(0),T(0)

F(0), G1(0), G2(0),G3(0), G4(0),G5(0),G7(0), G8(0), I(0),M(0), N(0), P(0), Q(0), R(0), S(0), T(0)

F(0),G1(0), G2(0), G3(0), G4(0), G5(0), G7(0), G8(0), I(0), M(0), N(0), P(0), Q(0), R(0), S(0),T(0)

F(0),G1(0), G2(0),G3(0),G4(0),G5(0), G7(0),G8(0),I(0), M(0), N(0), P(0), Q(0), R(0), S(1),T1(1)

F(0),G1(1), G2(0),G3(0), G4(1),G5(0) ,G7(10),G8(0) I(1),M1(0), M2(0) ,N(0),P(0),Q(0),R(0), S(0), T1(1),T2(2),

F(0),G1(0),G2(2),G3(1), G4(1),G5(0), G7(10),G8(0), I(2), M1(3),M2(0) N(1), P(4),Q(0),R(0), S(0), T1(6),T2(0)

F(0),G1(1),G2(1), G3(1),G4(0),G5a(1),G5b(2), G7(7),G8(2),I(3),M1(3),M2(1) N(1), P(4),Q(0), ,R(0), ,S(0),T1(6),T2(0)

4. Sustainability at ESCB (any combination of course allowed to meet minimum weeks allowed to meet minimum weeks mentioned)

X1 (3), BC(1) X1 (10), BC(1)

X1(2), BC(0) X1 (5), BC (6) X1 (5), BC(0) X1(13),BC(1) X1(11), BC (1)

X1(0),BC(1)

Tasks CY 2016

Notes: 2. For Quarter 12, in italics courses are planned.

Q9 Q10 Q11 Q12

1. 3 Week Main Course (ESCB & BIM) B1(5),B2(4) B1(0), B2(0) B1(0), B2(0) B1(0), B2(0)2. Junior Level Short Training (ESCB & BIM) E1(2),E2(1) E1(0),E2(3) E1(0),E2(3) E1(0),E2(0)3. Short Training Programs (Policy Makers, Civil Servants, planning, Admin. Cadre, Municipalities, NBR, Auditors, Project managers, Judiciary Staff, Journalists, Parliament Members, Business Outreach, Anti-corruption, Refresher)

F(1),G1(1), G2(2), G3(2), G4(0),G5a(1) G5b(0), G7(8),G8(0), ,I(3), M1(0),M2(3) N(1), P(6),Q(1), R(0), S(1),T1(2),T2(2)

F(0),G1(0), G2(1),G3(2), G4(2),G5a(1), G5b(2),G7(2), G8(0), I(2),M1(4),M2(1),N(1), P(6),Q(1),R1(0),R2(0), S(2),T1(8),T2(2)

F(2), G1(1),G2(3), G3(1), G4(3),G5a(1),G5b(2), G7(0), G8(2),I(2),M1(3), M2(0),N(0),P(0), Q(0),R1(0),R2(5),S(1),T1(9),T2(3)

F(3),G1(0),G2(0),G3(0), G4(1), G5a(2),G5b(0),G7(3), G8(1),I(0),M1(2),M2(0),N(0),P(0), Q(2),R1(2),R2(0),S(3),T1(6),T2(0)

4. Sustainability at ESCB (any combination of course allowed to meet minimum weeks allowed to meet minimum weeks mentioned)

X1 (2),BC(2)X1(7),BC(1) X1(4),BC(1) X1(6), BC(1)

X1: means one week or 5 working/ training days; BC: means bidding community courses of 1-5 days duration

16

Revised Implementation Plan of Three-week and Short-Training (Nov 30, 2016) Annex-5

Course ID nos. and Course Names

Course

Duration

Venue

No. of CoursesClass Size Total no. of

Trainees

2014 2015 2016

Project Life Annual Break-downs

Qrt # 01

Qrt # 02

Qrt # 03

Qrt # 04

Qrt # 05

Qrt # 06

Qrt # 07

Qrt # 08

Qrt # 09

Qrt # 10

Qrt # 11

Qrt # 12

TOR Revised 2014 2015 2016 TOR Revised TOR Revise

dB1 Training on

Procurement of Goods, Works and Services

3 weeks

ESCB 60 60 28 27 5 30 30 1,800 1,800 5 9 5 9 7 7 4 9 5 0 0 0

B2 BIM 30 30 12 14 4 30 30 900 900 2 4 3 3 4 2 3 5 4 0 0 0

Total 90 90 40 41 9 2,700 2,700 7 13 8 12 11 9 7 14 9 0 0 0

E1 Junior Level Short Training

5 daysESCB 8 8 0 6 2 30 30 240 240 0 0 0 0 2 0 2 2 2 0 0 0

E2 BIM 8 8 0 1 7 30 30 240 240 0 0 0 0 0 1 0 0 1 3 3 0

Total 16 16 0 7 9 480 480 0 0 0 0 2 1 2 2 3 3 3 0

F Orientation for Policy -makers

½ day IMED 12 6 0 0 12 15 15 180 90 0 0 0 0 0 0 0 0 1 0 2 3

G1 Trainings for entry-level civil servants 2 days BPATC 6 4 0 1 3

50X4

=200

50X7 =350 1,200 1,200 0 0 0 0 0 0 0 1 1 0 1 0

G2 Training for mid-level civil servants 1 days BPATC 16 9 0 3 6 20 30 270 225 0 0 0 0 0 0 2 1 2 1 3 0

G3 Training for senior civil servants 1 days BPATC 8 9 0 2 7 40 30 270 225 0 0 0 0 0 0 1 1 2 2 1 0

Total 30 22 0 5 13 1,740 1,650 0 0 0 0 0 0 3 2 4 3 4 0

G4 Training for Planning Cadre 5 days

ESCB-IEB

Campus10 8 0 1 7 25 25 250 160 0 0 0 0 0 1 0 0 0 2 3 0

G5 a. Foundation Training (G1) 2 days BCSAA 0 6 0 1 5 0 40 0 240 0 0 0 0 0 0 0 1 1 1 1 2

b. Training for Administrative Cadre

2 days BCSAA 12 6 0 2 4 25 40 300 240 0 0 0 0 0 0 0 2 0 2 2 0

Total 12 0 3 9 300 480 0 0 0 0 0 0 3 1 3 3 2

17

N Orientation for Judiciary Officials

1 day JATI 10 4 0 2 2 15 40 150 160 0 0 0 0 0 0 1 1 1 1 0

P Orientation for Journalists

1 day PIB 20 20 0 8 12 25 25 500 500 0 0 0 0 0 0 4 4 6 6 0

QOrientation for Anti-corruption Officials

1 day ESCB 4 4 0 0 4 25 25 100 100 0 0 0 0 0 0 0 0 1 1 0

R1Orientation for Members of Parliament

1 day Parliament 6 2 0 0 2 60 60 360 30 0 0 0 0 0 0 0 0 0 0 0

R2Training on Parliament Secretariat

1 day Parliament 0 4 0 0 4 0 120 0 0 0 0 0 0 0 0 0 0 5

S Business Outreach Programme

1 day ESCB 8 8 0 1 7 30 30 240 240 0 0 0 0 1 0 0 0 1 2 1

T1

Refresher 1 day

ESCB 30 30 0 14 16 40 30 1,200 900 0 0 0 0 1 1 6 6 2 8 9

T2 BIM 20 20 0 3 17 40 30 800 600 0 0 0 0 1 2 0 0 2 2 3

Total 50 50 0 17 33 2,000 1,500 0 0 0 0 2 3 6 6 4 10 12

Notes: Class size, no. of Courses and Target no. trainees have been changed in case of courses F,G1, G2, G3, G4,G7and R in consultation with the training Institutes with concurrence of CPTU.

G7Awareness Workshops for Municipalities

1 day NILG 30 40 0 27 13 100 40 3,000 1,600 0 0 0 0 0 10 10 7 8 2 0 3

G8 Training for NBR Staff 2 days Tax

Academy 5 5 0 2 3 20 20 100 100 0 0 0 0 0 0 0 2 0 0 2 1

I Procurement Training to Auditors

3 days FIMA 10 10 0 5 5 30 20 300 300 0 0 0 0 0 0 2 3 3 2 2 0

M1 Training for Project Management

3 days

ESCB 10 10 0 6 4 25 25 250 250 0 0 0 0 0 0 3 3 0 4 3 2

M2 BIM 10 10 0 1 9 25 25 250 250 0 0 0 0 0 0 0 1 3 1 0 0

Total 20 20 0 7 13 500 500 0 0 0 0 0 0 3 4 3 5 3 2

18

ANNEX 6

Summary of Trainings and Higher Studies (as of November 30, 2016)

Three-weeks training (goods, works, and consultants services)Name of Project

Batches Total Trainees

RHD

LGED BWDB BREB Total of 4 TAs

Total of Others

PPRPII 109 2950 395 900 346 469 2110 840PPRPII AF 90 2706 49 135 83 141 408 2298*Total 199 5665 444 1035 429 610 2518 3138

* : 2298 = 1913 (from 20 additional agencies) + 385 (from other agencies)

Short-courses (18 types: 1-5 days duration))Name of Project Total Batches Total TraineesPPRPII 115 4206PPRPII AF 232 8250Total 347 12,456

MCIPS (UK)Name of Project

Total Cohorts

Total qualified

RHD


Total of Others

PPRPII 2 35 7 6 5 2 20 15PPRPII AF 5* 81 7 7 3 1 18 63Total 7 116 14 13 8 3 38 78

*: Cohorts 6 and 7 are still continuing

Masters ProgramTop-UP Masters (BRAC University-BIGD: Procurement and Supply ManagementName of Project

Total Cohorts

Total qualified

RHD


Total of Others

PPRPII 2 35 7 6 5 2 20 15PPRPII AF 5* 81 7 7 3 1 18 63

Masters (University of Turin: ITC-ILO: Sustainable Procurement ManagementName of Project

Total Batches

Total qualified

RHD


Total of Others

PPRPII AF 3 25 5 7 6 3 21 4*Total Masters

10 141 19 23 14 6 59 82

*: 4 = 3 (CPTU) + 1 (IMED)

19

Annex 7 Box 1: Overall e-GP implementation trend (Till Nov 30, 2016)

Period Number of registered bidders/ suppliers

Number of bid invitations(NCB and others)

Value of bid invitations (US$ M)

June ‘2012 294 14 3December ‘2012 525 144 18

June ‘2013 1,067 498 62December ‘2013 7,459 4,548 319

June ‘14 9,238 8,436 713December '14 12,831 15,646 1,479

June ' 15 15.580 26,102 2,643May’ 16 21,731 55,865 5,842Nov’16 26,000 73,000 8,000

Number of Registered Tenderer & Tenders

Number of tenderer Number of tenders0

10000

20000

3000040000

50000

60000

7000080000

June ‘12December ‘ 12June ‘ 13December ‘ 13June ‘14December '14June '15May '16Nov ' 16

Value of Tenders

June ‘

12

December

‘ 12

June ‘

13

December

‘ 13

June ‘

14

December

'14

June '1

5

May '1

6

Nov ' 1

60

1000

2000

3000

4000

5000

6000

7000

8000

9000

Value of tenders invita-tions (US$ M)

20

Annex 8 e-GP: Key Outstanding Technical Issues & Resolution Time

M1 = Major Release; M2 = Minor Release; M3 = Bug Fixing

SL. No. Outstanding Issues

Type of Issue

Description of Issue Development Status

Plan Date for development by GSS &Dohatec

Plan Date for deployment production by CPTU

1

Password Lock and Verification mail:Password lock is very easy: One can easily lock the ID of someone else. It may hamper the tender submission or tender opening time

M2

Will develop according to the requirement.

Development Completed; Running on

Staging Server

Development Completed

December 31, 2016

2

CMS: In preparing work plan starting time and ending time of all the items under one group have to be same as per current e-GP system. In real contract it never happens.

M2 Needs adjustment in the system.

Development Completed; Development

CompletedDecember 31,

2016

3

No Provision for Comparison of item wise Tenderer’s Quoted Price with item wise official unit rate (Front Loading cannot be identified for works tender).

M2

Provision for comparison can be provided. To compare with market price the provision from export of priced BOQ will be added in the system

Testing Completed;STDs need to be changed accordingly. December 26,

2016December 31,

2016

4 Within ToC/TEC formation, only users name appear, Designation not appear M2 Development

Completed;Development Completed

December 31, 2016

5

Where the field is not applicable (say in day work), System require to put a figure value within “value” field. Same thing happens when bidders fill up the forms, they have to put minimum 1 digit which is contradictory.

M2

If they don’t have any litigation, they can skip. System adjustment required

Testing Completed; STD’s Forms Type need to be changed from 'Mandatory' to 'Optional'

December 26, 2016

December 31, 2016

6 While Terminating a Contract the system asks for the “Reason for Contract Termination” which has only following options:

Force Majeure Tenderer Bankruptcy Non Payment of Bills Delays

M2 Options mentioned in Rule 42(2)(b) and 42(2)(d) should be included in “Reason for Contract Termination

Development Completed;


December 31, 2016

21

Liquidated damages beyond 10% Not following STD & Contract

Norms Contractor/Consultant stops the

work

7Approved Reports/APP doesn’t show the name of the AA: M2

All approved APP and reports should contain the text “Electronically Signed By ---------” in the Bottom Right

Development Completed; Testing is going on


December 31, 2016

8

Only the awarded Bidder can see the NOA. No copy to option in the NOA.

M2

There may be a ‘Copy to’ (BCC) Option to be available in the System so that PE can send this through System to higher concerned officials.

Development Completed;


December 31, 2016

9

After publishing the tender notice, the eligibility of tenderers section cannot be edited/modified with Mozilla Firefox browser. M2

The Edit/Modification should be available for all browsers (CPTU Certified Browsers)



December 31, 2016

10

The system allows to release tender security before contract signing which is not compliant with Rule 26 (2), PPR 2008. M2

system should not allow to release tender security before contract signing except of those who are considered non-responsive



December 31, 2016

11

When a user forgets his/her password or lock his/her account or when a user is transferred, system is taking too much time to generate the password recovery/account unlock/transfer email.

M2 Needs adjustment in the system.

Development Completed; Running on Staging Server


December 31, 2016

12 There is no provision or search option for finding total value invited tender in e-GP over a period of time or financial year but no of tender can be searched. In addition, total value of awarded tender is also required.

M2 The provision in advance search option need be created so that value of invited tender and awarded contract can be pulled from system for any given



December 31, 2016

22

period

13

Providing information regarding tender publication in the newspaper need to be mandatory. In the current system it can be skipped which may produce wrong KPI for particular indicator.

M2

System can be designed in way that before evaluation PE must enter this information.



December 31, 2016

14

Using search function when project is assigned to a particular Procuring Entity the “Action Button” doesn’t work properly. Moreover the provision for selecting more than one PE is missing

M2 System need to be adjusted

Development Completed.


December 31, 2016

26

Annex 9

Integrated fiduciary implementation report:

1. Overall: The overall fiduciary performance rating of the project is continued to be ‘Satisfactory’. The summary of findings and agreed actions during the implementation support review are provided below.

2. Fiduciary capacity: Fiduciary staffing of the project needs to be strengthened by rehiring a Jr. FM consultant (as it again fallen vacant) by December 31, 2016 so that reconciliation of accounts at the closure stage of the project goes smoothly.

3. Planning and budgeting: The project needs to submit an updated procurement plan by December 15, 2016 after finalizing all the remaining requirements under the project, if any.

4. Internal control (including internal audit): An amount of XDR 5.7 million is still undisbursed under the credit (PPRP AF and PPRP AF2). CPTU could not conduct a stock taking yet as agreed during the last mission. CPTU agreed to hire third party to physically verify all the project assets by March 2017, and its internal auditor will submit final report by December 31, 2016. A significant amount of advances remains unadjusted with the four target agencies. CPTU agreed to start the reconciliation process along with checking the books and records of the expenditures made by these agencies.

5. Oversight and accountability actions/ arrangements: The mission noted that the external audit of the project has been conducted by the C&AG for the year ended June 30, 2016. Until the end of the mission, CPTU did not receive a draft of the external audit report. According the legal agreement, the project shall submit its annual audit report for the FY 2015-2016 by December 31, 2016.

6. Fund flow, accounting and financial reporting: For the total credit of PPRPII, an amount of XDR 39.70 million has already been disbursed to the project as of December 4, 2016 out of the total amount of XDR 45.4 million. The project could submit the IUFRs for the quarter ended September 30, 2016, which they expect to submit by December 15, 2016. Mostly, the IUFRs were submitted timely and found to be acceptable to the Bank.

7. Bidding process and award: CPTU will sign the contract for the need assessment of e-GP roll-out and capacity development consultant [contract package S-90(AF2)] by December 20, 2016.

24

Annex 10Status of Key STD and RFP

Code STD Name Current Version

Update and Finalization needed

PG4 Preliminary working draft: Standard Tender Document (International) for Procurement of Goods (for any value above BDT 25 lakh)

Sep 2009 Yes

PW4 Preliminary Working draft: Standard Tender Document (STD) for National Procurement of Works (National with Prequalification)

Apr 2009 Yes

PQW4 Preliminary Working draft: Standard Pre-qualification Document (National) for Procurement of Works

Apr 2009 Yes

PW5 Preliminary Working draft: Standard Tender Document for Procurement of Works (International)

Sep 2009 Yes

PQW5 Preliminary Working draft: Standard Pre-qualification Document (International) for Procurement of Works

Jan 2010 Yes

PS7 Preliminary Working draft: Standard Request For Proposal (National) For Selection of Consulting Firm

Feb 2013 Yes

PS8 Preliminary Working draft: Standard Request For Proposal (National) For Selection of Consulting Firm

Feb 2013 Yes

EVG Evaluation Document for Goods New YesEVW Evaluation Document for Works New Yes

29

Annex 11List of Key Persons Met

Ministry of Planning:Honourable Mr. Mr. AHM Mustafa Kamal, MP

Economic Relations Division:Mr. Shofiqul Azam, Additional Secretary

Implementation Monitoring and Evaluation Division/ CPTU:Mr. Farid Uddin Ahmed Chowdhury, Secretary, IMED Mr. Md. Faruque Hossain, Director General (Additional Secretary), CPTUMr. Helaluddin, Director (Joint Secretary), CPTUMr. Aziz Taher Khan, Director, CPTUMr. Wahid-un-Nabi Sarker, Director, CPTUMr. Aknur Rahman, Deputy Director, CPTUMr. Ali Newaz, Training CoordinatorMr. Md. Mosharraf Hussein, System Analyst, CPTUMr. AKM Fazlul Karim, Proc. Reform Advisor, CPTUMr. Ashfaqul Islam, e-GP Advisor (Sr. e-GP Management Consultant), CPTUMr. Shafiul Alam, Communication Consultant, CPTU

Divisions, Target Agencies, PMCs & TWG Members of Sectoral Entities:Mr. Shyama Prosad Adhikari, Chief Engineer, LGEDMr. Md. Mohsin, Additional Chief Engineer, LGEDMr. Abdus Sattar, Executive Engr & PMC, LGED*

Development Partners/ Universities/ Consultants/ Private Sectors/ NGOs:Mr. David Grey, Governance Advisor, DFIDMs. Rubina Shaheen, Sr. Procurement Specialist, ADBDr. Sultan Hafeez Rahman, Executive Director, BIGD, BRAC UniversityDr. Mirza Hasan, Team Leader, BIGD ComponentMr. Ralf Krueger, Program Chief, ITC-ILO/ TurinMs. Blerina Pogace, Program Manager, ITC-ILOMs. Paula Steele, Global Public Sector Manager, CIPS/ UKMr. Marco Sebastian, Managing Director, FINEUROPMr. William P Heavin, Team Leader, FINEUROPMs. Yasmin Khan, Program Director, BCCPMs. Kadiza Bilqis, Sr. Program Manager

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