WORKSHOP MINUTES April 28, 2014

I. Call to Order II. Roll Call III. Topic: Crossroads Park Elementary IV. Adjournment The workshop meeting of the Board of Education of the West Des Moines Community School District was held on Monday, April 28, 2014, at Crossroads Park Elementary, 1050 50th Street, West Des Moines, IA 50266. I. Call to Order: The meeting was called to order by President Elizabeth Brennan at 5:17 p.m. II. Roll Call: The secretary noted the following Board members present: Elizabeth Brennan, David Brown, Kevin Carroll, H. Milton Cole, Andi Lipman, Vicky Poole and Tali Greenspon. Absent: None III. Topic: Crossroads Park Elementary: Principal Britt Cameron thanked the Board for coming to the school and for the leadership they give to the district. He said their work is truly appreciated. He then reviewed the agenda for the evening, which included featuring aspects of the school that align with the district draft strategic plan. He introduced orchestra teacher Abby Meyer and her students who performed. The student performers included Clayton Stein, Mary Thomas, Justin Hua and Jeremy Bailey. Next Lynda Niffenegger talked about the relationships Crossroads Park has with community groups, organizations and business that help students and the community as a whole. This includes a partnership with Farm Bureau, a Thanksgiving food drive providing more than 1,200 turkeys to families, a bake sale for the American Cancer Society and much more. Counselor Kelli Ladd talked about three programs at the school, including Cool CREWS (Crossroads Respects/Everyone Welcome), the Back Pac Program and West Des Moines Rotary Club bike program. The Rotary Bike Club has provided 35 bikes for Crossroads Park students. She said one of the programs unique to Crossroads is Cool CREWS. She said it is an effort to build relationships. She noted the school has a group that works to be welcoming and has worked on it for many years, starting with character. She said about three years ago, a fifth grade student expressed interest in starting an anti-bullying club. Fourth grade teacher Carol Mahlendorf reviewed the school’s partnership with Farm Bureau, which includes Farm Bureau staff reading to students. Michelle Cook of Farm Bureau said the business education partnership has been around for nearly 30 years. The committee meets every month. She reported that the activities have changed over the years. This year the third graders planted flowers for Earth Day and the staff provided a botany- and garden-related lesson. Farm Bureau provides turkeys and transportation for the sixth graders to deliver the turkeys to families for Thanksgiving. They also do an agriculture fair. She said many years ago the fair involved bringing farm animals to the school and then more recently bringing large ag-related equipment. Today, it includes a game similar to “a minute to win it” in which students learn about how farms bring food to tables. Farm Bureau also does a book fair and all the funds go to the Crossroads media center. Sixth grade teacher Brandon Hargens then reviewed the Crossroads Cougar Student Council, After School Studies Program and ESL (English as a Second Language) parent classes. Hargens noted that the teachers try to empower the students on the student council and it is thrilling to see them take on more leadership from first grade to sixth grade. He said they not only help within the school, but also work to improve the community. He said the council also sponsors a movie night for families to help earn money for Dollars for Schools, but now it is free of charge in order to encourage more families to come to the school. He said the students work to set up and tear down for the event. He said the council also sponsors different activities and works with the Cool CREWS. Hargens also noted that they have worked on the Homecoming parade, taking home a trophy one year. The council also organized a bake sale for the parent/teacher conferences. Katy Fancher talked about the school’s efforts to reach out to families whose first language is something other English. She said they worked with Community Education to provide an English as a Second Language class for parents. It was offered on Tuesday nights from 6-7 p.m. The class had native speakers at each table to help differentiate learning based on the needs of the adult students in the class. She said there have been 13-19 participants. She said they also offered childcare. She noted an extension was offered through April, which included involving members of the PTA to help connect parents with the parent teacher organization. She said the goal is parent teacher collaboration.

Hargens then talked about the school’s Homework and Study Help, which is a structured study hall and assists students who may need extra help or who need to access technology. He said the faculty has noticed more parents and students have taken advantage of this offering. Special education teacher Sharon Cox provided information on the school’s Special Olympics participants and its work with Iowa State University. She shared a story of a student who participated in the Special Olympics and noted that the school also provides an offering for students younger than third grade because the Special Olympics is for third grade through high school students. She said the school also has a partnership with Iowa State University students who work with a special education student in the school. This year the College of Engineering came up with a tool to help a student with movement. The school has also worked with Locks of Love. She said both teachers and students participate. The school partners with stylists, who come in for free and provide styles for the students and staff who donate their hair. School Board members then received a tour of our building’s recent remodel. Student council representatives and teachers served as tour guides. Attendees were dived up into groups and the tours began at 6:12 p.m. IV. Adjournment: It was moved by Brown and seconded by Greenspon to adjourn the meeting. The motion was approved by a unanimous vote. The meeting adjourned at 6:42 p.m.

_________________________________________________ Elaine Watkins-Miller, Board Secretary

REGULAR MEETING MINUTES April 28, 2014

I. Call to Order II. Roll Call III. Open Forum IV. Consent Agenda

a. Minutes Special Meeting February 26, 2014 Special Meeting March 24, 2014 Special Meeting March 31, 2014 Workshop April 7, 2014 Regular Meeting April 7, 2014 Special Meeting April 17, 2014

b. Personnel Resignations Recommendations New Hires – Support Staff Initial Contracts – Certified Staff

c. Bills for Payment d. Donations 13/14 – February & March e. Student Trip Request(s) f. Facility Projects

Final Acceptance – VHS Phase 3A Final Acceptance – VHS Phase 1 Change Order(s) – VHS Phase 3B Building Envelope Consulting, Inspection and Testing – Fairmeadows Elementary School Final Acceptance – Valley High School Phase 3B Final Acceptance – Jordan Creek School Flooring Replacement

V. Superintendent’s Report VI. Board Reports

a. Superintendent’s Advisory Board Policy Committee b. Superintendent’s Advisory Facility & Finance Committee c. Superintendent’s Advisory Human Resources Committee d. Superintendent’s Advisory Teaching & Learning Committee

VII. Open Enrollment VIII. Vision Survey IX. Concurrent Representation Waiver – Ahlers X. Hearing(s)

a. Fairmeadows Conveyance of Real Property XI. Facility Projects

a. Construction Project Update b. City of WDM – Fairmeadows Street Light Installation c. City of WDM – Fairmeadows Irrevocable Offer of Dedication for Street Right-of-Ways d. Encroachment Agreement – WDMCS Valley High School Phase 3B Project

XII. Contracts/Agreements a. Des Moines Menace b. Group Insurance Amendments

Standard Insurance Co. National Insurance Services of Wisconsin, Inc.

c. WDMEA Tentative Agreement d. PCTC Agreement e. FYE14 Audit Arrangement Letter

XIII. Board Policies – 300 Series and 502.7A, 502.7B, 503.1 and 908 XIV. 2014 Valley High School Graduates XV. Establish Hearing: 2013-14 Certified Budget Amendment XVI. Financial Report – March 2014 XVII. Resolution Naming Depositories

XVIII. Resolution Fixing the Date of Sale, Approving Electronic Bidding Procedures and Approving Official Statement XIX. Polk County Conference Board Representative XX. Request for Executive Session: [Iowa Code 21.5 (1) (c)] To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. XXI. Motion to Reconvene from Executive Session into Regular Session XXII. Request for Executive Session: Personnel Matter [21.5 (1) i] XXIII. Motion to Reconvene from Executive Session into Regular Session XXIV. Adjournment The regular meeting of the Board of Education of the West Des Moines Community School District was held on Monday, April 28, 2014, at the Learning Resource Center, 3550 Mills Civic Parkway, West Des Moines, Iowa 50265. I. Call to Order: The meeting was called to order by President Elizabeth Brennan at 7:05 p.m. II. Roll Call: The secretary noted the following Board members present: Elizabeth Brennan, David Brown, Kevin Carroll, H. Milton Cole, Andi Lipman, Vicky Poole and Tali Greenspon. Absent: None III. Open Forum: Randy Ripperger, 3012 Mary Lynn Drive, Urbandale, Iowa, said he is the interim County Assessor. He noted that the assessor is appointed by the conference board. Each school district has to designate a representative to sit on the conference board. He said he is a candidate for the position and would make himself available to anyone of the School Board. The conference board meeting will be next Monday. Jas Overlin, 1440 41st Pl, Des Moines, said she is here tonight to introduce the West Des Moines Education Association’s presidents-elect. The association’s bylaws were changed recently to have two co-presidents for staggered two-year terms. To begin the rotation, Vicky Rossander will serve for one year this year and Becca Moss will serve for two years. Mark Brown, 707 36th Street, West Des Moines, said he wants to address the bond issue. He said as an illustration let’s say your child takes money out of your wallet and in its place there instead an IOU. That is what we are doing to our kids by advocating for another bond issue. He asked why we are spending money if we are just scheduling renovations. He said we are not doing renovations because of need but because it is a school’s “turn.” He said the district is borrowing money from future generations. It is money that we are taking away from future School Boards. He said when interest rates are larger, those problems will be amplified. He asked the Board to please consider that when its members vote tonight. IV. Consent Agenda: It was moved by Brown and seconded by Lipman to approve the consent agenda as presented. The motion was approved by a unanimous vote.

a. Minutes Special Meeting February 26, 2014 Special Meeting March 24, 2014 Special Meeting March 31, 2014 Workshop April 7, 2014 Regular Meeting April 7, 2014 Special Meeting April 17, 2014

b. Personnel Resignations

NAME BUILDING SUBJECT

Herrera, Reyna Crestview Special Ed Assist, Lv I

McCuddin, Michelle Nutrition Nutrition General Worker Sub

Overman, Debbie Valley Nutrition General Worker

Overman, Debbie Western Hills Kids West Child Care Provider

Rinner, William Craig Transportation Bus Driver

Sitzmann, Heather Westridge Kids West Asst Team Leader

Cason, Leslie Transportation Bus Driver

Mollison, Jim Valley Principal Recommendations

NAME REPLACEMENT FOR POSITION/BUILDING

Replacements

Ketcham, Kerry Self Director of Special Education/LRC

Seid, Carol Self Associate Superintendent of Human Resources

Sinram, Zachary Self Associate Principal/IH

Additions None

Summer/Temporary

Browne, Jadney Summer Temporary Sub Utility/Transportation Neiderheiser, William (Craig)

Summer Temporary Sub Utility/Transportation

Peirce, Dan Summer Temporary Sub Utility/Transportation

Royal, Myra Summer Temporary Sub Utility/Transportation

Crees, Hollee New Position JH Stretching Minds/IH

King, Chelsea New Position JH Stretching Minds/IH New Hires – Support Staff

NAME REPLACEMENT FOR POSITION/BUILDING

Fitzgerald, Dennis Quinton Hand Bus Driver/Transportation

Samuelson, Kelli Anthony Banks Bus Driver/Transportation

Wilson, Joel Dawn Virden Bus Driver/Transportation Initial Contracts – Certified Staff

NAME REPLACEMENT FOR POSITION/BUILDING Replacements

Hoyt, Danny Dale Herzberg Industrial Technology/ST

Lange, Dean Doug Garringer Industrial Technology/VSW,VA

Additions REASON FOR CHANGE

Orsini, Ann New Position Teacher Leader: Elementary PD /Curriculum Facilitator-Math,Science

DeMicco, Julie New Position Teacher Leader: Elementary PD /Curriculum Facilitator-Reading, Social Studies

Dietzenbach, Kristi New Position .5 Teacher Leader: MTSS

Hudson, Sheila New Position Teacher Leader: Elementary Instructional Coach/CL

Fackler, Gretchen New Position Teacher Leader: Elementary Instructional Coach/CV

Jones, Jenni New Position Teacher Leader: Elementary Instructional Coach/CR

Anderson, Maria New Position Teacher Leader: Elementary Instructional Coach/FM

Olson, Shana New Position Teacher Leader: Elementary Instructional Coach/HD

Nichols, Mackenzie New Position Teacher Leader: Elementary Instructional Coach/JC

Welter, Leslie New Position Teacher Leader: Elementary Instructional Coach/WH

Menz, Breck New Position Teacher Leader: Elementary Instructional Coach/WR

Bird, William New Position .5 Teacher Leader: Mentor Coordinator

Rieper, Danette New Position Teacher Leader: .5 Learning Supports, .5 Family School Engagement Coordinator

Dohmen, Randy New Position Teacher Leader: .5 Learning Supports, .5 Family School Engagement Coordinator

Peters, Phillips New Position

.5 Teacher Leader: K-12 Professional Development/Curriculum Facilitator-Performing Arts

Milburn, Kristine New Position .5 Teacher Leader: K-12 Professional Development/Curriculum Facilitator-ELP

Niebuhr, Cynthia New Position .5 Teacher Leader: K-12 Professional Development/Curriculum Facilitator-Special Ed

French, Natalie New Position .5 Teacher Leader: K-12 Professional Development/Curriculum Facilitator-ELL, At Risk

Weber, Brady New Position .5 Teacher Leader: Secondary Professional Development/Curriculum Facilitator-Social Studies

Davis, Natasha New Position .5 Teacher Leader: Secondary Professional Development/Curriculum Facilitator-Math

Hall, Wesley New Position .5 Teacher Leader: Secondary Professional Development/Curriculum Facilitator-Science

Thomsen, Megan New Position Teacher Leader: Secondary Instructional Coach/ST

Jacobs, Carrie New Position Teacher Leader: Secondary Instructional Coach/VSW, VA

Zenti, Carrie New Position .5 Teacher Leader: Secondary Instructional Coach/WCC

Weber, Brady New Position .5 Teacher Leader: Secondary Instructional Coach/IH

Seiberling, Katie New Position .5 Teacher Leader: Secondary Instructional Coach/ST

Bird, Sarah New Position .5 Teacher Leader: Secondary Instructional Coach/VA

Davis, Natasha New Position .5 Teacher Leader: Secondary Instructional Coach/VA

Johnson, Shannon New Position .5 Teacher Leader: Secondary Instructional Coach/VA

Gould, Sara New Position Teacher Leader: Secondary Instructional Coach/IH

Miller, Justin New Position Teacher Leader: Secondary Instructional Coach/VSW

Ehlert, Jamie New Position .5 Teacher Leader: Secondary Instructional Coach/VA

Fuglsang, Alice New Position .5 Teacher Leader: Secondary Instructional Coach/VA

Martin, Jim New Position Teacher Leader: Secondary Instructional Coach/VA c. Bills for Payment: Administration presented the bills for payment dated April 28, 2014 in the amount of $8,568,959.26. d. Donations 13/14 – February & March: Administration presented total donations to the schools in the district from February &

March 2014 in the amount of $21,660.28. e. Student Trip Request(s): The Jordan Creek 3rd Grade class would like permission to travel to Omaha, Nebraska to attend the

Henry Doorly Zoo. Date of departure and return will be Sept. 26, 2014. f. Facility Projects

Final Acceptance – VHS Phase 3A: The WDMCS Valley High School Phase 3A project has been completed by Jensen Builders, LTD. (Bid Package 31C - Concrete) according to and as required by the contract documents. All punch list items have been addressed and completed, close out documentation has been submitted. Per Iowa Code, thirty days after acceptance of the project by the Board, final payment will be made to the contractor if liens from subcontractors have not been filed. Original Contract Amount: $ 214,600.00 Change Orders Amount: $ 7,533.00 Final Contract Amount: $ 222,133.00 Change Order Percentage Rate 3.5% Sales and Services Tax funds were utilized for this project.

Final Acceptance – VHS Phase 1: The WDMCS Valley High School Phase 1 project has been completed by Jensen Builders, LTD. (Bid Package 31A – Site Development/General) according to and as required by the contract documents.

All punch list items have been addressed and completed, close out documentation has been submitted. Per Iowa Code, thirty days after acceptance of the project by the Board, final payment will be made to the contractor if liens from subcontractors have not been filed. Original Contract Amount: $ 1,123,700.00 Change Orders Amount: $ 34,393.00 Final Contract Amount: $ 1,158,093.00 Change Order Percentage Rate 3.1% Sales and Services Tax funds were utilized for this project.

Change Order(s) – VHS Phase 3B: Administration has received change order 010 from Hansen Company, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below:

o CCD 3B-ASI327 - ASI 327 was published by RDG to clarify the Auditorium Level 2 Intermediate riser radius dimension. The dimension was changed to match the dimension shown on other drawings and details. No cost(s) anticipated/submitted. Design Error: Add: $0.00

o CCD 3B-ASI362 - ASI 362 was published to provide a dimension for Auditorium 1744 West and East stairways for contractor layout confirmation. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

o CCD 3B-ASI368 - ASI 368 was published to provide additional dimensions for Auditorium 1744 Level 13'-0" North West and North East edges of structural steel in order to coordinate the architectural drawings with the stairway structural steel stringer layouts. No cost(s) anticipated/submitted. Design Omission: Add: $0.00

o CCD 3B-RFI864 - RFI 864 was authored requesting the option to install 4" insulation in lieu of 2" for approximately 50-0 of east Auditorium foundation wall. The foundation wall will be shifted 2" inward to maintain structural integrity. This change will allow the contractor to install this foundation wall as one pour activity in lieu of two pour activities. The wall will be capped with the slab on grade concrete pour. No cost(s) anticipated/submitted. Design Change – Contractor Option: Add: $0.00

o CCD 3B-RFI882 - RFI 882 clarified that the precast embed plates for the bar joists in the south mezzanine were installed 6" to low. KJWW confirmed that a section of HSS6x4x5/16 x 6" long could be used at each joist location to correct bearing elevation. No cost(s) anticipated/submitted. Design Change – Contractor Error: Add: $0.00

o CCD 3B-RFI897 - RFI 897 clarified the connection detail of the W beams to the HSS columns along gridline P2 in the atrium. The plans did not have a detail called out for this type of connection. KJWW confirmed that a similar detail could be used. No cost(s) anticipated/submitted. Design Omission: Add: $0.00

o CCD 3B-RFI906 - RFI 906 clarified that the W16x57 beams along gridline P2 are supposed to cantilever out 6'-10" on each end to support the CMU wall above. KJWW confirmed the plans show the beams stopping and they are supported by the moment connection to the column. No cost(s) anticipated/submitted. Design Change: Add: $0.00

Contract Summary: Original Contract Sum: $ 6,690,000.00 Previous Change Order Amount: $ 55,619.00 Current Change Order Amount: $ 0.00 New Contract Amount: $ 6,745,619.00 Change Order Percent Amount: 0.8 % Sales and Service Tax funds have been allocated for this project. Administration has received change order 011 from Forrest and Associates, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below:

o CCD 3B-PR344 - RFI 596 was authored following a review of the overhead door jamb detail for coordination with the air/vapor barrier detailing. PR 344 was published confirming to modify the jamb detail for the overhead coiling doors from brick to a steel tube per PR 344. No cost(s) submitted for this work. Design Change – Envelope Consultant: Add: $0.00

o CCD 3B-RFI782 - RFI 782 was authored requesting confirmation that the Auditorium Trap Area precast floor planks are to bear directly onto the steel beam lintels which create the elevator door openings. The connection detail at this location showed the precast plank bearing onto the concrete masonry unit wall, not the structural steel beam. The response to this RFI confirmed precast plank can bear directly onto the steel beam and there were no architectural elevation or detail issues with this installation. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

o CCD 3B-RFI783 - RFI 783 was authored to request additional structural bearing detail prior to final existing structure demolition for new Area N Electrical Room 1751's North wall. The response to this RFI confirmed the East-West beam is to be supported by the new CMU wall added by RFI 512. The North-South beam is to be supported by the new wall at the NE corner of Room 1751. No cost(s) anticipated/submitted. Design Omission: Add: $0.00

o CCD 3B-RFI786 - RFI 786 was authored after confirming the bearing plate to support a new steel beam in Corridor C0744 was not installed in the supporting masonry wall, it was missed. The structural engineer

confirmed a bearing plate was needed at this location and provided a post install bearing plate solution. No cost(s) anticipated/submitted. Design Change – Contractor Error: Add: $0.00

o CCD 3B-RFI798 - RFI 798 was authored after confirming the space between the new supply and return ductwork routing through the North wall of the Fieldhouse into the SE corner of the Area B Mechanical Room did not allow enough space for new lintel bearing. The RFI response confirmed that changing from (2) lintels to (1) beam lintel with a concrete masonry unit pier would be acceptable. This is the cost to remove existing concrete block and furnish and install an intermediate support pier between the supply and return ductwork per RFI 798. Design Change - Structural: Add: $1,015.00

o CCD 3B-RFI800 - RFI 800 was authored after confirming the North walls of Rooms 1502 and 1503 each have and existing steel beam running East-West on top of the existing concrete masonry unit wall. The response to RFI 800 confirmed the beam is to remain and 4" wide concrete masonry block can be used to complete the infill of top of existing concrete masonry wall to steel deck to coordinate with the existing to remain beam. The response also confirmed the understanding for existing steel roof decking demolition extents. No cost(s) anticipated/submitted. Design Omission: Add: $0.00

o CCD 3B-RFI846 - RFI 846 was published following existing wall panel removal around the upper old auditorium elevations. The existing brick and concrete masonry blocks were found un-grouted, thus, the new wood blocking could not be appropriately fastened to the existing sill condition. The South elevation existed with a cap brick that requires removal and replacement with a new layer of concrete block so the sill condition is at the correct elevation required for wall panel fastening. This is the cost to grout the concrete block cells, add a layer of concrete block along the South elevation, and modify the existing wood blocking to create an appropriate sill condition for attaching the new metal panels per RFI 846. Unforeseen: Add: $1,647.00

o CCD 3B-RFI969 - RFI 969 clarified the elevation of the lintel in hall C1730 to the restrooms. The plans did not show an elevation for the lintel. RDG confirmed that it shall be installed at 8'-0" above finished floor. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

o CCD 3B-RFI973 - RFI 973 was issued to address the masonry contractor's request to install steel plates in two locations to allow the CMU to be installed before the decking and concrete. The design called for the masonry walls to be installed on top of the concrete slab in rooms 2744C and 2744D. KJWW confirmed that steel plates could be installed on the beams and the CMU could be installed before the concrete slab. No cost(s) anticipated/submitted. Design Change: Add: $0.00

Contract Summary: Original Contract Sum: $ 946,100.00 Previous Change Order Amount: $ 87,304.00 Current Change Order Amount: $ 2,662.00 New Contract Amount: $ 1,036,066.00 Change Order Percent Amount: 9.5 % Sales and Service Tax funds have been allocated for this project. Administration has received change order 018 from Brockway Mechanical and Roofing, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below:

o CCD 3B-PR448 - RFI 797 was authored after confirming only (2) floor drains existing in Girls Locker Room Shower Room 1500P. The plumbing drawings show removing the (2) existing floor drains and installing (3) new floor drains. The existing floor slopes to the (2) existing floor drain locations, thus, if the third floor drain is installed the concrete floor slope will require modification. The response to the RFI confirmed to replace the (2) existing floor drains at the existing locations to maintain floor drainage slope and credit the third floor drain. PR 448 was published confirming deleting (1) floor drain from Room 1500P. This is the credit to delete (1) floor drain installation in Room 1500P per PR 448. Design Error: Deduct: ($139.00)

o CCD 3B-PR453 - RFI 818 was authored following Fieldhouse North Commons Corridor ceiling demolition on 6/28/13 which uncovered ~40 linear feet of existing domestic hot and cold water galvanized supply piping. It was thought that this supply piping was existing copper piping that would be reconnected to feed the renovated Fieldhouse men's and women's restrooms. Solem reported the finding to Robbins. Robbins confirmed the galvanized piping is to be replaced with copper piping due to pipe conditions. PR 453 was published confirming to replace the existing galvanized piping. This is the cost to remove the existing galvanized piping and furnish and install ~40 lineal feet of new copper piping for the hot and cold water domestic water supplying fixtures in the new Fieldhouse restroom group per PR 453. Design Change – Owner Request (Robbins): Add: $1,397.00

o CCD 3B-RFI788 - RFI 788 was authored requesting an alternative vent line testing method for the Area C restroom group due to limited accessibility. The response to this RFI confirmed the testing is to be completed in accordance with the Specifications. No cost change. Design Change – Contractor Request: Add: $0.00

o CCD 3B-RFI790 - RFI 790 was authored after confirming the existing underground sanitary piping for the Pool Locker Rooms is too high to allow for a direct connection to the specified trench drain with a catch basin. The

response to this RFI confirmed the catch basin could be omitted from the trench drain assembly so the existing sanitary piping would not have to be modified as long as the p-trap assembly is installed. No cost(s) anticipated/submitted. Unforeseen: Add: $0.00

o CCD 3B-RFI792 - RFI 792 was authored after field confirming the structure assembly for the supply and return ductwork routing from the East Fieldhouse balcony level to the South Fieldhouse Level 3 Storage Mezzanine would not fit due to the existing bond beam elevation. The structural drawings show lintels installing over the ductwork openings, however, there are two 4" conduits and one existing 1.25" conduit routing over the ductwork openings. The response to the RFI confirmed a masonry pier could be installed in lieu of a lintel to support the existing bond beam. The masonry course below the bond beam is to be removed and the opening above the ductwork covered with sheet metal. This is the cost to furnish and install sheet metal opening covers (~13-0 by -8", on both sides) left from masonry removal due to existing bond beam elevation per RFI 792. Change - Structural: Add: $683.00

o CCD 3B-RFI794 - RFI 794 was authored requesting a clarification about air handling unit (AHU) vibration isolation requirements. Each of the AHUs has built in fan frame vibration isolation springs and flexible connections from the fans to supply air distribution. The response to this RFI confirmed the internal AHU vibration isolation details are acceptable, thus, the exterior vibration isolation installations are only required if the internal vibration isolation performance requires supplemental assistance to eliminate any vibration issues that may arise. No cost(s) anticipated/submitted. Design Change – Contractor Option: Add: $0.00

o CCD 3B-RFI815 - RFI 815 was authored requesting clarifications for existing air handling units (AHUs) #6 and #9. Both of these air handling units are scheduled to have one or both fan motors replaced and the corresponding motor VFDs replaced. The response to the RFI confirmed the motors are to be sized per the "MHP" rating shown on the AHU schedule and that the intent is to only replace the motors on the appropriate fans, not the entire fan assembly. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

o CCD 3B-RFI834 - RFI 834 was authored after confirming the drawings did not show vent piping shroud covers for the trench drains in North Gym Girl's Locker Room Shower Room 1500P. Shrouds were shown for the trench drain vent piping installed in the renovated Pool Area Shower Rooms. This is the cost to furnish and install stainless steel vent piping shrouds in Room 1500P per RFI 834. Design Omission: Add: $1,017.00

o CCD 3B-RFI843 - RFI 843 was authored after finding the existing sink in the Training Room 1503 vent line routes above the corridor ceiling stops. It appears the previous piping installation was incomplete. This is the cost to furnish and install additional vent piping to connect at the end of the existing piping and route approximately 30-0 to connect to a new vent pipe stack per RFI 843. Unforeseen: Add: $1,154.00

o CCD 3B-RFI865 - RFI 865 confirmed vent tests #10, #11, #12, and #16 taken in the Summer 2013 renovation Areas B and C will require air pressure reading confirmations as well as the visual leak inspections per the project specifications. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

o CCD 3B-RFI886 - RFI 886 was authored confirming a hose bibb exists on the east exterior wall between classrooms 1637 and 1635. The hose bibb and the associated plumbing piping was not shown on the current drawings but was shown on previous renovation drawings. A portion of plumbing piping had to be disconnected to coordinate with building demolition requirements and new piping will need to be installed (~40 LF) to reconnect the hose bibb. This is the cost to disconnect the existing hose bibb supply piping and furnish and install new cold water piping and insulation to reroute the existing hose bibb piping per RFI 886. Design Error: Add: $882.00

Contract Summary: Original Contract Sum: $ 4,885,722.00 Previous Change Order Amount: $ 595,893.00 Current Change Order Amount: $ 4,994.00 New Contract Amount: $ 5,486,609.00 Change Order Percent Amount: 12.3 % Sales and Service Tax funds have been allocated for this project. Administration has received change order 019 from Brockway Mechanical and Roofing, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below:

o CCD 3B-RFI916 - RFI 916 revised two more duplicate AHU numbers. AHU-1 will be changed to AHU-29 and AHU-10 will be changed to AHU-12. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI926 - RFI 926 was authored after field confirming the existing 3" sanitary piping routes above the existing east-west tunnel at the North end of the existing auditorium. The pipe elevation is too high to connect the new sanitary piping to both the new Vocal Room drinking fountain drain and the new humidifiers in the Orchestra Instrument Storage Room and maintain adequate pipe slope. The response to this RFI confirmed to install the sanitary piping to the drinking fountain only and add (2) condensate pumps, (1) for each of the (2) humidifiers in the Instrument Storage Room and route the pump piping into the Orchestra Room drinking fountain sanitary

piping. This is the cost to credit ~50'-0" of underground sanitary piping work and furnish and install (2) condensate pumps and ~80'-0" of overhead condensate piping per RFI 926. Unforeseen: Add: $1,345.00

o CCD 3B-RFI927 - RFI 927 clarified that the new hydronic lines in corridors C1700 and C1730 cannot be hung from the existing bar joists. KJWW stated that the joists cannot support the weight. The new hydronic lines need to be supported from the corridor walls. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI928 - RFI 928 confirmed the final locations of the two unit heaters in the Area C penthouse. The plans state to coordinate the location with the ductwork. Weitz and KJWW met on site after the duct was installed to place the unit heaters. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI953 - RFI 953 clarified that a separate temperature sensor could be installed to monitor the computer room AC units. The drawings required that the units be connected to the BAS, but the units did not have this option. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI958 - RFI 958 confirmed that it will be acceptable for the controls contractor to install a current sensor on each fan to provide proof to the BAS that the dual fans are running for AHU-11 and AHU-12. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI963 - RFI 963 clarified that the duct silencer DS-8 wound not fit in the space and it was acceptable to change to an elbow silencer in lieu of 84" straight silencer. (ASI 364 deleted this duct silencer) No cost(s) anticipated/submitted. Design Error: Add: $0.00

o CCD 3B-RFI964 - RFI 964 confirmed it was acceptable to core a 6" diameter hole in a grade beam near the NE corner of the building for a sanitary line. Brockway did not install a sleeve and KJWW confirmed a hole could be drilled as long as the rebar was not cut. No cost(s) anticipated/submitted. Design Change – Contractor Option: Add: $0.00

o CCD 3B-RFI968 - RFI 968 confirmed that the existing plumbing lines in corridor C1700 shall be demolished and new shall be installed. The existing lines were shown in the rooms south of the hallway. KJWW confirmed they still need to be removed and the new installed per plan. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

o CCD 3B-RFI976 - RFI 976 clarified which rooms that require vibration isolations on the piping and ductwork. The room numbers in the specification were carried over from before the redesign. KJWW confirmed which rooms were required to have vibration isolation: Orchestra, Vocal, Green Room, Ensemble, Orchestra Offices, and Vocal Offices. Vibration isolation treatments are not required in Practice Rooms or Ensemble/Dance. No cost(s) anticipated/submitted. Design Error: Add: $0.00

o CCD 3B-RFI981 - RFI 981 confirmed that the compressor unit for the follow spot shall be installed per plan. Brockway asked if the unit could be moved closer to the room. KJWW stated that the location was for acoustical concerns. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI982 - RFI 982 was authored after finding an existing sanitary pipe under the existing Auditorium Green Room slab on grade was found eighty to ninety percent blocked with solids. A new cleanout was installed in this pipe and 10-0 of piping was cleaned out by Smith Sewer in the North-South direction. The pipe turns and heads west, thus, it was determined to install a clean out in this pipe at the tee intersection so the remainder of the pipe heading west could auger out / clean out as well before new pipe connections are installed. This is the cost to furnish and install a piping cleanout under the slab of the existing Auditorium Green Room per RFI 982. Unforeseen: Add: $1,018.00

Contract Summary: Original Contract Sum: $ 4,885,722.00 Previous Change Order Amount: $ 600,887.00 Current Change Order Amount: $ 2,363.00 New Contract Amount: $ 5,488,972.00 Change Order Percent Amount: 12.3 % Sales and Service Tax funds have been allocated for this project. Administration has received change order 020 from Brockway Mechanical and Roofing, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below:

o CCD 3B-RFI991 - RFI 991 confirmed the mixed air temperature sensor for AHU-26 should be installed after the air blender and before the filter section. Siemens asked if the sensor should be installed before the air blender. KJWW stated to install per the plans. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI992 - RFI 992 confirmed the mixed air temperature sensor for AHU-27 should be installed after the air blender and before the filter section. Siemens asked if the sensor should be installed before the air blender. KJWW stated to install per the plans. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI993 - RFI 993 confirmed that the dual fans on AHU-11 and AHU-12 should be interlocked to run simultaneously. The plans did not indicate if the fans should run independently or simultaneously. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI998 - RFI 998 deleted a 4" sanitary stand pipe and 2" vent in Receiving 1752. KJWW confirmed that these were not required. No cost(s) anticipated/submitted. Design Change: Add: $0.00

Contract Summary: Original Contract Sum: $ 4,885,722.00 Previous Change Order Amount: $ 603,250.00 Current Change Order Amount: $ 0.00 New Contract Amount: $ 5,488,972.00 Change Order Percent Amount: 12.3 % Sales and Service Tax funds have been allocated for this project. Administration has received change order 021 from Brockway Mechanical and Roofing, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below:

o CCD 3B-RFI1002 - RFI 1002 clarified that the clean outs on the stage shall be installed flush with the concrete sub. The wood flooring will be installed over the clean outs. The mechanical contractor will mark the locations on the wood flooring. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI1004 - RFI 1004 confirmed that a steel frame is required for a slab opening on the west mezzanine. The mechanical contractor has requested a large opening be left to run their hydronic lines though. The mechanical contractor will provide the steel frame. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI1009 - RFI 1009 clarified that the new plumbing lines in the Vocal and Drama rooms shall be installed below the 23' hard lid ceiling, not above. RDG confirmed the lines shall be painted per the schedule. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

o CCD 3B-RFI1010 - RFI 1010 clarified that the roof drain storm piping could be installed on the north side of the south catwalk in lieu of the south side. The location shown on the plans did not allow lift access for installation. No cost(s) anticipated/submitted. Design Omission: Add: $0.00

o CCD 3B-RFI1024 - RFI 1024 confirmed two controls items for AHU's 19, 20, and 21. First, the controls contractor will provide proof of each fan with a current sensing transmitter. Also, the dual fans will be interlocked together. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

o CCD 3B-RFI1032 - RFI 1032 was published to relocate condensing unit CU-7. The location shown on the plan exceeded the manufacturer's allowable line limit. The unit was moved closer to the evaporator units to meet the manufacturer's recommendations. No cost(s) anticipated/submitted. Design Error: Add: $0.00

o CCD 3B-RFI1039 - RFI 1039 confirmed that the controls contractor could core drill a 1/2" hole in the precast panel for a thermostat in the Stage. No cost(s) anticipated/submitted. Design Change – Contractor Option: Add: $0.00

o CCD 3B-RFI1043 - RFI 1043 confirmed that the mechanical contractor could core drill 5 - 6" holes in the precast panel in room 1741 for hydronic lines. No cost(s) anticipated/submitted. Design Change – Contractor Option: Add: $0.00

Contract Summary: Original Contract Sum: $ 4,885,722.00 Previous Change Order Amount: $ 603,250.00 Current Change Order Amount: $ 0.00 New Contract Amount: $ 5,488,972.00 Change Order Percent Amount: 12.3 % Sales and Service Tax funds have been allocated for this project. Administration has received change order 018 from VanMaanen Electric, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below:

o CCD 3B-PR309 - PR 309 was published to provide clarifications for the variable frequency drives (VFD) for the air handling units No. 04, 06, 09, 10, and 22 fans. The electrical drawing VFD reference numbers did not match the VFD numbers on the electrical schedule. No cost(s) anticipated/submitted. Design Error: Add: $0.00

o CCD 3B-PR310 - PR 310 clarified the lighting controls and emergency light fixture location for Sewing Room 1507. The three way lighting switch in the Northwest corner of the room is to be deleted since it is not adjacent to a pass thru doorway and to relocate the emergency light on the North wall towards the center of the room. No cost change. Design Change: Add: $0.00

o CCD 3B-PR346 - RFI 590 was authored after confirming the existing electrical panels PX, P10, DS-X1 and C electrical circuits. The electrical demolition drawings show to remove these electrical panels, however, the majority of these electrical panels serve Area X. The response to RFI 590 clarified that electrical panels PX, P10, and DS-X1 shall be removed and electrical panel C shall remain and circuits requiring to remain from electrical panel PX shall be relocated to electrical panel C. PR 346 was published confirming the electrical clarifications noted in the response to RFI 590. No cost(s) anticipated/submitted for these clarifications. Design Clarification: Add: $0.00

o CCD 3B-PR388 - RFI 672 was authored after confirming the existing (6) exit light fixtures on Level 1 of the Fieldhouse were replaced during summer 2012 work. PR 388 was published confirming four of these emergency light fixtures are to be turned over to Weitz for placement into Owner attic stock and the other two emergency light fixtures are to replace the two damaged light fixtures located on the west balcony level. This is the cost credit to delete labor associated with not replacing four emergency light fixtures per PR 388. Design Error: Deduct: ($120.00)

o CCD 3B-PR421 - PR 421 was published after a meeting with Robbins (District), Sunderman (VHS), Stoss (KJWW), Treasure (Weitz), and Solem (Weitz). During installation route planning for the data cabling from Data Room 1656 to Math Rooms 1633, 1635, 1637, and 1639 it was confirmed that cable length would exceed the specified allowable cable length of 300'-0". After reviewing options to change the data cabling routings to these rooms it was confirmed the most economical solution would be to add a small data cabling cabinet in Mechanical Room 1632. This is the cost to add (1) one electrical receptacle and (1) one data cabinet in Mechanical Room 1632 for the data cabling to meet length criteria per PR 421. Design Error: Add: $773.00

o CCD 3B-PR441 - RFI 787 was authored as a request from the electrical contractor to refeed the Northwest Fieldhouse Electrical Room electrical panel DP-G2 with new electrical wire feeds in a parallel series from the Northeast Fieldhouse electrical panel DP-G1 in lieu of installing new conduit. The installation would take additional wiring but fewer conduits and would be a no cost change. If the existing conduit would not accept the new wiring the new conduit would be installed and new wiring would be installed at no cost. PR 441 was published confirming this option is acceptable. Solem discussed this option with Robbins who also confirmed this is an acceptable installation option since the new feeder wires are aluminum regardless of new or reused conduit installation. This is a no cost change to install new wiring per optional routing per PR 441. Design Change – Contractor Option: Add: $0.00

o CCD 3B-PR458 - RFI 805 was authored after confirming the electrical design for Concessions Room 1503D was not adequate to support all of the equipment planned to be installed in this Room during the casework submittal review process. Rose met with Solem on 6/25/2013 and confirmed final equipment layouts within the room. PR 458 was published confirming to add (7) six duplex receptacles each as a separate circuit and the addition of (1) one C2 data receptacle for point of sale usage. This is the cost to furnish and install additional conduit, wiring, and (7) additional GFCI duplex receptacles and (1) C2 data receptacle and cabling per PR 458. Design Change – Owner Request (Rose, Robbins): Add: $5,375.00

o CCD 3B-PR487 - RFI 942 was authored after confirming the existing-to-remain Siemens control panels for air handling units (AHUs) 6 and 9 were connected via an existing PLN wiring connection. The PLN is being abandoned so one cat-6 cable is required to be installed from a data closet to each air handling unit to connect the air handling unit to the District automation system network. PR 487 was published confirming to furnish and install (1) C1 for AHU-6 and (1) C1 for AHU-9. This is the cost to furnish and install conduit, wiring, and wire testing for (2) C1 data receptacle installations to serve AHU-6 and AHU-9 per PR 487. Design Omission: Add: $1,352.00

o CCD 3B-PR530 - RFI 1151 was authored after a review of the fire alarm drawings did not show any fire alarm horn/strobe devices being installed in the Auditorium West Mezzanine Room 3741. PR 530 confirmed (3) three fire alarm horn/strobe devices required installation in Room 3741. This is the cost to furnish and install conduit, wiring, (3) horn/strobe devices, and programming for missing devices in Room 3741 per PR 530 for a complete installation. Design Omission: Add: $1,612.00

Contract Summary: Original Contract Sum: $ 3,720,000.00 Previous Change Order Amount: $ 450,695.00 Current Change Order Amount: $ 8,992.00 New Contract Amount: $ 4,179,687.00 Change Order Percent Amount: 12.4 % Sales and Service Tax funds have been allocated for this project. Administration has received change order 019 from VanMaanen Electric, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below:

o CCD 3B-PR406R - PR 406 and 406R were published after it was confirmed the South parking lot paving, landscaping, and light fixtures were within easement boundaries of the petroleum pipeline that routes North-South along Valley West Drive. The easement was shown on previous drawing sets but were omitted from the Phase 3B drawing set. A new easement agreement is being authored by Buckeye Pipeline for acceptance of the new site plan. PR 406R confirmed (5) parking lot light poles could not be installed within the pipeline easement zone, thus, the East (5) light poles are to be relocated West between parking stalls and the light pole heads are being changed to adjust light pattern affects from the pole moves. This is the cost to change (5) light pole heads to meet new site lighting layouts per PR 406/406R. CCD: 3B-PR406R Description of request: Add of $4,464.00 to contract. Due to the new southeast parking lot installation we encroached on the existing easement with Buckeye Pipeline which

caused the need to negotiate a new easement. Because of our encroachment 5 parking lot pole bases had to the relocated outside of the existing easement boundaries. Design Omission: Add: $4,464.00

o CCD 3B-RFI822 - RFI 822 was authored following the 6/27/2013 Controls Sequence Review Meeting. This RFI requested clarifications about fire smoke damper operational requirements, specifically, if the fire smoke damper is to shut each time the AHU turns off. The response to the RFI confirmed that NFPA allows for the fire smoke damper to remain open if independently tied to a fire alarm system that remains operational (which is the case at VHS). No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

o CCD 3B-RFI884 - FI 884 was authored after confirming the demolition drawings showed to demolish the existing data/phone cabling to SCIN Room 1627. During review of this space around 8/12/13 Sunderman confirmed this room required data/phone connections for a copy/fax machine. This is the cost to furnish and install a modified C3-type data (data-data-voice, 3 cables) receptacle in Room 1627 per RFI 884. Design Change – Owner Request (Sunderman, Mollison, Robbins): Add: $854.00

o CCD 3B-RFI887 - RFI 887 was authored after confirming Room 1633 has a light switch box, three electrical receptacles, and a clock installed in the South wall. The architectural drawings show to demolish and rebuild the South wall of Room 1633, however; the electrical, lighting, and technology drawings did not show any removal or new install work in this wall. The data receptacles on this wall were shown to demolish but no new installations were shown. The response to the RFI confirmed to remove and reinstall (3) electrical receptacles, (1) light switch, and (1) clock; data wiring is not to be reinstalled. This is the cost to remove and reinstall (3) electrical receptacles, (1) light switch, and (1) clock in the South wall of Math Room 1633 per RFI 887. Design Error: Add: $1,066.00

o CCD 3B-RFI889 - RFI 889 was authored after reviewing electrical installations in Rooms 1641, 1643, 1647, and 1654 with the City Inspector during final inspections. The City Inspector confirmed that any electrical receptacles installed within 6'-0" of a water source (in these cases a lavatory/sink) must be GFCI rated receptacles. The electrical drawings did not show these (8) eight receptacles as GFCI receptacles. This is the cost to furnish and install (8) GFCI duplex receptacles in series in Rooms 1641, 1643, 1647, and 1654 in lieu of a standard duplex receptacle to protect the receptacles above the counters and within 6'-0" of the sinks per RFI 889. Design Change – City Inspector: Add: $671.00

o CCD 3B-RFI891 - RFI 891 was authored following review of emergency lighting design intent in renovation Areas A and B (pool areas, gym areas). Existing light fixtures were shown to be removed from Rooms C1509, C1509B, the pool showers, 1504B, 1504C, 1504I, 1504J and C1509C (corridors denoted with "C" at the beginning of the room number) per the lighting demolition drawings. Per the 1969 drawing set the existing light fixtures housed night and emergency lighting circuits. The new lighting drawings did not show installing any new emergency light fixtures in renovation Areas A and B where the existing fixtures were demolished. A review of the rooms without new emergency lights with the Fire Marshal confirmed where new emergency lights required installation. This is the cost to furnish and install conduit, wiring and (9) emergency light fixtures in Area A and B corridors where emergency light fixtures were omitted per RFI 891. Design Omission: Add: $4,424.00

o CCD 3B-RFI895 - RFI 895 was authored following final fire department inspections of band area instrument storage rooms 1508F and 1508A7. During review of these rooms Westhoff confirmed the size of these rooms and the dual usage of these rooms for both storage and occupancy would require adding fire alarm horn/strobe device to each room. This is the cost to furnish and install conduit, wiring, (2) horn/strobe devices, and programming per RFI 895 for a complete installation. Design Change – WDM FD: Add: $1,420.00

o CCD 3B-RFI914 - RFI 914 clarified that the power for the trophy cases south of the Field House can be connected to the nearest panel G1A, which is near the south side of the Field House. The drawings showed the circuit connecting to panel G2A which is north of the Field House. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI915 - RFI 915 was authored after confirming (3) three existing-to-remain electrical receptacles on the South Wall of Sales Room 1503H were in conflict with the new slat display wall. Solem confirmed with Rose the receptacles would be lowered below the counter top. No costs anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI916 - RFI 916 revised two more duplicate AHU numbers. AHU-1 will be changed to AHU-29 and AHU-10 will be changed to AHU-12. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI922 - RFI 922 confirmed that the three power outlets on the south wall of Ensemble Dance 1728 shall be installed below the mirror. The mirror starts at 16" above finish floor. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI931 - RFI 931 clarified that the new light fixtures above the pool walkways shall be connected to the second switch in the pool control room. The plans did not show what circuit they were to connect to or the switch location. (The lights above the pool were connected to the first switch and the lights above the bleachers were connected to the third switch). No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

o CCD 3B-RFI932 - RFI 932 clarified that only a sanitizer will be installed in the new culinary room. There was an existing outlet for a dishwasher and the PR shows new power for a sanitizer. Since the wire installed for the

dishwasher is too small, it will be removed. The new power will be run in the previously installed conduit. The RFI also confirmed that the outlets on the south wall be installed per plan. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI938 - RFI 938 clarified that a hand dryer will not be installed in the pool coach’s locker room. The plans called one out, but did not provide a model number. Jeff Robbins confirmed that a hand dryer shall not be installed. No cost(s) anticipated/submitted. Design Change: Add: $0.00

o CCD 3B-RFI939 - RFI 939 clarified that an outlet installed in phase 2 for the kitchen needs to change from 120v to 208v. This is so a relocated warmer unit can be installed. No cost(s) anticipated/submitted. Design Change: Add: $0.00

Contract Summary: Original Contract Sum: $ 3,720,000.00 Previous Change Order Amount: $ 459,687.00 Current Change Order Amount: $ 12,899.00 New Contract Amount: $ 4,192,586.00 Change Order Percent Amount: 12.7 % Sales and Service Tax funds have been allocated for this project. Administration has received change order 020 from VanMaanen Electric, Inc. pertaining to the Valley High School Phase 3B Project. The change order is for the items listed below:

o CCD 3B-RFI1000 - RFI 1000 was authored after confirming the electrical circuit for the North scoreboard in the Fieldhouse had to be reconfigured for the renovation work. Solem discussed options with Rose and confirmed the preference would be to install a keyed switch to operate the scoreboard from the Fieldhouse main floor. This is the cost to furnish and install conduit, wiring, and a key switch to operate the North scoreboard per RFI 1000. The South scoreboard will have a key switch installed to match the change to the North scoreboard due to a contractor error with over demolition of light switches in the Fieldhouse southeast storage room. Design Change – Owner Request (Rose, Robbins): Add: $311.00

o CCD 3B-RFI1029R - RFI 1029R was authored requesting a structural support clarification for the Control Room floor box. The box was shown penetrating two concrete decks. After review it was confirmed the depth of the box could be changed from 18" deep to 14" deep so the box sits on top of the lower concrete deck. No cost(s) anticipated/submitted. Design Change – Arch/Engr: Add: $0.00

o CCD 3B-RFI1036 - RFI 1036 clarified that the four outlets behind the risers in Vocal 1723 should be installed at 3'-6" AFF in lieu of 1'-6" for accessibility. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

o CCD 3B-RFI1055 - RFI 1055 clarified which smoke detectors command the coiling doors in the set shop and the fire curtain at the stage. No cost(s) anticipated/submitted. Design Clarification: Add: $0.00

o CCD 3B-RFI1118 - RFI 1118 was authored after confirming a wireless access point data receptacle was not provided in the South Area N rooms. After discussion with Crothers (2) data receptacles, (1) in Room 1732 and (1) in 1733, are to be installed to provide adequate wireless data coverage. This is the cost to furnish and install conduit, wiring, and testing to install (1) data receptacle in Room 1732 and one data receptacle in Room 1733 for wireless coverage per RFI 1118. Design Omission: Add: $539.00

o CCD 3B-RFI1120 - RFI 1120 was authored after Crothers requested that the C2-1 (1 data, 1 TV receptacles) be changed to a C4-1 (2 data, 1 voice, 1 TV receptacles) to match typical office infrastructure The C4-1 is needed so a computer and phone can be installed in this room. This is the cost to change from a C2-1 to a C4-1 for the Drama Office per RFI 1120. Design Error: Add: $508.00

Contract Summary: Original Contract Sum: $ 3,720,000.00 Previous Change Order Amount: $ 472,586.00 Current Change Order Amount: $ 1,358.00 New Contract Amount: $ 4,193,944.00 Change Order Percent Amount: 12.7 % Sales and Service Tax funds have been allocated for this project. Administration has received a pricing quote from Electric Pump, Inc. pertaining to the Valley High School Phase 3B Project. The quote is for the items listed below: (CORRECTION From 4/7 Board Meeting)

o CCD 3B-PR469R005 - RFI 824 was published after finding the existing 6" sanitary pipe line shown to be replaced on the drawings was at a slope condition that does not meet current code requirements. The new/replacement piping is to be installed at a greater slope to achieve current code requirements. PR 469 was published following review of the sanitary piping issue and includes reconfigurations of the grease interceptor sanitary piping as well. CCD 469 was published for furnishing only the lift station and associated controls and temporary controls and was approved at the 8/26/2013 Board Meeting. Following lift station installation Robbins requested that a replacement pump be priced and submitted for consideration. This is the cost to furnish only an additional lift station pump per Owner Request (Robbins) associated with PR 469.

Owner Request - Robbins: Add: $4,542.00 Cost Summary: Electric Pump, Inc. Contract Total: $57,196.00 Electric Pump Previous Change Order(s) Total: $ 2,135.00 Electric Pump Current Change Order Total: $ 4,542.00 Electric Pump, Inc. Contract Total with Change Orders: $ 63,873.00 Sales and Service Tax funds have been allocated for this project.

Building Envelope Consulting, Inspection and Testing – Fairmeadows Elementary School: Administration requested a building envelope consulting, inspection and testing proposal from K-Dent, Inc. for the review of contract documents, submittals, along with installation observations and testing for Fairmeadows Elementary School Renovation Project. The consultant from K-Dent Inc. will inspect and test exterior envelope related work. K-Dent’s proposed consulting, inspection and testing fee for the Fairmeadows Elementary School Renovation project is $17,200 including all reimbursables. Sales and Services Tax funds have been allocated for the consultant’s services.

Final Acceptance – Valley High School Phase 3B: The Valley High School Phase 3 Asbestos Abatement project has been completed by REW Services Corporation according to and as required by contract documents. All punch list items have been addressed and completed, close out documentation has been submitted. Per Iowa Code, thirty days after acceptance of the project by the Board, final payment will be made to the contractor if liens from subcontractors have not been filed. Original Contract Amount: $ 11,061.00 Change Orders Amount: $ .00 Final Contract Amount: $ 11,061.00 Change Order Percentage Rate 0% General Funds were utilized for this project

Final Acceptance – Jordan Creek School Flooring Replacement: The Jordan Creek Elementary Flooring Replacement project has been completed by Bryan Crow Construction, Inc. according to and as required by contract documents. All punch list items have been addressed and completed, close out documentation has been submitted. Per Iowa Code, thirty days after acceptance of the project by the Board, final payment will be made to the contractor if liens from subcontractors have not been filed. Original Contract Amount: $ 180,675.00 Change Orders Amount: $ .00 Final Contract Amount: $ 180,675.00 Change Order Percentage Rate 0 % Sales and Services Tax funds were utilized for this project.

V. Superintendent’s Report: Superintendent Dr. Lisa Remy thanked Crossroads Park Principal Britt Cameron and Crossroads Park students and staff for hosting the workshop and providing tours of the building. She then noted her written report, specifically the Multi-tiered System of Supports information. WDMCS Curriculum Director Steph Wilson provided further detail. VI. Board Reports:

a. Superintendent’s Advisory Board Policy Committee: Carroll noted the items later on the agenda. b. Superintendent’s Advisory Facility & Finance Committee: Lipman highlighted the $21,000 in donations to the school district

from community organizations and said it is wonderful to see the support from the community. c. Superintendent’s Advisory Human Resources Committee: The committee has not met. d. Superintendent’s Advisory Teaching & Learning Committee: Greenspon said there are about 20 programs of study that the

committee is going over. She said there will be a large TLS advisory committee meeting coming up and the programs of study will be brought to the Board in June. Lipman also noted that district PE teachers visited the committee to talk about the PE waivers and its impact. She noted some alternatives presented by the PE teachers and there will be more discussions to be had at a later date. Cole said it was the first time in his six years on the Board that anyone from the athletic department made a presentation. He said it availed the committee members of the course offerings provided. He said they are offerings that provide life-long, educational, physical lessons for healthy living. He said he would have been healthier if he had had the opportunity to take these courses. He said the presentation was a very informative presentation. The teachers were passionate about what they do and in teaching students with a wide-range of physical abilities with in a wide variety of opportunities.

Cole cited that he attended the play Cinderella the Ash Girl. He said it was at a camp facility. He said the moisture laden environment on Sunday did not dampen the presentation of the play. He said 150 people participated. He said he was impressed with Stacy Hansen’s direction and preparation and responsible nature in providing information about the weather and any actions that would need to be taken if it turned severe during the play.

Poole said that she went to Disney World recently and she was on a ride with a sign that said danger. She said the evil on the ride was that every child was taught the same thing at the same time. She left the ride thinking of the Common Core. She noted Indiana is not participating and there is the need to be creative in teaching and in student learning.

Lipman said she attended the Valley play and commended the production, but noted that the location made her and all those involved appreciate that there will be a new auditorium. She said she attended the School Community Network, whose members talked about the budget and strategic plan and there was great feedback, including adding art to STEM for STEAM. She also attended the ELP meeting and attendees spoke about the parent partnership they have formed. She also noted that the calendar committee’s recommendation to move an August 12, 2015 start date. She said it has to go to committee, but to keep that date in mind.

Greenspon said she was recently stopped by a parent who was excited about the ELP program and they would like to see more opportunities besides just the math. She also visited Western Hills last week and she is impressed with the school and she thanked Principal Beth Thornton for showing her the school. She said it warms her heart to see such wonderful teachers and administrators working in our district.

Carroll asked about the replacement at the high school. Remy said we are still in conversation at the Superintendency level. She said we hope to finalize those thoughts by Wednesday. Greenspon asked what the process will be. Remy said it depends. She said that a high school position is a hard position to fill, especially when we are already in May. She said she would have concerns about the quality of candidates that we could attract. So there are options A, B, and C, which range from hiring an interim to appointing from within.

Brennan said she wanted to report about the Polk County Conference Board. She said the committee will meet next year and there are two people who are applying for the position of assessor. She reported that she and Dr. Remy went to the city/school meeting. She said it was a quick meeting, but there was good conversation. She said the city is looking into sharing services. The one thing they specifically brought up was lawn care and snow removal on the City/School campus. The superintendent for Waukee also talked about the successes they had with outsourcing. She said the group will meet again in June and to have some research completed by then. She also noted the Board is going through the superintendent’s annual evaluation later during the closed session.

VII. Open Enrollment: It was moved by Carroll and seconded by Greenspon to deny one request to open enroll out the district for being late and not meeting good cause stipulations. The motion was approved by a unanimous vote. The following open enrollment requests were approved by the administration and presented for Board review: 2013 – 2014 IN Name Grade From To Reason Murillo, Paige 9 Waukee WDM continuation Rodriguez, Fermin Jr. pk DMPS WDM continuation Webb, Jacob 2 Waukee WDM continuation 2013- 2014 OUT Name Grade From To Reason Davis, Ava K WDM DMPS continuation Devoto, Mackenzie 7 WDM Waukee continuation Diekmann, Zoey 3 WDM Waukee continuation Gomez, Joahan 7 WDM Urbandale continuation Hildreth, Ty pk WDM Urbandale continuation Jackson, Lainie 8 WDM Waukee continuation Wood, Ashlyn 2 WDM Johnston continuation 2014 – 2015 IN Name Grade From To Reason Ahaya, Humberto K DMPS WDM met deadline* Krasniqu, Moniza K Waukee WDM met deadline Osman, Safa K DMPS WDM met deadline* Phillips, Adaya K DMPS WDM met deadline* Phillips, Arianna K DMPS WDM met deadline* Rodriguez, Fermin Jr. K DMPS WDM met deadline* Truex, Maya K Waukee WDM met deadline 2014- 2015 OUT Name Grade From To Reason Cummings, Violet 1 WDM Urbandale met deadline Gadberry, Braxton K WDM Van Meter met deadline Gvaillas-Gonzalez, Sophia K WDM Urbandale met deadline Helling, Benjamin 11 WDM Van Meter met deadline Hutchinson, Samantha K WDM Urbandale met deadline

Kephart, Sophia K WDM Ankeny met deadline Smoot, Emmarre K WDM Urbandale met deadline Weaver, Jackson K WDM DC-G met deadline VIII. Vision Survey: WDMCS Associate Superintendent Dr. Laurene Lanich said that for the Vision Survey report, teachers provided the surveys to students to complete. In terms of percentages, the highest K-12 response and the same in the previous year was, “At least one adult knows me and is an advocate for me and will lookout for me.” There is a dip between grades 6-7 and 7-8, Lanich reported. Areas that have declined over time, include, “People in my school are caring and I find joy in learning.” She said buildings are working on improvement. “I find joy in learning at school” was the lowest, she reported. She said half of schools use this data when they build their building goals day. Cole said he is glad the district is recapturing this data. He asked why some of the schools don’t use this data. Lanich said they use multi-sets of data and some data tools may be more aligned with what buildings are working on. For example, Stilwell uses this but also another tool, she said. Carroll asked if this is a required survey. Lanich said it was created in 2003 and is aligned with our mission and vision and we as a district conduct this, the state does not require it. She said the survey costs about $1,700, which is the cost to submit the scanned material and for data analysis. IX. Concurrent Representation Waiver – Ahlers: It was moved by Brown and seconded by Greenspon to approve to waive and consent to any actual, potential or perceived conflict of interest associate with Ahlers & Cooney P.C. (Ahlers) law firm’s representation of the City of West Des Moines and the West Des Moines Community School District with respect to the District’s 2014 Fairmeadows project. Bobek explained that The Ahlers & Cooney P.C. law firm represents both the West Des Moines CSD and the City of West Des Moines. In connection with the District’s 2014 Fairmeadows project, approval of the site plan, the City is requiring the district approve a street light agreement and an irrevocable offer of dedication for street right-of-ways. Under recent changes in attorney ethics, such a situation now requires certain disclosures and consent from both parties when the same law firm represents both parties in a transaction. In the Fairmeadows project, Ahlers represents the school district. In order for these negotiations to be completed under these new ethics standards, both of Ahlers clients need to provide consent. The City of West Des Moines has already agreed to this waiver. X. Hearing(s)

a. Fairmeadows Conveyance of Real Property: Brennan stated this agenda item is the time and place when interested individuals can express their views, both orally and in writing, on the proposed Fairmeadows Conveyance of Real Property. The Notice of Hearing was published in the Des Moines Register on April 17, 2014. Brennan asked the secretary whether any written objections have been filed. None were filed. Brennan then asked if there is anyone present who wishes to offer oral objections. No one present offered objections. It was moved by Cole and seconded by Lipman to close the hearing. The motion was approved by a unanimous vote.

XI. Facility Projects

a. Construction Project Update: Dan Solem of the Weitz, Co. said that when students are gone in May, crews will start to demolish the north parking lot. Under renovation, crews are in the speech and ensemble rooms. Painting is done in the drama room and the mirrors are being installed. On the renovation side, crews are looking at an August 1 completion date and all the renovation work will be completed when school starts. The curtain wall framing for the atrium will start Monday. The substantial completion date for the auditorium remains at October 15. The project remains at the $950,000 overage. He said there were several items in conjunction with Phase 1 and Phase II and this is the overages from the beginning of the project, including those from three or four years ago. Some of the larger overages were subflooring in wrestling room, renovation last summer on the ceiling in the pool areas that was replaced knowing that would be part of a five year timeframe. There was $25,000 in lighting of the pool. There was also $260,000 for the lift station and $108,000 for the mechanical systems not functioning in the band area.

b. City of WDM – Fairmeadows Street Light Installation: It was moved by Lipman and seconded by Brown to accept an agreement with the City of West Des Moines for payment of all costs associated with the installation of standard street poles and lights along the streets immediately abutting the Fairmeadows site at such time that overhead power is placed underground or as otherwise determined necessary by the City in a number and configuration as determined appropriate by the street light plan provided by MidAmerican Energy (or its successors) to the City and/or District. This agreement is a requirement of the Major Modification submitted for the 2014 Fairmeadows Elementary Renovation project. The motion was approved by a unanimous vote.

c. City of WDM – Fairmeadows Irrevocable Offer of Dedication for Street Right-of-Ways: It was moved by Lipman and seconded by Greenspon to approve the execution of the deed without warranty to the City of West Des Moines to provide Rights-of-Way along 19th Street, 23rd Street, and Prospect Avenue to meet the city’s current width for the current street classification. This is

an acceptable alternative to meet the city’s requirement for the Major Modification submitted for the 2014 Fairmeadows Elementary Renovation project. The motion was approved by a unanimous vote.

d. Encroachment Agreement - WDMCS Valley High School Phase 3B Project: It was moved by Lipman and seconded by Brown to approved an encroachment agreement that grant West Des Moines Community Schools the use of the pipeline easement for parking lot pavement, site landscaping, and site planting installations as shown in the construction contract documents; and describes the understanding that Buckeye Pipeline reserves the right to remove any paving and/or plantings within the easement parameters necessary to complete pipeline repairs or maintenance, noting that West Des Moines Community Schools is responsible for any/all repairs to any of the listed disturbed site amenities following any pipeline work completed by Buckeye Pipeline. The motion was approved by a unanimous vote.

XII. Contracts/Agreements

a. Des Moines Menace: It was moved by Brown and seconded by Greenspon to approve an agreement outlining the renewal agreement between West Des Moines Community Schools and The Des Moines Menace for the 2014 and 2015 soccer seasons for the use of Valley Stadium as their home stadium with a rental rate of $20,000 for up to 10 games per season (an increase from $15,000 for 12 games in the 2012 Agreement); a payment of $1500/game for any extra games; and a rate of $21.00/hour for all practices, academies, camps, or other field use and a district employee will be present; clarifications that have been added to the agreement include:

o The Valley Tiger Booster Club will be operating concessions, maintaining inventory control, and sharing revenues (75% VTBC, 25% Menace). Fireworks will be allowed1 night per season. Menace will provide WDMCS with appropriate written approvals 30 days prior to the display.

o WDMCS has right to enforce security and cleaning services billable to the Menace when WDMCS deems necessary. The motion was approved by a unanimous vote.

b. Group Insurance Amendments: Standard Insurance Co. National Insurance Services of Wisconsin, Inc.

It was moved by Brown and seconded by Greenspon to approve an amendment to the group policy with Standard Insurance Company, the District’s life insurance provider, and National Insurance Services of Wisconsin, Inc., the District’s LTD insurance provider, to define these categories: 1. An active Superintendent or Administrator employee of the Employer working the minimum number of hours per week as

stated in your employment contract. 2. An active certified employee of the Employer contracted for a minimum of 50% time. 3. An active employee of the Employer who is regularly working at least 30 hours each week. The amendment request will: 1. Define Class 3 members: Supervisors, Specialists, Managers, Technology, Payroll Coordinator, Non-Unit Support Staff

and WDMCS Certified Staff. 2. Amend definition of child to the end of the month in which the child turns 26. The motion was approved by a unanimous vote.

c. WDMEA Tentative Agreement: It was moved by Brown and seconded by Greenspon to approve the tentative agreement between the West Des Moines Community School District Board of Directors and the West Des Moines Education Association with several updates in the contract language. There is a change is the TSS distribution from 50/50 to 60% indexed and 40% per FTE; an increase in the BA Base of 2.50%; for a total package increase, including the increase in the Board’s contribution to TSS , all salary related items, all applicable payroll taxes including increases in payroll taxes, increases in IPERS, and all insurance costs including new fees, will be 3.67%. Remy noted this is a very fair settlement and that it is below the state average, which is about 3.8-4.2 percent. Carroll said two months ago the district cut $2.7 million in the budget. This puts $1.7 million of additional new costs back in the budget, he said. The district will deficit spend about $3.8 million, he noted. He said this means the district doesn’t have enough from its operating budget so it is borrowing. He said the district is cutting FTEs, but it is adding new costs. For the average community member the math does not make a lot of sense. He said he wants to support teachers and raises. He said he would like to see continued conversation to be sustainable and conversations must continue. Cole said the district found itself between a rock and a hard place and we had to react in a responsible way. He said previously there was criticism that there were decisions made by a few people. He said previously there was not full funding from the federal government and there are sacred cows that people could not give up. He said there are more conversations to be had, but we can’t do it in one fell swoop. In terms of the teachers, they too deserve some additional revenue for additional expenditures for the costs of living. He said he was at the LRC the night the decision was made. He said there was give and take and people came out of the conversation pleased. They were happy to have a modicum of increase. No one group are responsible for the budget situation.

Lipman said that she absolutely agrees with Carroll in theory, but the opposite side of that is if we want our best and brightest to stay we have to do this. When you look at what you actually want to happen in the schools, you have to do this. Remy said there are many schools in the metro area and we want the best to come to us. She said our neighboring districts are increasing to more than four percent. We have had a nice cushion, but that is decreasing overtime. As other districts are looking at our contracts and adding the benefits that we have, we lose our competitive edge. The motion was approved on a 6-1 vote with Carroll voting no.

d. PCTC Agreement: It was moved by Brown and seconded by Lipman to approve an agreement to allow Heartland AEA to

access through the general ledger accounting system IFAS the District’s data and Johnston’s data which will allow the AEA to share with the district and Johnston some of the custom software applications the AEA has already written but unable to share with the district because they do not have access to the districts’ data files. The motion was approved by a unanimous vote.

e. FYE14 Audit Arrangement Letter: It was moved by Brown and seconded by Greenspon to approve an Arrangement Letter with Bohnsack & Frommelt LLP to perform independent audit services for fiscal year ending June 30, 2014. The motion was approved by a unanimous vote.

XIII. Board Policies – 300 Series and 502.7A, 502.7B, 503.1 and 908: This item was tabled. XIV. 2014 Valley High School Graduates: It was moved by Cole and seconded by Greenspon to approve the 627 2014 graduates as presented, contingent upon the completion of all graduation requirements as outlined by the policies of the West Des Moines Community School District. In the event there are extenuating circumstances in which a student meets graduation requirements after the Board approves the 2014 list of graduates, the President of the Board and the superintendent will be authorized to add the qualifying student’s name to this approved list. Any additions will be presented to the Board for review at their next regularly scheduled meeting. The motion was approved by a unanimous vote. XV. Establish Hearing: 2013-14 Certified Budget Amendment: It was moved by Carroll and seconded by Lipman to set a hearing for 7:00 p.m. on May 12, 2014 at the Learning Resource Center for those who wish to present to the Board objections to, or arguments in favor of, any part of the proposed amendment to the 2013–2014 certified budget. The motion was approved by a unanimous vote. XVI. Financial Report – March 2014; the financial reports for the nine months ending March 31, 2014 were presented for review. XVII. Resolution Naming Depositories: It was moved by Lipman and seconded by Greenspon to approve the following resolution:

BE IT RESOLVED by the West Des Moines Community School District of West Des Moines, Iowa in Polk and Dallas County, Iowa; that we do hereby designate the following named banks as required by Iowa Code 12C.2 to be depositories of the West Des Moines Community School District funds in amounts not to exceed the amount named opposite each of said designated depositories and the school district treasurer is hereby authorized to deposit the school district funds in amounts not to exceed in the aggregate the amounts named for said banks as follows, to-wit: Name of Depository Location Maximum Deposit Maximum Deposit In effect under prior under this resolution Resolution West Bank West Des Moines N/A $100,000,000 Bankers Trust Company Des Moines N/A $50,000,000 Iowa Schools Joint Investment Trust Des Moines N/A $50,000,000

Roll call vote: David Brown, yes; Kevin Carroll, yes; H. Milton Cole, yes; Tali Greenspon, yes; Andi Lipman, yes; Vicky Poole, yes; Elizabeth Brennan, yes. XVIII. Resolution Fixing the Date of Sale, Approving Electronic Bidding Procedures and Approving Official Statement: It was moved by Brown and seconded by Carroll to approve the following resolution:

RESOLUTION FIXING THE DATE OF SALE OF APPROXIMATELY $22,320,000 SCHOOL INFRASTRUCTURE SALES, SERVICES AND USE TAX REVENUE BONDS, SERIES 2014, APPROVING ELECTRONIC BIDDING PROCEDURES AND APPROVING OFFICIAL STATEMENT

WHEREAS, pursuant to Iowa Code Chapters 423E and 423F, the Board of Directors of the West Des Moines Community School District (the "Issuer") is currently entitled to receive proceeds of the statewide School Infrastructure Sales, Services and Use tax; and

WHEREAS, pursuant to an election duly held in the District in accordance therewith on September 9, 2008, and pursuant to

Iowa Code Chapters 423E and 423F, the Board of Directors of the West Des Moines Community School District approved a Revenue Purpose Statement and is currently entitled to expend proceeds of the statewide School Infrastructure Sales, Services and Use tax; and

WHEREAS, the Board finds it advisable and necessary that Bonds authorized at the election be offered for sale for the

purpose authorized at the election, and it is in the best interest to issue Bonds; and WHEREAS, the Board deems it in the best interests of the School District and the residents thereof to receive bids to purchase School Infrastructure Sales, Services and Use Tax Revenue Bonds by means of both sealed and electronic internet communication; and WHEREAS, the Board has received information from its Financial Advisor, recommending the procedure for electronic bidding so as to provide for the integrity of the competitive bidding process and to facilitate the delivery of bids by interested parties:

NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE WEST DES MOINES COMMUNITY SCHOOL DISTRICT IN THE COUNTIES OF POLK AND DALLAS, STATE OF IOWA:

Section 1. That the PARITY® Competitive Bidding System and the Electronic Bidding Procedures attached hereto are found

and determined to provide reasonable security and to maintain the integrity of the competitive bidding process, and to facilitate the delivery of bids by interested parties in connection with the sale of approximately $22,320,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2014.

Section 2. That all electronic bidding shall be submitted in substantial conformity with Iowa Code Section 75.14 and Chapter 554D.

Section 3. That School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2014, in the aggregate amount of approximately $22,320,000 (the "Bonds"), to be issued and dated June 24, 2014, be offered for sale.

Section 4. That the Secretary of the Board of this School District shall cause to be prepared an Official Statement and to schedule the sale of the Bonds. The Bonds to be offered are School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2014, in the principal amount of approximately $22,320,000, to be dated June 24, 2014. The Official Statement shall include the following terms, and the Electronic Bidding Procedures attached to this Resolution are approved: Time and Place of Sale: Sealed bids or electronic bids for the sale of Bonds of the West Des Moines Community School District, in the Counties of Polk and Dallas, State of Iowa (the "Issuer"), will be received at the office of the Chief Financial Officer of the District until 10:00 o'clock A.M. on May 12, 2014. The bids will be publicly opened at that time and evaluated by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor and referred for action at the meeting of the Board of Directors. Sale and Award: The sale and award of the Bonds will be held at the Board meeting scheduled on the same date. Manner of Bidding: Open bids will not be received. No bid will be received after the time specified above for receiving bids. Bids will be received by any of the following methods:

• Sealed Bidding: Sealed bids may be submitted and will be received at the office of the Chief Financial Officer, West Des Moines Community School District, West Des Moines, Iowa or at the office of the District's Financial Advisor, Pubic Financial Management, Inc., 801 Grand Avenue, Suite 3300, Des Moines, Iowa 50309.

• Electronic Bidding: Electronic internet bids will be received at the office of the Chief Financial Officer, West Des Moines

Community School District, West Des Moines, Iowa or Public Financial Management, Inc., 801 Grand Avenue, Suite 3300, Des Moines, Iowa 50309. The bids must be submitted through PARITY®.

• Electronic Facsimile Bidding: Electronic facsimile bids will be received at the office of the Chief Financial Officer, West Des

Moines Community School District, West Des Moines, Iowa, (515) 633-5099 or Public Financial Management, Inc., 801 Grand Avenue, Suite 3300, Des Moines, Iowa 50309 (515) 243-6994. Electronic facsimile bids will be sealed and treated as sealed bids.

Official Statement: An Official Statement of information pertaining to the Bonds to be offered shall be prepared by the District's Financial Advisor, including a statement of the Terms of Offering and an Official Bid Form. The Official Statement may be obtained by request addressed to the Secretary of the Board of Directors, West Des Moines Community School District, 3550 Mills Civic Parkway, West Des Moines, Iowa 50265 (515) 633-5000; or Public Financial Management, Inc., 801 Grand Avenue, Suite 3300, Des Moines, Iowa 50309 (515) 243-2600. Terms of Offering: All bids must be in conformity with and the sale must be in accord with the Terms of Offering as set forth in the Official Statement. Legal Opinion: Bonds will be sold subject to the opinion of Ahlers & Cooney, P.C., Attorneys of Des Moines, Iowa, as to the legality and their opinion will be furnished together with the printed Bonds without cost to the purchaser and all bids will be so conditioned. Except to the extent necessary to issue their opinion as to the legality of the Bonds, the attorneys will not examine or review or express any opinion with respect to the accuracy or completeness of documents, materials or statements made or furnished in connection with the sale, issuance or marketing of the Bonds. Rights Reserved: The right is reserved to reject any or all bids, and to waive any irregularities as deemed to be in the best interests of the public.

Section 5. That the preliminary Official Statement in the form presented to this meeting be and the same hereby is approved as to form and deemed final for purposes of Rule 15c2-12 of the Securities and Exchange Commission, subject to such revisions, corrections or modifications as the Superintendent and Board Secretary, upon the advice of the District's Financial Advisor, shall determine to be appropriate, and is authorized to be distributed in connection with the offering of the Bonds for sale.

Roll call vote: David Brown, yes; Kevin Carroll, yes; H. Milton Cole, yes; Tali Greenspon, yes; Andi Lipman, yes; Vicky Poole, yes; Elizabeth Brennan, yes. XIX. Polk County Conference Board Representative: It was moved by Cole and seconded by Brown to appoint Elizabeth Brennan as the West Des Moines Community School Board of Education’s representative to the Polk County Conference Board. The motion was approved by a unanimous vote. XX. Request for Executive Session: [Iowa Code 21.5 (1) (c)] To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation: It was moved by Brown and seconded by Carroll to hold a closed session as provided by section 21.5 (1) (c) of the open meetings law To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Roll call vote: David Brown, yes; Kevin Carroll, yes; H. Milton Cole, yes; Tali Greenspon, yes; Andi Lipman, yes; Vicky Poole, yes; Elizabeth Brennan, yes. The closed session convened at 8:32 p.m. Brennan left at 8:32 p.m. XXI. Motion to Reconvene from Executive Session into Regular Session: It was moved by Greenspon and seconded by Carroll to reconvene the Board of Education from closed session into the regular meeting for the purpose of discussion and/or approval of a topic reviewed in closed session. Roll call vote: David Brown, yes; Kevin Carroll, yes; H. Milton Cole, yes; Tali Greenspon, yes; Andi Lipman, yes; Vicky Poole, yes. The regular session reconvened at 9:21 p.m. Brennan returned at 9:21 p.m. XXII. Request for Executive Session: Personnel Matter [21.5(1)i]: It was moved by Greenspon and seconded by Lipman to hold a closed session as provided in section 21.5 (1) (i) of the open meetings law to evaluate an individual whose appointment, hiring, performance or discharge is being considered. Roll call vote: David Brown, yes; Kevin Carroll, yes; H. Milton Cole, yes; Tali Greenspon, yes; Andi Lipman, yes; Vicky Poole, yes; Elizabeth Brennan, yes. The closed session convened at 9:22 p.m. XXIII. Motion to Reconvene from Executive Session into Regular Session: It was moved by Brown and seconded by Poole to reconvene the Board of Education from closed session into the regular meeting for the purpose of discussion and/or approval of a topic reviewed in closed session. Roll call vote: David Brown, yes; Kevin Carroll, yes; H. Milton Cole, yes; Tali Greenspon, yes; Andi Lipman, yes; Vicky Poole, yes; Elizabeth Brennan, yes. The regular session reconvened at 10:10 p.m. XXIV. Adjournment: It was moved by Greenspon and seconded by Brown to adjourn the meeting. The motion was approved by a unanimous vote. The meeting adjourned at 10:10 p.m.

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Elaine Watkins-Miller, Board Secretary/Kevin Carroll, Board Secretary Pro-Tem