workshop and regular meeting of the board of …lonestar.edu/board_files/1505 may 2015 board...

WORKSHOP AND REGULAR MEETING OF THE BOARD OF TRUSTEES LONE STAR COLLEGE SYSTEM

CENTRAL SERVICES AND TRAINING CENTER TRAINING AND DEVELOPMENT CENTER BOARD ROOM

5000 RESEARCH FOREST DRIVE THE WOODLANDS, TEXAS 77381-4356

May 7, 2015 6:00 p.m.

I. Call to Order

II. Pledge of Allegiance

III. Certification of the Posting of the Notice of the Meeting

IV. Introductions, Special Guests, Recognitions• Introduction of LSC-Montgomery and LSC-North Harris Presidents• Student Presentations:

o Student Honors and Awards

V. Workshop - None

VI. Closed Session

The Board of Trustees, in accordance with Section 551.001, et. seq. of the TexasGovernment Code will move into Closed Session under one or more of the followingprovision(s) of the ACT:

Section 551.071 – Consultation with Attorney • Status of Pending Litigation

Section 551.072 – Deliberation Regarding Real Property • LSC-University Park, LSC-CyFair and LSC-Kingwood – Potential

lease, sale or exchange Section 551.074 – Personnel Matters

VII. Reconvene Regular Meeting

VIII. Approval of the Minutes of the April 9, 2015 Workshop and Regular Meeting of theBoard of Trustees

IX. Special Reports and Announcements1. Chancellor

• Enrollment • Commencement • Gala Update

2. College Presidents 3. Vice Chancellors

• Ray Laughter, Legislative Session Update

4. Faculty Senate Presidents

5. Board Members • Reports and comments from Board chair and Board members regarding meetings

and conferences attended, campus visits, community and district activities, education programs, current affairs related to higher education

• Board Committee Reports

X. Public Comment

XI. Consideration of the Consent Agenda

(The purpose of the consent agenda is to allow the Board to identify and approve action items which require no additional information or discussion and for which there is unanimous approval. Trustees receive agenda materials one week in advance of the meeting to prepare for the business to be conducted.)

XII. Policy Report and Considerations

1. Consideration of Approval of the Recommended Revision of the Lone Star College Board Policy Sections V.B.3. Technical and Workforce Courses, V.B.7. LSC-Online, and V.B.8. Dual Credit (ACTION ITEM 1)

XIII. Financial Reports and Considerations

1. Monthly Financial Statements 2. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and

Execute Contracts for the Purchase of Geotechnical, Environmental and Materials Testing Services for the System (ACTION ITEM 2)

3. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and

Execute Contracts for the Purchase of Professional Survey Services for the System (ACTION ITEM 3)

4. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a Contract to Acquire Land for the LSC-Kingwood Process Technology Center and Negotiate and Execute Necessary Agreements and Easements related to the Property (ACTION ITEM 4)


Execute a Contract to Purchase Financial Aid Consulting Services (ACTION ITEM 5)


Execute Master Service Agreements for the Purchase of Voice and Data Communication Cabling Services with a Change in Contract Term Than Was Previously Authorized by the Board on November 6, 2014 (ACTION ITEM 6)

7. Consideration of Approval to Rescind Authorizing the Chancellor or Designee to

Approve Non-Credit Workforce Certificate and Community Education Course Tuition and Fee Rates as Needed Based on Market Conditions which was passed at the April 8, 2015 Board Meeting (ACTION ITEM 7)

XIV. Buildings and Grounds Report

Construction Projects Update

XV. Personnel Reports and Considerations

1. Consideration of Ratification of Appointments (ACTION ITEM 8) 2. Consideration of Acceptance of Resignations (ACTION ITEM 9) 3. Consideration of the Chancellor’s Authorization of the Reappointment of Contractual

Employees (Non-Faculty) (ACTION ITEM 10) 4. Consideration of Approval of Commissioning of Peace Officers (ACTION ITEM

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XVI. Suggested Future Agenda Items

XVII. Adjournment

If during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to an item noticed in this meeting, then such closed session as authorized by Section 551.001 et seq. of the Texas Government Code (the Open Meetings Act) will be held by the Board concerning any and all subjects and for any and all purposes permitted by Section 551.071-551.089, inclusive, of the Open Meetings Act, including, but not limited to:

Section 551.071 - Consultation with Attorney Section 551.072 - Deliberation Regarding Real Property Section 551.073 - Deliberation Regarding Prospective Gift Section 551.074 – Personnel Matters Section 551.076 - Deliberation Regarding Security Devices Section 551.082 – Student Discipline Section 551.0821 – Personally Identifiable Information About Student Section 551.084 - Exclusion of Witness Section 551.087 - Economic Development Negotiations

Certification of Posting of Notice to the May 7, 2015 Workshop and Regular Meeting of the

Lone Star College System’s Board of Trustees

I, Stephen C. Head, Chancellor of the Lone Star College System, do hereby certify that a notice of this meeting was posted on Monday the 4th day of May, 2015 in a place convenient to the public in the Administration Office of the Central Services and Training Center, on all college campuses and on the system website as required by Section 551.002 et seq., Texas Government Code. Special notice of the meeting was provided to the news media as required by Section 551.001 et seq., Texas Government Code. Given under my hand this the 4th day of May, 2015.

LONE STAR COLLEGE SYSTEM

_____________________ Stephen C. Head

Chancellor

MINUTES OF THE WORKSHOP AND REGULAR MEETING OF THE BOARD OF TRUSTEES

LONE STAR COLLEGE SYSTEM CENTRAL SERVICES AND TRAINING CENTER

TRAINING AND DEVELOPMENT CENTER BOARD ROOM 5000 RESEARCH FOREST DRIVE

THE WOODLANDS, TEXAS 77381-4356 April 9, 2015

6:00 p.m.

PRESENT: Ms. Linda Good, Chair Dr. Kyle Scott, Vice Chair Dr. Ron Trowbridge, Secretary

Mr. David Vogt Mr. Bob Wolfe Dr. David Holsey

Mr. Art Murillo ABSENT: Dr. Alton Smith, Assistant Secretary

Mr. Ken E. Lloyd I. CALL TO ORDER: Ms. Good called the workshop and regular meeting of the Board of

Trustees to order at 6:00 p.m. after determining that a quorum was present.

II. PLEDGE OF ALLEGIANCE: Mr. Murillo led the Board and guests in reciting the Pledge of Allegiance. Mr. Wolfe entered the meeting at 6:35 p.m.

III. CERTIFICATION OF THE POSTING OF THE NOTICE OF THE MEETING: Chancellor Head confirmed that the Notice for the meeting had been properly posted. No action was required. A copy is attached as Exhibit “A”.

IV. INTRODUCTIONS, SPECIAL GUESTS AND RECOGNITIONS: Dr. Jay Theis, Professor of Political Science at LSC-Kingwood gave a presentation on Alternative Spring Break– experiential learning opportunities for students. This is the third year Kingwood has offered this program with students going to El Paso to study the Immigrant Experience led by Professor Raúl Reyes and Professor Jonathon Gamez. This year, students also went to Mississippi to study Civil Rights and the Blues, led by Dr. Steve Davis and Dr. Theis. Nineteen students participated from LSC-Kingwood, LSC-CyFair and LSC-North Harris. Select students talked about their experiences and how it impacted their lives. Students got a perspective of the civil rights movement, the history of rock and roll and the blues and the reality of immigrant issues and living environment. Dr. Theresa McGinley, associate vice chancellor of International Programs gave an overview of the Model UN Competition. Five Lone Star Colleges joined 5000 students

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around the globe and major universities in an intensive diplomatic simulation. A joint delegation from LSC-Kingwood, LSC-Montgomery, and LSC-Tomball representing Equatorial Guinea won outstanding delegation award, five position paper awards and top delegation in the Nonproliferation of Nuclear Weapons Committee. Faculty advisors were Professor Peggy Lambert, Professor David Birch, Professor David Kennedy, Professor Stephanie Kelley and Professor Sean Tiffee. LSC North Harris – the first History 2351 Honors international course for the study of foreign policy and the role of international agencies represented the Republic of Sudan. They won honorable mention in their very first competition and their faculty advisor was Professor J. R. Wilson. LSC-CyFair - Government 2304 represented the nation of Slovakia with faculty advisor Dr. Milosz Kucharski. Dr. Sean Tiffee, LSC-North Harris explained that the Model UN competition is a simulation where participants represent the interests of other countries and act as delegates for those countries. This year over 200 colleges and 5,000 students represented the interests of 195 nations, three observer states, and two NGO’s on 21 different UN committees. Many of Lone Star College student’s competitors were doctoral students, law students, and graduate students in public policy. National Model United Nations helps these students become better global citizens, learning research, intercultural skills, public speaking and diplomacy. Students shared their experiences and the impact on their lives.

V. WORKSHOP: Dr. Austin Lane, executive vice chancellor introduced Mr. Steven Hall, system director of veterans affairs. Mr. Hall gave a presentation on the veteran affairs department and the demographics, processes and the goal to reduce the processing time to seek VA stipends quicker for students. Mr. Hall’s goal is to stay engaged with the military affiliated population to include families. He also will have an increased presence on each campus to represent the VA office and hold town hall meetings with representatives from outside resources such as the DAV and the United Way to share benefits, future initiatives, and grants available. Another goal is to increase outreach to active duty members to make them aware of Lone Star College and also use social media technology to help provide information.

VI. CLOSED SESSION: At 6:54 p.m. Ms. Good convened the Board in closed session, in accordance with Section 551.001 et seq. of the Texas Government Code under one or more of the following provision(s) of the Act:

Section 551.071 – Consultation with Attorney Section 551.072 – Deliberation Regarding Real Property

• LSC-University Park, LSC-CyFair and LSC-Kingwood – Potential lease, sale or exchange

Section 551.074 - Personnel Matters VII. RECONVENE REGULAR MEETING: Ms. Good reconvened the open meeting at 8:03

p.m. VIII. APPROVAL OF THE MINUTES OF THE MARCH 5, 2015 WORKSHOP AND

REGULAR MEETING: upon a motion by Dr. Scott and a second to the motion by Dr.

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Trowbridge, the board approved the minutes of the March 5, 2015 Workshop and Regular Meeting. Dr. Holsey abstained.

IX. SPECIAL REPORTS AND ANNOUNCEMENTS: 1. Chancellor: Chancellor Head announced this would be the last meeting for Clay White

and Craig Livingston to serve as faculty senate presidents. They will be rotating off and new members will be elected. Dr. Head introduced Brian Kirk from the Houston Chronicle and Stephen Green from the Conroe Courier. Dr. Head announced that open houses will be held at all colleges April 14th – April 18th. The Global Exchange: Crisis and Opportunity – International Education conference will be held April 10, 2015 from 8:00 am. – 3 p.m. at LSC-University Park. Lone Star College’s AAA Bond rating was reaffirmed by Standards and Poor. Dr. Head recognized Diane Novak for the 11th year receiving the Certificate of Achievement for Excellence in Financial Reporting. Forums and discussions were held at a number of colleges on campus carry of handguns. The consensus was that the students and employees do not want guns on campus. Dr. Gerald Napoles has been named as the next president of LSC-North Harris to start July 1st. He will be in attendance at the May board meeting. The LSC-Montgomery search is down to three finalists – Dr. Hector Aguilar from Austin Community College, Dr. Joseph Seabrooks from Kansas City Metropolitan Community College and Dr. Rebecca Riley interim president LSC-Montgomery campus. Interviews will be this month. Earlier this week the chancellor and vice chancellor for Workforce and Economic Development Melissa Gonzalez met with the Chancellor’s Hispanic Advisory Committee. The college presidents and 14 Hispanic community leaders attended. Discussions were held about the challenges Lone Star College faces internally and the need to do a better job at telling our story to draw more Hispanic faculty members and employees and to increase opportunities for all groups to do business with Lone Star College.

2. College Presidents: Dr. Katherine Persson, president of LSC-Kingwood, gave a presentation on House Bill 5 which was passed in 2013 making changes to the state’s curriculum and graduation requirements, assessment and accountability.. Dr. Persson discussed what has been implemented and the benefits to the ISD and high school. All colleges are engaged in active outreach to service area ISD’s.

3. Vice Chancellors: Mr. Ray Laughter, vice chancellor of external affairs gave a presentation on Legislative session updates and senate and house bills that may affect Lone Star College. He also highlighted the recent trip to Austin with the Trustees and Lone Star College Day.

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Mr. Link Alander, vice chancellor of college services introduced Dr. Cathy Sanchez and Sparkle Cephus, recruiter with human resource talent acquisition who gave a presentation on the AAHHE (American Association of Hispanics in Higher Education) conference recently. The combination of a recruiter and hiring manager at the conference provided a solid team to answer questions about the hiring process and position requirements. This conference gave Lone Star College great exposure to tap into the potential Hispanic population.

4. Faculty Senate Presidents: Dr. Craig Livingston, faculty senate president for LSC-Montgomery gave a presentation on the faculty profile. The traits for the well-bred community college professor: 1. Seeks full load in teaching, highest form of academic capital 2. Works a lot 3. Creates from nothing – capitalizes an unborn idea into reality 4. Loving to all students 5. Has attention of the press 6. Academically multilingual – relates to all students. Mr. Livingston encouraged the board and administration to keep doing what they are doing to help the faculty succeed and continue fostering an interactive environment.

5. Board Members: Ms. Good spoke about the campus carry forums at the colleges. Ms. Good indicated there was a great turnout and the forums were very informative. Safety training and conflict resolution will be things that will need to be addressed. The trustees visited Austin and had the opportunity to meet with many of our legislators to make the college’s voice heard. Dr. Trowbridge spoke briefly about the bill to repeal instate tuition for undocumented Texas residents students and the affect it might have on those students that attend Lone Star College. Regarding campus carry, Dr. Trowbridge indicated research shows about 2% -3% of the school’s enrollment might carry concealed guns. Translating that to Lone Star College with our current enrollment, there will be an estimate of 2,000 guns on the campuses.

Ms. Good gave an update on the revised grievance policy and its progress. The draft of the grievance policy was shared with the presidents and faculty senate and was favorably received and will move on to the AFT before coming to the board for approval.

X. PUBLIC COMMENT ON AGENDA ITEMS: Mr. Joe Ramirez, representing the Hispanic Executive Society International (HESI) addressed action item #1 – Scope of Participation and Citizen Participation. Mr. Larry Loomis-Price addressed action item #1 - Scope of Participation and Citizen Participation. He favored the changes to I.E.42 and I.E.43 and would like to see changes to I.E.44 as well. Dr. John Burghduff representing the American Federation of Teachers spoke in favor of action item #1 – Scope of Participant and Citizen. The AFT fully supports the board on the resolution in action item #14 and believes this issue should be allowed to be determined at

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a local level. The AFT commends the board on the work they are doing on the grievance policy as well.

XI. CONSIDERATION OF THE CONSENT AGENDA: Items number 1, 8, 9, 12 and 14 were removed from the agenda to be considered separately. Ms. Good proceeded with the Consent Agenda. Dr. Trowbridge made a motion to approve Action Items 2, 3, 4, 5, 6, 7, 10, 11, and 13. Mr. Murillo seconded the motion and the Board unanimously passed the Consent Agenda. A copy is attached as Exhibit “B”.

XII. POLICY REPORTS AND CONSIDERATIONS:

1. Consideration of Approval of the Recommended Revision of the Lone Star College Board Policy Sections V.B.3. Technical and Workforce Courses, V.B.7. LSC-Online and V.B.8. Dual Credit (FIRST READING): the Board unanimously considered the recommended revision of the Lone Star College System Board Policy Sections V.B.3. Technical and Workforce Courses, V.B.7. LSC-Online and V.B.8. Dual Credit. This constitutes a first reading with a request for approval during the May 2015 board meeting. A copy is attached as Exhibit “C”.

2. Consideration of Approval of the Recommended Revision of the Lone Star College Board Policy Sections I.E.1.42 and I.E.1.43 – Scope of Participation and Citizen Participation (ACTION ITEM 1): upon a motion by Dr. Trowbridge and a second by Dr. Scott the Board unanimously approves the recommended revisions of Lone Star College System Board Policy Section I.E.I.42 and I.E.I.43 – Scope of Participation and Citizen Participation. A copy is attached as Exhibit “D”.

XIII. FINANCIAL REPORTS AND CONSIDERATIONS:

1. Monthly Financial Statements: Ms. Cindy Gilliam, vice chancellor for administration and finance, presented the monthly financial statements and the quarterly investment report for the month ended February 28, 2015. A copy is attached as Exhibit “E”.


Execute Contracts to Purchase Janitorial Services for Several LSC Locations (ACTION ITEM 2): the Board unanimously authorizes the Chancellor or designee to negotiate and execute contracts to purchase janitorial services for a not-to-exceed amount of $13,000,000 over five years from the following vendors:. Soji Services, Inc. Dba Metroclean Commercial Building Services, 9000 S.W. Freeway, Suite 412, Houston, TX 77074; McLemore Building Maintenance, Inc., 110 Fargo, Houston, TX 77006; and C& S Janitorial Service, Inc., 6706 Bourgeois Road, Houston, TX 77066. This item was passed in the Consent Agenda. A copy is attached as Exhibit “F”.

3. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute Master Service Contracts to Purchase Facility Related Minor Projects, Maintenance, Repairs and Inspection Services for the System (ACTION ITEM 3): the board unanimously authorizes the Chancellor or designee to negotiate and execute

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master service contracts to purchase facility related minor projects, maintenance, repairs and inspection services for the System. The scope of the award is for individual projects that cost less than $100,000. Total estimated annual costs for these services are expected to be $2,000,000, and will not exceed $10,000,000 over the five year contract term. This item was passed in the Consent Agenda. A copy is attached as Exhibit “G”.


Execute Contracts for the Purchase of Architectural Services for the System (ACTION ITEM 4): the board unanimously authorizes the Chancellor or designee to negotiate and execute contracts for the purchase of architectural services for the System with the highest ranked firms. If negotiations cease for any reason with the 1st ranked firm, the System will proceed to negotiate with the next highest ranked firm with a score of 70 or more. This item was passed in the Consent Agenda. A copy is attached as Exhibit “H”.


Execute a Contract to Purchase Merchant Credit Card Services for the System (ACTION ITEM 5): the Board unanimously authorizes the Chancellor or designee to negotiate and execute a contract to purchase merchant credit card services for the System from Paymentech, LLC DBA: Chase Paymentech, 14224 Dallas Parkway, Dallas, TX 75254, in an estimated annual amount of $36,900 and not-to-exceed a total of $200,000 over the five year contract period. This item was passed in the Consent Agenda. A copy is attached as Exhibit “I”.


Execute a Contract to Purchase Construction Services for Renovation of the Technology Building at LSC-CyFair (ACTION ITEM 6): the Board unanimously authorizes the Chancellor or designee to negotiate and execute a contract to purchase construction services for the renovation of the Technology Building at LSC-CyFair from E-Contractors, 5711 Richmond Ave. Suite 130, Houston, Texas 77056, in the amount of $141,106. This item was passed in the Consent Agenda. A copy is attached as Exhibit “J”.


Execute a Contract to Purchase Construction Services for Expansion of Office of Technology Services (OTS) at LSC-CyFair (ACTION ITEM 7): the Board unanimously authorizes the Chancellor or designee to negotiate and execute a contract to purchase construction services for the expansion of OTS at LSC-CyFair from E-Contractors, 5711 Richmond Ave. Suite 130, Houston, Texas 77056, in the amount of $255,208. This item was passed in the Consent Agenda. A copy is attached as Exhibit “K”.

8. Consideration of Approval to Authorize the Chancellor or Designee to Approve Non-

Credit Workforce Certificate and Community Education Course Tuition and Fee Rates as Needed Based on Market Conditions (ACTION ITEM 8): upon a motion made by

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Dr. Holsey with a second by Mr. Murillo the Board authorizes the Chancellor or designee to approve non-credit workforce certificate and community education course tuition and fee rates as needed based on market conditions, with the exception of non-credit courses that are linked to credit courses. Such courses will be offered at the same tuition and fee rates as the credit courses. Mr. Vogt, Dr. Scott and Mr. Murillo opposed. A copy is attached as Exhibit “L”.

9. Consideration of Approval to Set Tuition Rate for Associate Degree in Occupational and Life Skills (OLS®) at LSC-Tomball (ACTION ITEM 9): upon a motion made by Dr. Holsey and a second by Mr. Murillo the Board unanimously approves an addition to the 2015-16 tuition and fee schedule that would allow the OLS® program to be bundled and charged to the student at a fixed total amount. A copy is attached as Exhibit “M”.

XIV. BUILDING AND GROUNDS REPORTS:

Construction Projects Update: the Board reviewed the report as presented. A copy is attached as Exhibit “N”.

XV. PERSONNEL REPORTS AND CONSIDERATIONS:

1. Consideration of Ratification of Appointments (ACTION ITEM 10): the Board unanimously ratified the appointments as presented. This item was passed in the Consent Agenda. A copy is attached as Exhibit “O”.

2. Consideration of Acceptance of Resignations (ACTION ITEM 11): the Board

unanimously accepted the resignations as presented. This item was passed in the Consent Agenda. A copy is attached as Exhibit “P”.

3. Consideration of the Reappointment of Full-Time Faculty (ACTION ITEM 12): upon

a motion made by Dr. Holsey and a second by Mr. Murillo the board approved the full-time faculty reappointment list with the modifications and corrections read by Chair Good and subsequent review by chancellor be ratified for the time periods and positions indicated, subject to final review and approval of the chancellor. Dr. Scott abstained. A copy is attached as Exhibit “Q”.

4. Consideration of Approval of Commissioning of Peace Officers (ACTION ITEM

13): the Board unanimously approved the commissioning of the following peace officers for Lone Star College System; LSC-Montgomery, David Matthew Warner; and LSC- University Park, Mark Thomas Davis. This item was passed in the Consent Agenda. A copy is attached as Exhibit “R”.

XVI. SPECIAL REPORTS AND CONSIDERATIONS:

1. Consideration of Adoption of a Resolution regarding the Texas Legislature’s proposed

legislation to allow handgun license holders to carry handguns on college campuses in

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Texas (ACTION ITEM 14): upon a motion made by Dr. Holsey and a second by Dr. Scott the board approved to adopt a resolution expressing their position on the issue of allowing handguns on college. Dr. Scott opposed. A copy is attached as Exhibit “S”.

XVII. SUGGESTED FUTURE AGENDA ITEMS: None

XVIII. ADJOURNMENT: There being no further business, the meeting was adjourned at 9:36

p.m.

ATTEST: ______________________________ ______________________________ Board of Trustees, Chair Board of Trustees, Secretary

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Consideration of Consent Agenda Board Meeting 5-7-15 Consent Agenda: A roll call of individual action items will determine the consent agenda.

If a trustee has a question or plans to cast a negative vote regarding a specific recommendation, then the trustee/trustees need to acknowledge their intention to the Chair by show of hand during the roll call: this action item will be considered in the regular order of business as an individual action item. Those action items that the trustees plan to approve without further question or discussion will be placed on the consent agenda during roll call of individual action items. Upon the creation of the consent agenda, a motion, a second to the motion and unanimous approval of the Board of Trustees is needed to approve the action items. Upon approval of the consent agenda, the Board of Trustees will proceed with the remainder of the agenda.

Rationale: The consent agenda format is an organization process for meetings that

allows the governing board to focus their time and attention on action items that require more elaboration, information, and/or discussion. The intent of the consent agenda is to support efficiency and effectiveness of the meeting.

Tally Of Action Items Consent Agenda

Chancellor Recommended

Separate Action

Board Separate Action

# 1 Approve Rev/LSC Board Policy V.B.3, V.B.7, &V.B.8 _______ _______ _______ # 2 Auth/Chan/Neg/Agree/Cont/Purch/Testing/Svs/Sys _______ _______ _______ # 3 Auth/Chan/Neg/Agree/Cont/Prof/Survey/Svcs/System _______ _______ _______ # 4 Auth/Chan/Neg/Cont/Land/LSC-KW/Process/Tech _______ _______ _______ # 5 Auth/Chan/Neg/ Purch/Voice/Data/Comm/Cabling/Svs _______ _______ _______ # 6 Auth/Chan/Neg/Cont/Purch/Const/Reno/Tech/Bldg/CyFair _______ _______ _______ # 7 Rescind/Auth/Chan/NC/WF/Comm/Ed/Tuition/Fees _______ _______ _______ # 8 Ratify Appointments _______ _______ _______ # 9 Accept Resignations _______ _______ _______ # 10 Reappoint Contractual Non-Faculty _______ _______ _______ # 11 Approve Peace Officers _______ _______ _______

Policy Report and Consideration No. 1 (ACTION ITEM 1) Board Meeting 5-7-15

Request: Consideration of Approval of the Recommended Revision of the Lone Star College Board Policy Sections V.B.3. Technical and Workforce Courses, V.B.7. LSC-Online, and V.B.8. Dual Credit

Chancellor’s Recommendation:

That the Board of Trustees approves the recommended revisions of the Lone Star College Board Policy Sections V.B.3. Technical and Workforce Courses, V.B.7. LSC-Online, and V.B.8. Dual Credit.

Rationale: These policy revisions update policy to be in accordance with Texas Higher Education Board rules and phrasing and Lone Star College processes.

Fiscal Impact: None

Staff Resource: Austin Lane 832.813.6648

V.B.3. Technical and Workforce Courses

V.B.3.01 Workforce Educational Program The Board shall be authorized and empowered to finance, provide and supervise career and technical courses for students in the System.

V.B.3.02 Definitions "Workforce education" means technical courses and programs for which semester credit hours or for which continuing education units are awarded. Workforce education courses and programs prepare students for immediate employment after completion of an associates of applied sciences (AAS) or certificate or job upgrade within specific occupational categories.

"Certificate program" is defined as a workforce education programs, credit or non-credit, designed for entry-level employment or for upgrading skills and knowledge within an occupation. Certificate programs typically serve as building blocks and exit points for AAS degree programs.

"A workforce course, credit or non-credit," is defined as a course offered with an occupationally specific objective and supported by state funding. A workforce continuing education course differs from a community service course, which is offered for recreational or avocation purposes and is not supported by state funding.

V.B.3.03 General Provisions The System may classify workforce courses as earning semester/quarter credit hours or continuing education units (CEUs) based on THECB rules. Contact hours reported for workforce education courses which result in either credit hours or CEUs shall be eligible for formula funding. A course or program that meets or exceeds 360 hours in length must be approved as a workforce certificate program by THECB staff, following policy. A course or program that meets or exceeds 780 hours in length must result in the award of appropriate semester/quarter credit hours and be applicable to a certificate or an applied associate degree (AAS) program.

V.B.3.04 Approval of Programs In accordance with the Guidelines for Instructional Programs in Workforce Education (GIPWE) as approved by THECB, if the System wishes to offer a new certificate or applied associate degree program it must meet the following requirements:

a. Completed application forms and a statement of assurances must be approved by the Board and the Chancellor, and then forwarded to THECB's Community and Technical Colleges Division.

b. The statement of assurances must certify that THECB's criteria for new programs have been met.

V.B.3.05 Review Process

Once the program requirements have been met, the Coordinating Board staff may schedule the program for formal program review. This review process shall be conducted by representatives from the System, the Coordinating Board staff, and other appropriate agencies and institutions of higher education. Lone Star College will also conduct an internal program review for each workforce program on a four-year cycle and present results to the Chancellor and Board.

V.B.3.06 Procedures to Revise Program If the System wishes to revise an existing certificate or applied associate degree program, it must complete the procedures as outlined in the Coordinating Board-approved Guidelines for Instructional Programs in Workforce Education (GIPWE), as follows:

a. All programs must be under the direction of an administrator having appropriate authority to ensure that quality is maintained, and that programs are conducted in compliance with all applicable laws and rules. Administrative officers must possess credentials, work experience, and/or demonstrated competence appropriate to their areas of responsibility, as specified by the Southern Association of Colleges and Schools Commission on Colleges ("SACS").

b. Faculty and staff must be approved by the post-secondary institution. Each individual must meet the minimum qualifications established by the Coordinating Board and the Southern Association of Colleges and Schools Commission on Colleges (SACS).

LSCS Policy Manual Section adopted by the Board of Trustees on August 7, 2008.

V.B.7. LSC-Online

V.B.7.01 Coordinating Board Approval The System may offer a LSC-Online course approved by the Coordinating Board with no in-state geographic restrictions if the course is within the approved curriculum of the System. The System's LSC-Online Program will comply with all Coordinating Board conditions and requirements as well as those established by accrediting agencies.

V.B.7.02 LSC-Online Definitions A "LSC-Online course" refers to instruction in which the majority of the instruction occurs when the students and instructor are not in the same physical setting. For Coordinating Board reporting purposes, a class is considered a LSC-Online class if students receive more than one-half of the instruction at a different location than the instructor. The System's LSC-Online program includes online and hybrid instruction which are clarified in the credit schedules and on the Lone Star College–Online website. Online advisors advise only fully-online students in courses that are 100% online.

Instruction may be synchronous or asynchronous, delivered to any single or multiple location(s) through electronic, correspondence, or other means outside the boundaries of the taxing authority of the System, or via instructional telecommunications to any other distance location.

V.B.7.03 Standards for LSC-Online LSC-Online instruction is comparable to on-campus instruction and meets all of the quality standards which the System provides through on-campus instruction.

LSC-Online courses offered through either college credit or Continuing Education Units (CEUs) are provided in accordance with the standards of the Commission on Colleges of the Southern Association of Colleges and Schools (SACS), the Coordinating Board rules and regulations, the Guidelines for Institutional Reports for Distance Education and Off-Campus Instruction and other accrediting bodies as appropriate.

Students enrolled in LSC-Online must satisfy the same requirements for admission to the institution, to the program of which the course is a part, and to the class/section, as are required of on-campus students.

Faculty providing LSC-Online instruction are selected and evaluated by the same standards, review and approval procedures used to select and assess faculty responsible for on-campus instruction. The System provides training and support to enhance the added skills required of faculty teaching classes via instructional technology.

The instructor of record is responsible for the delivery of instruction and evaluation of student progress.

LSC-Online instruction is administered under the authority of the same office or person administering the corresponding on-campus instruction.

V.B.7.04 LSC-Online Strategic Plan LSC-Online will develop a strategic plan including applications of instructional technology as well as guidelines for supporting online faculty and advising students. The plan will be developed in alignment with the System’s Strategic Plan, according to requirements specified by the Texas Higher Education Coordinating Board and the System.

V.B.7.05 Institutional Report for LSC-Online Prior to offering any LSC-Online, off-campus, or on-campus extension courses or programs for the first time, the System shall submit its Institutional Report for LSC-Online, and Off-Campus and On-Campus Extension Instruction to the Coordinating Board for approval. The Report, and any updated Reports, shall conform to Coordinating Board guidelines and criteria of the Commission on Colleges of the Southern Association of Colleges and Schools in effect at the time of the Report's approval.

The System's academic and administrative policies shall reflect a commitment to maintain the quality of LSC-Online, off-campus, and on-campus extension courses and programs in accordance with the provisions of 19 TAC Chapter 4, Subchapter E.

V.B.7.06 Out-of-State or Out-of-Country Courses The System will not submit LSC-Online courses delivered outside the state to non-Texas residents for formula funding. The System will report fees received for extension and out-of-state/country courses in accordance with general institutional accounting practices.

V.B.7.07 Reporting to Commissioner The System will report enrollments, courses and graduates associated with extension offerings to the Commissioner as required by the Coordinating Board.

LSCS Policy Manual Section adopted by the Board of Trustees on August 7, 2008

V.B.8. Dual Credit The System offers students in high schools within its service area the opportunity to take dual credit courses. Dual credit courses are courses for which students receive college credit or CEU credit as well as high school credit while still enrolled in the junior or senior year of high school. Students may enroll in academic and/or workforce education. The curriculum content and rigor of dual credit courses are equivalent to the college course standards and requirements. The faculty must meet the same SACSCOC qualifications as non-dual credit courses and programs. See the System catalog for current tuition and fee information.

Financial Report and Consideration No. 1 Board Meeting 5-07-15 Report: Monthly Financial Statements

The financial statements for the month ended March 31, 2015 are presented for

Board review.

Prior to fiscal year 2010‐11, the System’s financial software dated revenues as earned the same day as entered into the system. The current software,implemented in 2010‐11, dates revenues in the time period the revenues are earned, regardless of the date the amounts were entered into the software program.

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

14‐1513‐1412‐1311‐1210‐1109‐10

18%17%17%18%16%16%

4%4%4%3%4%4%

4%4%4%3%3%

9%

15%13%

10%10%11%

13%

27%30%

30%32%29%

21%

8%7%10%9%

11%12%

3%3%4%4%4%6%

% OF BUDGETED REVENUES COLLECTED

MARCH

FEBRUARY

JANUARY

DECEMBER

NOVEMBER

OCTOBER

SEPTEMBER

Prior to fiscal year 2010‐11, the System’s financial software dated expenditures as incurred on the same day as entered into the system. The current software, implemented in 2010‐11, dates expenditures in the time period the expenditures are incurred, regardless of the date the amounts were entered into the software program.

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

8%8%7%8%7%7%

8%7%7%6%8%8%

8%7%7%8%7%8%

6%7%7%8%8%8%

7%7%7%6%7%7%

9%8%9%7%

8%10%

8%8%7%9%

8%8%

% OF BUDGETED EXPENDITURES USED

MARCH

FEBRUARY

JANUARY

DECEMBER

NOVEMBER

OCTOBER

SEPTEMBER

09‐10 10‐11 11‐12 12‐13 13‐14 14‐15

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

SEPTEMBER

SEPTEMBER

OCTOBER

OCTOBER

NOVEMBER

NOVEMBER

DECEMBER

DECEMBER

JANUARY

JANUARY

FEBRUARY

FEBRUARY

MARCH

MARCH

HOW MUCH DO WE NEED IN RESERVES?

REVENUES EXPENDITURES

LONE STAR COLLEGE

Statement of Revenues and ExpendituresGeneral and Auxiliary FundsYear to Date March 31, 2015Unaudited

58% OF PRIOR YEAR PRIOR YEARFISCAL YEAR % ACTUAL ACTUAL % ACTUAL

BUDGET ACTUAL TO BUDGET 3/31/2014 TO BUDGET

REVENUES:

State Appropriations $ 72,510,000 $ 38,049,740 52.5% $ 38,049,740 52.5%Tuition and Fees 108,930,000 90,815,969 83.4% 84,207,016 82.0%Taxes 116,230,000 112,593,229 96.9% 107,376,989 98.0%Investments 350,000 235,735 67.4% 196,528 49.1%Other 5,850,000 3,081,584 52.7% 2,978,924 49.8%Tuition/Growth Contingency 1,750,000 - 0.0% - 0.0%

Total Current Operations Revenues 305,620,000 244,776,257 80.1% 232,809,197 79.3%

Auxiliary Revenues 15,000,000 9,936,460 66.2% 8,902,970 60.6%

Total Revenues 320,620,000 254,712,717 79.4% 241,712,167 78.4%

Reserves 11,310,000 - 0.0% - 0.0%

Total Revenues and Reserves 331,930,000 254,712,717 241,712,167

EXPENDITURES:

Instruction-Academic 78,269,358 45,610,709 58.3% 44,904,708 58.9%Instruction-Workforce 26,872,044 18,034,331 67.1% 18,093,765 63.2%Public Service 784,338 348,137 44.4% 433,580 52.2%Academic Support 57,920,535 26,450,591 45.7% 24,512,216 45.4%Student Services 43,911,671 22,049,900 50.2% 20,494,090 45.3%Institutional Support 33,886,884 18,959,495 55.9% 15,879,918 47.3%Plant Operation and Maintenance 35,106,374 17,322,643 49.3% 16,235,278 51.6%Staff Benefits 22,678,796 15,302,851 67.5% 13,281,371 80.9%Growth Contingency 1,950,000 - 0.0% - 0.0%

Total Educational and General Expenditures 301,380,000 164,078,657 54.4% 153,834,926 53.5%

Repair, Replacement and Other Internally Designated 5,050,000 1,209,995 24.0% 762,864 15.9%

Auxiliary 15,000,000 8,393,654 56.0% 6,379,589 43.4%

Total Expenditures 321,430,000 173,682,306 54.0% 160,977,378 52.4%

Other Changes - Debt Service & Fund Transfers 10,500,000 6,365,988 1,918,825

Total Expenditures and Transfers 331,930,000 180,048,294 162,896,203

NET INCREASE (DECREASE) IN FUND BALANCESGeneral Funds 0 73,121,617 76,292,582Auxiliary Funds 0 1,542,806 2,523,381

TOTAL NET INCREASE (DECREASE) IN FUND BALANCES $ 0 $ 74,664,423 $ 78,815,963

LO NE STAR CO LLEGE

Balance SheetMarch 31, 2015Unaudited

GASB 34/35 Memorandum MemorandumGeneral & Reporting & Totals Totals

ASSETS Restricted Investment In Plant Current Year Prior Year

Cash, cash equivalents & investments $ 109,436,367 $ 99,899,121 $ (4,011) $ 209,331,477 $ 235,158,168Accounts receivable, net 25,567,820 5,985,559 5,087,191 36,640,570 24,559,744Prepaid and deferred expenses 7,162,678 - 7,162,678 5,371,332Inventories, at cost 49,509 - - 49,509 42,803Amount to be provided for retirement long-term debt - 621,338,416 - 621,338,416 583,055,434Capital assets, net - - 756,270,917 756,270,917 757,286,491

TOTAL ASSETS $ 142,216,374 $ 727,223,096 $ 761,354,097 $ 1,630,793,567 $ 1,605,473,972

LIABILITIES AND FUND BALANCES

LIABILITIES:Accounts payable $ 1,945,242 $ 9,887,832 946,366 $ 12,779,440 $ 14,184,193Deferred revenues 6,564,681 5,802,711 - 12,367,392 4,713,208Accrued compensable absences payable 6,856,855 346,036 - 7,202,891 7,209,535Accrued interest payable - 3,245,067 - 3,245,067 3,357,132Bonds payable - 603,864,004 - 603,864,004 628,030,342Assets held in custody for others (4,833) 7,514,279 - 7,509,446 6,638,750

TOTAL LIABILITIES 15,361,945 630,659,929 946,366 646,968,240 664,133,160

FUND BALANCES:Unrestricted 126,854,429 - 456,070,157 582,924,586 596,283,280 Restricted - - - Non grant agreements - 35,253 - 35,253 (259,629) Restricted for construction - 13,376,219 302,763,657 316,139,876 276,549,882 Debt service - 83,151,695 1,573,917 84,725,612 68,767,279 TOTAL FUND BALANCES 126,854,429 96,563,167 760,407,731 983,825,327 941,340,812

TOTAL LIABILITIES AND FUND BALANCES $ 142,216,374 $ 727,223,096 $ 761,354,097 $ 1,630,793,567 $ 1,605,473,972

Auxiliary

Description Ending BV 02/28/2015 Total Buys Total Sells Interest/Dividends Ending BV 03/31/2015 Ending BV 03/31/2014

Weighted Avg.

Purchase Yield

GENERAL FUNDS

CASH

POOLS 68,460,268 3,411,449 23,963,225 6,375 47,908,492 66,393,036

CERTIFICATE OF DEPOSIT 51,473,865 261,969 6,276,373 23,683 45,459,461 59,271,122

MONEY MARKET ACCOUNT 15,619,501 2,618 15,622,119 15,097,457

SECURITIES 15,470,714 6,000,000 3,912 21,466,802 2,414,292

Total / Average 151,024,348 9,676,036 30,243,510 30,058.24 130,456,873 143,175,908 0.39%

DEBT SERVICE & CAPITAL PROJECTS

CERTIFICATE OF DEPOSIT 10,031,633 2,078 2,078 10,033,710 35,610,537

DEBT SERVICE POOLS 30,562,454 8,907,294 4,658 39,469,748 32,549,711

CAPITAL PROJECTS POOLS 21,855,494 1,426,594 3,364,991 2,527 19,917,097 11,544,428

MONEY MARKET ACCOUNT 15,065,277 3,401 2,559 15,068,678 15,029,303

Total / Average 77,514,858 10,339,367 3,364,991 11,821 84,489,234 94,733,980 0.18%

TOTAL 228,539,206 20,015,403 33,608,501 41,880 214,946,107 237,909,888 0.30%

LONE STAR COLLEGE SUMMARY OF INVESTMENTS

AS OF MARCH 31, 2015

LONE STAR COLLEGE

0

50,000,000

100,000,000

150,000,000

200,000,000

250,000,000

GENERAL FUNDS DEBT SERVICE & CAPITAL PROJECTS TOTAL

MARCH 2015, PORTFOLIO REPORT

ENDING BV FY MAR.2015

ENDING BV FY MAR.2014

Financial Report and Consideration No. 2 (ACTION ITEM 2) Board Meeting 5-7-15 Request: Consideration of Approval to Authorize the Chancellor or Designee to

Negotiate and Execute Contracts for the Purchase of Geotechnical, Environmental and Materials Testing Services for the System


That the Board of Trustees authorizes the Chancellor or designee to negotiate and execute contracts for the purchase of geotechnical, environmental and materials testing services for the System with the highest ranked firms listed in the attachment. If negotiations cease for any reason with the highest ranked firm, the System will proceed to negotiate with the next highest ranked firm that has not been awarded a contract.

Rationale: As a result of the November 4, 2014 bond election, the System is

authorized to issue up to $485M in general obligation bonds for the purchase of land, new construction, repair and replacement, and renovation of facilities. Geotechnical, environmental and materials testing services are required for phase one construction projects related to the approved bond referendum. In compliance with the provisions of Texas Government Code 2254.004, a Request for Qualifications (RFQ #376) was publicly advertised and issued to one hundred and fourteen (114) firms. Sixteen (16) geotechnical, environmental and materials testing firms subsequently responded to the RFQ. The initial evaluation of proposals was conducted based on the firm’s qualifications/references/experience, approach and methodology, experience of proposed personnel, extent to which certified historically underutilized businesses (HUB), minority and/or veteran or women-owned businesses are utilized and the completeness and thoroughness of the proposal. A second evaluation was conducted of the six (6) firms receiving the highest proposal scores based on the most qualified for each campus project. The initial term of the contract will be for a period of five (5) years. Either party may terminate the agreement upon 30 days written notice.

Fiscal Impact: Funds for these purchases are available from the General Obligation

Bonds, Series 2015 and other non-bond funding sources. Staff Resource: Cindy Gilliam 832-813-6512

RFQ #376 – Geotechnical/Environmental/Materials Testing Services

Location

Highest Ranked Firm

LSC-CyFair Gorrondona & Associates, Inc. LSC-Kingwood

Raba Kistner, Inc.

LSC-Montgomery

Tolunay-Wong Engineers, Inc.

LSC-Tomball

JRB Engineering, Inc.

LSC-North Harris

HVJ Associates, Inc.

LSC-University Park

Alpha Testing, Inc.


Negotiate and Execute Contracts for the Purchase of Professional Survey Services for the System


That the Board of Trustees authorizes the Chancellor or designee to negotiate and execute contracts for the purchase of professional survey services for the System with the highest ranked firms listed in the attachment. If negotiations cease for any reason with the highest ranked firm, the System will proceed to negotiate with the next highest ranked firm that has not been awarded a contract.

Rationale: As a result of the November 4, 2014 bond election, the System is

authorized to issue up to $485M in general obligation bonds for the purchase of land, new construction, repair and replacement, and renovation of facilities. Professional survey services are required for phase one construction projects related to the approved bond referendum. In compliance with the provisions of Texas Government Code 2254.004, a Request for Qualifications (RFQ #377) was publicly advertised and issued to sixty-seven (67) firms. Ten (10) professional survey firms subsequently responded to the RFQ. The initial evaluation of proposals was conducted based on the firm’s qualifications/references/experience, approach and methodology, experience of proposed personnel, extent to which certified historically underutilized businesses (HUB), minority and/or veteran or women-owned businesses are utilized and the completeness and thoroughness of the proposal. A second evaluation was conducted of the six (6) firms receiving the highest proposal scores based on the most qualified for each campus project. The initial term of the contract will be for a period of five (5) years. Either party may terminate the agreement upon 30 days written notice.

Fiscal Impact: Funds for these purchases are available from the General Obligation

Bonds, Series 2015 and other non-bond funding sources.

Staff Resource: Cindy Gilliam 832-813-6512

RFQ #377 – Professional Survey Services

Location

Highest Ranked Firm

LSC-CyFair

Edminster Hinshaw Russ & Associates

LSC-Kingwood

Teran Group, LLC.

LSC-Montgomery Gorrondona & Associates, Inc. LSC-Tomball

Amani Engineering, Inc.

LSC-North Harris

LandTech, Inc.

LSC-University Park

McKim & Creed, Inc.

AMENDED 5-7-15

Financial Report and Consideration No. 4 (ACTION ITEM 4) Board Meeting 5-7-15

Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a Contract to Acquire Land for the LSC-Kingwood Process Technology Center and Negotiate and Execute Necessary Agreements and Easements related to the Property


That the Board of Trustees authorizes the Chancellor or his designee to negotiate and execute a contract with MRA GP West, L.P., a Texas Limited Partnership, to acquire approximately 8.3 acres of land. Approximately 5.9 acres will be purchased at fair market value for an amount not-to-exceed $3,400,000 and approximately 2.4 acres will be donated by the seller. In addition, authorizes the Chancellor or designee to:

• Reimburse developers $400,000 at closing for infrastructureimprovements including off-site detention, water, sewer,electrical and storm drainage.

• Negotiate and execute any required agreements and easementswith the property owner, improvement district, municipalutility district, and utility providers necessary for access andutility service to the LSC-Kingwood Process TechnologyCenter.

Rationale: Land is required to construct the Process Technology Center included in phase 1 of the general obligation bond program approved by the voters November 4, 2014.

The eight acre tract is located within northeast Harris County and is situated in Generation Park with frontage on Lockwood Road. Preliminary plans indicate that a building of approximately 50,000 square feet can be constructed on the site including the required surface parking lot.

The System will retain professional engineering and surveying firms to perform due diligence on the property. Additionally, a market analysis and appraisal will be performed to establish the fair market value.

Fiscal Impact: Funds for this purchase are available from the General Obligation Bonds, Series 2015. The total cost of the aquisition is estimated to be $3,800,000.

Staff Resource: Cindy Gilliam 832-813-6512


Negotiate and Execute a Contract to Purchase Financial Aid Consulting Services


That the Board of Trustees authorizes the Chancellor or designee to negotiate and execute a contract to purchase financial aid consulting services from Financial Aid Services (FAS), 180 Interstate North Parkway, Suite 550, Atlanta, GA, 30339, in an amount not-to-exceed $150,000.

Rationale: The college administration approved engaging FAS to provide an interim

replacement for a vacant financial aid management position in an amount not-to-exceed $99,000 through May 15, 2015. It was expected that a replacement would be found prior to the expiration of the original contract period. The search process began in February and a suitable replacement has not been hired. It is recommended that these services be extended through August 31, 2015 due to the heavy workload during this period of the academic year, and to allow additional time for LSC to recruit a suitable candidate to fill the position on a permanent basis. FAS was awarded a master service agreement (MSA) in Fall 2014 following a formal request for proposal process in compliance with Texas Education Code §44.031. No guarantees of work were made under this MSA. As work is identified, FAS provides a specific quote and a statement of work is issued before the work begins.

Fiscal Impact: Funds for this purchase are available from the approved FY 2014-15

budget. Staff Resource: Austin Lane 832-813-6648


Negotiate and Execute Master Service Agreements for the Purchase of Voice and Data Communication Cabling Services with a Change in Contract Term Than Was Previously Authorized by the Board on November 6, 2014


That the Board of Trustees authorizes the Chancellor or designee to negotiate and execute master service agreements (MSA’s) for the purchase of voice and data communication cabling services with a change in contract term than was previously authorized by the Board on November 6, 2014.

Rationale: In November 2014, the Board of Trustees authorized the Chancellor or

designee to negotiate and execute MSA’s for the purchase of voice and data communication cabling services for an amount not-to-exceed $1,500,000 over a five year period from the vendors listed below. In addition, the Chancellor or designee was authorized to negotiate and execute specific project scope of work agreements (SOW’s) with these vendors. MCA Communications, Inc. 525 Northville Street, Houston,

TX 77037 Network Cabling Services, Inc. 12626 Fuqua Street, Houston,

TX 77034 Netversant Solutions II, LLC 9750 W Sam Houston Parkway

N., Suite 100, Houston, TX 77064

The Board approved the recommended contract term of three years with the option to renew for two additional one-year terms. The request for proposal instructions required the vendors to submit proposals including a contract term of two years with options to renew for three additional one-year terms. It is recommended that the MSA’s with these vendors be negotiated and executed with the contract term the vendors were instructed to use. The original Board agenda item also described the process that would be used to select one of the three vendors to perform the specific projects identified. The original Board agenda item stated, “Proposals will be solicited from all three companies as projects are identified and a statement of work will be issued against the master service agreement for each individual project award.” More than 50% of the services that will be rendered under the MSA’s have been identified to cost less than

$1,000. The proposed revised process will be to obtain quotes from all three (3) vendors and issue a SOW against the MSA’s for those projects that are expected to cost $50,000 or more. The Purchasing Department will periodically review data on the System’s purchases under $50,000 to ensure the vendors are used equitably.

Fiscal Impact: Funds for this purchase are available from the approved FY 2014-15

budget. Funds for subsequent years will be included in future proposed budgets.

Staff Resource: Link Alander 832-813-6832

Financial Report and Consideration No. 7 (ACTION ITEM 7) Board Meeting 5-7-15 Request: Consideration of Approval to Rescind Authorizing the Chancellor or

Designee to Approve Non-Credit Workforce Certificate and Community Education Course Tuition and Fee Rates as Needed Based on Market Conditions which was passed at the April 8, 2015 Board Meeting


That the Board of Trustees rescinds authorizing the Chancellor or designee to approve non-credit workforce certificate and community education course tuition and fee rates as needed based on market conditions, with the exception of non-credit courses that are linked to credit courses. Such courses will be offered at the same tuition and fee rates as the credit courses.

Rationale: Texas Education Code, Chapter 54 reserves the right to set tuition and fees for courses that receive contact hour reimbursement to the Board of Trustees.

Fiscal Impact: None.

Staff Resource: Melissa Gonzalez 281-655-3707

Building and Grounds Report Board Meeting 5-7-15 Report: Construction Projects Update

The District’s Facilities Planning and Construction Department has provided a

summary report of the District’s construction projects. See attached report.

MONTHLY FACILITIES PLANNING AND CONSTRUCTION REPORT May 7, 2015

2013 Revenue Bond Project Summary

LSC-Creekside Satellite Center Metal decking and concrete placement on the second floor is complete. Metal stud

framing and masonry work has commenced. HVAC, plumbing and electrical rough-in work is ongoing.

LSC-CyFair - Site Improvements Traffic Signals (entrance No. 3 off West Road): Construction has commenced and is

scheduled for completion in May 2015.

Towne Lake Parkway Improvements: Construction is complete.

LSC-CyFair – Visual Communications Center Renovations Final electrical and mechanical work is underway. The project is scheduled to be

complete prior to the Fall 2015 semester.

LSC-North Harris - Select Buildings Fire/Life System Upgrade Device and panel installation is approximately 90% complete. Start-up and transfer of

devices to new panels is ongoing. The project is scheduled to be complete by the end of May 2015.

LSC-North Harris - Health Professions Building HVAC Replacement Roof top units have been installed and the project is complete.

LSC-North Harris – East Aldine Satellite Center A construction contract award recommendation is scheduled to be presented at the June

Board of Trustees meeting.

2015 General Obligation Bond Project Summary

Construction firm selections for phase I projects are underway. Interviews of shortlisted firms are scheduled for the 2nd week of May and a recommendation will be made at the June Board of Trustees meeting.

LSC-University Park- Classroom Build Outs in Building 12 Level 6 The project has been bid and construction contract preparations are underway. The

project is scheduled to be complete prior to the Fall 2015 semester.

Geotechnical and professional survey firm recommendations will be made at the May Board of Trustees meeting.

Personnel Report and Consideration No. 1 (ACTION ITEM 8) Board Meeting 5-7-15

Request: Consideration of Ratification of Appointments.


That the contractual appointments listed on the following pages be ratified for the positions indicated.

Rationale: These contractual appointments include ratification of Administrators and Faculty from the LSC-System Office-The Woodlands, LSC-System Office-University Park, LSC-Kingwood, LSC-Montgomery, LSC-University Park

Fiscal Impact: Positions and salaries have been budgeted for 2014-2015.


a. LSC-System Office-University ParkBrian Beauchene, Corporate College Instructor, MachiningEffective: 12 month contracted employee at annual pro-rated salary of $55,665

beginning March 16, 2015

Experience: Adjunct Instructor, CNC Machining, LSC-Corporate College; Information and Technology Services Professional, Conroe Independent School District; Account Representative, Job Shop Connections LLC; Field Service Technician, Engineered Air Balance; Field Service Engineer, Mazak Corporation

b. LSC-System Office-University Park-TemporaryClay Stamper, Workforce Skilled Trades Instructor, WeldingEffective: 12 month contracted employee at annual pro-rated salary of $28,356


Education: A.A.S, Metallurgy and Welding, Texas State Technical College

Experience: Adjunct Instructor, Continuing Education-Welding, LSC-System Office-University Park; Welder, Hydraquip; Piper Welder, South Texas Specialty Welders; Welder, IPS; QC Lead, G.E. Oil and Gas; Welder, L&S Cryogenics; Welder, J.E.Merit; Welder, West Cryogenics; Supervisor, Trinity Industries; Supervisor, Metalarc Construction Services

c. LSC-System Office-The WoodlandsSusan Summers, Director, Office of AdvancementEffective: 12 month contracted employee at an annual salary of $95,000 beginning

March 2, 2015

Education: B.J., Journalism, The University of Texas at Austin

Experience: Dean of Advancement, Providence Classical School; Director of Development, Montgomery County Youth Services; Development Specialist, The John Cooper School; Project Coordinator, Southwest Regional Health Care Conference; Director of Tourism, South Montgomery County Woodlands Chamber of Commerce; Assistant Marketing Director, Memorial Hospital; Communications Coordinator, Curtin Matheson Scientific, Inc.

d. LSC-Kingwood-Temporary ContractMarcin Sparks, Instructor, EDUC 1300Effective: 4.5 month contracted employee at annual pro-rated salary of $9,304


Education: M.A., Percussion, Eastern Illinois University; B.A., Music in Percussion, University of Illinois

Experience: Adjunct Instructor, Music, EDUC, LSC-Kingwood; Adjunct Professor, Music, Texas Southern University; Itinerant Instrumental Music Specialist, North Forest ISD; Assistant Professor, Music, University of Missouri-St. Louis; Assistant Professor, Music, University of Houston; Assistant Band Director, Kastner Intermediate School; Instructor, Eastern Illinois University; Consultant, Waltrip High School; Consultant, North Forest I.S.D.; Consultant, MacArthur High School; Consultant, Chicago Public Schools

d. LSC-Montgomery-Temporary ContractCheryl Herdejurgen, Instructor, NursingEffective: 4.5 month contracted employee at annual pro-rated salary of $26,583


Education: M.S., Nursing, University of Texas Health Science Center at Houston; B.S., Nursing, Houston Baptist University

Experience: Staff Nurse, Nexus Specialty Hospital; School Nurse, Conroe Independent School District; Research Nurse, Baylor College of Medicine; Legal Nurse Consultant, Independently Employed; Staff Nurse, Providence Alaska Medical Center; Senior Research Nurse, University of Texas at Houston; Staff Nurse, St. Luke’s Episcopal Hospital; Staff Nurse, St. Joseph’s Hospital; Staff Nurse, Memorial City Medical Center

e. LSC-MontgomeryMelissa Heselmeyer, Ref Librarian/Assistant ProfessorEffective: 12 month contracted employee at annual pro-rated salary of $25,164


Education: M.S., Library and Information Science, University of North Texas; B.S., Criminal Justice, Sam Houston University

Experience: Reference Librarian, LSC-Montgomery; Library Specialist, Sr. Office Assistant, Collection Development Operations & Acquisitions Services, Texas A&M University; Human Resources Assistant, Contracts Assistant, Staff Assistant, Administrative Assistant, Lynntech, Inc.

f. LSC-University ParkKeri Porter, Director, Advising/CounselingEffective: 12 month contracted employee at an annual salary of $65,225 beginning

March 16, 2015

Education: B.S., Business Communication and Sociology-Criminal Justice, Southern Nazarene University

Experience: Academic Advisor, LSC-University Park; Community Supervision Officer, Sex Offender Unit, Electronic Monitoring Unit, Texas Department of Criminal Justice


Request: Consideration of Resignations


That the resignations listed below be accepted and acknowledged.

LSC-CyFair Audre Levy, President Effective December 31, 2015

LSC-North Harris Santos Pedraza, Instructor, Math Effective March 7, 2015

LSC-System Office-University Park Lloyd Dragoo, Director, Law Enforcement Academy Effective March 29, 2015

Marshall Schott, Associate Vice Chancellor, LSC-Online Effective April 1, 2015


Financial Report and Consideration No. 3 (ACTION ITEM 9) Board Meeting 5-7-15

Request: Consideration of the Reappointment of Contractual Employees (Non-Faculty)


That the authorization of the reappointment the employees listed on the following pages be ratified for the time periods and positions indicated, subject to final review and approval of the chancellor.

Rationale: It is the policy of the Lone Star College System to consider reappointments for contractual (non-faculty) employees each fiscal year.

Fiscal Impact: Positions and salaries will be budgeted for 2015-2016.


Contractual Employees

(Non-Faculty)

Administrative Officers

ALANDER LINK Vice Chancellor, College Services CLOUGHERTY HELEN Chief of Staff GILLIAM CYNTHIA Vice Chancellor Administration & Finance GONZALEZ MELISSA Vice Chancellor Workforce and Economic

Development HEAD STEVE Chancellor KARR SUSAN Special Projects Academic and Student Affairs KEY RANDAL CEO System Office at University Park LANE AUSTIN Executive Vice Chancellor LAUGHTER RAMON Vice Chancellor External Affairs NELSON BRIAN Vice Chancellor General Counsel NUTT LEEANN President LSC - Tomball RILEY REBECCA President LSC - Montgomery PERSSON ELIZABETH President LSC - Kingwood ROGERS MIZE KERI Vice Chancellor Academic Affairs SHOJAARDALAN SHAHRYAR President LSC - University Park

Administrative and Professional Staff (One Year)

ALBARELLI ANNE Dean - Academic Affairs ALEXANDER DEVON Director - Continuing Education ANDERSON MARIA Senior Manager - Human Resources/Benefits BARCLAY TOSHA Dean - Instruction BASS KEYUANA Director - Testing/ Assessment BATY DAVID Dean - Atascocita Center BENNETT KIRK Dean - Instruction BERRY MARIO Associate Vice Chancellor - Enterprise Apps. BLANCO DIANE Director - Women's Center Program BOLEY JOHANNA Vice-President - Administrative Services BONNIN KRISTI Senior Manager - Human Resources BOONE HEIDI Senior Manager - Human Resources Info

Systems BRADFIELD CORY Senior Information Technology Manager -

Infrastructure BRADFORD TESSIE Director - Student Services

BRANDYBURG LAWRENCE CEO - Jakarta BRENT SHORTEL Senior Manager - Student Job Placement BRITTON DEBRA Director - Center Student Services BURKHART MARIAN Executive Director, Analytics and Institutional

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Network CURTIS MARK Dean - Instruction DALLY EMILE Director - Advising/Counseling DANNENBAUM MICHAEL Director - Facilities DAVIS SUSAN Executive Director - College Relations DEMILLIANO EMILY Executive Director- Marketing Services DENTON JOHN Director - FACC DERWOSTYP WILLIAM Information Security Officer DICKSON KEITH Director - Financial Aid DIXON DOROTHYMICHELL Dean - Academic Initiatives DODD WILLIAM Director - Purchasing DORSEY ALFRED Program Director - Men's Center DREES WILLIAM Dean - Instruction DUMAS HARRIS RHONDA Director - Call Center DUNCAN RAMIREZ REBECCA Dean - Conroe Center EAKIN GARY Director - Center Facilities

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International Programs MCINTYRE JAMES Senior Information Technology Manager

– Campus Systems MCMILLAN ANTHONY Director – Library MCNAMEE CYNTHIA Senior Manager – Human Resources MCSHAN JAMES Director – ORIE MILES R. MARK Director – Professional Development MILLS KRISTY Director – Financial Aid MINER KAREN Director – Student Success MOLLOY CHRISTA Director – Admissions/ Records MONTEZ ANNA Senior Project Director MOORE RODRICK Director – Academic Success MORRIS LAURA Associate Vice Chancellor – Marketing

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Request: Consideration of Approval of Commissioning of Peace Officers

Chancellor’s That the Board of Trustees approves the commissioning of the following Recommendation: peace officers for the Lone Star College System.

Lone Star College–CyFair

Dustin Wade Walters

Lone Star College–University Park

Harlen Tracy Hudgins

Rationale: These officers are eligible to be commissioned by this Board because they: 1. Have a current license from the Texas Commission on Law

Enforcement Officer Standards and Education; 2. Have taken and filed the oath required of peace officers; and3. Possesses a sufficient number of college credit hours to meet the

minimum standard for a Lone Star College System peace officer.

Fiscal Impact: None

Staff Resource: Rand Key 832-813-6522

workshop and regular meeting of the board of …lonestar.edu/board_files/1505 may 2015 board...

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