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I:\CPS\ADMIN SERVICES\COMMITTEES\DRAFT MINUTES\WK090921MINS.DOC

WK CTE MINS 21 SEPTEMBER 2009

MINUTES

WORKS AND URBAN DEVELOPMENT COMMITTEE

21 SEPTEMBER 2009

P R E S I D I N G M E M B E R ’ S

S I G N AT U R E

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INDEX

Item Description Page

WK225/09 DECLARATION OF OPENING 1

WK226/09 APOLOGIES 1

WK227/09 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS FOR LEAVE OF ABSENCE 2

WK228/09 CONFIRMATION OF MINUTES 2

WK229/09 DISCLOSURE OF MEMBERS’ INTERESTS 2

WK230/09 PEDESTRIAN WAY-FINDING SIGNAGE - UPDATE REPORT 3

WK231/09 UNBUDGETED EXPENDITURE - NORTHBRIDGE PIAZZA – MINOR ADDITIONAL WORKS AND MAINTENANCE 6

WK232/09 PARLIAMENT PLACE ENHANCEMENT PROJECT – PROGRESS REPORT 11

WK233/09 FABRICATION AND INSTALLATION OF REPLACEMENT STREET SIGNS - PROGRESS REPORT 14

WK234/09 DELEGATION OF AUTHORITY TO DETERMINE TENDER 001-09/10 - DEMOLITION OF THE OVERPASS BETWEEN ALBERT FACEY HOUSE AND THE HORSESHOE BRIDGE 16

WK235/09 TENDER 019-09/10 - SUPPLY OF A HIGH PRESSURE SELF PROPELLED FOOTPATH CLEANING MACHINE 18

WK236/09 TENDER 023-09/10 - SUPPLY AND DELIVERY OF ANNUAL PLANTS 21

WK237/09 TENDER 034-09/10 – TOILET REFURBISHMENT, CITIPLACE COMMUNITY CENTRE 24

WK238/09 CAPITAL WORKS PROGRESS - WORKS AND URBAN DEVELOPMENT 27

WK239/09 EXPRESSION OF INTEREST 035-09/10 - THE FORREST PLACE MASTERPLAN - STAGE 2 WORKS 28

WK240/09 GENERAL BUSINESS 31


21 SEPTEMBER 2009

Item Description Page


WK241/09 ITEMS FOR CONSIDERATION AT A FUTURE MEETING 32

WK242/09 CLOSE OF MEETING 32


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Minutes of the meeting of the City of Perth Works and Urban Development Committee held in Committee Room 1, Ninth Floor, Council House, 27 St Georges Terrace, Perth on Monday, 21 September 2009.

MEMBERS IN ATTENDANCE

Cr Hardy - Presiding Member The Lord Mayor Cr McEvoy Cr Tognolini

OFFICERS

Mr Edwards - Chief Executive Officer Mr Dunne - Director Service Units Mr Forster - Director Business Units Mr Monks - Director Planning and Development Mr Bradbrook - Manager Corporate Support Mr Kingdom - Manager Urban Development Ms Carlucci - Governance Officer

OBSERVERS

Cr Butler

GUESTS

Mr Chris Mills - Definitions

WK225/09 DECLARATION OF OPENING

The Presiding Member declared the meeting open at 5.30pm.

WK226/09 APOLOGIES

Nil


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WK227/09 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS FOR LEAVE OF ABSENCE

Nil

WK228/09 CONFIRMATION OF MINUTES

Moved by the Lord Mayor, seconded by Cr McEvoy That the minutes of the meeting of the Works and Urban Development Committee held on 31 August 2009 be confirmed as a true and correct record. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, Tognolini and McEvoy Against: Nil

WK229/09 DISCLOSURE OF MEMBERS’ INTERESTS

Nil


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WK230/09 PEDESTRIAN WAY-FINDING SIGNAGE - UPDATE REPORT

BACKGROUND:

FILE REFERENCE: P1024193 REPORTING OFFICER: Russell Kingdom RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 25 August 2009 MAP / SCHEDULE / PRESENTATION:

Schedule 1 – Sign Design (Streets) Schedule 2 – Sign Design (Parks) Schedule 3 – Photographs of Prototypes A presentation was made at the Works and Urban Development Committee by consultant Chris Mills from Definition regarding history and complexities of the pedestrian way-finding signage system.

The recommended decision is not a ‘Major Policy Decision’ within the context of the City of Perth Caretaker Policy Currently there is a lack of coordinated information for pedestrians within the city centre and as a result, there are many different styles and types of signage and multiple poles installed to display this information. In response to requests from the community, tourism and visitor organisations, the City of Perth has taken a lead in developing a pedestrian way-finding system. The Council approved funds in the 2008/09 financial year and also in the 2009/10 financial year to develop and start implementing the project. This report provides an update in the development of the pedestrian way-finding system.

LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan Urban and Built Environment Improvements to “street level” public spaces will be a priority,

including city streets, boulevards and laneways to improve the pedestrian amenity and create diverse, vibrant and safe public spaces

DETAILS:

Pedestrian Way-Finding Objectives The pedestrian way-finding signage system is underpinned by the following set of objectives:-


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Reduce the amount of visual and physical ‘clutter’ resulting from the existing ad-

hoc approach to pedestrian signage in the city.

Develop a coordinated and highly legible system for pedestrians.

Develop a high quality design.

Implement the project in a consistent manner to reinforce a strong urban quality and Perth character.

Design Details The pedestrian way-finding system consists of two main modules:- Urban Module Designed for city streets and squares. The Urban Module has

three ‘layers’ of information:- Major destinations – such as railway stations, Barrack

Square, Post Office, Tourism Office, and public toilets.

Local Area Map – showing major destinations within walking distance of current location.

Perth Map – identifying where you are in relation to the broader City, the river and so on.

Park Module Designed for city parks and gardens to complement the Urban

Module and provide similar information with added information about the park in which the sign is located including its history and points of interest.

The Urban Module would be back-lit so that it would recognisable in the evening. This lighting is powered by a solar panel on the top of the module. Solar power was chosen for the following reasons:- It has a good environmental response.

It enables the module to be located easily without having to bring underground power to the site.

There is an overall cost benefit. Details of the designs are shown in Schedules 1 and 2. Prototypes The first prototype was developed and adapted for specific needs in the East Perth Village. This sign has now been in place for over 12 months and has generally remained in very good condition. However, the map that was installed behind a


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perspex window is considered to be a weak point for vandalism and therefore, it will be replaced with more robust graphics. Recently, two refined prototype modules have been installed in the following areas:- The Murray Street Mall (near the William Street Station)

This has enabled a range of public information to be located at one point and avoids the need for multiple poles.

The Supreme Court Gardens (south-west side) This module assists visitors with general way-finding as well as providing interesting and useful information about the heritage gardens.

Photographs of the two recent modules are shown in Schedule 3.

FINANCIAL IMPLICATIONS:

ACCOUNT NO: GL 132 275 BUDGET ITEM: Transport – Street, Roads, Bridges, Depots –

Street Signs BUDGET PAGE NUMBER: 62 BUDGETED AMOUNT: $20,000 AMOUNT SPENT TO DATE: $ 0 PROPOSED COST: $20,000 in 2009/10 for four street modules BALANCE: $ 0 ANNUAL MAINTENANCE: TBA All figures quoted in this report are exclusive of GST.

COMMENTS:

The continued implementation of the pedestrian way-finding system will achieve the following benefits:- Reduction of visual and physical clutter.

Provision of much needed information for visitors to Perth.

Coordinated approach to information.

High quality street furniture elements. It is proposed that the priority locations for street modules include:- The Central railway station. The Esplanade railway station. The Malls. Barrack Square.


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The second stage of implementation will be in Northbridge, the West Perth Town Centre and the East End. There are still some adjustments required to the graphics and the detailed information contained on the panels. This will be addressed prior to the broader ‘roll-out’ program of the signage. Mr Chris Mills from Definitions gave a presentation on the item. Moved by the Lord Mayor, seconded by Cr McEvoy That the Works and Urban Development Committee notes the progress as detailed in the report dated 25 August 2009, made on an integrated approach to pedestrian ‘way-finding’ information and signage. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, Tognolini and McEvoy Against: Nil

WK231/09 UNBUDGETED EXPENDITURE - NORTHBRIDGE PIAZZA – MINOR ADDITIONAL WORKS AND MAINTENANCE

BACKGROUND:

FILE REFERENCE: P1020971-3 REPORTING OFFICER: Julie Meehan RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 10 September 2009 MAP / SCHEDULE : Schedule 4 - Three Artwork Options for the Fishy Affair

Wall The recommended decision is a ‘Major Policy Decision’ within the context of the City of Perth Caretaker Policy however, in accordance with Clause 1.4 of the Policy, the Chief Executive Officer has determined that the matter requires a decision of the Council at this time due to extraordinary circumstances being that the Piazza should be presented at its best for its opening to be held on 29 October 2009. This report provides updated information regarding the progress of the Northbridge Piazza.


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In addition, the report itemises some addition minor works and maintenance requirements for Council’s consideration and approval.


Legislation Section 6.8 of the Local Government Act 1995 – Expenditure from Municipal Fund not included in Annual Budget

Strategic Plan Urban and Built Environment Improvements to “street level” public spaces will be a

priority, including city streets, boulevards and laneways to improve the pedestrian amenity and create diverse, vibrant and safe public spaces

DETAILS:

Item Comment

Community Building Handover of all manuals and ‘as constructed’ drawings are currently being prepared by the architects. It is anticipated that these will be received in early October 2009.

Civil and Landscape Stage 1

Defective cobbles within the roadway are scheduled to be repaired during night works from 11.00pm Sunday, 20 September 2009 and completed by 8.00am Wednesday, 23 September 2009. Defects for Stage 2 civil works will be rectified at the same time to minimise disruption.

Civil and Landscape Stage 2

Paving work to the footpath is the current priority so that fencing can be pulled back by 18 September 2009. All concrete work has been completed and the last of the semi mature Olive trees has now been installed. Lakis Construction have requested a further 12 days extension due to heavy rain preventing paving works. Practical Completion is estimated to be 7 October 2009.

Roundabout Artwork Fabrication has commenced. The additional lighting requested by the Works and Urban Development Committee is now being integrated into the project and will include internally lit fibre optics and three up-lights in the main base. Practical Completion is estimated for 23 October 2009.

Additional Minor Works and Maintenance:

With the main contracts almost complete, there are a number of items that have been highlighted for attention. Additional funding will be required for these works that are


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Item Comment

outside the original scope of the project:-

Hoarding to the Micro brewery site - $3,500

To screen off the future construction site and prevent public access, it is proposed that the hoarding previously used to screen the Piazza works is reinstated and refurbished where necessary. This would give a suitable backdrop for the Opening to be held on 29 October 2009 and prevent parking and security issues for the site.

Screen to Northern Fishy Affair wall - $20,000

The Fishy Affair Restaurant’s roof height at the rear of the property has raised security concerns. In addition, the wall is unsightly with unfinished brick work and exposed services. It is proposed the wall is treated with a rough concrete render and painted. Perforated metal panels will provide additional height and interest to the wall.

Mural for the Eastern Fishy Affair wall - $6,000

To enhance the eastern edge of the Piazza, it is proposed that an artist be engaged to complete an artwork in time for the opening to be held on 29 October 2009. Planting along this wall is currently on hold to provide access. Three options have been submitted with this report. The administration selected option C as the preferred option.

Maintenance of the Green Wall - $31,000

To accelerate the installation of the Green Wall, this item was removed from the main contract and does not fall into the 24 month maintenance period for Stage 1 works. To enable the City of Perth’s maintenance team to adequately tend to the establishment of this feature, additional funding is proposed for the following:-

$1,000 for fabrication of a steel panel to prevent rear access to the wall.

$20,000 for a cherry picker / scissor lift for servicing the wall and training of staff and operators.

$10,000 for supplementary hand watering over the summer months.


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ACCOUNT NO: CW 0848 BUDGET ITEM: Community Amenities - Other Community

Amenities – Northbridge Piazza Development BUDGET PAGE NUMBER: 15 REVISED BUDGET FOR 09/10: $1,201,896 CURRENT COMMITMENTS: $1,204,674 (including $343,838 expenditure) ESTIMATED BALANCE: ($ 2,778) Public Artwork in the Roundabout funded from:- ACCOUNT NO: CW1396 BUDGET ITEM: Recreation and Culture - Other Recreation and

Sport BUDGET PAGE NUMBER: 16 BUDGET FOR 09/10: $155,000 EST. REVISED BUDGET 09/10: $195,000 (as a result of adjustments to carry

forward figure from 08/09) CURRENT COMMITMENTS: $174,228 BALANCE $ 20,772 The additional funds for minor works and maintenance are to be sourced from the following two operating accounts:- ACCOUNT NO: GL132-222-7213 BUDGET ITEM: Urban Development - External Expenses -

Equipment Maintenance BUDGET PAGE NUMBER: 61 BUDGETED AMOUNT: $3,057,868 AMOUNT SPENT TO DATE: $ 484,274 PROPOSED COST: $ 30,500 BALANCE: $2,543,094 ACCOUNT NO: CL37-034-290-7264 BUDGET ITEM: Parks and Landscape Services - External

Expenses - Parks and Gardens Reserves Maintenance

BUDGET PAGE NUMBER: 45 BUDGETED AMOUNT: $4,190,759 AMOUNT SPENT TO DATE: $ 675,792 PROPOSED COST: $ 10,000 BALANCE: $3,504,967 The proposed cost of purchasing a cherry picker for maintenance purposes will be funded from surplus funds identified in the November Budget review. All figures quoted in this report are exclusive of GST.


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COMMENTS:

It is considered advantageous to have the various additional minor works approved to assist with the overall presentation and maintenance of the Piazza. In particular, the mural and the hoarding to the future commercial site will be completed by the launch date on Thursday, 29 October 2009. The Lord Mayor departed the meeting at 6.03pm. Moved by Cr McEvoy, seconded by Cr Tognolini That the Council:-

1. receives the update report on the Northbridge Piazza works as

detailed in the report dated 10 September 2009; 2. APPROVES BY AN ABSOLUTE MAJORITY the unbudgeted

expenditure of $60,500 (excluding GST) for additional minor work and maintenance requirements for the Northbridge Piazza;

3. notes the expenditure in part 2 above being funded as follows:-

3.1 $30,500 (excluding GST) from Budget Item ‘Urban Development - External Expenses - Equipment Maintenance’;

3.2 $10,000 (excluding GST) from Budget Item ‘Parks and

Landscape Services - External Expenses - Parks and Gardens Reserves Maintenance’;

3.3 $20,000 (excluding GST) from surplus funds to be identified in

the November Budget Review. The motion was put and carried The votes were recorded as follows:- For: Crs Hardy, Tognolini and McEvoy Against: Nil


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WK232/09 PARLIAMENT PLACE ENHANCEMENT PROJECT – PROGRESS REPORT

BACKGROUND:

FILE REFERENCE: P1024160 REPORTING OFFICER: Gillian Rodoreda RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 8 September 2009 MAP / SCHEDULE: Schedule 5 - Project Program The recommended decision is not a ‘Major Policy Decision’ within the context of the City of Perth Caretaker Policy. At its meeting held on 2 June 2009, the Council approved the progression of the concept plan for Parliament Place to the detail design phase. It was also noted that a detailed cost estimate would be prepared and presented back to Council. This report provides an update of the progress of the project including a project program, a cost estimate, and information regarding unresolved issues with Parliament House.


Strategic Plan Urban And Built Environment Improvements to “street level” public spaces will be a priority,

including city streets, boulevards and laneways to improve the pedestrian amenity and create diverse, vibrant and safe public spaces

DETAILS: Project Cost The total cost of the Parliament Place Enhancement Project has been estimated at $4.3 million. The new ‘square’ at the Harvest Terrace / Parliament Place T-junction contributes to the greater part of this cost, with the expense due mainly to the high quality materials that are proposed, in particular the local granite and the cost involved in its supply and installation on a concrete slab. The funds the 2009/10 financial year budget are sufficient to cover the cost for the implementation of the design in the remainder of the street, namely the construction of the new roundabout, median, and associated landscaping. To complete the T-junction area it will be necessary to increase the project funding in the Five Year Capital Works Program in the 2010/11 financial year so that the project can be fully completed in one continuous construction phase.


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If additional funds cannot be allocated to the project in the 2010/11 budget, the preferable option would be to delay this component of the project until funds are available. Given that the T-junction area is the main focus of the design and is adjacent to Parliament House, it is not recommended that inferior materials be used in order to reduce project costs. Project Program Schedule 5 details the project program. Detailed design documentation should be completed by the end of January 2010 after which tenders will be called for construction. It is proposed that the works be divided into two stages:-

Stage 1 Construction of the roundabout, median, and associated landscaping.

Stage 2 Parliament Place / Harvest Terrace T-junction.

Works on Stage 1 are programmed to commence at the end of March 2010 and be completed by July 2010. Ideally, Stage 2 would follow immediately with new funds in 2010/11. Alternatively, Stage 2 works could be programmed between November 2010 and February 2011 during the parliamentary recess period. Outstanding Issues with Parliament House There are a number of issues that are yet to be resolved with Parliament House. The City has written to the relevant officers at Parliament House regarding these issues and is awaiting a response. One of the outstanding issues concerns the proposed landscape treatment that crosses the property boundary between the road reserve and the Parliament House reserve. This area will be treated as a separate portion within the construction contract so that should Parliament House not agree to the implementation of the design within its reserve, this portion can be removed from the contract. FINANCIAL IMPLICATIONS: ACCOUNT NO: CW12210 BUDGET ITEM: Transport – Streets, Roads, Bridges, Depots –

Streetscape Enhancement – Parliament Place BUDGET PAGE NUMBER: 16 BUDGETED AMOUNT 2009/10: $ 1,920,000 AMOUNT SPENT TO DATE: $ 1,650 PROPOSED COST: $ 0 BALANCE: $ 1,918,350 All figures quoted in this report are exclusive of GST.


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The total cost of the Parliament Place Enhancement Project has been estimated at $4.3 million. $2.38 million will be required to complete the project in its current scope. It is proposed that this be considered in the Council’s 2010/11 budget deliberations to enable the whole project to be implemented in one construction phase.

COMMENTS:

This is a high profile project for which quality, local materials should be used. Additional funds will be sought in the Council’s 2010/11 budget to complete the main focus area of the project, namely the new ‘square’ at the T-junction adjacent to Parliament House. The remainder of the street design can be completed within the current budget before the end of the 2009/10 financial year. Subject to support from the Works and Urban Development Committee, it is proposed to call tenders for the detailed design and then construction of this project as the City’s design and in-house construction teams are fully committed to other capital works projects. The Lord Mayor returned to the meeting at 6.04pm. Moved by the Lord Mayor, seconded by Cr McEvoy That the Works and Urban Development Committee:- 1. receives the progress report on the Parliament Place Enhancement

Project as detailed in the report dated 8 September 2009; 2. supports inclusion of $2,380,000 (excluding GST) for consideration

in the 2010/11 budget to complete the total Parliament Place Enhancement Project within a 12 month construction period;

3. notes that tenders will now be called for the detailed design and

documentation of the Parliament Place Enhancement Project. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, Tognolini and McEvoy Against: Nil


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WK233/09 FABRICATION AND INSTALLATION OF REPLACEMENT STREET SIGNS - PROGRESS REPORT

BACKGROUND:

FILE REFERENCE: P1024546-2 REPORTING OFFICER: David Hammer RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 4 September 2009 MAP / SCHEDULE: N/A The recommended decision is not a ‘Major Policy Decision’ within the context of the City of Perth Caretaker Policy. At its meeting held on 7 August 2007, the Council accepted a tender from Sudden Impact Signs Pty Ltd to replace the old yellow street signs in the city with a new design incorporating the City’s crest and street numbering. At its meeting held on 16 December 2008, the Council approved additional funding of $100,000 to continue the program of sign replacement. At its meeting held on 21 April 2009, the Council approved further additional funding of $96,000 (excluding GST) in order to continue with the replacement program to the end of the 2008/09 financial year.


Strategic Plan Urban and Built Environment Improvements to “street level” public spaces will be a


DETAILS:

East Perth and Claisebrook are now completed and Sudden Impact Signs are progressing well with the fabrication of signage to commence works in West Perth, ready for installation in September 2009. An audit of the remaining areas of the city (completion of West Perth, Northbridge, and Crawley) reveals that there are approximately 180 signs to be replaced plus another 20 additional signs to improve on the existing situation. Two hundred signs equates to approximately $170,000 (excluding GST). An additional amount of $10,000 should be allowed for removal of redundant sign poles and replacements due to damage and vandalism.


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ACCOUNT NO: CW 003930 BUDGET ITEM: Transport – Other – Street Signs – Municipality

of City of Perth BUDGET PAGE NUMBER: 18 BUDGETED AMOUNT: $ 100,000 EST. EXPENDITURE BY END SEPT 09: $ 100,000 PROPOSED COST: $ 180,000 to complete project BALANCE: -$180,000 All figures quoted in this report are exclusive of GST. Additional funds to complete the project in the 2009/10 financial year will be sourced from surplus capital works funds identified in the November Budget review. It should be noted that on-going funds will be required in operational budgets for maintenance, repair and any new signs required. It is estimated that a figure of $5,000 per annum will be required, commencing in July 2010.

COMMENTS:

The 2009/10 financial year budget of $100,000 for the replacement of street signage will be fully expended by the end of September 2009. The remaining parts of West Perth, Northbridge and Crawley will not be completed within this timeframe and budget. In order to complete the replacement program for the remaining four areas of the city, additional funding of $180,000 (excluding GST) is required. Should additional funds for this project be approved, it is anticipated that the total replacement program will be completed by the end of January 2010. Moved by the Lord Mayor, seconded by Cr McEvoy That the Council:- 1. notes the progress being made by Sudden Impact Signs Pty Ltd on

the street signage replacement program and that the funding in the 2009/10 financial year will be fully expended by mid-September 2009;

2. APPROVES BY AN ABSOLUTE MAJORITY the unbudgeted

expenditure of $180,000 (excluding GST) to allow for the street sign replacement program to be fully completed throughout the remaining areas of the City within the 2009/10 financial year;

(Cont’d)


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3. notes that funding in part 2 above will be sourced from identified savings in the November Budget Review.

The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, Tognolini and McEvoy Against: Nil

WK234/09 DELEGATION OF AUTHORITY TO DETERMINE TENDER 001-09/10 - DEMOLITION OF THE OVERPASS BETWEEN ALBERT FACEY HOUSE AND THE HORSESHOE BRIDGE

BACKGROUND:

FILE REFERENCE: P1024924-2 REPORTING OFFICER: Grant Bradbrook RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 16 September 2009 MAP / SCHEDULE: N/A The recommended decision is not a ‘Major Policy’ decision in the context of the City of Perth Caretaker Policy.


Legislation Sections 3.57 and 5.42 of the Local Government Act 1995

Regulation 18(4) of the Local Government (Functions and General) Regulations 1996

Strategic Plan Urban and Built Environment Improvements to “street level” public spaces, including

city streets, boulevards, and laneways to improve the pedestrian amenity and create diverse, vibrant and safe public spaces

Policy Policy No and Name: 9.7 – Purchasing Policy


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DETAILS:

At its meeting held on 27 January 2009, the Council adopted the Revised Forrest Place Masterplan. Stage 1 of the Master Plan involves the demolition of the pedestrian overpass between Albert Facey House and the Horseshoe Bridge. A planning application for the demolition of the overpass was lodged with the Department of Planning in March 2009 however, this application is yet to be determined. In order to minimise delays in progressing this project, tenders for the demolition of the overpass have been invited. In order for the project to be progressed as soon as possible, it is proposed that the authority to determine this tender be delegated to the Chief Executive Officer to enable it to be awarded as soon as notification of planning approval is received from the Department of Planning. It should be noted that the Council has approved funding for this project in its current capital works budget.


There are no financial implications related to this report.

COMMENTS:

In accordance with Section 5.42(1) of the Local Government Act 1995 (the Act), the Council may delegate any of its powers or duties under the Act to the Chief Executive Officer. To enable the overpass between the Horseshoe Bridge and Albert Facey House to be demolished as soon as possible following notification of planning approval by the Department of Planning, it is recommended that the authority to determine this tender be delegated to the Chief Executive Officer. It should be noted that this delegation of authority would be specific to the determination of Tender 001-09/10 and would not extend to the determination of other tenders on behalf of the Council. This intent is reflected in the recommendation to the Works and Urban Development Committee and the Council. Moved by Cr McEvoy, seconded by Cr Tognolini That the Council, in accordance with Section 5.42(1) of the Local Government Act 1995, BY AN ABSOLUTE MAJORITY, delegates the authority to determine Tender 001-09/10 – Demolition of the Overpass between the Horseshoe Bridge and Albert Facey House to the Chief Executive Officer. The motion was put and carried


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The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, Tognolini and McEvoy Against: Nil

WK235/09 TENDER 019-09/10 - SUPPLY OF A HIGH PRESSURE SELF PROPELLED FOOTPATH CLEANING MACHINE

BACKGROUND:

FILE REFERENCE: P1024976 REPORTING OFFICER: Mel Wilson RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 26 August 2009 MAP / SCHEDULE: N/A The recommended decision is not a ‘Major Policy Decision’ within the context of the City of Perth Caretaker Policy. The City currently operates a high pressure self propelled cleaner in various high profile locations including sections of Northbridge, West Perth, William Street, Barrack Street and the Hay and Murray Street Malls. This unit was commissioned in August 2008 and has been very successful in removing dirt, grime, surface fats and chewing gum from a number of differing surfaces such as exposed aggregate concrete, granite and brick. Due to the ongoing success of the first machine and to enable an expansion of the service provided, a tender was called for a similar machine.


Legislation Section 3.57 of the Local Government Act 1995 Part 4 of the Local Government (Functions and General)

Regulations 1996 Strategic Plan Urban and Built Environment Improvements to “street level” public spaces will be a




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DETAILS:

One submission was received in response to a public tender advertisement. The limited response may be attributed to the specialised requirements stated in the tender specifications. Tenderers were required to address in detail the selection criteria in the specification, and to submit a Form of Tender that included a Schedule of Rates. The criteria included the following:- Demonstrated effectiveness of cleaning process.

Noise levels.

Manoeuvrability.

Conformation to specification.

Operator safety and comfort.

Service back-up and spare parts.

Financial capability / company stability. The submission was assessed against the qualitative criteria with particular emphasis on effectiveness of the cleaning process. Sweeper Technology Pty Ltd submitted a very thorough and concise offer with informative responses to most of the criteria. The machine offered is a Schmidt CMAR NC300 Hot Water Cleaner and is the same as that commissioned by the City in August 2008. The CMAR NC300 is a very sophisticated, capable and efficient machine that fulfils all the requirements specified in the tender documents. The existing machine operates five to six nights per week and has been able to maintain selected areas to a high standard with minimal down time. City staff are familiar with the operation, servicing and repair of the CMAR NC300 Sweeper Technology carry a range of spare parts available for delivery by overnight courier should they be required.


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ACCOUNT NO: AS0008 BUDGET ITEM: Community Amenities – Sanitation – Household

Refuse – Plant Replacement Program BUDGET PAGE NUMBER: 14

BUDGET ITEM THIS COMPONENT BUDGETED AMOUNT: $1,128,000 $390,000 AMOUNT SPENT TO DATE: $ Nil $ Nil PROPOSED COST: $ 386,700 $386,780 BALANCE: $ 741,300 $ 3,220 All figures quoted in this report are exclusive of GST.

The total cost includes delivery fees from the CMAR factory in France to the City’s Works Depot in Osborne Park

COMMENTS:

The City’s requirements for a high pressure self propelled footpath cleaning machine are quite specific and as such, limited responses can be expected. Recent tender invitations have thoroughly tested the Australian market for a unit that adequately meets the City’s needs. From submissions received from three separate tests of the market, it is apparent that the CMAR NC300 is the only machine able to adequately fulfil the City’s service requirements. It is therefore recommended that the tender from Sweeper Technology Pty Ltd be accepted. Moved by Cr Tognolini, seconded by the Lord Mayor That the Council:- 1. accepts the most suitable Tender, being that submitted by Sweeper

Technology Pty Ltd, for the supply of a Schmidt CMAR NC300 Hot Water Cleaner for a total cost of $386,780 (excluding GST);

2. notes the expenditure in part 1 above being charged to Budget Item

‘Community Amenities – Sanitation – Household Refuse – Plant Replacement Program’.

The motion was put and carried


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WK236/09 TENDER 023-09/10 - SUPPLY AND DELIVERY OF ANNUAL PLANTS

BACKGROUND:

FILE REFERENCE: P1025027 REPORTING OFFICER: James Hamp RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 10 September 2009 MAP / SCHEDULE: Schedule 6 – Schedule of Rates The recommended decision is not a ‘Major Policy Decision’ within the context of the City of Perth Caretaker Policy. The City uses annual plants to provide colourful displays at various locations including high profile parks, malls and major road entry points. Public tenders were invited for the supply and delivery of plant stock in both pots and cell trays to meet the expected requirements.

POLICY/LEGISLATION/STRATEGIC PLAN:


Regulations 1996 Strategic Plan Urban and Built Environment

Improvements to “street level” public spaces will be a priority, including city streets, boulevards and laneways to improve the pedestrian amenity and create diverse, vibrant and safe public spaces


DETAILS:

Tenders were advertised in the West Australian for the Supply and Delivery of Annual Plants for a period of two years with the option to extend for a further two years.


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Tender specifications made provision for the City of Perth to award the contract to a panel of providers if advantageous to the City. At the close of tenders on Thursday, 27 August 2009, two tender submissions were received as follows:- 1. Quito Pty Ltd trading as Benara Nurseries.

2. Chevor Pty Ltd trading as Sunnyvale Plants. Tenderers were required to submit a Form of Tender that was based on a schedule of rates and charges as set out in Schedule 6. Tenders were evaluated on the following criteria:- Ability to Provide Goods and Services. Procedure for Purchase / Delivery of Goods. Quality Control Procedures. Demonstrated Experience. Support Resources – Personnel and Equipment. All tenderers provided adequate documentation to allow the evaluation of their tender submission against the criteria. Benara Nurseries Benara Nurseries is a family owned and operated business and has been growing plants for almost 50 years. The company’s responses to the selection criteria, whilst lacking detail in some areas, rated highest overall against the qualitative criteria and demonstrated the ability and capacity to meet the requirements of the tender. The schedule of rates submitted by Benara Nurseries covered the majority of items requested and was the most competitive tender for the supply of cell trays. It is recommended that Benara Nurseries be given first preference for the supply of cell trays and the second preferred supplier for 13cm pots and squat pots on the panel of providers. Sunnyvale Plants Sunnyvale Plants has been supplying annuals since 1922 mainly via pre-ordered production. The company’s submission demonstrated it has the experience and resources to meet the requirements detailed in the specification and currently provide plants to a number of metropolitan local authorities. The submission provided limited detail regarding procedures for purchase / delivery of goods.


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The schedule of rates submitted by Sunnyvale Plants listed prices against all items for 13cm pots and squat pots and provided the best value for money for all but one of these items. It is recommended that Sunnyvale Plants be given first preference for the supply of 13cm pots and squat pots and the second preferred supplier for cell trays on the panel of providers.


ACCOUNT NO: Various BUDGET ITEM: Other Community Amenities - Other

Recreation and Sport BUDGET PAGE NUMBER: Various BUDGETED AMOUNT: $4,443,050 AMOUNT SPENT TO DATE: $ 803,655 PROPOSED COST: $ 200,000 BALANCE: $3,439,395 All figures quoted in this report are exclusive of GST.

COMMENTS

It is recommended that the tender for the supply of cell trays and pots be awarded to a panel comprised of Benara Nurseries and Sunnyvale Plants to ensure supply of the number and quality of plants required. Moved by the Lord Mayor, seconded by Cr McEvoy That the Council: - 1. accepts the most suitable tenders, being those submitted by Quito

Pty Ltd trading as Benara Nurseries and Chevor Pty Ltd trading as Sunnyvale Plants as a panel of providers for the supply of annual plants for a term of two years commencing on 22 November 2009, with the option to extend for a further period of two years, in accordance with the Schedule of Rates as detailed in Schedule 6;

2. accepts the panel of providers ranked in the following order of

preference for the supply of Cell Trays:-

2.1 Benara Nurseries; 2.2 Sunnyvale Plants;

(Cont’d)


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3. accepts the panel of providers ranked in the following order of preference for the supply of Squat Pots and 13cm Pots:-

3.1 Sunnyvale Plants; 3.2 Benara Nurseries;

4. notes the expenditure in part 1 above being charged to the various

Budget Items ‘Other Recreation and Sport’, ‘Parks, Gardens and Reserves’ and ‘Community Amenities, Other Community Amenities’.


WK237/09 TENDER 034-09/10 – TOILET REFURBISHMENT, CITIPLACE COMMUNITY CENTRE

BACKGROUND:

FILE REFERENCE: P1025043 REPORTING OFFICER: Richelle Zuglian RESPONSIBLE DIRECTOR: Gary Dunne, Director Service Units DATE: 4 September 2009 MAP / SCHEDULE: N/A The recommended decision is not a ‘Major Policy Decision’ within the context of the City of Perth Caretaker Policy.

The existing male, female and accessible toilets located on the ground floor of the Community Centre look old and out of place due to the recent upgrades and extension to the facility.

The project objective is to modernise and make these facilities more attractive and environmentally sustainable. An invitation seeking tenders for construction contractors was advertised in The West Australian newspaper on 5 August 2009.


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The scope of works include:- a new floor;

wall and ceiling finishes;

high quality fixtures and fittings;

improved ventilation;

energy efficient products to the public and staff toilets and staff change room facilities.



Regulations 1996 Strategic Plan City Management Principles The finances of the City will be managed prudently Policy Policy No and Name: 9.7 - Purchasing Policy

DETAILS:

Fourteen sets of tender documents were collected or downloaded from the City of Perth website during the tender period. A mandatory site inspection was conducted on Friday, 14 August 2009 which was attended by five companies. The tender closed at 2.00pm on Thursday, 27 August 2009 and the following four submissions were received: - Tender Tender Sum Robinson Buildtech $ 258,037 Dalcon Construction $ 244,058 Knebworth Building Co. Pty Ltd $ 227,800 Palace Homes and Construction Pty Ltd $ 197,475

The tender was assessed against the following selection criteria:- Appreciation and methodology of works.

Program of works.

Experience with similar works.

Experience of key project personnel.


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All construction contractors submitted satisfactory responses to the qualitative selection criteria and demonstrated the appropriate experience and appreciation of the works. Palace Homes and Construction ranked the highest in the assessment matrix and its tender sum represents the best value for money. Palace Homes and Construction Pty Ltd has confirmed and are confident that the nominated commencement date and ten week construction period will be achieved. Reference checks were undertaken on Palace Homes and Construction’s recent project work as the City has not engaged the companies services since the Aherns Garage refurbishment in January 2002. The referees recommended Palace Homes and Construction and acknowledged that their quality of work was of a high value.


ACCOUNT NO: CW13880 BUDGET ITEM: Community Amenities – Other Community

Amenities – Toilet Renovations, Citiplace Community Centre

BUDGET PAGE NUMBER: 14 BUDGETED AMOUNT: $ 430,000 AMOUNT SPENT TO DATE: $ 18,775 PROPOSED COST: $ 197,475 BALANCE: $ 213,750 All figures quoted in this report are exclusive of GST.

COMMENTS:

It is recommended that the contract to refurbish the toilets at the Citiplace Community Centre be awarded to Palace Homes, at a lump sum price of $197,475 (excluding GST). Moved by Cr Tognolini, seconded by the Lord Mayor That the Council: - 1. accepts the most suitable tender, being that submitted by Palace

Homes and Construction Pty Ltd, for the refurbishment of the toilets in the Citiplace Community Centre located on the City Station Concourse, at a cost of $197,475 (excluding GST);

(Cont’d)


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2. notes the expenditure in part 1 above being charged to Budget Item ‘Community Amenities – Other Community Amenities – Toilet Renovation – Citiplace Community Centre’.


WK238/09 CAPITAL WORKS PROGRESS - WORKS AND URBAN DEVELOPMENT

BACKGROUND:

FILE REFERENCE: P1024266 REPORTING OFFICER: Ian Berry RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 14 September 2009 MAP / SCHEDULE: Schedule 7 - Capital Works Program - Works and Urban

Development


Strategic Plan City Management Principles The finances of the City will be managed prudently.

DETAILS:

At the meeting of the Works and Urban Development Committee held on 20 July 2009, it was requested that information relating to the progress of the City’s Capital Projects that are aligned with the terms of reference for the Works and Urban Development Committee be submitted to every second meeting of the Committee. The attached Schedule 7 outlines the progress of the City’s Capital Projects relating to the Works and Urban Development Committee from the start and completion date for each project as well as the amount spent and committed to 31 August 2009 and any relevant comments.


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There are no financial implications related to this report. Moved by the Lord Mayor, seconded by Cr Tognolini That the report dated 14 September 2009, detailing the progress of the Budgeted Capital Works Programs for Works And Urban Development Projects, be received. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, Tognolini and McEvoy Against: Nil

WK239/09 EXPRESSION OF INTEREST 035-09/10 - THE FORREST PLACE MASTERPLAN - STAGE 2 WORKS

BACKGROUND:

FILE REFERENCE: P1025035 REPORTING OFFICER: Michael Murphy RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 18 September 2009 MAP / SCHEDULE N/A The recommended decision is not a ‘Major Policy Decision’ within the context of the City of Perth Caretaker Policy. This report was distributed as a late item by the Chief Executive Officer on 21 September 2009. At its meeting held on 16 September 2009, the Central Perth Planning Committee (CPPC) supported the Forrest Place Masterplan and resolved to provide advice of this support to the two signatories who have not yet provided written support for the Masterplan, the Premier and Minister for Planning. In addition, the CPPC approved the Stage 2 Works including the performance stage and the canopy on condition that formal advice is received from the Heritage Council of Western Australia in support of these structures.


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At its meeting held on 27 January 2009, the Council adopted the Revised Forrest Place Masterplan. Support for the Masterplan has been received from seven of the nine signatories to the Forrest Place and City Station Development Plan Act 1985, with only the Minister for Planning and the Premier not endorsing the plan at this stage.


Legislation Section 3.57 of the Local Government Act 1995 Regulation 23 of the Local Government (Functions and

General) Regulations 1996 Strategic Plan Urban and Built Environment Improvements to “street level” public spaces, including city

streets, boulevards, and laneways to improve the pedestrian amenity and create diverse, vibrant and safe public spaces

Policy 9.7 – Purchasing Policy

DETAILS:

In anticipation of Planning Approval for Stage 2 Works, Expressions of Interest (EOIs) in undertaking the works were called with the closing date for submission being 3 September 2009. The scope of work includes:- Demolition of the existing underground toilets, short-stay parking, steps, ramps

and associated planters.

Construction work associated with the sloping down of Forrest Place towards the Station and the re-grading of Wellington Street to accept this slope.

The construction of a new permanent stage, shade structure, underground change rooms and toilets.

Two EOIs were received from the following:- Georgiou Group Pty Ltd.

Downer EDI Works Pty Ltd. Both submissions were assessed against the following criteria:- Appreciation of the quality and scope of the work and a description of an outline

methodology for implementation, showing an understanding of the key aspects of the project.

Availability of support resources personnel and equipment to carry out the works including providing examples of the tenderer’s experience in carrying out similar works.


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Demonstrated quality control procedures / quality assurance status including providing current certificates of quality assurance.

Program of Works / Capability to complete within a specified timeframe.

Demonstrated financial capability. Both submissions were conforming and demonstrated capability to undertake the work.


There are no direct financial implications to this report.

COMMENTS:

Given the on-going delays with obtaining a Development Approval, a decision was made to call Expressions of Interest (EOIs) for the construction work to help reduce further delays in the appointment of a head contractor. Both submissions received have been rigorously assessed by the architects for the Forest Place Redevelopment and the City of Perth, and are considered to be strong potential tenderers. Both companies demonstrated an understanding of the project and a capability of carrying out the work to the high standard required. It is therefore recommended that both companies be considered to be acceptable tenderers. Where, following the assessment of the EOIs, the Council determines that companies are capable of providing the services required, in accordance with Regulation 23(4) of the Local Government (Functions and General) Regulations 1996, the Chief Executive Officer is required to list each of those companies as acceptable tenderers. Based on a timeline of inviting formal tenders in October 2009, it is possible to award a contract in time for works to commence early in 2010. Moved by Cr McEvoy, seconded by the Lord Mayor That the Council, in accordance with Regulation 23(3) of the Local Government (Functions and General) Regulations 1996, determines that Georgiou Group Pty Ltd and Downer EDI Works Pty Ltd are capable of satisfactorily completing Stage 2 of the Forrest Place Masterplan. The motion was put and carried


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WK240/09 GENERAL BUSINESS

1. Installation of Multifunction Lighting Poles in the city The Lord Mayor requested an update on the progress of installation of the multifunction lighting poles in the city. The Chief Executive Officer advised that there are some legal issues affecting the installation timeline. 2. Demolition of the Wellington Street Pedestrian Bridge The Lord Mayor sought clarification on the advice provided to the developer of Raine Square regarding the demolition of the Wellington Street Pedestrian Bridge. The Director Planning and Development provided a verbal update on the correspondence between the City and the developer. 3. Paving on the corner of Lake Street and James Street Cr Tognolini advised that an area of paving on the corner of Lake Street and James Street had been pulled up and was barricaded causing a disturbance for pedestrians and disruption to the adjacent restaurant on Friday and Saturday evening. The Chief Executive Officer advised that he understood that either Telstra or Western Power were replacing a service pit and that the matter would be investigated. 4. Garden located on Sutherland Street Cr McEvoy advised that a garden located on Sutherland Street requires attention to improve the aesthetics of the area. The Chief Executive Officer advised that the garden is the responsibility of the Public Transport Authority and that the matter would be investigated.

5. Alfresco area located on Aberdeen Street

Cr McEvoy requested that the maintenance of an alfresco dinning area located on Aberdeen Street be investigated. The Director Service Units advised that the matter would be investigated. 6. Inspections of Backpackers Lodges located within the city Cr McEvoy enquired as to whether the City regularly inspects backpackers lodges located within the City of Perth. The Director Service Units advised that inspections


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are regularly conducted by the City and if there were any particular concerns, the matter can be investigated. 7. Parking in James Street Cr Butler queried why the parking bays located in front of DV8 Nightclub and the Brass Monkey in Northbridge had been removed. The Manager Urban Development advised that the matter would be investigated. 8. Consolidation of Tram Signage The Director Planning and Development sought clarification as to whether, due to various companies objecting to the approach, the Committee still endorsed the consolidation of the tram signage onto one sign. The Works and Urban Development Committee reaffirmed its desire for tram signage to be consolidated onto one sign. 9. Thank You and Farewell to Cr Hardy The Lord Mayor expressed thanks to Councillor Hardy on behalf of the Council and the City for his contribution to the Works and Urban Development Committee.

WK241/09 ITEMS FOR CONSIDERATION AT A FUTURE MEETING

Northbridge Piazza Update.

Forrest Pace Masterplan – Update.

WK242/09 CLOSE OF MEETING

There being no further business the Presiding Member declared the meeting closed at 6.37pm.

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