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Reinforcement Handout: Working With Text Class 3 – Term-1
The City School /Academics/Computing Curriculum/Class 3/2019-2020 Page 1 of 17
Working With Text – Reinforcement Handout
What is Word Processing:
Word processing is the preparation of a text document, either manually or using a machine. The computer is the most popular word processing machine. A computer word processing program allows us to type, edit or change text, add a variety of features to it and make a printout. MS Word Toolbar:
Formatting Text:
The value of a document can be easily improved by changing its appearance. Most word processing programs allow users to apply various styles and formatting to text. Let’s now try out a few of these formatting methods in Microsoft Word.
Changing the Font Type Face:
The shape of text changes according to the font type face. There are different font type faces available for you to use in Microsoft Word. Different computers have different font styles. The fonts available on your computer will be listed in the Font list, which is available on the Formatting toolbar.
1. Highlight the text of which you want to
change the font type face.
2. Select a suitable Font Type Face from the
drop down Font list on the Formatting
toolbar.
Reinforcement Handout: Working With Text Class 3 – Term-1
The City School /Academics/Computing Curriculum/Class 3/2019-2020 Page 2 of 17
Changing the Font Size:
You can change the size of the text in your document by selecting a size from the Font Size list.
1. Highlight the text of which you want to
change the size.
2. Select a suitable size from the drop down
Font Size list on the Formatting toolbar, or
type in a value inside the box.
Applying Font Styles:
Font styles can be applied to draw attention to various sections of text.
1. Highlight the text of which you want to
change the font style.
2. Click on a suitable style button on the Formatting toolbar.
Bold will make the text extra dark, italic makes letters a little slanted, and underline applies a line under the text. Formatting Toolbar:
All of the above formatting can also be applied to text by using the menu options.
1. Highlight the text of which you need to
change the formatting.
2. Select Font from the Format menu. The
Font dialogue box will then appear.
It contains the formatting options that you can select.
Reinforcement Handout: Working With Text Class 3 – Term-1
The City School /Academics/Computing Curriculum/Class 3/2019-2020 Page 3 of 17
Changing Text Alignment:
Microsoft Word allows you to set the position of text on the page. This is called ‘aligning text’. You can apply four different horizontal alignments to the text in your documents.
1. Select the text or paragraph and apply your
desired alignment by clicking the
appropriate button.
Zoom In and Zoom Out:
Zoom allows you to view the document closer or farther away. The document can be displayed as One Page, Multiple Pages or Page Width (Document page displayed on the whole screen). When your document is zoomed in or out in Microsoft Word 2013, it will not affect the size at which the document prints. It will only affect the size at which it is displayed on your screen.
1. Open your document in Microsoft Word 2013.
2. Click the View tab at the top of the window.
3. Click the Zoom button in the Zoom section of the
navigational ribbon. Note that you can also select
to click the 100% button to return to the default
zoom level.
4. Select one of the preset zoom options, or click
inside of the Percent field and manually specify
the zoom amount. Click OK after you are done to
apply your selected zoom setting.
Reinforcement Handout: Working With Text Class 3 – Term-1
The City School /Academics/Computing Curriculum/Class 3/2019-2020 Page 4 of 17
Border and Shading:
To enhance the appearance of the text in a paragraph, you can quickly add a border and shading to selected text.
Apply a Border on Text:
1. Select the paragraph text you want to
format.
2. Click the Home tab.
3. Click the Borders and Shading button
arrow, and then click to select the
border commands to add or remove a
border.
Apply a Shade on Text:
1. Select the paragraph text you want to
format.
2. Click the Home tab.
3. Click the Shading button arrow, and
then click to select the shading color
you want to apply to the selected text.
Apply Shading and Borders on Paragraphs:
1. Select the paragraph you want to
format.
2. Click the Home tab.
3. Click the Borders button arrow, and
then click Borders and Shading.
4. Click the Borders tab.
5. Click to select the type of Setting you
want for your border.
Reinforcement Handout: Working With Text Class 3 – Term-1
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6. Click to select the type of Style.
7. Apply any other options you want.
8. Look in the preview box to see the new
border.
9. Click the Shading tab.
10. Click to select the shading fill color you
want to apply to your table.
11. Apply any other options you want.
12. Look in the preview box to see the new
shading color.
13. Click OK.
Create a Bulleted List:
1. Select the text you want to format as a list.
2. On the Home tab, click the drop-down
arrow next to the Bullets command. A menu
of bullet styles will appear.
3. Move the mouse over the various bullet
styles. A live preview of the bullet style will
appear in the document. Select the bullet
style you want to use.
4. The text will be formatted as a bulleted list.
Reinforcement Handout: Working With Text Class 3 – Term-1
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Create a Numbered List:
When you need to organize text into a numbered list, Word offers several numbering options. You can format your list with numbers, letters, or Roman numerals.
1. Select the text you want to format as a list.
2. On the Home tab, click the drop-down
arrow next to the Numbering command. A
menu of bullet styles will appear.
3. Move the mouse over the various numbering
styles. A live preview of the numbering style
will appear in the document. Select the
numbering style you want to use.
4. The text will be formatted as a numbered list.
Insert and Place Images in a Document:
1. Put your mouse pointer where you want to
insert a picture into your document.
2. Click on the Insert Tab and move the mouse
pointer in the illustrations group and click
over the Picture button.
Reinforcement Handout: Working With Text Class 3 – Term-1
The City School /Academics/Computing Curriculum/Class 3/2019-2020 Page 7 of 17
3. The Insert Picture dialog box opens
where you can select any picture
available in your computer. And click the
Insert button available in the Insert
Picture dialog box.
4. Now you will see your selected image is
inserted into your document at your
desired location.
5. If your image is too large or too small,
then you can drag one of the corners to
make the image smaller or larger.
6. Double click on the inserted picture in
your document then Word will give you
several options for formatting the
picture in the Format Tab. Such as
picture style, arrange the picture, rotate
picture according to angle and corrections effect.
7. You can also rotate the picture in different angles by just clicking on the rotate button.
Insert Basic Shapes in a Document:
Microsoft Word allows you to insert various shapes into your document. For example, you could place a circle around important information in a document. If you use Word to create posters, cards, newsletters, or other types of publications, you may want to insert various types of shapes to add visual interest to your documents.
1. Click the “Insert” tab in the Ribbon and
then click the “Shapes” button in the
“Illustrations” group.
2. Roll your mouse pointer over the shape
that you want to insert, and then click it
to select it.
Reinforcement Handout: Working With Text Class 3 – Term-1
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3. Your mouse pointer will appear as a black
cross-hair “+” when you place it back
over the document. Decide where you
want the graphic to appear in your
document, and then click and drag across
the area in the document where you
want the object to appear. The object will
then be inserted into your document.
4. When drawing the object, you can hold
down the “Shift” key as you click and drag
while drawing in order to create a
“perfect” version of the selected shape.
Grammar and Spelling Check:
When we prepare documents, we sometimes make mistakes. Two common types of mistake are spelling mistakes and grammar mistakes. By default, Microsoft Word checks spelling and grammar automatically as you type, using wavy red underlines to indicate possible spelling problems and wavy green underlines to indicate possible grammatical problems.
These mistakes can be corrected using an inbuilt spelling and grammar feature:
1. From the Review tab, click the Spelling & Grammar command.
2. The Spelling and Grammar pane will appear. For each error in your
document, Word will try to offer one or more suggestions. You can
select a suggestion and click Change to correct the error. If the
program finds spelling mistakes, a dialog box appears with the first
misspelled word found by the spelling checker.
3. Word will move through each error until you have
reviewed all of them. After the last error has been
reviewed, a dialog box will appear confirming that the
spelling and grammar check is complete. Click OK.
Reinforcement Handout: Working With Text Class 3 – Term-1
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Use of Thesaurus:
A thesaurus helps you to find words with similar meanings (synonyms). It also shows antonyms words. An antonym is a word with the opposite meaning. Here are the steps to use thesaurus to find the similar meaning of any word used in the document:
1. Select the word in your document that you want to check.
2. On the Review tab, click Thesaurus.
3. You will see multiple options of the words having the
similar meaning.
4. To replace your selected word with your desired word
from the suggested list, press the down arrow key infront
of the desired word and click Insert.
Saving a Document:
Use the following procedure to save the Word document:
1. Click the File tab at the top-left
corner of the window.
2. Click the Save As button in the
column at the left side of the
window.
3. Select the location where you wish
to save the .doc file.
4. Enter a file name for the
document, click the Save button
at the bottom-right corner of the window to complete the process.
Reinforcement Handout: Working With Text Class 3 – Term-1
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Printing a Document:
1. Select the File tab. Backstage
view will appear.
2. Select Print. The Print pane
will appear.
3. Navigate to the Print pane and
select the desired printer.
4. Enter the number
of copies you want to print.
5. Select any
additional settings if needed.
6. Click Print.
Reinforcement Handout: Working With Text Class 3 – Term-1
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Indentation:
Indenting text adds structure to your document by allowing you to separate information. Whether you'd like to move a single line or an entire paragraph, you can use the tab selector and the horizontal ruler to set tabs and indents. Indent the first line of a paragraph (called a first-line indent) as books do to distinguish paragraphs. Indent the second and subsequent lines of a paragraph from the left margin (called a hanging indent) to create a properly formatted bibliography. Indent the entire paragraph any amount from the left and right margins (called left indents and right indents) to separate quoted passages.
Indent Paragraph Lines Precisely:
1. Click the View tab, and then select
the Ruler check box to display the
Ruler.
2. Click the paragraph or select multiple
paragraphs to indent:
a. To change the left indent of
the first line, drag the First-line
Indent marker.
b. To change the indent of the
second and subsequent lines,
drag the Hanging Indent
marker.
c. To change the left indent for all lines, drag the Left Indent marker.
d. To change the right indent for all lines, drag the Right Indent marker.
e. As you drag a marker, the dotted guideline helps you accurately position the indent.
You can also press and hold Alt to see a measurement in the ruler.
Note: You can indent using the Tab key. You can indent the first line of a paragraph by clicking at the
beginning of the paragraph, and then pressing Tab. You can indent the entire paragraph by selecting
it, and then pressing Tab.
Reinforcement Handout: Working With Text Class 3 – Term-1
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Indent a Paragraph:
Here is the procedure to apply indentation on a paragraph:
1. Click the paragraph, or select
multiple paragraphs to indent.
2. Click the Home tab.
3. Click the Increase Indent
button or Decrease Indent
button to move the paragraph
right or left one-half inch.
You can change the indentation from paragraph
window as well.
1. Select the Paragraph group’s dialog box
launcher.
2. Select First line in the Special drop-down menu.
3. Use the increment arrows to adjust the length
of the indent.
4. Select the OK button to save your selection(s)
and close the Paragraph dialog box.
Reinforcement Handout: Working With Text Class 3 – Term-1
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Crop a Picture:
When you crop an image, a part of the picture is removed. Cropping may be helpful when a picture has a lot of content and you want to focus on only part of it.
1. Select the image you want to crop.
The Format tab appears.
2. On the Format tab, click
the Crop command.
3. Cropping handles will appear around
the image. Click, hold, and drag
a handle to crop the image.
4. Click the Crop command again. The
image will be cropped.
Note: The corner handles are useful
for simultaneously cropping the
image horizontally and vertically.
Add Border to a Picture:
1. Select the picture you want to add a
border to, then click the Format tab.
2. Click the Picture Border command. A
drop-down menu will appear.
3. From here, you can select
a color, weight (thickness), and
whether or not the line is dashed.
4. The border will appear around the
image.
Reinforcement Handout: Working With Text Class 3 – Term-1
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Apply Image Enhancement Features:
MS Word offers several options for changing the way images appear in your document. For example, you can add a frame, make image corrections, change the image's color or brightness, and even add some stylish artistic effects. These options are located in the Adjust and Picture Styles groups on the Format tab.
When you are ready to make adjustments or experiment with the look of an image, select the picture and choose one of these options from the Format tab:
Corrections: This command is located in the Adjust group. From here, you can sharpen or soften the image to adjust how blurry or clear it appears. You can also adjust the brightness and contrast, which controls how light or dark the picture appears. Color: This command is located in the Adjust group. From here, you can adjust the image's saturation (how vivid the colors are), tone (the temperature of the image from cool to warm), and coloring (changing the overall color of the image).
Reinforcement Handout: Working With Text Class 3 – Term-1
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Artistic Effects: This command is located in the Adjust group. From here, you can add artistic effects such as pastels, watercolors, and glowing edges. Picture Styles Group: This group contains a variety of styles you can apply to your picture, such as frames, borders, and soft edges.
Changing Text Wrapping Settings:
When you insert an image, you may notice that it is difficult to move it exactly where you want. This is because by default the image is in line with the text. If you want to move the image freely, you will usually need to choose a different text wrapping setting. The text wrapping for an image is set to In Line with Text. You will need to change the text-wrapping setting if you want to move the image freely or if you want the text to wrap around the image in a more natural way.
Reinforcement Handout: Working With Text Class 3 – Term-1
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To Wrap Text Around an Image:
1. Select the image you want to wrap text around. The Format tab will appear on the right side
of the Ribbon.
2. On the Format tab, click the Wrap
Text command in the Arrange group.
A drop-down menu will appear.
3. Hover the mouse over the
various text-wrapping options. A live
preview of the text wrapping will
appear in the document. When you
have found the text-wrapping option
you want to use, click it. Alternatively,
you can select More Layout
Options... to fine tune the layout.
4. The text will wrap around the image.
You can now move the image if you
want. Just click, hold, and drag it to
the desired location.
Use a Predefined Text Wrapping Setting:
Predefined text wrapping allows you to move the image to a specific location on the page.
1. Select the image you want to move. The Format tab will appear on the right side of the
Ribbon.
2. On the Format tab, click
the Position command in
the Arrange group.
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3. A drop-down menu of predefined
image positions will appear. Select
the desired image position. The
image will adjust in the document,
and the text will wrap around it.