Working the A to Z Listenhance journal access in the OPACJanet Yanosko, Patrick Armatishttp://library.umd.umich.edu

IUG 2005: Managing Access to E-Journals (I4, P5)

Working the A to Z ListThe problem with finding journalsContextPrevious solution=lots of workWhat we came up with and how we did itCaveatsWhy its a good solution

IUG 2005: Managing Access to E-Journals (I4, P5)

Finding Journals is HardArticle databases are difficult to begin withWe dont make it much easier by requiring multiple searches to find the source journalsArticle linker for some databasesSearch the catalogOk, now search the Online Journals List

IUG 2005: Managing Access to E-Journals (I4, P5)

How UM-Dearborn handles multiple formats for JournalsOne journal, one bib record (mostly)Decision was made long ago Librarians feel strongly about thisOur students and faculty are used to it

IUG 2005: Managing Access to E-Journals (I4, P5)

Consequently:Importing large sets of MARC records iscomplicatedDeduplicating is a problemLimits on staff time

IUG 2005: Managing Access to E-Journals (I4, P5)

Why not changeuse multiple bibs for each format?Change? Whats that? (Just kiddingsorta)Convince librarians theyre wrongCost

IUG 2005: Managing Access to E-Journals (I4, P5)

Previous Solution:Maintain web locations in OPAC for online access (mainly ProQuest, JSTOR) http://wizard.umd.umich.edu/search/i?SEARCH=0014-1704Try to get patrons to search twice for every journal title, once in the catalog, and again in the A-Z List

IUG 2005: Managing Access to E-Journals (I4, P5)

IUG 2005: Managing Access to E-Journals (I4, P5)

Why this solution isnt idealScreens are confusingTime consuming for cataloging staffOut of date quicklyHas never been comprehensiveDoes not provide information about journals that do not already have records in the catalogDuplicates work done by Serials Solutions

IUG 2005: Managing Access to E-Journals (I4, P5)

Our SolutionLooked around for a model: !Can we do something similar in the catalog for the Journal Title level of access? Can we quickly update all 856 fields each with slightly different links?

IUG 2005: Managing Access to E-Journals (I4, P5)

IUG 2005: Managing Access to E-Journals (I4, P5)

IUG 2005: Managing Access to E-Journals (I4, P5)

IUG 2005: Managing Access to E-Journals (I4, P5)

IUG 2005: Managing Access to E-Journals (I4, P5)

How: gather & export dataCreate a list of records to which an 856 will be addedExport OCLC numbers and 245|a fields

IUG 2005: Managing Access to E-Journals (I4, P5)

How: manipulate data (MS Access)Replace punctuation and non-alpha characters with URL Encoded versions (e.g., & %26) http://www.albionresearch.com/misc/urlencode.phpAdd generic LDRInsert OCLC # into 001Insert title into 245Insert modified title into URL, replacing spaces between words in title with + signs

IUG 2005: Managing Access to E-Journals (I4, P5)

Sample record=LDR 01467cam 2200349La 45'0=001 ocm 10024072=245 10$aIEEE design %26 test of computers =856 4\$uhttp://search.serialssolutions.com/?V=1.0&N=100&L=BL7GJ4YV9N&S=T_M&C= IEEE+design+%26+test+of+computers$zCheck for U of M Dearborn online access

IUG 2005: Managing Access to E-Journals (I4, P5)

How: convert dataUse Terry Reeses MarcEdit 4.5 to convert text records to MARC records http://oregonstate.edu/~reeset/marcedit/html/index.html

IUG 2005: Managing Access to E-Journals (I4, P5)

How: load dataCreate Serials Solutions load tableProtect all fieldsMatch on OCLC#Insert Serials Solutions URLLoad file into catalog

IUG 2005: Managing Access to E-Journals (I4, P5)

GotchasLoad caused all headings to show up in heading reportsA to Z search sometimes required the word equivalent of punctuation symbols (e.g., and instead of &)

IUG 2005: Managing Access to E-Journals (I4, P5)

GotchasSome extra cleanup needed for titles with the same base name but different sub names Physical Review A, B, C, D, E. 245|a for titles is simply Physical Review. A, B, C, etc is stored in subfield n. Used MS Access to list duplicate titles, then manually adjusted them

IUG 2005: Managing Access to E-Journals (I4, P5)

What our solution gets usScreens are ^will be less confusingTime consuming for cataloging staffOut of date quicklyHas never been comprehensiveDoes not provide information about journals that do not already have records in the catalogDuplicates work done by Serials Solutions

IUG 2005: Managing Access to E-Journals (I4, P5)

Next phaseCleaning out old info from database856 links to specific databases, publisher sitesCheck-in records, 850 holdings, database-specific web locationsItem records? Were not sure yet.Add physical journal holdings to Serials Solutions profile

IUG 2005: Managing Access to E-Journals (I4, P5)

IUG 2005: Managing Access to E-Journals (I4, P5)

IUG 2005: Managing Access to E-Journals (I4, P5)

Why is this a good solution?Patrons like itReduction in work for:SerialsReferenceSystemsCan avoid changing our record structureInexpensive

IUG 2005: Managing Access to E-Journals (I4, P5)

Why might this be good for you?Its fast, easy, and has low overheadEven if you employ some other solution, putting a Serials Solutions search in the 856 for print/microfilm records is a win-win Its something that can be done while considering other options

IUG 2005: Managing Access to E-Journals (I4, P5)

Article Linker: checking at the time of need