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Working Group

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GOVERNANCE AND LEADERSHIP

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Community visited October 10, 2014: Listuguj October 22, 2014: Pikogan November 17, 2014: Viger

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HUMAN RESOURCES MANAGEMENT

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Communities visited October 3, 2014: Listuguj; October 14, 2014: Pikogan; November 6, 2014 : Viger; November 26, 2014 : Wemotaci; December 17, 2014 : Lac Simon; January 19, 2015 : Kitcisakik.

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Findings and trends

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Next Steps Pursue the evaluations with communities; Write a report and a development plan with every community met; Follow up the situation at the next assembly; Develop training and tools based on the needs and priorities of communities. 3

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FINANCIAL MANAGEMENT

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Steps Develop standards Create the evaluation tool Meet with communities Evaluations Drafting reports Recommendations Implementation

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Communities visited by Laurat Rock and Jose Goulet Communities met by Treena Metallic: Listuguj Communities met by Sandra Rankin: Pikogan Wemotaci KitcisakikLac Simon Viger Wlinak

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Evaluation results Reality and observations A.Establish and implement financial procedure policies B.Policies and standards to implement and the succession

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A. Establish and implement financial procedure policies In communities that are lacking in this situation, steps to be undertaken are: Establish; Revise; Develop; Complete. Administrative skills and vision of the managers: Academic skill; Ongoing training; Support and guidance.

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B. Policies and standards to implement and the succession In communities that have policies in place, the factors to consider are: Competence; Training; Staff turnover; Financial adjustment. Policies developed by consultants are implemented by the employees in the communities.

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Assist communities Propose policy models Provide ongoing training to managers (in accounting) Some communities have provided their policies and have given their permission to use them as templates. Actions to be undertaken

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INFORMATION COMMUNICATIONS AND TECHNOLOGY (ICT)

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Communities visited October 3, 2014: Listuguj October 8 and 27: Pikogan November 18, 2014: Kitcisakik; November 19, 2015: Lac Simon; November 26, 2014: Viger (Videoconference).

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Factors and Tendencies All communities visited indicate that they want to develop ICT policies that corresponds to their strategic approaches and needs for sustainable, systematic, and innovative applications of ICTs. All communities indicate that some policies currently exist in regards to Internet use, code of ethics etc., but further validation and needs analysis is required to ensure comprehensive review of the ICT governance standards presented. Planning tools to support the alignment of existing policies to the new standards is recommended. All communities recommend that a baseline assessment is needed in order to assess and monitor their level of ICT integration.

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Factors and Tendencies (cont) All communities recommend that training and support is needed to support the development of ICT policies; All communities recommend that all supporting guides, reference materials, templates be made available on-line. This would also comprise of the toolbox of services available at FNEC.

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Next Steps Follow up with the communities visited; Schedule meetings with other communities; Complete all reports and confirm report validation by the community; Prepare and action plan; Support communities in the development of these standards: Training; Guides; Templates; Consultation.

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PARENTAL AND COMMUNITY INVOLVEMENT

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Communities visited October 3, 2014: Listuguj October 8, 2014: Pikogan November 18, 2014 : Kitcisakik November 19, 2014 : Lac Simon November 25, 2014 : Wemotaci November 26, 2014 : Viger (introduction V/C) January 22, 2015 : Wolinak.

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Findings and Trends All communities encountered wish to develop a policy that fits their approaches, their objectives and their guiding principles; They appreciate being able to set up a structure that fits their values and their realities.

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Findings and Trends (contd) They want to diversify the means of communication between schools, parents and the community; As elsewhere in the province, communities are faced with the difficulty of recruiting and retaining motivation (both committee members and parents).

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Findings and Trends (contd) Given the high number of young parents, most communities would like to provide training in parenting skills.

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Next steps - PCI Followed with communities encountered; First meeting with the other communities; Writing a report by the FNEC and validation of the report by the community; Preparing an action plan; Support from the communities CEPN steps to achieve the standards PCI (training, tools, advice, research, etc.); Awareness campaign coming in communities: "Im involved!".

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EXTERNAL RELATIONS

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Communities visited September 29, 2014: Gesgapegiag October 6, 2014: Listuguj October 8, 2014: Pikogan November 20, 2014: Viger

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Planning, Performance Measurement and Risk Managment

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Community visited October 2, 2014: Pikogan October 8, 2014: Listuguj November 17, 2014: Viger 2

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Initial Observations (findings) 1.The communities have standards that reflect those developed through the project 2.Generally, planning processes do not exactly meet strategic planning standards. 3.Communities indicated a need to improve on their follow- up as related to existing planning processes. 4.There are community processes (standards) that are unwritten. These are custom (to the community).

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Premiers constats 5.Annual action (operational) plans serve as success plans and reflect Annual Planning standards. 6.The action plans in place are guided by program guidelines and to the extent possible by the educational missions. 7.Performance Measurement standards are closely linked with elements of the planning objectives and expected results. 8.The roles of the various authorities in the planning, consultation and approval processes is determined locally.

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Premiers constats 9.It is difficult to plan strategically given the funding and program challenges imposed by AANDC. 10.Engaging in a formal strategic planning process requires expertise, time, personnel and resources that the Education Sector doesnt necessarily have. 11.The nature of AANDC funding (uncertain and untimely) is considered a risk. 12.Training and tools on risk assessment and risk management would be welcome.

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Next Steps Continue community self-evaluations Draft development plans in collaboration with communities Develop training and tools in accordance with the needs and priorities of communities. 3