workflow systems for pharmacetical artwork development · vakils premedia provides specialist...
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Workflow Systems for Pharmacetical Artwork
Development
December 2016
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Vakils Premedia provides specialist artwork and labeling outsource services to Pharmaceuticals Industries globally.
WHO WE ARE
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Label and Artwork Management (LAM) is an
extremely complex business operation that involves
several stakeholders working together to deliver compliant artwork.
THE CHALLENGES
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Pharma companies annually deliver a few hundred to
several thousand artworks based on their product
portfolios.
The implications of a low quality product can be
catastrophic. A single mistake in labeling can cause
recalls, lawsuits and millions of dollars in compensation and
regulatory fines.
While the timely delivery of packaging artwork is crucial
to business, its quality is paramount to a successful
program.
THE CHALLENGES
(continued)
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THE SUPPLY CHAIN PROCESS
Artwork requestsubmission
Artwork requestreview
Artwork briefapproval
Artwork creation
Final artworkreview/approval
Regulatory submission
Finalization forprinting
Quality check of printed artwork
Packaging complete
Change request closure
Affiliates raise the request for new artwork and provide the
text. Plant provide the template according to the affiliates text
QA reviews the text and technical aspects of the template
Marketing Authorization Holder (MAH) gives approval according to
the country specifications
Artwork Agency creates the artwork and proofread it
Affiliates check the text and Plant does the checking of technical
aspects in the template
Regulatory team checks the text according to Pharma guidelines
Printer checks for print quality
QA checks the quality of printed artwork
Packaging process is complete and ready for dispatch to retailers
Artwork request is closed by Affiliate, Plant & QA
Affiliate QA MAH Artwork Agency Regulatory PrinterPlant
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WHY ARTWORK
MANAGEMENT SYSTEM?
An Artwork Management System improves:
Productivity and costs
Collaborative review and approval
Compliance and validation
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WHY ARTWORK
MANAGEMENT SYSTEM? (continued)
As Pharma goes evermore global, the importance of
meeting parameters such as:
Quality
Productivity
Turn-around-time (TAT)
Compliance
Traceability
Transparency
continues to be an ongoing challenge.
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ERRORS
Technical Errors
Incorrect barcode and braille
Incorrect logos and colors
Design and strength errors
Content Errors
Ambiguous presentation of
information
Omission of data
Incorrect symbols
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BENEFITS OF
ARTWORK SYSTEM
Cost reduction through improved efficiencies
Faster approval process and reduction in artwork lead
times
Reduced asset misuse (wrong versions, errors, reprints and
recalls)
Increased speed to market and timely product launches
ensured
Better asset reusability - common
database
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PHARMA ART WORK
WORKFLOW SOLUTIONS
GLAMS PH – global artwork management
system
Indegene
Twona Artwork Management System
Perigord GLAMS Solution
Esko Web Centre
Manage Artworks
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HOW ARE WE USING THE ARTWORK
MANAGEMENT SYSTEM
Receiving project instructions
General communication
Internal and external approval cycles
Track timelines
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Artwork process not clearly defined.
Standards not in place or not detailed enough
Artwork Management System incorrectly used
COMMON PITFALLS
TO A SUCCESSFUL ARTWORK
WORKFLOW IMPLEMENTATION
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CUSTOMIZED DASHBOARDS
IMPLEMENTATION
CASE STUDY
Each project has a status
indication of
position in the
lifecycle.
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IMPLEMENTATION
CASE STUDY (continued)
CUSTOMIZED DASHBOARDS
List of active
projects along
with the start date, due date
and individuals
with key roles.
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IMPLEMENTATION
CASE STUDY (continued)
JOB HISTORY
All revisions, client annotations and
versions/comparisons.
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IMPLEMENTATION
CASE STUDY (continued)
JOB TRACKING & WORKFLOW
Shows the job tracking an workflow process for a particular job.
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IMPLEMENTATION
CASE STUDY (continued)
PROOF APPROVAL
Previous Version Current Version Comparison between 2 versions are highlighted in
Red
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IMPLEMENTATION
CASE STUDY (continued)
Archival
Retrieval of historical work is a click away.
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Quality Check Reports
IMPLEMENTATION
CASE STUDY (continued)
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PitStop Report
IMPLEMENTATION
CASE STUDY (continued)
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TVT Report
IMPLEMENTATION
CASE STUDY (continued)
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Compliance Validation Developed to GAMP5 guidelines
Validation Services
FDA 21 CFR Part 11 compliance controls built in
Developed to GMP guideline standards
Full audit trail and version control
Traceability
IMPLEMENTATION
CASE STUDY (continued)
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IMPLEMENTATION
CASE STUDY (continued)
Meeting the Challenges Managing job instructions
Issues related to reviewing and approval process
Tracking all the jobs
Managing different versions
Managing and Searching assets
Communication issues between different departments and
global suppliers
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