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Workers’ Compensation Automation and Integration System

WCAIS Attorney Webinar Series

Attorney Self-registration and the Role of the Law Firm Administrator

Jan. 25, 2013


Agenda for today

• Welcome • Introduction to WCAIS• Attorney self-registration• Demonstration of attorney self-registration • Law firm administrator role• Questions


What is WCAIS?

WCAIS is a web-based information system integrating the business functions of three Labor & Industry program areas:

• Bureau of Workers’ Compensation (BWC)• Workers’ Compensation Office of

Adjudication (WCOA)• Workers’ Compensation Appeal Board

(WCAB)


Implementation in two releases:

Release 1 occurred Sept. 17, 2012• Workers’ Compensation Appeal Board• BWC HelpLine

Release 2 scheduled for Sept. 9, 2013• Bureau of Workers’ Compensation• Workers’ Compensation Office of Adjudication


What you can do now in WCAIS:

• Self-register in WCAIS • Search for an appeal, claim, dispute, hearing,

petition, opinion, individual and organization• File an appeal• File a WCAB petition• Upload and view documents• View correspondence and status• Submit general inquiry, information for fatal

accident, and non-reported injury to helpline online


What to expect after Release 2:

• BWC, WCOA, WCAB and interested parties will access a common electronic case file

• Security role will determine what can be viewed and what actions can be taken in WCAIS

• Electronic filing of FROI and many SROI through EDI• Web portal for filing single documents• Self-insurance process is fully automated• Hearing schedules are online• Correspondence can be delivered electronically


Attorney self-registration process

1. Visit WCAIS at www.wcais.pa.gov• Select “Are You A New User?” on home page• Complete registration steps• Select a password2. Present Pennsylvania attorney ID card and current

photo ID at WCOA or BWC Helpline3. Helpline will approve registration and provide

Keystone ID in an email

http://www.wcais.pa.gov/


Demonstration of Attorney Self-Registration


What is a WCAIS law firm administrator?

An administrative staff person or an attorney in a law firm who manages the firm’s account in WCAIS by

• Performing administrative functions • Managing staff and attorney access to matter(s)

in WCAIS


What is the role of the law firm administrator?

•Approves the self-registration requests of other staff in the law firm•Provides pin number to attorneys so they can associate themselves with the law firm•Manages access to matter by other attorneys and staff•Disassociates attorneys from the law firm•Resets passwords, modifies user profiles and the organization profile


What is the difference between a law firm administrator and a primary attorney?

Task Law Firm Administrator

Primary Attorney

Associates and disassociates attorneys to case (both internal and external)

All law firm cases

His/her cases only

Associates and disassociates staff to matter

Yes No

Disassociates attorney from law firm All law firm attorneys

Can only disassociate him/herself

Performs administrative functions Yes No


How do you become the law firm administrator?

•Visit WCAIS at www.wcais.pa.gov•Select “Are You A New User?” on the Home Page•Select “I am a law firm, or I am a law firm’s representative” on the Self Registration page•Select “I am an administrative law firm user” on the Organization Role page•Follow the steps to receive a Keystone ID and the law firm’s WCAIS user registration PIN

http://www.wcais.pa.gov/


Upcoming Webinars

Feb. 8 The “How To” of Being the Law Firm Administrator

Feb. 22 Filing an Appeal and Filing a WCAB PetitionMarch 8 The “How To” of Being the Law Firm

Administrator (repeat)March 22 Navigating and Customizing Your DashboardApril 12 The “How To” of Being the Law Firm

Administrator (repeat)April 26 Attorney Self-Registration and the Role of the

Law Firm AdministratorMay 24 Filing an Appeal and Filing a WCAB Petition June 28 Navigating and Customizing Your Dashboard


QUESTIONS?

workers’ compensation automation and integration system wcais attorney webinar series attorney...

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