DESIGN WORK PLAN &

MANAGING THE SCOPE GROWTH

Onkar Tendulkar3rd Sem M.Arch (Project management)

The ’workplan’ is a document that consulting firms use to organize a project. It outlines the plan by which the

company plans to complete a quality project within a given amount of time and in compliance with a set budget.

What is Design workplan?

Why is it needed?

To effectively coordinate the design process.

To include scope, budget and schedule of the work under one roof.

To integrate and interface tasks done by different departments.

To monitor and control- Scope, cost and schedule.

What does it look like?

What are the features of a work plan?

SCOPE OF WORK- measured by design deliverables like drawings, specs etc.

DESIGN COST- measured in work hours.

SCHEDULE- usually shown on a milestone chart. CPM is used fro large projects.

What are the elements in a work plan?

Phases Milestones Tasks Schedule Accountability Resources Dependencies

What are the steps in making a work plan?

Identify the purpose for your work plan- Workplan may be made for various purposes and

for various time periods.- The purpose could be official, academic or personal.

Write the introduction and background- An introduction provides the reader an idea of the

context inside.

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Determine your goals and objective- Goals and objective are related in that, they both

point to things you hope to accomplish through your work plan.

Order your work plan by SMART objectives- Specific- Measurable- Achievable- Relevant-

Timebound

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What are the steps in making a work plan?

List your resources- Include everything that may be necessary to achieve

the goal and objectives.

Identify the constraints- Constraints are obstacles that may get into your way

of achieving goals and objectives.

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What are the steps in making a work plan?

Accountability- Assigning responsibility to each task.

Write your strategy- Look over your work plan and decide how to use

resources and overcome your constraints in order to achieve the goal.

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What are the steps in making a work plan?

What could be the common mistakes in work plan?

Not identifying the resources for each task. Forgetting to assign resources to tasks may cause delays in final work. Underestimating the amount of time required to complete a task. Forgetting to identify who is responsible for which activity. Forgetting to add dependency relationships between activities.

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What is scope growth?

The changes made in the design that alter the project’s original scope- which was approved before starting the design process. This process is called scope growth.

Scope Growth

What are the reasons of scope growth?

Tendency of designers to please the client, without regard to budget and schedule.

Absence of fixed program to control scope and change control.

Lack of seriousness about freezing project scope after conceptual stage.

Absence of formal review and approval system for any changes and carrying out only those changes which are necessary.

Poor communication and weak project manager.

What are the implications of scope growth?

Cost overruns

Project going haywire on schedule

Scope creep victimizes mega projects causing them to shut completely.

How can scope growth be tackled?

Freezing project scope after conceptual design stage is the best solution for successful scope growth management.

Both the owner and the engineer must be committed to scope and change control.

The owner must be serious about freezing project scope after the conceptual design stage.

Every proposed change must be subjected to a formal review and approval process that considers cost and schedule implications.