work integrated learning - griffith university · 2018. 10. 23. · work integrated learning (wil)...

Work Integrated Learning

Industry guide2019

Monique Quirk Bachelor of Engineering (Honours) graduate

LegendG = Gold Coast N = Nathan WIL = Work Integrated Learning IAP = Industry Affiliates ProgramN/A = Not applicableCP = Credit points GPA = Grade Point Average NDA = Non-disclosure agreement

DefinitionsAuthorised officer = a person who is employed, contracted or otherwise engaged by the organisation with or assigned authority to sign placement documents and agreements on behalf of the organisation.

Academic supervisor = a University academic appointed to the student to provide guidance and to ensure academic rigour in the project.

Industry partner = the organisation who has agreed to provide the student with a project as part of the program.

Industry supervisor = a suitably qualified person employed, contracted or otherwise engaged by the organisation with experience and skills appropriate for supervising the Student during the placement

Placement = a required component of a course or degree program, in an organisation that may be on campus or off campus.

Program = in differing contexts can mean professional practice, work placement, project, work integrated learning placement or internship, work experience, PhD industry research placements or study tours.

Student =means a student participating in a program and approved by the University and the Organisation to participate in the approved placement.

Small cohort = where expected student registrations may be less than 15 individuals.

Limited cohort = Only final year students (exceptions may apply) are eligible to undertake most WIL programs.

Ranked in the top 3% worldwide

Rated 5 stars for student experience

Globally connected

50,000 students

Industry focused

Australia’s most awarded teachers

5 campuses

200,000 graduates

C | Griffith University

CONTENTS

Welcome to Griffith 2

Griffith Sciences Work Integrated Learning 3

About the Work Integrated Learning office 3

Get Started 4

During the Program 5

Work Integrated Learning programs 6

Obligations and expectations 7

Good News Stories 8

Administration 10

Our support to you 12

Completion of program 13

Key dates 13

Work Integrated Learning | 1

Griffith was created to be a different kind of university, and we know success often comes from being an exception to the norm—challenging convention, adapting and innovating, creating bold new trends and pioneering solutions ahead of their time.

Since we started teaching, we’ve been deeply connected to the Asian region, socially conscious and environmentally aware.

Ranking in the top 3% of universities globally, we offer future-focused degrees that are developed in consultation with industry, based on cutting-edge research, and taught by Australia’s most awarded teachers.

Welcome to Griffith

2 | Griffith University

GRIFFITH SCIENCES WORK INTEGRATED LEARNING Work Integrated Learning (WIL) is a program that integrates academic knowledge with its application in the workplace. It involves a collaborative effort between student, university and industry whereby students are assisted to learn the theory and practice in the discipline of their chosen profession whilst working along industry professionals.

Your role as an industry partner in these educational and socialising processes is crucial. The guided learning, positive role modelling, assessment of performance and professional excellence that you can offer students is fundamental for the success of our future professionals.

ABOUT THE WORK INTEGRATED LEARNING OFFICEBoasting over 20 years of experience and thousands of placements, the Work Integrated Learning office works to integrate final-year, undergraduate and postgraduate students in the workplace through industry-based projects that deliver meaningful outcomes to your organisation.

Griffith Sciences Work Integrated Learning office manages the program from start to finish and tracks student progress to ensure project success. We have dedicated staff to provide you with one-on-one assistance from the initial stages of engaging with our programs all the way through to completion.

Our students are supported with dedicated staff both within the Work Integrated Learning office as well as with an assigned Academic Supervisor to ensure student success.


GET STARTED

1. Register your project or placement online. Contact the WIL Office who will provide you with a username and password.

2. We will get your project or placement academically reviewed and approved for suitability. This is to ensure that the project meets learning objectives and outcomes for this program.

3. Following approval, your project will be included and advertised to the appropriate student disciplines in the open round.

5. You will be sent a folder of shortlisted applications to review and conduct interviews (if you choose to do so). These can be conducted face to face, over the phone or via an alternative method.

6. Where a suitable student is identified, you advise the student of the offer to undertake the project or placement. We can do this on your behalf if required. Please note, students have 3 days to accept or decline your offer and may be undertaking other interviews during this period.

8. Two weeks prior to the start date you will receive a welcome email including relevant insurance coverage, Certificate of Currency and the Griffith Sciences WIL Non-Disclosure Agreement.

7. Once the student has accepted you will receive a confirmation of placement.

4. Students will submit their applications to projects of their choice and a shortlist will be compiled. Whilst every effort is taken to compile suitable student applications, due to enrolment fluctuations it is not always possible to guarantee a student will be placed.


DURING THE PROGRAM

1. Our Client Relationship Officer will contact you throughout the program to check in on how the project or placement is progressing. This will either be a phone call, email or site visit.

2. You will be kept up to date with our ‘Social Media Competition’ and any important dates or events.

3. As the student progresses through the project or placement we will be available to provide any assistance as required.

4. Closer to the end of the program you will be sent an invitation to the Project Showcase, a Conduct of Program Evaluation to complete as well as a project registration for the following Trimester.


Work Integrated Learning in Griffith Sciences encompasses the following programs:

• The Industry Affiliates Program (IAP) A research based project placement undertaken by engineering, environment, science, aviation and information technology students within industry for 12 weeks.

• Higher Degree Research (PhD) An industry based research project undertaken by a PhD student for a short term up to 6 months.

• Work Placement Non project based industry work placement for a period of 12 weeks. Students may receive credit for the time undertaken within the workplace.

• Work Experience Non project based industry work placement for up to 12 weeks.

The philosophy of our programs is one of ‘give’ and ‘receive’. These programs are a 2-way process between the student and industry partner where both parties benefits from the experience. The industry partner has the benefit of additional resources at little to no cost, where some use this to supplement their graduate program recruitment strategies as a ‘try before you hire’ solution.

Students develop their knowledge and skills in their chosen profession whilst gaining exposure in a professional setting and bringing new, innovative ideas and perspectives to an organisation.

Learning objectives of the programs include the ability to:

• Demonstrate the application of theory and practice within a relevant professional setting

• Demonstrate the ability to develop and manage an independent project within the context of the specific industry setting

• Demonstrate knowledge of the wider professional, cultural and/or social issues related to the specific industry based project

• Communicate outcomes of the specific industry based project with peers and the wider community in both

written and oral formats.

Who is involved?WIL programs are a shared effort between a number of stakeholders with all playing an equally important role in the successful operation of each program.

Industry partner

The industry partner is the organisation who has agreed to provide the Student with a placement as part of the program.

Academic supervisor

The academic supervisor is appointed to the student to provide guidance and to ensure academic rigour in the placement.

Student

The student participating in the program and approved by the University and the organisation to participate in the confirmed placement.

Work Integrated Learning office

Griffith Sciences Work Integrated Learning office manages the program from start to finish and tracks student progress to ensure project success.

Programs outside of South East Queensland If you have an opportunity that requires a student to undertake a placement outside of South East Queensland it is possible to facilitate. Students will be required to meet their own travel and living expenses, however a stipend or scholarship to assist students with these costs can be paid without impacting the insurance coverage provided by the University.

Please be aware that the costs may impact on the overall cohort of students.

WORK INTEGRATED LEARNING PROGRAMS


Industry partnerWorking environment

• Ensuring all Workplace Health and Safety requirements are addressed

• The students are provided with an appropriate orientation/induction to your workplace and Work Health and Safety requirements relevant to your workplace are addressed. This includes providing the relevant personal protective equipment (PPE).

Student management

• Providing a nominated Industry Supervisor for the duration of the program.

• Providing guidance and support to assist the students professional learning and development (where required).

• Reviewing and approving assessment items 7 days prior to student submission.

• Providing feedback of assessment items (where required).

• Verify and sign the students logbook (where required).

• Complete the ‘conduct of program’ evaluation of the students performance upon completion of the program (issued by WIL office)

• Allow student to attend any on campus workshops or seminars required for assessment.

• Informing the WIL office if a situation arises where the placement is required to be cancelled.

OBLIGATIONS AND EXPECTATIONS

Each party plays an equally important role in WIL programs. To ensure the successful operation of each program, each party has obligations and expectations to uphold.

StudentWorking environment

• Attending the workplace for the required number of hours and days each week.

• Performing the required research/work in a professional manner in accordance with the industry partner’s requirements including the provision of any documentation at the completion of the placement.

• Completing all project work whilst in the workplace for the duration of the program. Assessment for this program is to be completed in the students own time.

• Ensuring workplace property and resources are respected

• Following all workplace health and safety requirements and workplace obligations as addressed by the industry partner.

• Maintain open communication with their nominated industry supervisor throughout the program.

• Seeking approval from industry partner prior to taking leave from the workplace.

• Returning any equipment to the workplace upon completion of the program.

Assessment

• Ensuring all information obtained from the industry partner is kept confidential

• Organising in advance (at least 7 days) for the nominated supervisor to review and approve all assessment items prior to submission.

• Attending any on campus workshops and seminars for assessments as recorded in course schedule.

• Scheduling and attending Academic Supervisor meetings at least once every

• 1–2 weeks or as required by the Academic Supervisor.


Corey Johnson is a rising star in the world of app-development. A graduate of Griffith University’s Bachelor of IT program, Corey has recently accepted a job offer in the United States of America with ride-share giant, Uber Technologies. “I’m joining Uber Technologies as a Software Engineer, working primarily on their Android Apps. I am flying out next week to join their San Francisco office”.

As a student, Corey said he enjoyed programming, but he didn’t really know the area of IT in which he wanted to specialise. It was during his final year Work Integrated Learning (WIL) placement, that it all came together for him. WIL Manager, Debra Khokhar explained “Students in their final year can elect to undertake a 12 week WIL placement in industry, getting valuable experience under the guidance of an industry professional.

Corey applied to undertake a project with Griffith Sciences Industry Partner, RedEye Apps”. Corey said “My time at RedEye greatly helped me get where I am. They’re a Brisbane based startup, with a lot of opportunity for growth through ownership of projects, opportunities you might not get at a larger employer. I got to own a greenfield project which taught me a lot”.

GOOD NEWS STORIES

From Griffith Sciences student to Software Engineer at ride-share giant

RedEye Apps was suitably impressed with the skills and attitude that Corey brought to the project, offering him employment after his project. We asked Corey how this placement helped him get his new position with Uber Technologies. He said “Uber regularly flies engineers over from their US offices to conduct interviews with Australian candidates. Having the RedEye experience on my profile, a recruiter at Uber reached out to me on LinkedIn to see if I was interested, and now we’re here.”

We asked Corey what he would say to students who are thinking about doing a WIL placement in industry. He said “Do it! The real work experience is incredibly valuable, as developing real-world applications in an established engineering team is very different to the environment you work in at uni, and will give an edge when applying for your first job.

Coming towards the end of uni, I didn’t really know what I was going to do, and feared the transition from uni to the workplace. The WIL program definitely helped bridge the gap, and I owe a lot of thanks to the WIL program and RedEye for setting me on the path I’m on”.


The 2018 Gold Coast Commonwealth Games partnership with Griffith University has provided a once in a lifetime opportunity to Griffith Students to make their mark at the Gold Coast Commonwealth Games.

Cockram Construction Australia Pty Ltd, the Official Construction and Civil Work supplier of the Gold Coast 2018 Commonwealth Games, has provided Griffith engineering students with work experience to apply their skills gained from University to real world situation over 2017/2018 summer break.

Sarah Philips, a final-year Civil Engineering student has been assisting with the preparation and delivery of the Athletics Track and Field Facilities at Carrara Stadium. Sarah attributes her study at Griffith University with providing her the opportunity to participate in the Work Integrated Learning (WIL) program with Cockram.

Sarah, at the age of 15, remembers thinking “That is so far away. I probably won’t even be living on the Gold Coast at the time.” Fast track 6 years on, Sarah is still living at the Gold Coast and studying at Griffith University.

“The best thing about studying at Griffith University is that I am able to participate in a program called, ‘Workplace Integrated Learning’,” said Sarah. “When I saw the listing of work experience at Cockram Construction, I jumped at the opportunity.

GOOD NEWS STORIES

Griffith Sciences Students marking a mark at the Commonwealth Games

I am so glad that I did because not only have I been able to play my part in the amazing Commonwealth Games, but I have made meaningful relationships with professionals, increased my knowledge on the construction industry and more importantly, gained confidence in myself, as a female, to work successfully in a male-dominated industry.”

The unique experience working on the construction of the Commonwealth Games facilities is thanks to Griffith Universities’ partnership with the Gold Coast 2018 Commonwealth Games.

Griffith Engineering student Bryce Roberts, also placed at Cockram Construction over the 2017/2018 summer break, has found the opportunity just as rewarding. Bryce was drawn to the opportunity with Cockram Construction and the Commonwealth Games as there was opportunity to learn from renowned industry professionals on the most iconic project at the Gold Coast in 2018. “I definitely count myself lucky to be working on such an important project and I am honoured to be given such a great opportunity by the Cockram Construction,” confirmed Bryce.

Bryce elaborates, “I am very thankful to be given such an aspirational opportunity and can only see positive outcomes through this internship. I also recommend to anyone completing any kind of study, to seek on the job training at their earliest chance and for them to try to embrace these opportunities as much as possible.”

If you’re interested in offering great work experience opportunities, get in touch with the Griffith Sciences Work Integrated Learning Office to find out more.

From left; Sarah Phillips & Bryce Davies (Griffith University Students) Work Integrated Learning | 9

InsuranceThe following insurance provisions apply to students undertaking a work placement program prescribed or approved by the University. The insurance coverage commences when the student begins the placement upon commencement of the trimester and ends at the close of trimester.

• The University’s Public Liability Insurance Policy indemnifies all students of the University in situations where students are undertaking unpaid activities required by the University as part of their prescribed program of study, or approved by the University as a benefit to the students in their study.

• Students are indemnified by the University’s own insurance policy for any personal injury or property damage to a third party caused by the student in the course of an unpaid work placement activity, and for which they would be legally liable.

• Such cover applies irrespective of whether the activities are conducted on a University site or elsewhere provided the activities are officially sanctioned and unpaid.

• The University’s Personal Accident Policy extends to all students of the University where the students are undertaking approved unpaid placement.

• Student’s personal vehicles are not covered by Griffith Insurance.

• If the student is not a paid employee of the industry partner organisation, they may not be covered by the organisations insurance for use of company vehicles.

• Students are not covered by Griffith University insurance provisions if they receive any payment for the IAP project from the industry partner.

Any incident that requires attention of the University insurers should be notified directly to the University Insurance and Risk Management Officer in the Office of Finance and Business Services by phone: (07) 3735 7971.

ADMINISTRATION

10 | Griffith University10 | Griffith University

Confidentiality and intellectual propertyStudent and project

Confidentiality is an obligation we take seriously and we expect students undertaking a placement to consider any and all information acquired during the placement to be confidential.

Ownership of intellectual property and maintaining confidentiality

Griffith University does not own any intellectual property or confidential information created by a student.

The University provides industry partners with a Non-disclosure and Assignment of Intellectual Property Deed (NDA) that when executed is an agreement between you and the student. By signing the Deed the student assigns all intellectual property to you and agrees to keep any confidential information strictly confidential.

If you advise the student that information in the project is to remain confidential the student may only use the confidential information for the purposes outlined in the NDA, if executed. The student will provide you with the NDA during the first week of their project. Alternatively, you may request a copy of the NDA by emailing [email protected].

Where all or part of the project is to remain confidential, you may not restrict the student from lodging assessment items for examination in accordance with normal Griffith University rules, however this assessment will be conducted ‘in-confidence’.

Under the NDA, the student is responsible for notifying you of any confidential information contained in an assessment item prior to lodging the item for examination. To the extent the item contains any confidential information; you may request and arrange with the University for the student’s assessment to be examined under conditions of confidentiality.

Failure to maintain confidentiality may lead to a student’s failure in the associated Work Integrated Learning program. Student misconduct should be referred to the WIL office at [email protected]. The student will be managed according to the appropriate University policy.

Should you expect the student to sign a separate NDA to that provided by the University please note that it may not preclude them from releasing all relevant information to enable the University to assess their project.

University

When registering a placement for a student you agree to the Terms and Conditions outlined in the registration form.

View terms and conditions at griffith.edu.au/iap-terms-and-conditions

Work health and safety

As the provider of a place of work it is expected that you will ensure a safe environment for the students in accordance with the obligations identified by the Work Health and Safety Act 2011.

If students feel that a risk situation, identified risk or potential risk may exist, they are advised to discuss this with, their industry supervisor in the first instance and with the WIL office.


WIL teamWe are here to support you. Our office manages the program from start to finish and tracks student progress to ensure project success. We have dedicated staff to provide you with one-on-one assistance from the initial stages of engaging with our programs all the way through to completion.

University resources Should you require access to University resources, such as laboratories, testing equipment etc, for the student’s project we can assist with the allocation of resources where these are available. The use of University resources may incur costs and must be negotiated prior to the start of trimester to ensure the availability of resources and supervision.

Student supportWhile students are responsible for ensuring the success of their placement and should be pro-active in managing all eventualities, we provide a support network for all students undertaking placements within the WIL office. The University will also assign an Academic Supervisor to each student to support them academically throughout the program.

OUR SUPPORT TO YOU


COMPLETION OF PROGRAM

Conduct of program evaluationAt the end of the trimester the WIL office may contact you to ask you to complete a conduct of program. This is a brief online evaluation form asking you to review performance using the responses provided. At the end of the evaluation, there is a field for you to provide any additional feedback or comments.

The mark you award contributes to the student’s overall grade for their placement.

Key dates

2019 Project registration cut off dates

Trimester 1 9 January

Trimester 2 15 May

Trimester 3 11 September

2019 Work Integrated Learning office events

Careers Fair 21 March

Industry breakfast – Brisbane (Engineering and Aviation) 9 April

Industry breakfast – Gold Coast (Engineering and Aviation) 12 April

Industry breakfast – Brisbane (Environment and Science) 16 April

Trimester 1 WIL Expo

Trimester 2 WIL Expo

29 May

9 October

2019 Griffith University trimester dates

Trimester 1 25 February – 24 May

Trimester 2 1 July – 4 October

Trimester 3 To Be Confirmed (includes Christmas and New Year break)

Griffith Sciences WIL ShowcaseThe Griffith Sciences WIL Showcase features our talented final-year students from Griffith Sciences and the projects they have completed as part of the Industry Affiliates Program (IAP). This showcase is an opportunity for Industry to view the exciting projects our students complete as part of their WIL placement, and gives our students a great platform to ‘show off’ their achievements.

Visit griffith.edu.au/academiccalendar for detailed academic calendars.


Contact us Work Integrated Learning

07 5552 [email protected]

griffith.edu.au/sciences/wil

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work integrated learning - griffith university · 2018. 10. 23. · work integrated learning (wil)...

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