word 2007/10/13 8 graphics - aeromaniacs 08 - graphics.pdflesson eight: working with graphics word...

Word

2007/10/13

8 Graphics In this lesson you will learn how to add graphically images to spruce up your document.

Objectives

Insert Clip Art

Locate new Clip Art from the web

Insert Photos, File or images from the web.

Modify your image, resize, arrange, crop, edit

Insert redefined Shapes.

Insert Smart Art to create flowchart, process chart and

graphs.

Create presentation charts from spreadsheet data

Create your own custom graphic image

Lesson Eight: Working with Graphics

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Contents Page

Inserting Graphics ............................................................................................................ 3

Wrapping Text Around a Pictures in Word ...................................................... 3

Format a Picture Layout ...................................................................................... 3

Text Wrapping.......................................................................................................... 3

Edit the wrap points .............................................................................................. 4

Resize a Photo ............................................................................................................... 4

Draw Your Own Picture ............................................................................................ 5

Inserting Basic Shapes .......................................................................................... 5

Add Text inside a Shape ....................................................................................... 6

Drawing Canvas ....................................................................................................... 6

Grouping Objects ..................................................................................................... 7

Inserting Special Characters ................................................................................... 7

SmartArt .......................................................................................................................... 7

How to insert SmartArt ............................................................................................. 8

Use clip art to illustrate documents .................................................................. 10

Exercise - Insert clip art pictures into documents ................................. 10

Search for clip art ...................................................................................................... 10

Insert clip art .............................................................................................................. 11

Change the picture size .......................................................................................... 12

Activity-Illustrate a document ............................................................................ 13

Import a picture ........................................................................................................ 14

Notes .............................................................................................................................. 19


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Inserting Graphics

Wrapping Text Around a Pictures in Word

People often want to add pictures to a Word document from clipart or from a file on their computer. It's a great way to enhance letters, documents, fliers, or brochures created in Word.

Note: The photo of the coffee cup is a sample of square text wrapping. Text flows around the image is the shape of a square.

Word 2007 has the ability for easily format graphic like more powerful, Desktop Publishing Programs like Publisher, PrintShop, or PageMaker. Now it is easier to combine text and pictures to your Word document.

Format a Picture Layout

When you insert a new picture, the default text wrap is in line with the text. An In Line picture keeps its position relative to the text. A floating picture keeps its position relative to the page, and floats in that position as text flows around it.

Under Picture Tools, on the Format tab, in the Arrange group, click Position.

Figure – Inline Wrap

Text Wrapping

The default text wrapping is in line with text.

Square – wrapping is the most useful for photos and clipart.


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Tight – wrapping on work for only for inserted shapes. Notice how text wrap very tightly around the art shape.

Through wrapping allows the text to wrap through the graphic. You can arrange it either in front or behind the text.

Edit the wrap points

You can customize the text wrap boundaries by selecting Edit the wrap points. Sizing handle will appear around the image allowing you the adjust the wrap area.

Resize a Photo

To resize a photo, you can click it and use the corner boxes to resize it. Or, if you need more precision, you can use the Format Picture dialog box:

All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want the picture.

Drag to adjust


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Draw Your Own Picture

Inserting Basic Shapes

By Default, shapes are inserted into the current cursor position of your document.

In the Insert command tab, the Shapes group contains several categories of shapes, including lines, basic shapes, block arrows, flowchart elements, stars and banners, and callouts.

1. On the Ribbon, select the Insert command tab

2. The Insert tab commands are visible.

In the Illustrations group, click SHAPES select the desired

shape

Hints!

It is best to drag

from the corner

to maintain

the proper

Aspect ratio.


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3. Click and hold the mouse where you want the shape to start

4. Drag the mouse to create the desired shape

5. An outline indicating the size of your shape appears.

6. Release the mouse button

7. The shape appears in your document.

Add Text inside a Shape

1. Click on the shape to activate the Format tab.

2. In the Insert Shape section click the Edit Text button

Drawing Canvas

When you insert a drawing object in Word, you can place it in a drawing canvas. The drawing canvas helps you arrange a drawing in your document.

The drawing canvas provides a frame-like boundary between your drawing and the rest of your document. By default, the drawing canvas has no border or background, but you can apply formatting to the drawing canvas as you would any drawing object.

The drawing canvas also helps you keep parts of your drawing together, which is especially helpful if your drawing consists of several shapes. The best practice is

Drag

To Here

You can add text inside a shape by using the right-click and selecting Add Text.


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to insert a drawing canvas if you plan to include more than one shape in your illustration or you plan to create a complex diagram.

Grouping Objects

You must select the object using contiguous select or draw a frame around the group if you are on a drawing canvas. Grouping multiply shapes together creates one shape that can be moved or sized. In the sample below we created a custom shape using 3 basic circle shapes.

Note: Use the shift key for contiguous selection on the free floating shapes.

Inserting Special Characters

1. Click the Insert Tab on the Ribbon

2. Click the Symbol button on the Symbols Group

3. Choose the appropriate symbol.

SmartArt

SmartArt is a new group of easily editable and formatted diagrams. There are many preset SmartArt graphics layout templates in a variety of categories such as

Draw box around

Image to group


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list, process, cycle, and hierarchy. When an instance of a SmartArt is inserted, a Text Pane appears next to it to guide the user through entering text in the hierarchical levels.

Microsoft Word 2007's help feature recommends SmartArt graphics for organization charts of fewer than 30 shapes that have 3D effects (such as bevels and glows) applied to them. It also suggests that the organization charts that Microsoft Visio can create are more suitable for charts of up to 1000 shapes that must be precisely customizable

How to insert SmartArt

1. Click Office button.

2. Click New the click Blank document.

3. Place your cursor in the document where you want the

illustration/picture

4. Click the Insert tab.

5. Click the SmartArt button under the Illustrations group.

6. Click the SmartArt pyramid to include in your document.


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7. Click on each graphic section to add text label

8. Save your document with the file name My Food Pyramid.

9. Close Word 2007

Fats

Meats

Grains


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Use clip art to illustrate documents

Small, ready-made graphics that you can insert into documents are called Clip Art. Word comes with a built-in library of clip art. There is additional clip art in the Clip Collection which requires the use of the Word CD to use them. In this lesson, you will work only with the images available in Word on your computer’s hard drive.

Exercise - Insert clip art pictures into documents

1. Open the Sample Document.docx from the location where your

student files are saved.

2. Press Ctrl+End to position the insertion point at the end of the

document and press Enter twice to add some blank lines.

3. Your clip art will be inserted where the insertion point is located.

4. On the Insert tab, click Clip Art.

5. The Clip Art pane opens in the right part of the Word window

(see Figure 4.8).

Figure 4.8 Insert Clip Art pane

Search for clip art

1. Click the next to Selected collections in the Insert Clip Art

pane. The Clip Collection folder will opens.

2. Click the + (plus sign) next to Office Collections if it is not


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expanded.

3. An alphabetical list of categories appears.

Note: You can also search for a subcategory of clips, such as

animals, by typing the word in the Search text box and pressing the

Search key to see pictures related to that subcategory from all

sources, including the Web. In this lesson, you will only look for

clips in the various subcategories listed in the Office Collections

that was installed on your computer.

4. In the Search for: field, enter Tiger. A thumbnail picture of a tiger

appears.

5. Click the thumbnail to select it and click the arrow on the right of

the thumbnail. A pop-up menu appears next to the image you

6. Click Copy.

7. Close the Clip Organizer.

Note: If you see a message asking if you want to save the clips on the clipboard after Clip Organizer closes, click Yes.

8. Click the X on the title bar of the Clip Art pane to close it.

Insert clip art

1. Click the Paste button on the toolbar.

2. The clipart is inserted at the insertion point (see Figure 4.10).


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Figure 4.10 Inserted clipart

Change the picture size

1. Click on the picture (Tiger) you inserted. A selection frame with

black squares called “handles” surrounds the clip art. You use

these handles to change the size and shape of the picture.

2. Point to one of the corner handles (don’t click). After a very

short pause, the pointer changes to a double-headed diagonal

arrow.

3. While the pointer appears as a double arrow on the corner handle,

press and hold down the mouse button and drag the handle away

from the center of the clip art to make it larger. Release the

mouse button.

4. Drag the handle toward the center of the clip art to make the

clip art smaller. Release the mouse button.

5. Place the pointer on a side handle. While the pointer is a double-


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arrow, repeat steps 3 and 4. The clip art contracts or expands in

the direction you drag the handle but when you drag on the sides,

the clip art becomes distorted.

6. Click anywhere outside the picture to deselect the clip art. The

clip art selection frame disappears.

7. Click the Undo button on the toolbar repeatedly to undo the

sizing changes.

Delete Clipart

1. Click the clip to select it and press the Delete key. The clip is

deleted.

2. Click the Undo button on the toolbar to put the clip back in the

document.

3. Click the Office Button and click Save As to save your

document with a new name.

4. Open the location where your student folder is saved and

double-click the icon next to the student folder to open it.

5. Highlight the current name in the File name box and type my

clip art exercise to replace the highlighted text.

6. Click the Save button.

7. Click the Office Button and click Close or click the X on the

menu bar to close the document.

Activity-Illustrate a document

In this activity, you will illustrate the The Gettysburg Address.doc. Complete this exercise now if you have time or complete it later for lab or home practice.

Open a document

1. Click the Office Button, then click Open button on the toolbar.

2. Open the location where your student folder is saved and double-


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click the icon next to the student folder to open it.

3. Double-click the icon next to Gettysburg Address.doc to open the

document.

Import a picture

1. Click to place the insertion point at the end of the first

paragraph.

2. Press the Enter key twice to set the place where you will insert

the clip.

3. Click the Insert tab, then click Picture. The Insert Picture dialog

box opens (see Figure 4.11).

Figure 4.11 Insert Picture dialog box

Note: The picture view in this example is Medium Icons




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Note: This opens a version of Window Explorer. Use the folder navigation pane on the left to find the picture in the Exercise Files folder.

5. Click the icon next to Abe Lincoln.jpg to select it and click the

Insert button on the dialog box. The clip appears in your

document at the insertion point.

6. Drag the handles to size the picture to fit into the document.

Move, word wrap and size the clip

Double Click on the Picture, the Format tab will display.

1. Click the Position button in the Arrange group.

2. Click on the picture again and drag the corner handles to make

the clip smaller.

3. As the clip becomes smaller the text wraps around it.

4. Click in the center of the picture and drag it where you want it to

appear within the text.

5. Try the other wrapping options to see the different effects (see

Figure 4.12).


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Figure 4.12 Format Picture dialog box with Layout tab selected

Save the document

1. Click the Office Button and click Save As to save your document

with a new name.



3. Highlight the current name in the File name box and type Fancy Gettysburg Address to replace the highlighted text.

4. Click the Office Button and Save button.

Activity-Create a personal letterhead

You will create a letterhead for your personal letters with your name and address and a basic shape.

1. Open a new blank document.


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2. Select Insert>Shape from Stars and Banners.

3. Drag diagonally to create the Shape.

4. Right-Click on the are inside the shape

5. Select Add Text.

6. Type your company name and press <enter>

7. Type company address on the next 2 lines.

Activity-Format the Letterhead

1. Click on th the letterhead picture.

2. Click the Position button from the Arrange group, and click Square

under Text Wrapping.

3. On the Format tab, select Shape Fill, to change the fill color.

ABC Computers

ABC Computers

6455 Lake Park

Sacramento CA 95831

ABC Computers

6455 Lake Park

Sacramento CA 95831


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Note: You may want to move the picture to the left side of the page

and right-justify your name and address. All basic text formatting

can be applied.

4. Add Shadow Effects and Gradient fill for you new letterhead.

5. Place the I-beam after the company name. Use the tab key or

use the ruler line to insert a new tab.

6. Enter the phone number.

Save the document

1. Click the Office Button and click Save As to save your document

with a new name.



3. Highlight the current name in the File name box and type My

Letterhead to replace the highlighted text.

4. Click the Save button.

Print Preview your Letterhead

1. Click the Office Button and click Print, then select Preview:

ABC Computers 916 321-3414

6455 Lake Park

Sacramento CA 95831


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2. When you are satisfied with the look of you new letterhead, click

Close Print Preview to exit.

Notes

word 2007/10/13 8 graphics - aeromaniacs 08 - graphics.pdflesson eight: working with graphics word...

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