Woodroffe Avenue Public School CouncilSeptember Meeting

2013-2014

2012 – 2013: The Year in Review Key Accomplishments Council Members Financial Results 2012-13

2013 – 2014: Looking Ahead 2013-14 Proposed Budget Projected fundraising Meeting plan Council nominations Planning Calendar

Contents

2012 – 2013: The Year in Review

Arts & Culture Invested $6,300 into Arts & Culture programming

2 hours of hands-on workshops for every child with a visual artist and drama instructor

One-hour cultural presentations for every grade The cost per child was approximately $10.

Arts Information Night on April 24, 2013 Information about how Council and the school support

Arts education Guest presentation from the OCDSB Advisory Committee

for the Arts

Key Accomplishments 2012-13

Healthy, Active Kids Fitness Week from June 10-14 to introduce students to new sports

and ways of promoting healthy living and healthy eating, all while having fun. The program cost $2650, approximately $4 per child.

Kilometer Club New jerseys for the Woodroffe sports teams Ski Club organized through Dovercourt Recreation

School Community Events Annual Ski & Skate Sale DJ at the annual Halloween Dance Annual Spring Fling Teacher Appreciation Week in the winter Annual Staff Appreciation Breakfast on the final day of school Play yard opening event in the fall to launch the new structure

Key Accomplishments 2012-13

Equity & Diversity Equity & Diversity Open House in January 2013.

$700 in books for the library to build a more representative book collection.

Student Well Being Parents Reaching Out (PRO) grant application for a program to build

emotional intelligence in our children and provide parents with the toolkit to support them at home. The proposal included several other schools in our neighbourhood and ward.

Communications First ever Parent Engagement Survey to inform its budget priorities

for 2013-14 and to learn from our parent/guardian community about strengths, challenges and priority areas for School Council activities.

New interactive website redesign underway

Key Accomplishments 2012-13

Classroom resources, supports and media $4,000 on classroom resources and supports (book-

in-a-bag, arts supplies, boomwhackers, recorders and sheet music, drying rack for Kinder art projects, etc.).

$6200 in media purchases including iPads, document cameras, media carts, laptops, and projectors

Key Accomplishments 2012-13

Ongoing administrative functions: maintaining the website; accounts receivable, accounts payable, bookkeeping, financial

tracking and monitoring; agendas and minutes; communications; fundraising; coordination and program delivery; liaising with parents and school administration participating in the Ottawa-Carleton Assembly of School Councils 8 public meetings held guest speaker (Dr. Peter Gamwell, Superintendent of Instruction) presentation by M. Lemelin’s Grade 3 class on their Ecole à l’envers

project several presentations by Kim Power about math instruction, media

textbooks, and critical thinking

Key Accomplishments 2012-13

OCDSB Management of Funds Policy Review consultation

This year, our School Council Treasurer participated in the consultation process and provided feedback to Council and the Board’s Trustees and Chief Financial Officer.

The Treasurer also undertook a review of our charitable status in consultation with a lawyer in our parent community. In an effort to understand other models of governance available to us, further consultation has taken place with an accountant and the Home & School Association.

Key Accomplishments 2012-13

This tremendous contribution to our school community is accomplished by a dedicated group of parent volunteers. It would also not be possible without the tremendous collaboration and cooperation of the school staff. 

School Council is very open to ways to work together with the school community and we welcome any parent to get involved with School Council and contribute to building and sustaining a healthy school community.

Thanks To Our Volunteers!

2012-13 Council MembersPosition Elected MemberChair Katherine ColeVice Chair Liz BurgessPast Chair Barb CallaghanPrincipal Kim PowersAdmin Rep Monik BeauchampTeacher Rep Sandra SheedyCommunity Rep vacantTreasurer Colleen MooreSecretary Jen ColletteDirector at Large

Kristann Rose

Position Elected MemberOCASC Rep Tara FinlayVolunteer Coordinator

Lisa Nicol

Fundraising Anne WindleCommunications Nicole BakerMulticultural Liaison

Debbie McLaurin

Multicultural Liaison

Segun Akinlolu

Arts Coordinator Eliza-Jane ScottArts Coordinator Rick BanvillePlay yard renewal Jane ByrnePlant & Tree Advocate

Jeff Wiebe

2012-13 Financial Results

Fundraising ResultsEvent Reven

ueCost Net

Profit% Total

2011-12

% Variance

Halloween Dance $1,281 -100% Arts Fund $1,369 $- $1,369 6% $1,840 -26% Entertainment Books $6,858 $3,822 $3,036 14% $3,220 -6% Gift card Carlingwood $2,045 $- $2,045 9% $1,973 4% Play Yard Donations/Grants $10,250 $- $10,250 NR $9,080 Misc Donations 1 $4,050 $- $4,050 NR $479 NR? United Way $5,265 $- $5,265 24% $1,550 240% Tote bags $110 $- $110 1% $41 168% Logo wear $- $- $- 0% $288 -100% Ski & Skate sale $731 $141 $590 3% $751 -21% Spring Fling $13,481 $6,362 $7,119 33% $7,079 1% Yearbooks $3,722 $1,403 $2,319 11% $2,931 -21%

$47,879 $11,728 $36,151 $30,511 Adjusted Net Profit for non-recurring events: $21,851 100% $20,953 4%

Note 1: $2500 Gift Canada, $750 Green Communities, $500 OCSB, $300 Misc

Program ExpendituresBudget Actual Variance

Year-Opener Party 1,000 692 (308) Halloween Party 0 339 339Parent Involvement 500 500 - Advisory/Admin 2,500 1,304 ( 1,196) Arts 4,325 3,426 (899) Multicultural 3,250 2,874 (376) Play yard 14,500 2,193 (12,307) Tables 1,000 983 (17) Technology/Media 4,500 6,236 1,736Jerseys 800 1,641 841Sports 1,200 1,789 589Total General 33,575 21,978 (11,598) Kinder classroom purchases 1,000 571 (429) Primary classroom purchases 1,580 1,109 (471) Junior classroom purchases 3,080 2,006 (1,074)

Total Expenditures 2012-13 $ 39,235 $ 25,665 $ (13,572) NOTE: 1) Play yard funds to be accrued for Junior yard renewal in 2013-142) Balance of funds for classroom purchases not completed by May 1 redirected to media purchase

Cash on hand at the beginning of the period (July 1, 2012) $ 28,417Add Revenues: Net funds raised $ 35,812

$ 64,229

Subtract Expenses: Program expenditures $ 25,326Cash on hand at the end of the period (June 30, 2013) $ 38,904

Financial Summary 2012-13

2013 – 2014: Looking Ahead

2013-14 Proposed Program Budget

2013-14 % Total

2012-13 Actual

% Total

Year Opener Party 692 3%Halloween Party 350 1% 339 1%Parent Involvement 500 1% 500 2%Advisory/Admin 2,500 7% 1,304 5%Arts 4,325 11% 3,426 13%Multicultural 3,250 8% 2,874 11%Play yard 14,500 38% 2,193 9%Active Kids (includes Jerseys, sports) 4,000 10% 3,430 13%Tables - 983 4%Technology 4,000 10% 6,236 24%Total General $33,425Teacher Allocation (classroom purchases for supports and resources)

5,000 13% 3,686 14%

Total School Allocation $38,425 $25,663

2013-14 Projected Fundraising

Event 2013-14

% 2012-13

% Total

2011-12

% Total

Halloween Dance $- $1,281 United Way (Sept) $5,265 $5,265 24% $1,550

Entertainment Books $3,036 14% $3,220

Gift card Carlingwood (Oct) $2,045 $2,045 9% $1,973 Online Auction (Nov)

Fun Night (Nov) $590 $590 3% $751

Arts Fund Appeal (Feb) $1,369 $1,369 6% $1,840

Pizza/Bingo & Book Sale (March)

Yearbooks (March) $2,319 $2,319 11% $2,931

Spring Fling (June) $7,119 $7,119 33% $7,079

Gift Baskets (June)

Bake Sale (June)

Lovable/Mabels Labels (all year)

Tote bags (all year) $110 $110 1% $41

Logo wear (all year) $- $- 0% $288

$---- $21,853 $20,954

What we heard from parents…  Have an open meeting geared to introducing new parents to the council. Make it a

more informal meeting, with a social side to it.  Reach out to parents (vs. have the parents come to them). Having an annual or

semi-annual open forum is another or making them issue-specific.  Hold one or two town hall meetings per year to encourage dialogue - to encourage

broader parent participation, ask for input on questions or broad themes that inspire people to think about creating new opportunities for our school.

  Some meetings should be for Council business, some meetings to brainstorm

ideas with parents, some meetings for info only. Sometimes meetings go on too much about details. We want to hear big picture stuff!

Proposed New Meeting Plan

Date Purpose

Sept. 18, 2013 School Council information fair and social 7:00-8:00 to provide information about Council and how to get involved. Formal meeting 8:00-9:00 for decisions, including slate, budget and fundraising plan.

Sept. 24 – Meet the Teacher Night

Council will provide information on its activities and initiatives and how to get involved, perhaps also how to support SIPSA curriculum goal at home and how Council is supporting it.

October 16, 2013

Town Hall: facilitated discussion of broad themes to inspire people to think about creating new opportunities for our school and children. Link SIPSA goals, EQAO results (Principal).

November 20, 2013

Council Business: update on Council projects, initiatives and sub-committees. Principal’s report: information on school or Board topics. Special guest?

December 2013 No meeting in DecemberJanuary 15, 2014

Multicultural Night? Family Arts presentation? Motivational speaker for families (an athlete, for example)? Provide an opportunity for teachers to showcase work?

February 19, 2014

Council Business: update on Council projects and initiatives. Principal’s report: information on school or Board topics (information on roll out of the full day Kinder program?).

March 2014 No meeting in MarchApril 16, 2014 Guest speaker [information only]. Consider a topic on emotional well-being.May 14, 2014 Town Hall: facilitated discussion on prioirities. This could be a facilitated

discussion of online survey results, if we choose to do an annual survey again.

June 18, 2014 Council 2013-14 accomplishments; new business for 2014-15; special presentations by sub-committees. Principal’s report: information on school or Board topics .

Proposed New Meeting Plan

2013-14 Council NominationsPosition VolunteerChair Katherine ColeVice Chair vacantPast Chair N/APrincipal Kim PowerAdmin Rep Monik BeauchampTeacher Rep Sandra SheedyCommunity Rep vacantTreasurer Wendi MosherSecretary Lisa VandermeerDirector at Large

Pamela Cameron (outreach coordinator)

Position VolunteerOCASC Rep Vacant (could be co-

shared with Tara)Volunteer Coordinator

Lisa Nicol

Fundraising Nicole DuguayCommunications Sarah OrsiniMulticultural Liaison

Segun Akinlolu

Arts Coordinator vacantPlay yard renewal Jean ByrnePlant & Tree Advocate

Jeff Wiebe (unconfirmed)