wo-200 it baseline for bureau it investments background and recommendations summary july 25, 2006...

WO-200 IT Baseline WO-200 IT Baseline for Bureau IT for Bureau IT InvestmentsInvestmentsBackground and Recommendations Background and Recommendations SummarySummary

July 25, 2006

Melanie Rhinehart

2

IntroductionIntroduction

Purpose Successful Team Approach Overview Recommendations Detailed Explanation of

Recommendations Accept or Reject Recommendations Move Forward

3

IT Baselining Approach IT Baselining Approach Methodology used to Baseline WO-200 Bureau IT InvestmentsMethodology used to Baseline WO-200 Bureau IT Investments

ActionsActions#1: Align each IT system within a Line of Business

#2: Assess system alignment to mission and priorities

#6: Assess the health of each system

#3: Identify system functionality duplications and overlaps

#4: Assess overlapping infrastructure

#5: Develop recommendations for moving forward

4

IT Baselining Approach IT Baselining Approach In Contrast to IV&VIn Contrast to IV&V

Focus on business use of IT User Survey System structure

Portfolio optimization Alignment with organization

and Federal directions Portfolio-relative financials

Focus on project mechanics Artifacts Documentation

Project optimization Alignment with project

projections Project-focused financials

IT Baseline ApproachIT Baseline Approach IV&V ApproachIV&V ApproachFocus on Focus on Portfolio as a wholePortfolio as a whole Focus on Focus on Project-level Project-level

assessmentassessment

2 different approaches ― both add value

5

IT Baselining ApproachIT Baselining ApproachFinancial Analysis FindingsFinancial Analysis Findings

Reviewed MIS, PM-

Tracked and Business

Case ProjectedIT Costs

Reviewed MIS, PM-

Tracked and Business

Case ProjectedIT Costs

To make financial information usable for IT Baselining,

require more detailed MIS data

and rigor in definition and

collection

To make financial information usable for IT Baselining,

require more detailed MIS data

and rigor in definition and

collection

What we didWhat we did

Inconsistent financial data Data validation not

required for MIS Project Manager cost

tracking is more detailed than MIS

Financial data useful for broad conclusions only

Inconsistent financial data Data validation not

required for MIS Project Manager cost

tracking is more detailed than MIS

Financial data useful for broad conclusions only

What we foundWhat we found RecommendationRecommendation

BEA working with WO-200 budget teams to identify as-is processes and developing recommendations for process improvement through BEA’s

Business Process Reengineering services

BEA working with WO-200 budget teams to identify as-is processes and developing recommendations for process improvement through BEA’s

Business Process Reengineering services

What the BLM Enterprise Architecture is already doing

6

IT Baselining ApproachIT Baselining ApproachExtensive Data Collection for these Line of Business SystemsExtensive Data Collection for these Line of Business Systems

Geographic Information Systems

Enterprise-GIS Services (E-GIS)

Range/VegetationRangeland Administration System (RAS)

Rangeland Improvement Project System (RIPS)Rangeland Information System (RIS)

Emergency Stabilization & RehabilitationProof of Concept (ES&R)

Inventory Data System (IDS)Native Seed Network (NSN)

Weeds

Planning/Socioeconomicse-Planning version 1e-Planning version 2

Economic Profile System (EPS)

Wild Horse and BurroWild Horse and Burro Information System (WHBIS)Wild Horse and Burro Program System (WHBPS)

RecreationRecreation Management Information System

(RMIS)Accessibility Data Management System (ADMS -

DOI-mandated)

ForestryForest Vegetation Inventory System (FORVIS)

Timber Sales Information System (TSIS)

7

WO-200 Business ModelWO-200 Business ModelHow Do IT Systems Fit into the Information Value Chain?How Do IT Systems Fit into the Information Value Chain?

Organize raw data Analyze data Create information

toinform managementdecisions

Create plans or decisions

Planning and Decision SupportPlanning and Decision SupportField OperationsField Operations

Work with BLM customers

Collect raw data Implement

plans and decisions

Feeds

Guides

RAS, TSIS

EPS, NSN EGIS

IDS, FORVIS

WHBIS, WHBPS

RIPS, RIS, Weeds, ES&R

ePlanning V1, V2

RMIS, ADMS

8

WO-200 National Portfolio ScopeWO-200 National Portfolio Scope

Source: Spending Cap Documents ― http://web.blm.gov/itim/capital_planning/index.htm

WO-200Systems

3.0%

RemainingInvestments

96.7%RemainingInvestments

97%

FY03FY03

Size of the WO-200 Portfolio in contrast to the IT Cap for FY03 through FY06


97.4%

FY04FY04

FY05FY05

WO-200Systems

3.3%

WO-200Systems

2.6%


97.4%

FY06FY06

WO-200Systems

2.6%

9

Information for current and projected project IT tasks

Information Management prioritiesData componentsUser informationHardware (development, staging, and production)Software (development, staging, and production)System interfaces (current and future needs)System dependencies (current and future needs)

Costs tracked by PMsCosts tracked by MISCosts projected in business cases

Collected InformationCollected InformationBaseline Project Data Collection in Partnership with WO-Baseline Project Data Collection in Partnership with WO-

200200

PERFORMANCE OF IT TASKS

Data CollectedData Collected

SYSTEM

FINANCIAL

USER OPINION

Information Focus AreasInformation Focus Areas

WO-200 end user satisfaction survey

10

System Health ExampleSystem Health Example3 Perspectives to Assess the Health of the WO-200 3 Perspectives to Assess the Health of the WO-200

SystemsSystems

Structural PerspectiveTechnology Alignment / Design

Strategy PerspectiveExtent of Collection of

Strategic Data / Unique DataSurvey Perspective

User Survey

Healthier systems cover as much red and yellow as possible

Example WO-200 National System

Q12-Overall

Q9- Usability

Q7-Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support

Q16-Updatesto System

TechAlignment

DesignAlignment

StrategicData

UniqueData

11

System HealthSystem HealthRange/VegetationRange/Vegetation

Using Survey, Structural and Strategy PerspectivesUsing Survey, Structural and Strategy Perspectives

RASQ12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

RIPSQ12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

WeedsQ12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

ESR POCQ12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

NSNQ12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

In D

eve

lopm

ent,

Not S

urve

yed

NOTENOTERIS-transitioning.

IDS-data preservation.

ExternalInvestment

12

System HealthSystem HealthPlanning/SocioeconomicsPlanning/Socioeconomics


ePlan V1Q12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

EPSQ12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

NOTENOTEePlanning V2 is currently in procurement

ExternalInvestment

13

System HealthSystem HealthForestry, GISForestry, GIS


FORVISQ12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

TSISQ12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

E-GISQ12-

OverallQ9-

Usability

Q7-Mission

Q10-Dependency

Q11-Impact

Q6-Broad Usage

Q13-TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

14

RMISQ12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

System HealthSystem HealthRecreation, Wild Horse and BurroRecreation, Wild Horse and Burro


ADMSQ12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

WHBISQ12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData

WHBPSQ12-

OverallQ9-

UsabilityQ7-

Mission

Q10-Dependency

Q11-Impact

Q6-Broad UsageQ13-

TrainingSupport

Q14-User

Support


TechAlignment

DesignAlignment

StrategicData

UniqueData In

Develo

pm

ent,

Not S

urve

yed

CurrentlyBeing

Rehosted

DOI – Mandated

Investment

15

RecommendationsRecommendationsOverviewOverview

Ben

efit

/ V

alu

e

Business Priority Alignment HighLow

Low

High

5

4

2 1

76

3

Investment / Investment / Savings Savings OpportunitiesOpportunities

Shared data services for treatment data.

Consider longer term replacement of current range/vegetation systems.

IRM Strategic Plan alignment suggestions.

Expanded E-GIS data strategy.

Specialized IT services.

Blueprints, O&M and remaining investment suggestions.

Minimal IT infrastructure savings available.

1

2

5

4

7

6

3

Highest Value, Highest Value, Highest PriorityHighest Priority

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Next StepsNext Steps Does this approach have sufficient merit to move on to analyze

WO-300?

What process shall we utilize for making WO-200 decisions on the recommendations?

Next up: Detailed recommendation presentations

FY06 IT Cap Breakout

NIRMC10.6%

Oregon10.5%

AD3007.0%

AD5006.8%

AD2002.6% Remaining

47.9%

Bureau-wide14.7%

wo-200 it baseline for bureau it investments background and recommendations summary july 25, 2006...

Documents

system alignment

detailed mis data

adms slide

value slide

mis financial data useful

financial information

raw data implement plans

information value chain